Friends of the Meads
Friends of the Meads AGM Minutes: Tuesday 4th October 2016 Present:
Rhona Perry, Simone Hayward, Jude Harris, Nikki Robinson, Michelle Hunter, Kelly Barker, Jayne Moon, Louise Comber, Emma Wells, Diana Holmes, Leanne Turner, Emma Brown, Mathew Aylen, Jenny Howard, Coral Nicholson, Sarah Highland, Selina McDonnell, Sarah Stonley, Jenna Dixon, Karen George, Marie Cottam, Emma Bashford, Victoria Todd
Apologies:
Rosemary Fitzsimmons, Abbi Bowley, Gemma White, Amelia Haigh, Charlotte Beal,
Overview of accounts: Coral Nicholson
CN reported on the highlights of the financial performance. Thanked Barbara McCloud for assistance. See attached Unaudited Accounts for the year ended July 2016. Coral has stepped down as current Treasurer, with Michelle Hunter taking over this responsibility (proposed by Sarah, seconded by Christine).
Chairs Report: Sarah Highland/Christine Sharp
See attached Chair’s Report to year ended July 2016.
Responses to the above from Mrs Perry
On behalf of the School, its staff, children and Governor’s – Mrs Perry gave thanks to the whole of FOTMs and its supporters for their continual hard work in raising money for the school. Trips such as the National Gallery visit, the special 25 year bookmark and also the adventure playground project could not otherwise have been possible. FOTMs provides an excellent social committee which fully supports the school.
Standing Down and New Committee Members
Co-Chairs Sarah Highland and Christine Sharp o New proposed Co-Chairs confirmed as Nikki Robinson and Jayne Moon
Treasurer Coral Nicholson, Vice Treasurer Rosemary Fitzsimmons o New proposed Treasurer confirmed as Michelle Hunter o Vice Treasurer: TBC with new Committee
Secretary Simone Pugh, Vice Secretary Simone Hayward o New proposed Secretary confirmed as Gemma White o New proposed Vice Secretary confirmed as Mat Aylen
Can the new Committee members please liaise with Mrs Perry to get dates in the diary for forthcoming events such as discos, Christmas Fair etc asap.
Funding Requests: Mrs Perry
As we all know schools are currently very strapped for cash. FOTMs kindly donates a ‘rolling’ amount each year to fund things such as new books (£3k), coaches (which subsidise the children’s trips considerably) £1k and IT (ipads/other). This can be discussed with the new Committee. Future projects: Mrs Perry/Diana Holmes (Parent Governor) are happy to hear from anybody how they feel the FOTMs money can be spent, all suggestions welcome! Mrs Perry suggested a few ideas as to how some money can be spent (FOTMs currently has approx. £7k): o Refurbishment of the Willow Dome (cost would be approx. £1500) o Professional drainage of the school field – currently the area is very boggy and muddy o Provide minibuses to the school sporting events to encourage the children’s enthusiasm and motivation at such occasions o Provide fresh toys/learning items for Early Years o Science/Astronomy – purchase telescopes and/or astronomy equipment for budding Astonomers o As the current theme is ‘Global’ maybe FOTMs could fund some external speakers to come into school o Refurb of the FOTMs storage/cupboards (bear in the mind that the school itself will also have a revamp in the future due to larger year groups) Mat Aylen mentioned the shed that currently houses FOTMs items such as the bouncy castle is falling apart and needs replacing. Mat has researched new sheds and asks if anybody has any local contacts with companies who can help. To be discussed with new committee.
AOB
Leanne Turner, Emma Brown and Selina McDonnell happy to arrange future discos (dates to be arranged with Mrs Perry) Michelle Hunter happy to take the lead on this year’s Christmas Fair (date to be finalised with Mrs Perry asap). Mrs Perry suggested avoiding 3rd December as most other schools in the area are holding theirs on this date (date to be finalised with Mrs Perry asap) Emma Bashford happy to continue arranging the 2nd hand uniform and suggested a monthly uniform sale, Emma/Amelia and whoever else can help arrange this Victoria Todd mentioned she would like to look into local grants that could maybe help the school, Liz de Saulles had done some research into this so maybe Victoria speak to Liz to discuss further Jude Harris currently organises the Scholastics Books but would like to hand this over to somebody new – please contact her if you are interested Sarah Highland will hand over the admin and ‘voice’ on Facebook to the new Committee Other roles and responsibilities for events will be discussed at the next FOTMs meeting on 2nd November Sarah Highland/Christine Sharp have arranged to meet with new committee members for a handover
DATE OF NEXT FOTMS MEETING: Wednesday 2nd November, 8pm - Dunning’s Pub
DATE OF NEXT FOTMS AGM 2017: Tuesday 10th October 2017 (time tbc) – The Mead’s Primary School
Rhona Perry, Simone Hayward, Jude Harris, Nikki Robinson, Michelle Hunter, Kelly Barker, Jayne Moon, Louise Comber, Emma Wells, Diana Holmes, Leanne Turner, Emma Brown, Mathew Aylen, Jenny Howard, Coral Nicholson, Sarah Highland, Selina McDonnell, Sarah Stonley, Jenna Dixon, Karen George, Marie Cottam, Emma Bashford, Victoria Todd
Apologies:
Rosemary Fitzsimmons, Abbi Bowley, Gemma White, Amelia Haigh, Charlotte Beal,
Overview of accounts: Coral Nicholson
CN reported on the highlights of the financial performance. Thanked Barbara McCloud for assistance. See attached Unaudited Accounts for the year ended July 2016. Coral has stepped down as current Treasurer, with Michelle Hunter taking over this responsibility (proposed by Sarah, seconded by Christine).
Chairs Report: Sarah Highland/Christine Sharp
See attached Chair’s Report to year ended July 2016.
Responses to the above from Mrs Perry
On behalf of the School, its staff, children and Governor’s – Mrs Perry gave thanks to the whole of FOTMs and its supporters for their continual hard work in raising money for the school. Trips such as the National Gallery visit, the special 25 year bookmark and also the adventure playground project could not otherwise have been possible. FOTMs provides an excellent social committee which fully supports the school.
Standing Down and New Committee Members
Co-Chairs Sarah Highland and Christine Sharp o New proposed Co-Chairs confirmed as Nikki Robinson and Jayne Moon
Treasurer Coral Nicholson, Vice Treasurer Rosemary Fitzsimmons o New proposed Treasurer confirmed as Michelle Hunter o Vice Treasurer: TBC with new Committee
Secretary Simone Pugh, Vice Secretary Simone Hayward o New proposed Secretary confirmed as Gemma White o New proposed Vice Secretary confirmed as Mat Aylen
Can the new Committee members please liaise with Mrs Perry to get dates in the diary for forthcoming events such as discos, Christmas Fair etc asap.
Funding Requests: Mrs Perry
As we all know schools are currently very strapped for cash. FOTMs kindly donates a ‘rolling’ amount each year to fund things such as new books (£3k), coaches (which subsidise the children’s trips considerably) £1k and IT (ipads/other). This can be discussed with the new Committee. Future projects: Mrs Perry/Diana Holmes (Parent Governor) are happy to hear from anybody how they feel the FOTMs money can be spent, all suggestions welcome! Mrs Perry suggested a few ideas as to how some money can be spent (FOTMs currently has approx. £7k): o Refurbishment of the Willow Dome (cost would be approx. £1500) o Professional drainage of the school field – currently the area is very boggy and muddy o Provide minibuses to the school sporting events to encourage the children’s enthusiasm and motivation at such occasions o Provide fresh toys/learning items for Early Years o Science/Astronomy – purchase telescopes and/or astronomy equipment for budding Astonomers o As the current theme is ‘Global’ maybe FOTMs could fund some external speakers to come into school o Refurb of the FOTMs storage/cupboards (bear in the mind that the school itself will also have a revamp in the future due to larger year groups) Mat Aylen mentioned the shed that currently houses FOTMs items such as the bouncy castle is falling apart and needs replacing. Mat has researched new sheds and asks if anybody has any local contacts with companies who can help. To be discussed with new committee.
AOB
Leanne Turner, Emma Brown and Selina McDonnell happy to arrange future discos (dates to be arranged with Mrs Perry) Michelle Hunter happy to take the lead on this year’s Christmas Fair (date to be finalised with Mrs Perry asap). Mrs Perry suggested avoiding 3rd December as most other schools in the area are holding theirs on this date (date to be finalised with Mrs Perry asap) Emma Bashford happy to continue arranging the 2nd hand uniform and suggested a monthly uniform sale, Emma/Amelia and whoever else can help arrange this Victoria Todd mentioned she would like to look into local grants that could maybe help the school, Liz de Saulles had done some research into this so maybe Victoria speak to Liz to discuss further Jude Harris currently organises the Scholastics Books but would like to hand this over to somebody new – please contact her if you are interested Sarah Highland will hand over the admin and ‘voice’ on Facebook to the new Committee Other roles and responsibilities for events will be discussed at the next FOTMs meeting on 2nd November Sarah Highland/Christine Sharp have arranged to meet with new committee members for a handover
DATE OF NEXT FOTMS MEETING: Wednesday 2nd November, 8pm - Dunning’s Pub
DATE OF NEXT FOTMS AGM 2017: Tuesday 10th October 2017 (time tbc) – The Mead’s Primary School
