Fergus Falls Hockey Association - Sport Ngin
Fergus Falls Hockey Association February 2017 Unapproved Meeting Minutes
Date: February 1st,2017 Time: 6:30p.m. Location: Community Room at the Community Arena
Present Regular Mtg.: Melissa Babolian, Mike Donaghue, Todd Hershner, Paul Jensen, Darren Krein, Tim Lill, Cory Reinertson, Susan Rohde, Mike VanVoorhis, Niki Welde, Ryan Welle, Cyndi Young, Jeff Young Absent: Curt Proffit, Troy Stenstrom Staff/Committee: Sarah Cheshire, Jim Fish, Jessica Karsnia, Pam Muxfeldt Other: I. II. III.
Call Meeting to Order- 6:34pm by Paul Jensen. General membership open forum- none Approve February 2017 Agenda – Motion to approve the February 2017 Meeting Agenda was given by Mike VanVoorhis and 2nd by Jeff Young. Motion carries.
IV.
Approve January 2017 Meeting Minutes- Motion to approve the January 2017 Meeting Minutes was given by Darren Krein and 2nd by Jeff Young. Motion carries.
V.
Approve January 2017 Gambling Report- Motion to approve the January 2017 Gambling report as submitted was given by Darren Krein and 2nd by Jeff Young. Motion carries.
VI.
Committee Reports a. City Update- Dave Umlauf- Ugstad’s are working on chiller, but there hasn’t been any time frames given for completion. b. Safe Sport Coordinator- Mike VanVoorhis- No report. c. Concessions- Pam Muxfeldt- Report submitted. Sales are up about $2,000 from last season. d. Promotions- Susan Rohde, Brady Manteufel- Socials Dining Out event is this Saturday. e. Fundraising- Brady Manteufeli. Total from Dining out with the Aspire each month at Target is 3,225.35 ii. VFW finished up on the 31st so we will get numbers from them. iii. All that is left is Socials on the 4th of February and Dairy Land Gift Cards March to April. iv. Aspire promotion is continuing into February, average has been about 55 dollars a month. v. Out of the $2,500 budget we still have only spent 1,271. I have sent out a contact to Mary at the journal to get a thank you advertisement made up for this and all the businesses who have participated. vi. FFHA coming up on 60 year anniversary. Brady is looking into doing hockey pucks and running a Thank You ad for all the businesses that sponsored our Dining Out Events with the rest of his budget. He may also have something about the 60 year anniversary. f. Equipment- Louis Karsnia- no report g. Sponsorship- Pat Shol- no report h. Registration- Laurissa Stigen, Curt Proffit- 1 new registration in past couple weeks. i. Arena- Pam Muxfeldt- Pam is looking into what to do with March schedule. j. Games-Troy Stenstrom- 8U/ Mite games are scheduled. Many associations are not scheduling full ice games so there are less games this year than normal. k. Tournaments- Darren Krein- see below in New Business for EMT’s l. Rookie Program/ 2 and 2 Challenge- Niki Welde, Cyndi Young i. Rookie Program Update- There are 30 registrations this year. Program seems to be going well. ii. Try Hockey for Free planning update- Cory Reinertson is the on-ice coach.
1. Try Hockey for Free will be on Feb. 25th from 9am- 10am. Niki Welde will get the Valentine’s cards out to the schools that are used for the advertising of the event. m. Website- Cyndi Young- Cyndi is working on putting the February schedule into he website calendar. There are also many pictures on the website of the mite games that were played during the HS tournament after Christmas. Otter Buddy pictures are also on the website. Please encourage FFHA members to send pictures to Cyndi for the website. n. Hockey Treadmill- Larry Goos- Treadmill program is almost over for the season. The board also discussed all the Squirts not finishing out the treadmill season. We would like the treadmill program supported by all members. The board will discuss with Larry & the trainers to see how we can improve our program next year and have a schedule that works with all the levels. Squirts have a very busy end of the season and it was decided that they needed to take out treadmill so they don’t get burnt out. i. Larry is also looking into creating a spring program and FFHA will get an update at a later time. o. Summer Ice- Mike Donaghue, Paul Jensen, Robin Andrews, Niki Welde, Dave Stigen- waiting for chiller to be completed
VII.
Approve Treasurers January 2017 Report- Report submitted. Motion to approve the January 2017 Treasurers report was given by Mike VanVoorhis and 2nd by Darren Krein. Motion carries.
VIII.
Hockey Directors Report- Mike Donaghue, Tim Lill & Todd Hershner a. Coaches seem to be happy with how their seasons are going. b. There have been some small issues with mites on the ice and behaviors. The coaches will be utilizing the bench and/ or penalty box for behaviors.
IX.
New Business a. EMT Coverage- Darren Krein suggested to have a contract with an EMT to cover tournaments for next season. We have an EMT who tries to cover as many tournaments as he can, but it is hard to find someone when he isn’t available. Darren will contact LRHC and Ringdahl’s to see if he can work out an agreement to have EMT’s at the FFHA tournaments. b. Teams Running Home Tournaments- Squirt C Home Tournament seemed to lack organization during their tournament. There wasn’t anyone manning the host table when teams arrived so teams were going into the wrong locker rooms. Team managers are given written out instructions on how to run a home tournament at the beginning of the season at the Team Managers’ meeting. It is up to the team managers or designated tournament parent to make sure all jobs are covered and the tournament is organized. c. There was an issue brought up by the FF CVB. They are demanding that FFHA host 12 team tournaments for every tournament. FFHA Tournaments and the number of teams we can host are looked at with other events scheduled at the arena. High School games play a major role because they take up several hours of ice time and other youth games are scheduled in the North Rink some weekends. i. Jean Bowman from CVB sent email to Steve that she wants city to make a policy on usage on the arena for tournaments. The city said they do not do that. Pam Muxfeldt, Paul Jensen, Darren Krein and Jim Fish will be meeting with Jean Bowman and explain to her how the system works with tournaments and planning. FFHA will continue to work with the CVB for tournaments, we just need to make sure all parties are on the same page. d. Acceptable reasons to cancel gamesi. Team doesn’t want to lose is not an acceptable reason to cancel a game. ii. If there is inclement weather and the team cannot travel to a game, the coach or team manager needs to contact Troy immediately so he can contact the other teams. Coaches make the call on whether the team should travel to a game during inclement weather. iii. Procedure for cancelling games- Coaches or team managers need contact Troy with enough time (2-3 days notice) to let other teams know if 1 of our teams cannot play in a game. iv. Motion to NOT allow cancelling a game without hockey director approval except for inclement weather was given by Darren Krein and 2nd by Jeff Young. Motion carries.
e. Super Sunday Planning i. Need File made with how to plan Super Sunday to put on website ii. ? 10U/ Squirts not participating- Pat Shol will check with sponsors for the teams & see if they have any issues with this age level not participating in Super Sunday and wearing the House League jerseys on TV. If not issues, then FFHA will have Super Sunday for Mites and 8U levels only. X.
Old Business a. Rink Writer Software Update-Tabled until after the season i. Equipment that was purchased- Jeff will purchase ii. What training needs to be done? iii. When can this be implemented or tested at youth games? b. Schedule Werks Program- Tabled until after the season c. Outdoor Rink Boards- There will be a meeting in Feb. with the school, city and FFHA members regarding moving the boards from Cleveland school to the south side of the south arena.
XI.
Presidents report- Paul Jensen John Mathison award presentation went very well and Carter Thielke was given the award. Laurissa Stigen got a punch card pass for Larry Mathison to attend the games in the future. Bantam B’s played the Fargo Angels last week. There were many issues on the ice with players and coaches. A mom walked into FF locker room and yelled at our players and then yelled at them into the parking lot. Coaches had words after the game as well.
XII.
XIII.
Next Board Meeting Wednesday March 1st, 2017 at 6:30pm in Community Room at the Fergus Falls Community Arena. Adjourn- Motion to adjourn was given by Mike VanVoorhis and 2nd by Jeff Young. Meeting. adjourned at 7:56pm
Date: February 1st,2017 Time: 6:30p.m. Location: Community Room at the Community Arena
Present Regular Mtg.: Melissa Babolian, Mike Donaghue, Todd Hershner, Paul Jensen, Darren Krein, Tim Lill, Cory Reinertson, Susan Rohde, Mike VanVoorhis, Niki Welde, Ryan Welle, Cyndi Young, Jeff Young Absent: Curt Proffit, Troy Stenstrom Staff/Committee: Sarah Cheshire, Jim Fish, Jessica Karsnia, Pam Muxfeldt Other: I. II. III.
Call Meeting to Order- 6:34pm by Paul Jensen. General membership open forum- none Approve February 2017 Agenda – Motion to approve the February 2017 Meeting Agenda was given by Mike VanVoorhis and 2nd by Jeff Young. Motion carries.
IV.
Approve January 2017 Meeting Minutes- Motion to approve the January 2017 Meeting Minutes was given by Darren Krein and 2nd by Jeff Young. Motion carries.
V.
Approve January 2017 Gambling Report- Motion to approve the January 2017 Gambling report as submitted was given by Darren Krein and 2nd by Jeff Young. Motion carries.
VI.
Committee Reports a. City Update- Dave Umlauf- Ugstad’s are working on chiller, but there hasn’t been any time frames given for completion. b. Safe Sport Coordinator- Mike VanVoorhis- No report. c. Concessions- Pam Muxfeldt- Report submitted. Sales are up about $2,000 from last season. d. Promotions- Susan Rohde, Brady Manteufel- Socials Dining Out event is this Saturday. e. Fundraising- Brady Manteufeli. Total from Dining out with the Aspire each month at Target is 3,225.35 ii. VFW finished up on the 31st so we will get numbers from them. iii. All that is left is Socials on the 4th of February and Dairy Land Gift Cards March to April. iv. Aspire promotion is continuing into February, average has been about 55 dollars a month. v. Out of the $2,500 budget we still have only spent 1,271. I have sent out a contact to Mary at the journal to get a thank you advertisement made up for this and all the businesses who have participated. vi. FFHA coming up on 60 year anniversary. Brady is looking into doing hockey pucks and running a Thank You ad for all the businesses that sponsored our Dining Out Events with the rest of his budget. He may also have something about the 60 year anniversary. f. Equipment- Louis Karsnia- no report g. Sponsorship- Pat Shol- no report h. Registration- Laurissa Stigen, Curt Proffit- 1 new registration in past couple weeks. i. Arena- Pam Muxfeldt- Pam is looking into what to do with March schedule. j. Games-Troy Stenstrom- 8U/ Mite games are scheduled. Many associations are not scheduling full ice games so there are less games this year than normal. k. Tournaments- Darren Krein- see below in New Business for EMT’s l. Rookie Program/ 2 and 2 Challenge- Niki Welde, Cyndi Young i. Rookie Program Update- There are 30 registrations this year. Program seems to be going well. ii. Try Hockey for Free planning update- Cory Reinertson is the on-ice coach.
1. Try Hockey for Free will be on Feb. 25th from 9am- 10am. Niki Welde will get the Valentine’s cards out to the schools that are used for the advertising of the event. m. Website- Cyndi Young- Cyndi is working on putting the February schedule into he website calendar. There are also many pictures on the website of the mite games that were played during the HS tournament after Christmas. Otter Buddy pictures are also on the website. Please encourage FFHA members to send pictures to Cyndi for the website. n. Hockey Treadmill- Larry Goos- Treadmill program is almost over for the season. The board also discussed all the Squirts not finishing out the treadmill season. We would like the treadmill program supported by all members. The board will discuss with Larry & the trainers to see how we can improve our program next year and have a schedule that works with all the levels. Squirts have a very busy end of the season and it was decided that they needed to take out treadmill so they don’t get burnt out. i. Larry is also looking into creating a spring program and FFHA will get an update at a later time. o. Summer Ice- Mike Donaghue, Paul Jensen, Robin Andrews, Niki Welde, Dave Stigen- waiting for chiller to be completed
VII.
Approve Treasurers January 2017 Report- Report submitted. Motion to approve the January 2017 Treasurers report was given by Mike VanVoorhis and 2nd by Darren Krein. Motion carries.
VIII.
Hockey Directors Report- Mike Donaghue, Tim Lill & Todd Hershner a. Coaches seem to be happy with how their seasons are going. b. There have been some small issues with mites on the ice and behaviors. The coaches will be utilizing the bench and/ or penalty box for behaviors.
IX.
New Business a. EMT Coverage- Darren Krein suggested to have a contract with an EMT to cover tournaments for next season. We have an EMT who tries to cover as many tournaments as he can, but it is hard to find someone when he isn’t available. Darren will contact LRHC and Ringdahl’s to see if he can work out an agreement to have EMT’s at the FFHA tournaments. b. Teams Running Home Tournaments- Squirt C Home Tournament seemed to lack organization during their tournament. There wasn’t anyone manning the host table when teams arrived so teams were going into the wrong locker rooms. Team managers are given written out instructions on how to run a home tournament at the beginning of the season at the Team Managers’ meeting. It is up to the team managers or designated tournament parent to make sure all jobs are covered and the tournament is organized. c. There was an issue brought up by the FF CVB. They are demanding that FFHA host 12 team tournaments for every tournament. FFHA Tournaments and the number of teams we can host are looked at with other events scheduled at the arena. High School games play a major role because they take up several hours of ice time and other youth games are scheduled in the North Rink some weekends. i. Jean Bowman from CVB sent email to Steve that she wants city to make a policy on usage on the arena for tournaments. The city said they do not do that. Pam Muxfeldt, Paul Jensen, Darren Krein and Jim Fish will be meeting with Jean Bowman and explain to her how the system works with tournaments and planning. FFHA will continue to work with the CVB for tournaments, we just need to make sure all parties are on the same page. d. Acceptable reasons to cancel gamesi. Team doesn’t want to lose is not an acceptable reason to cancel a game. ii. If there is inclement weather and the team cannot travel to a game, the coach or team manager needs to contact Troy immediately so he can contact the other teams. Coaches make the call on whether the team should travel to a game during inclement weather. iii. Procedure for cancelling games- Coaches or team managers need contact Troy with enough time (2-3 days notice) to let other teams know if 1 of our teams cannot play in a game. iv. Motion to NOT allow cancelling a game without hockey director approval except for inclement weather was given by Darren Krein and 2nd by Jeff Young. Motion carries.
e. Super Sunday Planning i. Need File made with how to plan Super Sunday to put on website ii. ? 10U/ Squirts not participating- Pat Shol will check with sponsors for the teams & see if they have any issues with this age level not participating in Super Sunday and wearing the House League jerseys on TV. If not issues, then FFHA will have Super Sunday for Mites and 8U levels only. X.
Old Business a. Rink Writer Software Update-Tabled until after the season i. Equipment that was purchased- Jeff will purchase ii. What training needs to be done? iii. When can this be implemented or tested at youth games? b. Schedule Werks Program- Tabled until after the season c. Outdoor Rink Boards- There will be a meeting in Feb. with the school, city and FFHA members regarding moving the boards from Cleveland school to the south side of the south arena.
XI.
Presidents report- Paul Jensen John Mathison award presentation went very well and Carter Thielke was given the award. Laurissa Stigen got a punch card pass for Larry Mathison to attend the games in the future. Bantam B’s played the Fargo Angels last week. There were many issues on the ice with players and coaches. A mom walked into FF locker room and yelled at our players and then yelled at them into the parking lot. Coaches had words after the game as well.
XII.
XIII.
Next Board Meeting Wednesday March 1st, 2017 at 6:30pm in Community Room at the Fergus Falls Community Arena. Adjourn- Motion to adjourn was given by Mike VanVoorhis and 2nd by Jeff Young. Meeting. adjourned at 7:56pm
