Finance Assistant Maternity Cover
JOB DESCRIPTION Position:
Finance Assistant
Department:
Finance
Responsible To:
The Head of Finance or in her absence the Directors
Position Type:
Fixed Term, Maternity Leave Cover – Approximately One Year
Ref:
FIN_FA-0116
What We’re Looking For The primary purpose of this role is to be responsible for the efficient running of the purchase and sales ledgers, as well as supporting the Head of Finance with all areas of the Finance function as required.
What You’ll Need Essential: Experience of using computerised accounting packages Experience of using Microsoft Office; Word, Outlook & Excel Good communication skills & confident friendly manner Excellent organisational skills, able to work in a well organised and logical manner Ability to keep calm under pressure Understanding of VAT Desirable: A relevant accounting qualification (E.g. AAT) would be an advantage Experience of Sage 200 Financial System Experience of purchase ledger duties Customer service experience What You’ll be Doing 1.
Responsible for the efficient running of the Purchase Ledger A good understanding of VAT is essential.
Duties include: Receipt and logging of all incoming invoices & credit notes on Sage 200 Distribution of invoices and credit notes to departmental managers for authorisation and coding Matching invoices to delivery notes & orders where relevant Authorisation of invoices on the accounts system For invoices relating to stock purchased by the Retail & Catering Departments ensure there is the appropriate “match” between Purchase Order, Delivery Received Note and Supplier Invoice within the TMS/Sage 200 systems and follow up any discrepancies as appropriate. Communicating with suppliers by telephone and email as necessary to follow up credit notes for returned Paultons Park Ltd |HR
1
goods, refunds of credit balances and prompt resolution of queries. Dealing with incoming queries from suppliers by phone and e-mail Processing weekly and fortnightly payments to suppliers by BACS or cheque and allocation of payments to invoices/credit notes Reconciliation of supplier statements and prompt resolution of queries Carrying out regular reviews of the ledger, including maintaining & distributing a weekly listing of items in query, and a monthly listing of old and credit balances. Maintaining lists of invoices for accrual at the financial month ends. Maintaining tidy & accurate filing of invoices ready for payment and for all invoices once paid. Maintaining spreadsheet records for certain types of invoices/costs
2. Sales & Sales Ledger
Running the process for daily Invoicing of incoming orders Processing Education bookings – raising invoices, chasing payments, printing invoices as necessary Raising invoices for privilege tickets and uploading to customer systems when required Posting receipts to the sales ledger
3. Internal Controls & Cashroom Auditing
Working with the Management Accountant and the other Finance Assistant and carrying out checks on floats, coin bags and cashroom totals.
4. General Finance & Administration duties
Work alongside the Assistant Finance Manager and assist them in maintaining the integrity of the accounts and producing management information. Work as part of the administration team assisting with switchboard and reception duties when necessary. Any other finance or administration related tasks as required by the Assistant Finance Manager, the Head of Finance or the Directors Some general administration tasks will also be involved, including dealing with incoming internal telephone calls.
When You’ll Be Doing It
Monday to Friday 9.30 am – 2.30pm. Some additional hours may be required.
What You’ll Get
Annual holiday entitlement of 28 days per year (including statutory entitlement to bank holidays) Competitive salary (dependent on qualifications and experience). Personal Pension Scheme after 3 months’ employment. A fantastic and vibrant working environment within an award winning theme park. Free car parking. Staff discount. Complimentary park tickets / discounted Christmas Wonderland tickets. Fully air conditioned staffroom with subsidised food and free drinks.
Paultons Park Ltd |HR
2
Finance Assistant
Department:
Finance
Responsible To:
The Head of Finance or in her absence the Directors
Position Type:
Fixed Term, Maternity Leave Cover – Approximately One Year
Ref:
FIN_FA-0116
What We’re Looking For The primary purpose of this role is to be responsible for the efficient running of the purchase and sales ledgers, as well as supporting the Head of Finance with all areas of the Finance function as required.
What You’ll Need Essential: Experience of using computerised accounting packages Experience of using Microsoft Office; Word, Outlook & Excel Good communication skills & confident friendly manner Excellent organisational skills, able to work in a well organised and logical manner Ability to keep calm under pressure Understanding of VAT Desirable: A relevant accounting qualification (E.g. AAT) would be an advantage Experience of Sage 200 Financial System Experience of purchase ledger duties Customer service experience What You’ll be Doing 1.
Responsible for the efficient running of the Purchase Ledger A good understanding of VAT is essential.
Duties include: Receipt and logging of all incoming invoices & credit notes on Sage 200 Distribution of invoices and credit notes to departmental managers for authorisation and coding Matching invoices to delivery notes & orders where relevant Authorisation of invoices on the accounts system For invoices relating to stock purchased by the Retail & Catering Departments ensure there is the appropriate “match” between Purchase Order, Delivery Received Note and Supplier Invoice within the TMS/Sage 200 systems and follow up any discrepancies as appropriate. Communicating with suppliers by telephone and email as necessary to follow up credit notes for returned Paultons Park Ltd |HR
1
goods, refunds of credit balances and prompt resolution of queries. Dealing with incoming queries from suppliers by phone and e-mail Processing weekly and fortnightly payments to suppliers by BACS or cheque and allocation of payments to invoices/credit notes Reconciliation of supplier statements and prompt resolution of queries Carrying out regular reviews of the ledger, including maintaining & distributing a weekly listing of items in query, and a monthly listing of old and credit balances. Maintaining lists of invoices for accrual at the financial month ends. Maintaining tidy & accurate filing of invoices ready for payment and for all invoices once paid. Maintaining spreadsheet records for certain types of invoices/costs
2. Sales & Sales Ledger
Running the process for daily Invoicing of incoming orders Processing Education bookings – raising invoices, chasing payments, printing invoices as necessary Raising invoices for privilege tickets and uploading to customer systems when required Posting receipts to the sales ledger
3. Internal Controls & Cashroom Auditing
Working with the Management Accountant and the other Finance Assistant and carrying out checks on floats, coin bags and cashroom totals.
4. General Finance & Administration duties
Work alongside the Assistant Finance Manager and assist them in maintaining the integrity of the accounts and producing management information. Work as part of the administration team assisting with switchboard and reception duties when necessary. Any other finance or administration related tasks as required by the Assistant Finance Manager, the Head of Finance or the Directors Some general administration tasks will also be involved, including dealing with incoming internal telephone calls.
When You’ll Be Doing It
Monday to Friday 9.30 am – 2.30pm. Some additional hours may be required.
What You’ll Get
Annual holiday entitlement of 28 days per year (including statutory entitlement to bank holidays) Competitive salary (dependent on qualifications and experience). Personal Pension Scheme after 3 months’ employment. A fantastic and vibrant working environment within an award winning theme park. Free car parking. Staff discount. Complimentary park tickets / discounted Christmas Wonderland tickets. Fully air conditioned staffroom with subsidised food and free drinks.
Paultons Park Ltd |HR
2
