FY2016 Nonprofit Security Grant Program Preliminary Overview ...
FY2016 Nonprofit Security Grant Program Preliminary Overview February 1, 2016 The following information if for preliminary planning purposes only. This information might be modified by the pending program guidance, which will be published on or about February 16. We will update this overview to reflect any changes to the FY 2016 program, once the guidelines come out. New York Applicants Only: New York Applicants should skip this overview and instead, contact David Pollock of JCRC-New York at: [email protected] and/or subscribe to his NY-specific technical assistance at: https://groups.google.com/forum/?hl=en#!forum/jcrcsecurity/join. The Grant Purpose: The Nonprofit Security Grant Program (NSGP) provides funding support for target hardening and other physical security enhancements to nonprofit organizations that are at high risk of a terrorist attack and located within one of the Urban Area Security Initiative (UASI)-designated Urban Areas. The designated areas will be listed in the upcoming program guidance published by the Department of Homeland Security/FEMA. The following are the UASI-designated Urban Areas from the most recent cycle (the FY 2016 area is TBD*): Arizona: California: Colorado: District of Columbia: Florida: Georgia: Hawaii: Illinois: Maryland: Massachusetts: Michigan: Minnesota: Missouri: Nevada: New Jersey: New York:
Phoenix Area Anaheim/Santa Ana Area; Bay Area; Los Angeles/Long Beach Area; Riverside Area; San Diego Area Denver Area National Capital Region Miami/Fort Lauderdale Area; Tampa Area Atlanta Area Honolulu Area Chicago Area Baltimore Area Boston Area Detroit Area Twin Cities Area St. Louis Area Las Vegas Area Jersey City/Newark Area New York City Area
North Carolina: Oregon: Pennsylvania: Texas: Washington:
Charlotte Area Portland Area Philadelphia Area; Pittsburgh Area Dallas/Fort Worth/Arlington Area; Houston Area Seattle Area
* The NSGP is a sub-component of the UASI program. As such, only nonprofits located within eligible UASI area jurisdictions may apply. For FY 2016, as in recent past years, Congress directed DHS/FEMA to restrict the UASI program to designated areas that make up 85% of nationwide risk. These restrictions therefore apply to the NSGP program, and in FY 2015 resulted in a determination of the above 28 jurisdictions. Available Funding: $20 million Grant Amount: Up to $75,000 Cost Share or Match: None Management and Administration (M&A) Costs: Nonprofit organizations that receive an award under this program may use up to five percent (5%) of their FY 2015 NSGP funds for M&A purposes associated with the award. Indirect (Facilities & Administrative (F&A)) Costs: Recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. Period of Performance: 36 months (start date TBD). Applicant: The State Administrative Agency (SAA) is the only entity eligible to apply for FY 2016 NSGP funds on behalf of eligible nonprofit organizations. Nonprofit organizations must apply to their SAA; nonprofit organizations may not apply directly to DHS/FEMA for FY 2016 NSGP funds. The published guidance is written for the benefit of the SAAs. The SAAs will provide the nonprofit applicants with instructions on how to proceed. Locating the Applicable SAA: A list of SAA points of contact can be found at http://www.fema.gov/media-library/assets/documents/28689?id=6363 General Eligibility Requirements: 1. Verification that applicant is located within one of the FY 2016 UASI -designated Urban Areas; 2. Identification and substantiation (e.g., police reports or insurance claims) of prior threats or attacks against the nonprofit organization or closely related organizations (within or outside the U.S.) by a terrorist organization, network, or cell; 3. The symbolic value of the site(s) as a highly recognized national or historical institution that renders the site a possible target of terrorism; and 4. Findings from previously conducted threat and/or vulnerability assessments. (Also see below) Submission Deadline for SAAs: The date by which SAAs are to submit applications to DHS/FEMA is TBD. 2
Submission Deadline for Nonprofit Organizations: Nonprofit applications are due to the SAA before the application submission deadline for SAAs. The SAAs establish all requirements and deadlines to manage the nonprofit sub-application process in support of their submissions to DHS/FEMA. (Note: Deadlines and state requirements may vary somewhat from state to state.) The nonprofit sub-application deadline is TBD. Anticipated Award Date: No later than 09/30/2016, and specific date TBD. NSGP Nonprofit Application: The application is referred to as an Investment Justification (IJ). Vulnerability/Risk Assessment: Each nonprofit sub-applicant must include a vulnerability/risk assessment on which the request in the IJ is based. (Note: The exact requirements for what constitutes a risk-assessment and what documentation of risk assessment must be proffered may vary between jurisdictions). Mission Statement: Each nonprofit sub-applicant must include its Mission Statement. SAA’s will use the Mission Statement along with information provided in the applicant’s Investment Justifications in order to validate the organization type, according to four categories: 1) Ideology-based/Spiritual/Religious; 2) Educational; 3) Medical; or 4) Other. (Note: The organization type will be a factor in scoring the application.) Funding Restricted to Equipment and Training: Federal funds made available through this award may only be used for two purposes: 1) The acquisition and installation of security equipment on real property owned or leased by the nonprofit organization, specifically to prevent of and/or protect against the risk of a terrorist attack; and 2) To attend security-related training courses and programs in the United States. The equipment is limited to two categories of items located on the Authorized Equipment List (AEL): 1) Physical Security Enhancement Equipment (Category 14); and2) Inspection and Screening Systems (Category 15). Details on the permitted Categories: Details can be found at: https://www.fema.gov/media-library/assets/documents/101566. Allowable Training-Related Costs: Under the NSGP program, training costs are limited to attendance fees for training, and related expenses, such as materials, supplies, and/or equipment. Overtime, backfill, and/or travel expenses are not allowable costs. Allowable training topics are limited to the protection of critical infrastructure key resources, including physical and cyber security, target hardening, and terrorism awareness/employee preparedness. Training conducted using NSGP funds must be addressed within the organization’s IJ. Unallowable Costs (Examples): The Hiring of Public Safety Personnel; the funding of risk or vulnerability security assessments or the development of the IJ; and reimbursement of pre-award security expenses. Application Review Process: Nonprofit organizations submit their IJs to their respective SAA (and/or the Urban Area Working Group as directed). The IJs will be reviewed through a two-phased State and Federal review process for completeness, adherence to programmatic guidelines, feasibility, and how 3
well the Investment Justification (IJ) (project description and justification) addresses the identified risk(s). (Note: DHS/FEMA makes the final determination of awards.) NSGP Evaluation Criteria: Grant projects must be: 1) both feasible and effective at reducing the risks for which the project was designed; and 2) able to be fully completed within the 3-year period of performance. The IJs are designed to capture information that will be evaluated and scored based on the following: 1. State verification that the nonprofit organization is located within one of the designated FY 2016 UASI-designated Urban Areas; 2. Identification and substantiation of prior threats or attacks (from within or outside the U.S.) by a terrorist organization, network, or cell against the applicant based on their ideology, beliefs, or mission; 3. Symbolic value of the site(s) as a highly recognized regional and/or national or historical institution(s) that renders the site a possible target of terrorism; 4. Role of the applicant nonprofit organization in responding to or recovering from terrorist attacks; 5. Findings from previously conducted threat and/or vulnerability assessments; 6. Integration of nonprofit preparedness with broader state and local preparedness efforts; 7. Complete, feasible IJ that addresses an identified risk, including the assessed threat, vulnerability, and consequence of the risk, and proposes building or sustaining a core capability identified in the Goal; 8. History of an applicant’s prior year(s) funding under the NSGP program); and 9. Subject matter expertise to determine feasibility of proposed project. First-time Applicants: A bonus point will be added to the state score for all organizations that have not received NSGP funding in previous years. Awards Made: Nonprofits awarded NSGP funding can begin to draw down funds to implement their projects 45 days from the date the funds are first made available to the SAA. However, nonprofit subrecipients are also required to submit various financial and programmatic reports as a condition of receiving the funding. As such fund drawdowns may be withheld if reports are delinquent or incomplete. (Note: SAAs will provide detailed instructions and technical assistance to sub-recipients on all compliance matters once awards have been made.) Point of Contact: Robert B. Goldberg, Senior Director, Legislative Affairs at: [email protected].
© 2016 The Jewish Federations of North America. All rights reserved
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Phoenix Area Anaheim/Santa Ana Area; Bay Area; Los Angeles/Long Beach Area; Riverside Area; San Diego Area Denver Area National Capital Region Miami/Fort Lauderdale Area; Tampa Area Atlanta Area Honolulu Area Chicago Area Baltimore Area Boston Area Detroit Area Twin Cities Area St. Louis Area Las Vegas Area Jersey City/Newark Area New York City Area
North Carolina: Oregon: Pennsylvania: Texas: Washington:
Charlotte Area Portland Area Philadelphia Area; Pittsburgh Area Dallas/Fort Worth/Arlington Area; Houston Area Seattle Area
* The NSGP is a sub-component of the UASI program. As such, only nonprofits located within eligible UASI area jurisdictions may apply. For FY 2016, as in recent past years, Congress directed DHS/FEMA to restrict the UASI program to designated areas that make up 85% of nationwide risk. These restrictions therefore apply to the NSGP program, and in FY 2015 resulted in a determination of the above 28 jurisdictions. Available Funding: $20 million Grant Amount: Up to $75,000 Cost Share or Match: None Management and Administration (M&A) Costs: Nonprofit organizations that receive an award under this program may use up to five percent (5%) of their FY 2015 NSGP funds for M&A purposes associated with the award. Indirect (Facilities & Administrative (F&A)) Costs: Recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. Period of Performance: 36 months (start date TBD). Applicant: The State Administrative Agency (SAA) is the only entity eligible to apply for FY 2016 NSGP funds on behalf of eligible nonprofit organizations. Nonprofit organizations must apply to their SAA; nonprofit organizations may not apply directly to DHS/FEMA for FY 2016 NSGP funds. The published guidance is written for the benefit of the SAAs. The SAAs will provide the nonprofit applicants with instructions on how to proceed. Locating the Applicable SAA: A list of SAA points of contact can be found at http://www.fema.gov/media-library/assets/documents/28689?id=6363 General Eligibility Requirements: 1. Verification that applicant is located within one of the FY 2016 UASI -designated Urban Areas; 2. Identification and substantiation (e.g., police reports or insurance claims) of prior threats or attacks against the nonprofit organization or closely related organizations (within or outside the U.S.) by a terrorist organization, network, or cell; 3. The symbolic value of the site(s) as a highly recognized national or historical institution that renders the site a possible target of terrorism; and 4. Findings from previously conducted threat and/or vulnerability assessments. (Also see below) Submission Deadline for SAAs: The date by which SAAs are to submit applications to DHS/FEMA is TBD. 2
Submission Deadline for Nonprofit Organizations: Nonprofit applications are due to the SAA before the application submission deadline for SAAs. The SAAs establish all requirements and deadlines to manage the nonprofit sub-application process in support of their submissions to DHS/FEMA. (Note: Deadlines and state requirements may vary somewhat from state to state.) The nonprofit sub-application deadline is TBD. Anticipated Award Date: No later than 09/30/2016, and specific date TBD. NSGP Nonprofit Application: The application is referred to as an Investment Justification (IJ). Vulnerability/Risk Assessment: Each nonprofit sub-applicant must include a vulnerability/risk assessment on which the request in the IJ is based. (Note: The exact requirements for what constitutes a risk-assessment and what documentation of risk assessment must be proffered may vary between jurisdictions). Mission Statement: Each nonprofit sub-applicant must include its Mission Statement. SAA’s will use the Mission Statement along with information provided in the applicant’s Investment Justifications in order to validate the organization type, according to four categories: 1) Ideology-based/Spiritual/Religious; 2) Educational; 3) Medical; or 4) Other. (Note: The organization type will be a factor in scoring the application.) Funding Restricted to Equipment and Training: Federal funds made available through this award may only be used for two purposes: 1) The acquisition and installation of security equipment on real property owned or leased by the nonprofit organization, specifically to prevent of and/or protect against the risk of a terrorist attack; and 2) To attend security-related training courses and programs in the United States. The equipment is limited to two categories of items located on the Authorized Equipment List (AEL): 1) Physical Security Enhancement Equipment (Category 14); and2) Inspection and Screening Systems (Category 15). Details on the permitted Categories: Details can be found at: https://www.fema.gov/media-library/assets/documents/101566. Allowable Training-Related Costs: Under the NSGP program, training costs are limited to attendance fees for training, and related expenses, such as materials, supplies, and/or equipment. Overtime, backfill, and/or travel expenses are not allowable costs. Allowable training topics are limited to the protection of critical infrastructure key resources, including physical and cyber security, target hardening, and terrorism awareness/employee preparedness. Training conducted using NSGP funds must be addressed within the organization’s IJ. Unallowable Costs (Examples): The Hiring of Public Safety Personnel; the funding of risk or vulnerability security assessments or the development of the IJ; and reimbursement of pre-award security expenses. Application Review Process: Nonprofit organizations submit their IJs to their respective SAA (and/or the Urban Area Working Group as directed). The IJs will be reviewed through a two-phased State and Federal review process for completeness, adherence to programmatic guidelines, feasibility, and how 3
well the Investment Justification (IJ) (project description and justification) addresses the identified risk(s). (Note: DHS/FEMA makes the final determination of awards.) NSGP Evaluation Criteria: Grant projects must be: 1) both feasible and effective at reducing the risks for which the project was designed; and 2) able to be fully completed within the 3-year period of performance. The IJs are designed to capture information that will be evaluated and scored based on the following: 1. State verification that the nonprofit organization is located within one of the designated FY 2016 UASI-designated Urban Areas; 2. Identification and substantiation of prior threats or attacks (from within or outside the U.S.) by a terrorist organization, network, or cell against the applicant based on their ideology, beliefs, or mission; 3. Symbolic value of the site(s) as a highly recognized regional and/or national or historical institution(s) that renders the site a possible target of terrorism; 4. Role of the applicant nonprofit organization in responding to or recovering from terrorist attacks; 5. Findings from previously conducted threat and/or vulnerability assessments; 6. Integration of nonprofit preparedness with broader state and local preparedness efforts; 7. Complete, feasible IJ that addresses an identified risk, including the assessed threat, vulnerability, and consequence of the risk, and proposes building or sustaining a core capability identified in the Goal; 8. History of an applicant’s prior year(s) funding under the NSGP program); and 9. Subject matter expertise to determine feasibility of proposed project. First-time Applicants: A bonus point will be added to the state score for all organizations that have not received NSGP funding in previous years. Awards Made: Nonprofits awarded NSGP funding can begin to draw down funds to implement their projects 45 days from the date the funds are first made available to the SAA. However, nonprofit subrecipients are also required to submit various financial and programmatic reports as a condition of receiving the funding. As such fund drawdowns may be withheld if reports are delinquent or incomplete. (Note: SAAs will provide detailed instructions and technical assistance to sub-recipients on all compliance matters once awards have been made.) Point of Contact: Robert B. Goldberg, Senior Director, Legislative Affairs at: [email protected].
© 2016 The Jewish Federations of North America. All rights reserved
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