Fergus Falls Hockey Association - Sport Ngin
Fergus Falls Hockey Association Annual 2017 Unapproved Meeting Minutes
Date: April 5th ,2017 Time: 7:00 p.m. Location: Otter Tail Power Meeting Room
Present Regular Mtg.: Melissa Babolian, Mike Donaghue, Todd Hershner, Paul Jensen, Darren Krein, Tim Lill, Curt Proffit, Cory Reinertson, Susan Rohde, Mike VanVoorhis, Niki Welde, Ryan Welle, Cyndi Young, Jeff Young Absent: Mike Donaghue, Tim Lill Todd Hershner Staff/Committee: Sarah Cheshire, Jessica Karsnia, Pam Muxfeldt, Pat Shol, Dave Umlauf Other: Eric & Kari Nelson, Greg Buckmeier, Scott Samuelson, Nikki Richter, Nathan Gramley, Ben Wolden, Josh Shol, Chris Youngberg I.
Call Meeting to Order- 7:05pm by Paul Jensen
II.
Approve Annual Meeting 2017 Agenda- Motion to approve the 2017 Annual Meeting agenda was given by Mike Van Voorhis and 2nd by Ryan Welle. Motion carries.
III.
2016-2017 Gambling Report- Jessica Karsnia- Annual summary given. Motion to approve the 16-17 Gambling Report was given by Troy Stenstrom and 2nd by Jeff Young. Motion carries.
IV.
2016-2017 Treasurers Report- Jeff Young- Jeff stated from a financial stand point the association seems to be stable. There have been increased revenues from Advertising, Sponsorship, Registration and Gambling which has helped offset less income from fundraising. The association was able to invest in equipment and training aids while maintaining financial stability. Jeff has been creating a written job description through the year with the goal of easier transition for future staff. This will completed during the 2017-2018 season. There was also quite a bit of work done through the year clarifying the Quickbooks set up, specifically renaming things and recoding information so it make sense and is clearer to understand. a. This will be Jeff’s final year as FFHA’s treasurer so there will be a need to find and train a successor this coming season to take over in the 2018-2019 season. b. Motion to approve the 2016-2017 Treasurers Report was given by Darren Krein and 2nd by Niki Welde. Motion carries.
V.
Hockey Directors Report- Mike Donaghue (Boys), Tim Lill & Todd Hershner (Girls)a. Reviewed skills assessments- all 3 levels had improvement of 11 seconds. Also showed comparison from all 3 years that assessments have been done. As building program, goal is to see continuous improvement and we are continuing to improve our players and transitioning to the next level. Mites did not participate in March due to coaches choosing not to. Motion that mites will be included into assessments every season was given by Susan Rohde and 2nd by Curt Proffit. Motion carries. (This was amended at the May 2017 meeting.)
VI.
Committee Reportsa. City Updates- Dave Umlauf- Things ran smoothly this season. Working on the chilller enhancement to hopefully be able to have summer ice. New staff hired for full time evening person which was Mic Johnson. Stadium seating will be installed into the warm viewing area in the coming months. There was a referee room built in the north rink which was used all season. There were new windows installed into the concession area. There will be 2 new electric Zambonis for next season which the city acquired a grant for purchaseing. The city will be selling the old Zambonis as part of the grant. Lights will all be changed in the shooting room b. Safe Sport Coordinator- Mike VanVoorhis- successful year- had a few incidents this season that were resolved. The locker room policy was put on the website this season. c. Concessions- Pam Muxfeldt- report submitted. Waiting for Coke Rebate and still need to pay sales taxes. Paid out $3,984.00 for additional concession help- hired help over HS boys Christmas tournament and Figure Skating Show.
d. Equipment- Louis Karsnia- still need rented equipment returned from 4 or 5 players from the season. Louis resigned and FFHA will need a new equipment manager. e. Sponsorship- Pat Shol- sponsorships funds have doubled since Pat started 7 years ago. 93 businesses advertise in our rink. f. Promotions- Susan Rohde, Brady Mantuefel- 60th anniversary of FFHA next season g. Fundraising- Brady Mantuefel, Susan Rohde- Dining out events raised $4,309.35 total. Working on events for next season and more restaurants. h. Registration- Curt Proffit- Total registrations 220. 1st year of online registration which will be continued next season. a. Rookie Program- Niki Weldeb. 2 and 2 Challenge- Niki Welde- USA Hockey offers incentives from USA Hockey to promote our sport. They require some elements to achieve different levels and FFHA should be achieving Gold level by doing Welcome Back Week, 2 Try Hockey for Free Days, Rookie Program, Girlz Rock Program, End of Season Survey and the end of season Postcard sent by email. For Gold level, FFHA should receive 8 sets of starter equipment plus 12 youth hockey sticks, a banner to display in our rink, and national recognition. i. Scheduling- Arena (Pam Muxfeldt), Traveling (Troy Stenstrom)- Will start working on schedules this summer for the next season. j. Tournaments- Darren Krein- Thank you to Pam Muxfeldt for working with scheduling. Darren worked with Visit Fergus Falls (formerly CVB) on getting teams for our tournaments. $35,000 income from Home Tournaments. k. Website- Cyndi Young- The website has changed a lot in the last year so please check it often and see the new thing coming. The arena schedule and game schedules were all posted on website again this season for others to sync their online calendars too. The website is updated quite often. VII. a.
FFHA By-Laws Suggestions for changes or updates- Article IV- Section 1- In the last sentence to add Treasurer and House League Directors, change “salaries” to “paid”, and change concessions manager to Volunteer Coordinator. Also add a Gambling Committee to the By-laws and Paul will help with how to word correctly to Gambling Manager is paid through gambling funds. This motion was given by Darren Krein and 2nd by Niki Welde. Motion carries.
VIII. Thank you to Exiting Board Members Mike VanVoorhis- has 1 year left to his term Paul Jensen Darren Krein Melissa Babolian IX.
Nominations for Four Board Positions a. Statement of Commitment- we meet once a month, need help with committees, attendance policy if miss a 4th meeting in 1 year the term is terminated. b. Review Board of Directors Applicationsa. Ryan Kantrud b. Eric Nelson c. Nathan Gramley d. Nicolle Richter e. Ben Wolden f. Darren Krein g. Scott Samuelson h. Chris Youngberg i. Laurissa Stigen (1 year term only) c. Final approval of the slate of nominations- Motion to close nominations was given by Darren Krein and 2nd by Troy Stenstrom. Motion carries.
X.
Voting for Four Board Positions
Eric Nelson Nicolle Richter Darren Krein Laurissa Stigen (1 yr term) Alternate: Scott Samuelson XI.
Next Board Meeting Wednesday May 3rd at 6:30pm at OTP Meeting Rooms a. Agenda items for May Board Meeting a. Appointment of Association Board Position 1. President 2. Vice-President 3. Treasurer 4. Secretary b. Appointment of Association Committee Chair Positions XII. Adjourn- Motion to adjourn was given by Mike VanVoorhis and 2nd by Darren Krein. Meeting adjourned at 9pm.
Date: April 5th ,2017 Time: 7:00 p.m. Location: Otter Tail Power Meeting Room
Present Regular Mtg.: Melissa Babolian, Mike Donaghue, Todd Hershner, Paul Jensen, Darren Krein, Tim Lill, Curt Proffit, Cory Reinertson, Susan Rohde, Mike VanVoorhis, Niki Welde, Ryan Welle, Cyndi Young, Jeff Young Absent: Mike Donaghue, Tim Lill Todd Hershner Staff/Committee: Sarah Cheshire, Jessica Karsnia, Pam Muxfeldt, Pat Shol, Dave Umlauf Other: Eric & Kari Nelson, Greg Buckmeier, Scott Samuelson, Nikki Richter, Nathan Gramley, Ben Wolden, Josh Shol, Chris Youngberg I.
Call Meeting to Order- 7:05pm by Paul Jensen
II.
Approve Annual Meeting 2017 Agenda- Motion to approve the 2017 Annual Meeting agenda was given by Mike Van Voorhis and 2nd by Ryan Welle. Motion carries.
III.
2016-2017 Gambling Report- Jessica Karsnia- Annual summary given. Motion to approve the 16-17 Gambling Report was given by Troy Stenstrom and 2nd by Jeff Young. Motion carries.
IV.
2016-2017 Treasurers Report- Jeff Young- Jeff stated from a financial stand point the association seems to be stable. There have been increased revenues from Advertising, Sponsorship, Registration and Gambling which has helped offset less income from fundraising. The association was able to invest in equipment and training aids while maintaining financial stability. Jeff has been creating a written job description through the year with the goal of easier transition for future staff. This will completed during the 2017-2018 season. There was also quite a bit of work done through the year clarifying the Quickbooks set up, specifically renaming things and recoding information so it make sense and is clearer to understand. a. This will be Jeff’s final year as FFHA’s treasurer so there will be a need to find and train a successor this coming season to take over in the 2018-2019 season. b. Motion to approve the 2016-2017 Treasurers Report was given by Darren Krein and 2nd by Niki Welde. Motion carries.
V.
Hockey Directors Report- Mike Donaghue (Boys), Tim Lill & Todd Hershner (Girls)a. Reviewed skills assessments- all 3 levels had improvement of 11 seconds. Also showed comparison from all 3 years that assessments have been done. As building program, goal is to see continuous improvement and we are continuing to improve our players and transitioning to the next level. Mites did not participate in March due to coaches choosing not to. Motion that mites will be included into assessments every season was given by Susan Rohde and 2nd by Curt Proffit. Motion carries. (This was amended at the May 2017 meeting.)
VI.
Committee Reportsa. City Updates- Dave Umlauf- Things ran smoothly this season. Working on the chilller enhancement to hopefully be able to have summer ice. New staff hired for full time evening person which was Mic Johnson. Stadium seating will be installed into the warm viewing area in the coming months. There was a referee room built in the north rink which was used all season. There were new windows installed into the concession area. There will be 2 new electric Zambonis for next season which the city acquired a grant for purchaseing. The city will be selling the old Zambonis as part of the grant. Lights will all be changed in the shooting room b. Safe Sport Coordinator- Mike VanVoorhis- successful year- had a few incidents this season that were resolved. The locker room policy was put on the website this season. c. Concessions- Pam Muxfeldt- report submitted. Waiting for Coke Rebate and still need to pay sales taxes. Paid out $3,984.00 for additional concession help- hired help over HS boys Christmas tournament and Figure Skating Show.
d. Equipment- Louis Karsnia- still need rented equipment returned from 4 or 5 players from the season. Louis resigned and FFHA will need a new equipment manager. e. Sponsorship- Pat Shol- sponsorships funds have doubled since Pat started 7 years ago. 93 businesses advertise in our rink. f. Promotions- Susan Rohde, Brady Mantuefel- 60th anniversary of FFHA next season g. Fundraising- Brady Mantuefel, Susan Rohde- Dining out events raised $4,309.35 total. Working on events for next season and more restaurants. h. Registration- Curt Proffit- Total registrations 220. 1st year of online registration which will be continued next season. a. Rookie Program- Niki Weldeb. 2 and 2 Challenge- Niki Welde- USA Hockey offers incentives from USA Hockey to promote our sport. They require some elements to achieve different levels and FFHA should be achieving Gold level by doing Welcome Back Week, 2 Try Hockey for Free Days, Rookie Program, Girlz Rock Program, End of Season Survey and the end of season Postcard sent by email. For Gold level, FFHA should receive 8 sets of starter equipment plus 12 youth hockey sticks, a banner to display in our rink, and national recognition. i. Scheduling- Arena (Pam Muxfeldt), Traveling (Troy Stenstrom)- Will start working on schedules this summer for the next season. j. Tournaments- Darren Krein- Thank you to Pam Muxfeldt for working with scheduling. Darren worked with Visit Fergus Falls (formerly CVB) on getting teams for our tournaments. $35,000 income from Home Tournaments. k. Website- Cyndi Young- The website has changed a lot in the last year so please check it often and see the new thing coming. The arena schedule and game schedules were all posted on website again this season for others to sync their online calendars too. The website is updated quite often. VII. a.
FFHA By-Laws Suggestions for changes or updates- Article IV- Section 1- In the last sentence to add Treasurer and House League Directors, change “salaries” to “paid”, and change concessions manager to Volunteer Coordinator. Also add a Gambling Committee to the By-laws and Paul will help with how to word correctly to Gambling Manager is paid through gambling funds. This motion was given by Darren Krein and 2nd by Niki Welde. Motion carries.
VIII. Thank you to Exiting Board Members Mike VanVoorhis- has 1 year left to his term Paul Jensen Darren Krein Melissa Babolian IX.
Nominations for Four Board Positions a. Statement of Commitment- we meet once a month, need help with committees, attendance policy if miss a 4th meeting in 1 year the term is terminated. b. Review Board of Directors Applicationsa. Ryan Kantrud b. Eric Nelson c. Nathan Gramley d. Nicolle Richter e. Ben Wolden f. Darren Krein g. Scott Samuelson h. Chris Youngberg i. Laurissa Stigen (1 year term only) c. Final approval of the slate of nominations- Motion to close nominations was given by Darren Krein and 2nd by Troy Stenstrom. Motion carries.
X.
Voting for Four Board Positions
Eric Nelson Nicolle Richter Darren Krein Laurissa Stigen (1 yr term) Alternate: Scott Samuelson XI.
Next Board Meeting Wednesday May 3rd at 6:30pm at OTP Meeting Rooms a. Agenda items for May Board Meeting a. Appointment of Association Board Position 1. President 2. Vice-President 3. Treasurer 4. Secretary b. Appointment of Association Committee Chair Positions XII. Adjourn- Motion to adjourn was given by Mike VanVoorhis and 2nd by Darren Krein. Meeting adjourned at 9pm.
