FGRBI Roles & Responsibilities
FAMILY-GUIDED ROUTINES-BASED INTERVENTION ONGOING ROLES AND RESPONSIBILITIES MONTH
INTERNAL COACH
1
1hr: Implementation Meeting (not all identified internal coaches need to be on this team) 1 hr: initial connection 1 hr: review and understand Home Based Coaching obs.tool 1 hr: coaching webinar (optional) TOTAL: 3 1hr: Implementation Meeting 2 hr: Home Based Coaching obs. Action planning 1 hr: coaching webinar (optional) TOTAL: 4 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
2
3
DATA MANAGER
INTERVENTIONIST RECEIVING COACHING
1hr: Implementation Meeting 1hr: Data Setup and review **It is intended data entry will occur as a part of already occurring activities TOTAL: 2HR 1hr: Implementation Meeting .5 hr: Data prep for meeting TOTAL: 1.5 HR 1hr: Implementation Meeting
ADMINISTRATOR
1hr: initial connection with coach
1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
TOTAL: 2 HR
2 hr: Home Based Coaching Obs Action planning with coach .5hr: Weekly reflection form TOTAL: 2.5HR
1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
4
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
5
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
6
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
TOTAL: 3
TOTAL: 1.5 HR
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR TOTAL: 2HR
This initiative is made possible with grants from the Minnesota Department of Education using federal funding CFDA #84.173 special Education – Preschool Grants and CFDA #84.181 Special Education – Grants for Infants & Families. Revised 3-13-15
7
1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
8
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
9
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
10
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
11
.5 hr: Data prep for meeting
.5hr: Weekly reflection form .5hr: Coaching
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR TOTAL: 3 TOTAL: 1.5 HR TOTAL: 2HR 1hr: Implementation Meeting 1hr: Implementation Meeting 2 hr: Home Based Coaching Obs 1hr: Implementation Meeting 12 2 hr: Home Based Coaching obs. Action planning with coach 1 hr: Advocacy, Planning & Action planning .5 hr: Data prep for meeting .5hr: Weekly reflection form Support to team 1 hr: coaching webinar (optional) TOTAL: 2.5HR TOTAL: 4 TOTAL: 1.5 HR TOTAL: 2HR *** All time reflected is an estimate. ***Time reflected does not include travel time. ***Time reflected does not include “module training time.”
This initiative is made possible with grants from the Minnesota Department of Education using federal funding CFDA #84.173 special Education – Preschool Grants and CFDA #84.181 Special Education – Grants for Infants & Families. Revised 3-13-15
INTERNAL COACH
ADMINISTRATORS
DATA MANAGERS
Early Interventionists
Internal coaches will provide coaching to the identified early interventionists as a means of increasing the adoption of the Family-Guided Routines-Based Intervention philosophy and strategies. Through the development of strong relationships, Internal Coaches will: Participate in monthly Implementation Team meetings. (Only 1-2 IC’s per site) Participate in coaching professional development opportunities offered through the CoE, such as monthly coaching webinars, coaching training, and coaching support opportunities. Conduct the Home Visiting Observation Tool 2x/year with identified early interventionists coached. Facilitate the “Debriefing/Action Planning” session after each Home Visiting Observation Tool completed 2x/year. Facilitate monthly coaching sessions with early interventionists, with special attention given to areas identified by the interventionist. Internal Coach will also ensure the results of data collected (reflection checklist) by early interventionist is reviewed in coaching sessions and used to inform practice. Continually review and revise Action Plans as needed. Assist in locating resources for interventionists, when discussed or requested. Collaborate with the external coach (PDF) as often as needed for support/guidance in all coaching duties. By being visibly supportive of the FGRBI Innovation, administrators will create an environment conducive for success of implementation. Administrators will provide support to all team members when needed, in order to help problem solve and ensure success in their program. Participate in FGRBI module training. Participate in monthly Implementation Team meetings. Provide release time for staff to fulfill their responsibilities as assigned through FGRBI implementation. Communicate with staff and family members about the FGRBI implementation strategies and use of the framework in their program. Data managers will analyze, and share data that is provided, in order to assist interventionists, coaches, and the Implementation Team in making data-informed decisions throughout implementation of the Pyramid Model. Participate in Pyramid Model module and Program Wide Adoption training. Participate in Data training regarding all data tools being collected. Participate in monthly Implementation Team meetings. Prepare data reports in advance of meeting and bring reports to meeting to guide data-based decision making. Will submit Data Reports to MDE 2x/year. Early Interventionists will work on incorporating the strategies and philosophies of Family-Guided Routines-Based Intervention They will work to understand and match strategies to the learning style of caregivers in order to increase their confidence and competence in supporting the unique needs of their child. Early Interventionists agree to: Participate in the Family-Guided Routines-Based Intervention implementation training series. Participate in monthly coaching sessions with their internal and/or external coaches as they are able. Have the internal coach complete a Home Visiting observation with them 2x/year. This includes a “Debriefing/Action Planning” session within one week of the observation. Complete a 5 point reflection sheet 2 times per week to support their identified action plan. Communicate with staff and family members about the Family-Guided Routines-Based Intervention.
This initiative is made possible with grants from the Minnesota Department of Education using federal funding CFDA #84.173 special Education – Preschool Grants and CFDA #84.181 Special Education – Grants for Infants & Families. Revised 3-13-15
INTERNAL COACH
1
1hr: Implementation Meeting (not all identified internal coaches need to be on this team) 1 hr: initial connection 1 hr: review and understand Home Based Coaching obs.tool 1 hr: coaching webinar (optional) TOTAL: 3 1hr: Implementation Meeting 2 hr: Home Based Coaching obs. Action planning 1 hr: coaching webinar (optional) TOTAL: 4 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
2
3
DATA MANAGER
INTERVENTIONIST RECEIVING COACHING
1hr: Implementation Meeting 1hr: Data Setup and review **It is intended data entry will occur as a part of already occurring activities TOTAL: 2HR 1hr: Implementation Meeting .5 hr: Data prep for meeting TOTAL: 1.5 HR 1hr: Implementation Meeting
ADMINISTRATOR
1hr: initial connection with coach
1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
TOTAL: 2 HR
2 hr: Home Based Coaching Obs Action planning with coach .5hr: Weekly reflection form TOTAL: 2.5HR
1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
4
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
5
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
6
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
TOTAL: 3
TOTAL: 1.5 HR
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR TOTAL: 2HR
This initiative is made possible with grants from the Minnesota Department of Education using federal funding CFDA #84.173 special Education – Preschool Grants and CFDA #84.181 Special Education – Grants for Infants & Families. Revised 3-13-15
7
1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
8
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
9
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
TOTAL: 3 1hr: Implementation Meeting 1 hr: coaching time 1 hr: coaching webinar (optional)
TOTAL: 1.5 HR 1hr: Implementation Meeting
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
10
.5hr: Weekly reflection form .5hr: Coaching
.5 hr: Data prep for meeting
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR
11
.5 hr: Data prep for meeting
.5hr: Weekly reflection form .5hr: Coaching
TOTAL: 2HR 1hr: Implementation Meeting 1 hr: Advocacy, Planning & Support to team
TOTAL: 1HR TOTAL: 3 TOTAL: 1.5 HR TOTAL: 2HR 1hr: Implementation Meeting 1hr: Implementation Meeting 2 hr: Home Based Coaching Obs 1hr: Implementation Meeting 12 2 hr: Home Based Coaching obs. Action planning with coach 1 hr: Advocacy, Planning & Action planning .5 hr: Data prep for meeting .5hr: Weekly reflection form Support to team 1 hr: coaching webinar (optional) TOTAL: 2.5HR TOTAL: 4 TOTAL: 1.5 HR TOTAL: 2HR *** All time reflected is an estimate. ***Time reflected does not include travel time. ***Time reflected does not include “module training time.”
This initiative is made possible with grants from the Minnesota Department of Education using federal funding CFDA #84.173 special Education – Preschool Grants and CFDA #84.181 Special Education – Grants for Infants & Families. Revised 3-13-15
INTERNAL COACH
ADMINISTRATORS
DATA MANAGERS
Early Interventionists
Internal coaches will provide coaching to the identified early interventionists as a means of increasing the adoption of the Family-Guided Routines-Based Intervention philosophy and strategies. Through the development of strong relationships, Internal Coaches will: Participate in monthly Implementation Team meetings. (Only 1-2 IC’s per site) Participate in coaching professional development opportunities offered through the CoE, such as monthly coaching webinars, coaching training, and coaching support opportunities. Conduct the Home Visiting Observation Tool 2x/year with identified early interventionists coached. Facilitate the “Debriefing/Action Planning” session after each Home Visiting Observation Tool completed 2x/year. Facilitate monthly coaching sessions with early interventionists, with special attention given to areas identified by the interventionist. Internal Coach will also ensure the results of data collected (reflection checklist) by early interventionist is reviewed in coaching sessions and used to inform practice. Continually review and revise Action Plans as needed. Assist in locating resources for interventionists, when discussed or requested. Collaborate with the external coach (PDF) as often as needed for support/guidance in all coaching duties. By being visibly supportive of the FGRBI Innovation, administrators will create an environment conducive for success of implementation. Administrators will provide support to all team members when needed, in order to help problem solve and ensure success in their program. Participate in FGRBI module training. Participate in monthly Implementation Team meetings. Provide release time for staff to fulfill their responsibilities as assigned through FGRBI implementation. Communicate with staff and family members about the FGRBI implementation strategies and use of the framework in their program. Data managers will analyze, and share data that is provided, in order to assist interventionists, coaches, and the Implementation Team in making data-informed decisions throughout implementation of the Pyramid Model. Participate in Pyramid Model module and Program Wide Adoption training. Participate in Data training regarding all data tools being collected. Participate in monthly Implementation Team meetings. Prepare data reports in advance of meeting and bring reports to meeting to guide data-based decision making. Will submit Data Reports to MDE 2x/year. Early Interventionists will work on incorporating the strategies and philosophies of Family-Guided Routines-Based Intervention They will work to understand and match strategies to the learning style of caregivers in order to increase their confidence and competence in supporting the unique needs of their child. Early Interventionists agree to: Participate in the Family-Guided Routines-Based Intervention implementation training series. Participate in monthly coaching sessions with their internal and/or external coaches as they are able. Have the internal coach complete a Home Visiting observation with them 2x/year. This includes a “Debriefing/Action Planning” session within one week of the observation. Complete a 5 point reflection sheet 2 times per week to support their identified action plan. Communicate with staff and family members about the Family-Guided Routines-Based Intervention.
This initiative is made possible with grants from the Minnesota Department of Education using federal funding CFDA #84.173 special Education – Preschool Grants and CFDA #84.181 Special Education – Grants for Infants & Families. Revised 3-13-15
