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UNITED NATIONS
GeneralAssembly
Distr. GENERAL
^\
A/38/347 1 {-o(o ' \ 14 septenber 198 3 ORfGfNAL:
Thirty-€ighth session Item II7 (a) of the provisionat
ENGLISH
agenda* PERSONNEL QUEST IONS
bmposition of the Secretariat Report
of the Secreta
rv-General
@NTENTS
paragraphs page
I. II.
INTRODUCTION OOMPOSITION OF THE SECRETARI
AT .
I-3
2
4 - L7
2
A. Ibtal staff of the Uhited Nations
4
2
E. ceographical distritluLion of sCaff of the Secretariat ...
5
4
6 - f0
4
ll - 13
6
14 - l7
B
C. Representation of
Menber
States ..
D. Staff at the senior level . E. Proportion of
men and wonen
. Annex
STAT
ISTICAL TABLES
A. Regional tabLes
.
B. Nationality tables .. C. Other t ables
* 83-2318
A/38/r50. s 46s4f (E)
I 6
26
A/38/347 Engl is h Page
2
I.
INTRODUCTION
L The annual report of the Secretary-ceneral on the conposition of the secretariat is sub'nilted in accordance with a nunber of resorutions of lhe ceneral Assembly, the latest of whi.ch are resolutions 33/L43 of 20 Decenber L978, 35/ 2IO of 17 December 1980 and 37/235 ot 21 December 1982. The nain purpose of the presenr report is Co presene to the Assenbly conprehensive infornation on the situation of the staff of the Secretariat as a! 30 June 1983, as cornpared with previous years. rhis information, which is contained nainly in the statiscical tables in the annex of the report, / perrnit.s an assessnent of the distribution of the staff by nationality' sex and type of appointment, in the light of the principles contained I'n the charter of the uniled Nacions and the guiderines set forEh by the ceneral AssenbLy.
2.
Pursuant to section rr of the annex to cenerar Assembly resolution 35/210, an annual work pLan of recruitment has been dravrn up for the calendar year I9g3. The inpact of the rneasures taken during this perioal is expected to be felt in the half of 1984. A report on the inplementation of the plan will be made to the first General Assenbly at its thirty-ninth session, in L9g4,
3. hrrsuant to GeneraL Assenbry resolution 3'l/235, the secretary-ceneral wilr also report to the Assenbry at its thirty-ninth session on the progress rnade in irnplementation
of all
aspects
II.
of
personnel
policy reform.
t.he
(f,)MP()S] TION OF THE SECRETARIAT
A, Ibtal statf of the United NatioDs 4'- Aside fron the povrer of appointnene of the secretary-(b ner at under Articre 10r of the Charter, a special status in natters of appointnent. has been granted by the General Assenbly to sone United Naeions organs Irith xespect to their staff. Table A sho'rs r as at 30 June 1993, the tot;r number ot statf with appointmenLs f,or a year or no{e w}|o are assigned to the secretaria! of the united Nations and to the secretariats of the United Nations organs with special status in natters of appoi'ntnent. The tabre distinguishes between st;ff in the professional category and above, technical co-operalion project personnel, and staff in the General service and related categories' To permit a correration of the figuxes of total staff of the secretariat with rhe regurar budget ot- the united lrations, table A furfher disli.nguishes between staff j.n posts financed in whole or in part Z/ trolo the United Nations regular budget and staff in posts financed frorn extrabudgetary
soulc es.
A/38/341
Eiglish
TABLE A Un
i ted
tion6
riat
Se
and
of the secreta!iats
as at 30 .Tune 1983
riegular budget
Organization
B(trabudgetarY sources
Professional project and above personnel Other
3
Tbtal
Professional Project and above personnel
cr and
tota
Other
I
895
2
5'13
5
101 16
769
333
4
41I
5
513 5 5ll
284
89
I'NICEF
501
237
UNI'TAR
18
I
UNITED NATIOIIS
673
138
7
301
ll tl8
UNDP
90
UNIICR
183
79
UNRWA*
r,lc r
csc
275
T2
9I
7r
t25
20
533
I
169 l t42
|
4)."1
5
2
115
035
2 7't
69
27
53
14
-
UNU
ttNRwA
has
931
also
3
268
-37
22
3
91
45
ICJ
TCITAL
219
7
620
16.555 area personnel.
11 69I
99
67
2 624 L0 040
14
424 25
99 5L5
A/J8/347 Eng
Iish
Page
4
ll,
C'eographical distribution of staff of the Secrelaria!
5, 'Ihe princ j.ples contained in Article Lol, paragraph 3. of the Charter apply to all lhe staff of the Secretariat of the United Nations and to Che staff of lhe secretariats of United Nations organs nith special status in matters of appointment (see pa!a. 4 above) . The system of desirable ranges for llenber States, however, has been established by the ceneral Assernbly as a guideline for the geographical distribution of only a group of staff in the Secretaria! of the United Nations who are aII appointed lry the secret ary-cf,neral, knol^,n as slaff in ,'posts subject !o geograPhical distribution". This group consists of staff of the Secretariat in the Professional calegory and above hotdj,ng appointments for one year or nore. &cluded fron it are staff in posts i{ith special language requirementst staff specificalty appointed for nission servicel staff specifically appointed for service with the United Natj.ons Environnent Programe ([JNEP), staff specifically appointed after inter-agency consultation to posts financed on an inter-agency basis, technical co-operation projec! personnelt staff of the secreeariats ot' the Unieed Nations organs lrith special status in matEers of appointmentt staff who have pernanent resident status in, but not Che nationality of, the country of their duty station, and staft in the ceneral Service and related cateqories. Representation of, ygnDgl_ tlglSs
6. The representation of Memb€r States in posts subject Co geographical distribution in the secretariae is assessed in relation to the desirable ranges calculated for each state and their midpoints, The ranges and nidpoints are s hor4n in lhe statistical tabtes contained in the annex to the present report. Table B shows the nunber of staff frorn each region in posts subject to geographicaldistribution and bhe nurnber of Menber States in each region which are unrepreseneed, u nder-repr esented, within lheir desirable range or a bove it on 30 June 1983, as compared with the situatioh in previous years. 7. on 30 .'u ne 1982, there were 17 M€nber States that were unrepresenled in posts subject to geographj.cal distribufion in the Secretariat. The appoinenen! of nationars of EquaLoriar cuinea, samoa and suriname r€suleed in these Member states ceasing to b€ unrepresented in Che Secretariat. On 30 .tune 1983, there were L4 unrepresenled t4enber States. y 8, On 30 June 1982, there were 24 Member states that r,rere u BCer-represented i.n Posts subject to geographical distribution in the Secretariat, that is to say, the number of Cheir nationals in these posts Has less than the lower linit. of their desirable ranges of representation. Since that date, the appointmenC of nationals of the Central African Republic, the Ivory Coast., Saint vincenE and the Gr€nadines, Spain and the Union of soviet socialist }tepublics brought these Member Stales withj.n lheir ranges. As a result of the appoinenent of nationals of Equatorial Guinea, Samoa and Surinane, previously unrepresented }lember States, the€e Menber Slales are now represented bue stiu below their ranges. ltonania became underrePresented b€cause of separations of staft in geographicaL posts. Italy and the Nelherlands became u nder-repre sented because their desirable ranges were raised. on 30 June J-983, chere were 25 under-represented l{enber states. 4/
A//38/3 47 Eng
lish
Page
5
TABLE B
Nunber
of staff and Member Stat.es by reglon and degree of representation in the Sec.etariat, 1979, 1980. 1.981, 1982 and 1983 Melnber
Regioa
Staff
Afr ica
362
50 50
I I
5I
6
r982 r983
377 400 439 481
L919 1980
418 413
8r
456 494
25 25 25 25 26
19
81
1982 1983
I980
303 303
81
296
19a2
312
r9 83
3r9
19
Europe (Weste r n)
Latin
Aner
ica
II tl tt
19?9
649
r980
657
.t-8
North Arner ica and the car ibbean
other
s
l0
30
L2
5 5
L2
I
6 5
2 3
1t-
1
f0
I
3 5 q
5 4 5 6
4
5
2 2 0 0 1
6 4
0
5
t0
I6
2r
0
2l-
L
2 2 2
I
I
0
2
I
1979
r38
11
19
80
I37
T7
2
5
I9
8I
143
3 3
1983
t-45 148
L1 L7 L7
4
1982 L9'79
642
538
1983
624
L9 79
38r
80
44* 36* 37*
198r 1982 1983
2
1980
2'196
1982
1983
8 9
T2
9
15
J
2 2
9 3 3 3
3
7 6
4
6 1
4 3
3
4
I
2
9
1
I
1
10
I1
2
I I
I I
3 5 5
3 2
1
7
3 3 2 3
3B*
19?9
l98l
1
3
239
l3 '7
0 0 0 0
252
L982
I
5
r9'7 9
642
2l
2
1980
8r
2L
l
696
19
I7
5
I8 I8 I8
19
TotaI
28
682
1980
range
7 6 5
642
244
ran9e 14
t98r
1983
within
7 4
1982 1983
r982
r-
5
I t I I I
I1
t1 I8
l98I Middle East
unde
represented
51
506
1979
(Easter n)
sented
79
19
Europe
unrepre-
I9 80
19
Asia aod the Pacific
states
AO2
2 494 2 995 1 077
Including stateless Non-membe! States.
pe
lsr
(I00r)
152 154 157 15?
(100r) (100r) (100*) (1001)
rsons.
r-9 (r2.5*) r-8 (rr.83) r9 (r2.3r ) r-7 (r0.8c) 14 ( 8.9E)
22 22 26 24 2s
(I4.62) (14.s3)
(16.9t) ( r5.3r ) (1s.9*)
48 (32.8*) 52 {34.23) 79 (5r.3*) 90 (57.3$) 8l (55.4$)
62 (4r.08) 60 (39.5C) 30 {I9.5*) 26 (r5.6r) 3r- (r9.8*)
A/38/34'l Eng
li
Page
sh 6
9. Bettteen 1 JuLy 1982 and 30 June L983, 277 appointnenls r,tere nade to posts subject to geographical distribution. Of tlese' 98, or 35.4 per cent' vrere of nationals of Member States that were unrepresented or u nder-r epr esented at the beginning of the yea!i L51, or 54.5 per cent. of nationals of Member slates tiat vrere within rangei and 26. ot 9.4 per cent, of naeionals of over-r epr esented Menber States. In addition, one national of l.lanibia and one national of S1'ritzerland ' both noft-Member States, were appointed to these posts. 10. rn ils resotution 3'1/235, the General Assenbly reiteraEed the princiPle of wide geographical distribution throughout the Secretariat and welcotned the intention of the Secreta ry- cenera I to nonitor proqress towards that objectj've in departnents and nain offices. Procedures for noniloring their progress have been established. D. Staff at the senior level 11. The distribution of staff in posts at the senior level (D-I and above) subject to geographical distribuCion is shown in table C (a) according to the groups of Member states established by the ceneral Assenbly in resolulion 2152 (xxl) of l? l.lovernber 1966, These groups consist of developing countries ln Africa, Asia and the Middle East (croup A) , countries with developed narket econonies (Group B), developing countries in Iatin America and the Caribbean (Group C) and countrles ' for the vrith c entrally-p lanned econornies (croup D). The table shows the situalion years 1979 to 1983, ind.tcating the number of Menber States in each group ' the sun of the midpoints of their desirabte ranges, a ranqe for each group and both the lotal nunber of their nationals in posls subject to geoqraFhical dlstribution and in posts at the senior level. The table includes in brackets the number and percentage of female staff menbers. 12. This table has been prepared in response to a concern of the General Assembly, which, in its resolution 35/2]!O' reaffirmed the need to increase the representation of developing countries 1n senior and pollcy-fornulating posts while safeguardinq the principle of equitab!-e geogratrfiical distribution in accordance with the relevant resolutions of the Assembly. 13. In its resolution 31/235. the ceneral Assenbly stressed the inporcance of having the largest possib.l-e number of Member States represented at the higher levels of the Secretariat, that is, the D-2 level and abover and requesCed the Secreta ry- ceneral to include in his annua.l- reports on the conposition of the secretariat infornation on the progress nade in respect of lhe inprovement of geoqraFhical distribution 1n the Secretariat, particularly at the higher levels. The nunber of Member Slates with nationals occupying posts subjecC to geographical distribution at the D-2 level or above is 61 as at 30 June 1983. on 30 June 1982' the nunber of such Member states lras 57. slnce the annual number of appointments to posts subject to geogratr*rica1 distribution at these levels is few, and only six such appointnents have been granted in the slx and a half months between the establishment of this objective and 30 June I983, the aclievenent of tbe objective cannot be expected to be rapid. The distribulion of posts at the D-2 level and above by region and nationality on 30 June 1983 is shown in table 9 of the annex. The number of Menber Slates in each region which have none, one, !no, Ehree, four' five or nore of their nationals at these levels is shown in table C (b) '
A,/3814471
B|glish Page
TABLE
c
7
(a}
Distri.bution of staff 1n poats subjecC to geoEralbicaI distrlbution anong groups A to D from 1979 to 1983 (shor.inE nunber of femal€ staff!
of Conblned croup Uenber desirable nidltunber of Year States rangeg point Percentage staff ltunber
Gr
oup
7-
L97I
88
64
80
88
587- 785
585.0
I3 4-112
98
19 !.9
81
1982
90
198 3
90
1980
2s
19
sl
19
82
8?1 8
840-r 136
72-I8 56
1613.9
I92-
1qt1
30
82
r983
32 32
1979 198 0
198I
l0
198 2
10 IO
1983
ltotaI
9.7
304 ( 63) 299 ( 53) 301 ( 74' 320 ( 83) 338 ( 88)
IO
314- 425
3?0.0
IO
30
79
1sl 152
t9a2
157
I)83
8.4 260.O
154
344.1
8.1
13. d
416
363- 49I 3s9- 486
10.4
42't.O 422.6
1a 1
143
s
29
2700.0
m
99.0
10
26
3350.6 3351.4 33
5
0.0
0.0
0.0 m 0.0 10 0.0 l0 0.0
(409)
28s ( r7l 284 ( 16) 280 ( r8)
4(
299 2294-3105 2294-3L04 284 8-3853 2849-3454 2844-3453
2
9.8
30,1 31.6
(19.0t
(
LA',)
13)
2758 (5r0) 2't 45 (sr7't 28s8 (617) 29s8 (6 s6) 303
9
(574)
I07 (
6) 6) 7)
37.1
(22.9',t
r44 (
13
rl (
49.7 (64.21
( 169 ( 9) 167 (rr) t69 (tl)
47.5 (6r.
?)
168 (18)
rL.0 (12.4) r0.9 (r2.2)
38 ( 4) 3s ( 3)
(2
3.3)
0,2
48.s
(6
6.0)
(62.3)
10,7 (12.0)
1.0.8 (12.7) 11. r (13. r)
r0,3
(3.4)
10.3 (3.1)
9.8 (2.9) r0.0 (2.r) 9.8 1.9, (
r0 r0
16r
(
13t
36(r) 43 12t 4? ( 3) 29t-l 36 ( -) ,10 ( 1) 39 ( -)
0.0 (r00.0) 3{7 (18) 0.0 (r"00.0 ) 353 (r8)
10o.o (100.0t
0.0 (100.0 ) rc 0.0 ( 100.0) 10
148
37s 388 402
0.8 36.4
3
132 ( 4)
(20.9)
Percentage
s)
1L8.7't
5r. u (b5. r)
1443 (4r5)
329.r
?.7
28.6
5
48.7
26L
2
xr78 (34r)
30.7
16
Percentage
140s (333)
1421 (396)
3,t
9-
49.8
764 | 971 784 ( 97t 850 ( 129) 909 (rs0) 959 ( r57)
48.2 47.6
280- 378 292- 396 29 5- 400
1980 t9 81
19
0.5
1344.5
19 19
25.4
988.0
l14 o-Is49 rl?7-1604 1357-1835 1385-1875
1979 80
9.0
9?5.5
13
1983
75
at D-l and above
Nurnbe!
(19) t22t (28)
44.7
46.0 41.5 41,8
rl.l 9.5 8.0
r0.3 l0 0.0 100.0 l0 0.0
l0 0.0 10
0.0
a,/38/347
Erglish Page
8
TABLE
Nurnber
C (b)
of Menber States U.:f:.g@ or more staff at the D-2 level or
above
5 or
Africa
37
Asia and the Europe
(
Ea
Pac
if ic
5l
l0
26
17
tl
st)
Europe (West
18
)
Latin Arnerica
L2
Middle East
II
1
2L
I7
North Anerlca and the Ca r lbbean 1o4AL
nore Total
13
96
ls7
40
E. Proportion of
nen and
women
14. fn resolutions 33/143 and 35/2LO. the ceneral Assenbly called for an increase in the number of wornen in posts subjecC to geograt*tical distribution to 25 per cent of lhe total over a four-year period in accordance with the principle of equitable geographical dlstribution. fn resolution 37/235, the Assex0bly requeated the Secretary-General to intensify his efforts to inplement fuUy the relevant sections of resolutions 33/143 and 35/2fO,. k€eping ln mind thaC the 25 per cent target set should not be vievred as a litnit on the number of r,romen enployed and paying particular attention to those areas of the lrnited Natlons where conpl iance with the resolution has lagged. Pursuant to thi6 resolution, the attengion of a1I the heads of departments and offices has been drawn to the proportion of female ataff mellbers r,rithin the organlzational unit concerned ln the context of the concern expressed by the General
As6enb1y.
15. The nunber of fernale and nale staff nenbers at each level ln posts subject to geographical distributlon on 30 June 1983 ts shown by reglon ln table 7 A of the annex to the present report. The percenCage of female staff menbers ln such posts Ls 22.3 per cent as at 30 ,tune 1983. Tab1e D shows the number of fenale staff nernbers conpared wlth the total nunber of staff in posts subject to geographical distribution and in posts r.rl. th special language regulrements at each level conpared nith the altuation in I9?3. Table 20 of the annex shorrs the sex distribution of the staff of the SecreCariat by department and office.
A/3e/347
B|glish Page 9
15. In resolution 37/235, the ceneral Asserllbly also called upon the Secretaryto include ln his report statlstical analyseE on the nunber and percentage of wonen by nationallty on all appointment llsts, speclfylng wonen as a iercentage of those appolnted fron outslde, wlthln each grad€. The nu[ber, sex, nationality and level of etaff appolnted to poats eubject to geographlcal arlstrlbutlon alurlng the reporting perlod 1982-1983 are shown ln table rl of the annex. Mautlonar information ls contalned in table E (a). l?. In resolution 37/235. the Secretary-@neral rras also requested to provide sinllar lnforrnatlon ln respect of $onen on all promotion register6, identifying both ad hoc and accelerated pronotions as rell as nornal protrptions and specifylng women as a percentage of those ellglble for Fotrtlon and actually F|rorbted. Relevant informatlon ls contained ln table E (bl . General
TABLE
D
@ocradlic posta
tg
------tg
zg
sr &nale perceht-
tr'enale Fercentstaff age staff
age
usG
Unguage Poats
1973 1983 Fenale Fef,cent- Fenale PercentBtaff age staff age
3.6
ASC
6,7
8.0
D-2
2.9
4.5
D-l
3.4
2l
8.0
P-5
30
8.1
42
7.1
P-4
53
9.4
141
r7 .7
P-3
98
17.9
238
3
0.8
lls
P-2
L47
32.5
205
43.5
41
P-1
41
4t .8
33
47.8
7
.3
687
22.3
22t
TOTAI
378
15
52
14.0
4l
27.4
lrl
34.8
35.1
115
3
?l 6
?
2
8.3
3.7
50
31.8
3r7
33.0
3.6
3I.4
A,/18/347
Eqllsh Page l0
TABTJB
Percenta9e No.
of total
appointed
appointnentB
E
(a)
of total Nurober of Nurober of No. Dationalltlea lppolnted appolnutrenta nationalitiea o.7
USG
ASG
4
I
2.9 5.4
o.7 P-5
3
P-4
ll
0.7
4l
2
P-3
14.8 20.2
8.3
44
!
28
9/
233
33
30
64
16
2.9
8
!otal
1
I
{.1
7S
2/
It shoqld be noted that this flEure 1s not the sun of the flgures fo! of staff of Eone Rationalltles have been naale at
eech level, Eince appolntmentg more than one leveL.
A/34/347 Eng
f
ish
Page 11
tAaLE E (b)
tlo. of eligible
'
TEMAIJ
No. of staff Pronoted
I
JuLy
to the
L982 next level
}1AIJE
percentage No, of over ad hoc and eIi9j.b1e acceferated profibclons
No. of
No. of Etaff Percentage No. of eLlgibfe pronoted statf ove! ad hoc and on to the eLigible accelerated pronolions L .IuIy .1982 next leve.L staff
USG
L
27
ASG
3
20
D-2 D-.1
P-4
83
I4
1
8.4 3
237
I]
4.6 4
6 01,
38
5.3
2
l-5
858
B7
10..r4
29
15. 12
14
82
5
6.10
232
2T
9.0 5
358
42
I.I.4I
2
24L
50
20.'t5
L0
330
a5
25,O
6
39
t 00.00
IO
30
18
50.00
7
5.6I
30
9U6
363
12.29
104
35
'IIIIAIJ
20.00
976
1.5
3
t
3
2
A/3ti/347 Bnglish Page l2 No
tes
y with ! eier to reduclng the volune of the present rePort, table 13 (flx€& tern ataff in geognFhlcal posts)r tlble 17 (staff of ltrlted ltatlons EvelopDent Progr a|Une tUxm111 table 18 (Etaff of unlted Nltlons International children'E Slergency frrnd [ltNICEFl ] t and table 21 (sex dlEttlbutlon don to the dlvialon levelt have been orltted fron the statiattcaL annex of Eha preaenE rePort. lables 13 and ?l contained lnfornatlon that nas dupllcated ln tables 10 and 20, respectlvely. Trblea 17 and l8 contal.ned lnfonEtlon on staff of ttnited Nationa organs for which the SecretarFceneral doas not report otheruise. A nunber of posts in the fnternaElonrl trade Cenlre (ITC) rre financ€d ! Jointly by the (irlted libtiong fron the regular budget and by the General Agre€o€nt on Tarlffs rnd Trade (CAtTt.
y
UnretEesented Menber States as at 30 June 19833 ,$banla, Bahr.ln, DJlbouti, cabon, qrlnea-Biaaau, loleait, thldlves, tlongolla, Papur t€n Oliher, Catar, satnt Lucla, sao $oE and Prlnclpe, solotlbn lslandE 5nd vanuatu.
y ttnder-retrreaented [enber statea aa .t 30 June 1983t Antlgua and Earbuala ' Bhutanr cape verde, Cr €choalovak la, Donlnica, Egultorlar Gulnea, @rnan Deecratlc &epubllc. Gernany, Federal reIxibllc of, fsrael' Italy, JaPan, I$.enbourg, l.lozanblque, Nctherlanals, Noruay, Onan, Ronanla, slnoa, Saudi Arabla' Seychell€8, gurlnune, *raslland, Ukrainian sovlet soclall8t Fpubllc, hlted Arab gllrate! .nd venesuela.
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GeneralAssembly
Distr. GENERAL
^\
A/38/347 1 {-o(o ' \ 14 septenber 198 3 ORfGfNAL:
Thirty-€ighth session Item II7 (a) of the provisionat
ENGLISH
agenda* PERSONNEL QUEST IONS
bmposition of the Secretariat Report
of the Secreta
rv-General
@NTENTS
paragraphs page
I. II.
INTRODUCTION OOMPOSITION OF THE SECRETARI
AT .
I-3
2
4 - L7
2
A. Ibtal staff of the Uhited Nations
4
2
E. ceographical distritluLion of sCaff of the Secretariat ...
5
4
6 - f0
4
ll - 13
6
14 - l7
B
C. Representation of
Menber
States ..
D. Staff at the senior level . E. Proportion of
men and wonen
. Annex
STAT
ISTICAL TABLES
A. Regional tabLes
.
B. Nationality tables .. C. Other t ables
* 83-2318
A/38/r50. s 46s4f (E)
I 6
26
A/38/347 Engl is h Page
2
I.
INTRODUCTION
L The annual report of the Secretary-ceneral on the conposition of the secretariat is sub'nilted in accordance with a nunber of resorutions of lhe ceneral Assembly, the latest of whi.ch are resolutions 33/L43 of 20 Decenber L978, 35/ 2IO of 17 December 1980 and 37/235 ot 21 December 1982. The nain purpose of the presenr report is Co presene to the Assenbly conprehensive infornation on the situation of the staff of the Secretariat as a! 30 June 1983, as cornpared with previous years. rhis information, which is contained nainly in the statiscical tables in the annex of the report, / perrnit.s an assessnent of the distribution of the staff by nationality' sex and type of appointment, in the light of the principles contained I'n the charter of the uniled Nacions and the guiderines set forEh by the ceneral AssenbLy.
2.
Pursuant to section rr of the annex to cenerar Assembly resolution 35/210, an annual work pLan of recruitment has been dravrn up for the calendar year I9g3. The inpact of the rneasures taken during this perioal is expected to be felt in the half of 1984. A report on the inplementation of the plan will be made to the first General Assenbly at its thirty-ninth session, in L9g4,
3. hrrsuant to GeneraL Assenbry resolution 3'l/235, the secretary-ceneral wilr also report to the Assenbry at its thirty-ninth session on the progress rnade in irnplementation
of all
aspects
II.
of
personnel
policy reform.
t.he
(f,)MP()S] TION OF THE SECRETARIAT
A, Ibtal statf of the United NatioDs 4'- Aside fron the povrer of appointnene of the secretary-(b ner at under Articre 10r of the Charter, a special status in natters of appointnent. has been granted by the General Assenbly to sone United Naeions organs Irith xespect to their staff. Table A sho'rs r as at 30 June 1993, the tot;r number ot statf with appointmenLs f,or a year or no{e w}|o are assigned to the secretaria! of the united Nations and to the secretariats of the United Nations organs with special status in natters of appoi'ntnent. The tabre distinguishes between st;ff in the professional category and above, technical co-operalion project personnel, and staff in the General service and related categories' To permit a correration of the figuxes of total staff of the secretariat with rhe regurar budget ot- the united lrations, table A furfher disli.nguishes between staff j.n posts financed in whole or in part Z/ trolo the United Nations regular budget and staff in posts financed frorn extrabudgetary
soulc es.
A/38/341
Eiglish
TABLE A Un
i ted
tion6
riat
Se
and
of the secreta!iats
as at 30 .Tune 1983
riegular budget
Organization
B(trabudgetarY sources
Professional project and above personnel Other
3
Tbtal
Professional Project and above personnel
cr and
tota
Other
I
895
2
5'13
5
101 16
769
333
4
41I
5
513 5 5ll
284
89
I'NICEF
501
237
UNI'TAR
18
I
UNITED NATIOIIS
673
138
7
301
ll tl8
UNDP
90
UNIICR
183
79
UNRWA*
r,lc r
csc
275
T2
9I
7r
t25
20
533
I
169 l t42
|
4)."1
5
2
115
035
2 7't
69
27
53
14
-
UNU
ttNRwA
has
931
also
3
268
-37
22
3
91
45
ICJ
TCITAL
219
7
620
16.555 area personnel.
11 69I
99
67
2 624 L0 040
14
424 25
99 5L5
A/J8/347 Eng
Iish
Page
4
ll,
C'eographical distribution of staff of the Secrelaria!
5, 'Ihe princ j.ples contained in Article Lol, paragraph 3. of the Charter apply to all lhe staff of the Secretariat of the United Nations and to Che staff of lhe secretariats of United Nations organs nith special status in matters of appointment (see pa!a. 4 above) . The system of desirable ranges for llenber States, however, has been established by the ceneral Assernbly as a guideline for the geographical distribution of only a group of staff in the Secretaria! of the United Nations who are aII appointed lry the secret ary-cf,neral, knol^,n as slaff in ,'posts subject !o geograPhical distribution". This group consists of staff of the Secretariat in the Professional calegory and above hotdj,ng appointments for one year or nore. &cluded fron it are staff in posts i{ith special language requirementst staff specificalty appointed for nission servicel staff specifically appointed for service with the United Natj.ons Environnent Programe ([JNEP), staff specifically appointed after inter-agency consultation to posts financed on an inter-agency basis, technical co-operation projec! personnelt staff of the secreeariats ot' the Unieed Nations organs lrith special status in matEers of appointmentt staff who have pernanent resident status in, but not Che nationality of, the country of their duty station, and staft in the ceneral Service and related cateqories. Representation of, ygnDgl_ tlglSs
6. The representation of Memb€r States in posts subject Co geographical distribution in the secretariae is assessed in relation to the desirable ranges calculated for each state and their midpoints, The ranges and nidpoints are s hor4n in lhe statistical tabtes contained in the annex to the present report. Table B shows the nunber of staff frorn each region in posts subject to geographicaldistribution and bhe nurnber of Menber States in each region which are unrepreseneed, u nder-repr esented, within lheir desirable range or a bove it on 30 June 1983, as compared with the situatioh in previous years. 7. on 30 .'u ne 1982, there were 17 M€nber States that were unrepresenled in posts subject to geographj.cal distribufion in the Secretariat. The appoinenen! of nationars of EquaLoriar cuinea, samoa and suriname r€suleed in these Member states ceasing to b€ unrepresented in Che Secretariat. On 30 .tune 1983, there were L4 unrepresenled t4enber States. y 8, On 30 June 1982, there were 24 Member states that r,rere u BCer-represented i.n Posts subject to geographical distribution in the Secretariat, that is to say, the number of Cheir nationals in these posts Has less than the lower linit. of their desirable ranges of representation. Since that date, the appointmenC of nationals of the Central African Republic, the Ivory Coast., Saint vincenE and the Gr€nadines, Spain and the Union of soviet socialist }tepublics brought these Member Stales withj.n lheir ranges. As a result of the appoinenent of nationals of Equatorial Guinea, Samoa and Surinane, previously unrepresented }lember States, the€e Menber Slales are now represented bue stiu below their ranges. ltonania became underrePresented b€cause of separations of staft in geographicaL posts. Italy and the Nelherlands became u nder-repre sented because their desirable ranges were raised. on 30 June J-983, chere were 25 under-represented l{enber states. 4/
A//38/3 47 Eng
lish
Page
5
TABLE B
Nunber
of staff and Member Stat.es by reglon and degree of representation in the Sec.etariat, 1979, 1980. 1.981, 1982 and 1983 Melnber
Regioa
Staff
Afr ica
362
50 50
I I
5I
6
r982 r983
377 400 439 481
L919 1980
418 413
8r
456 494
25 25 25 25 26
19
81
1982 1983
I980
303 303
81
296
19a2
312
r9 83
3r9
19
Europe (Weste r n)
Latin
Aner
ica
II tl tt
19?9
649
r980
657
.t-8
North Arner ica and the car ibbean
other
s
l0
30
L2
5 5
L2
I
6 5
2 3
1t-
1
f0
I
3 5 q
5 4 5 6
4
5
2 2 0 0 1
6 4
0
5
t0
I6
2r
0
2l-
L
2 2 2
I
I
0
2
I
1979
r38
11
19
80
I37
T7
2
5
I9
8I
143
3 3
1983
t-45 148
L1 L7 L7
4
1982 L9'79
642
538
1983
624
L9 79
38r
80
44* 36* 37*
198r 1982 1983
2
1980
2'196
1982
1983
8 9
T2
9
15
J
2 2
9 3 3 3
3
7 6
4
6 1
4 3
3
4
I
2
9
1
I
1
10
I1
2
I I
I I
3 5 5
3 2
1
7
3 3 2 3
3B*
19?9
l98l
1
3
239
l3 '7
0 0 0 0
252
L982
I
5
r9'7 9
642
2l
2
1980
8r
2L
l
696
19
I7
5
I8 I8 I8
19
TotaI
28
682
1980
range
7 6 5
642
244
ran9e 14
t98r
1983
within
7 4
1982 1983
r982
r-
5
I t I I I
I1
t1 I8
l98I Middle East
unde
represented
51
506
1979
(Easter n)
sented
79
19
Europe
unrepre-
I9 80
19
Asia aod the Pacific
states
AO2
2 494 2 995 1 077
Including stateless Non-membe! States.
pe
lsr
(I00r)
152 154 157 15?
(100r) (100r) (100*) (1001)
rsons.
r-9 (r2.5*) r-8 (rr.83) r9 (r2.3r ) r-7 (r0.8c) 14 ( 8.9E)
22 22 26 24 2s
(I4.62) (14.s3)
(16.9t) ( r5.3r ) (1s.9*)
48 (32.8*) 52 {34.23) 79 (5r.3*) 90 (57.3$) 8l (55.4$)
62 (4r.08) 60 (39.5C) 30 {I9.5*) 26 (r5.6r) 3r- (r9.8*)
A/38/34'l Eng
li
Page
sh 6
9. Bettteen 1 JuLy 1982 and 30 June L983, 277 appointnenls r,tere nade to posts subject to geographical distribution. Of tlese' 98, or 35.4 per cent' vrere of nationals of Member States that were unrepresented or u nder-r epr esented at the beginning of the yea!i L51, or 54.5 per cent. of nationals of Member slates tiat vrere within rangei and 26. ot 9.4 per cent, of naeionals of over-r epr esented Menber States. In addition, one national of l.lanibia and one national of S1'ritzerland ' both noft-Member States, were appointed to these posts. 10. rn ils resotution 3'1/235, the General Assenbly reiteraEed the princiPle of wide geographical distribution throughout the Secretariat and welcotned the intention of the Secreta ry- cenera I to nonitor proqress towards that objectj've in departnents and nain offices. Procedures for noniloring their progress have been established. D. Staff at the senior level 11. The distribution of staff in posts at the senior level (D-I and above) subject to geographical distribuCion is shown in table C (a) according to the groups of Member states established by the ceneral Assenbly in resolulion 2152 (xxl) of l? l.lovernber 1966, These groups consist of developing countries ln Africa, Asia and the Middle East (croup A) , countries with developed narket econonies (Group B), developing countries in Iatin America and the Caribbean (Group C) and countrles ' for the vrith c entrally-p lanned econornies (croup D). The table shows the situalion years 1979 to 1983, ind.tcating the number of Menber States in each group ' the sun of the midpoints of their desirabte ranges, a ranqe for each group and both the lotal nunber of their nationals in posls subject to geoqraFhical dlstribution and in posts at the senior level. The table includes in brackets the number and percentage of female staff menbers. 12. This table has been prepared in response to a concern of the General Assembly, which, in its resolution 35/2]!O' reaffirmed the need to increase the representation of developing countries 1n senior and pollcy-fornulating posts while safeguardinq the principle of equitab!-e geogratrfiical distribution in accordance with the relevant resolutions of the Assembly. 13. In its resolution 31/235. the ceneral Assenbly stressed the inporcance of having the largest possib.l-e number of Member States represented at the higher levels of the Secretariat, that is, the D-2 level and abover and requesCed the Secreta ry- ceneral to include in his annua.l- reports on the conposition of the secretariat infornation on the progress nade in respect of lhe inprovement of geoqraFhical distribution 1n the Secretariat, particularly at the higher levels. The nunber of Member Slates with nationals occupying posts subjecC to geographical distribution at the D-2 level or above is 61 as at 30 June 1983. on 30 June 1982' the nunber of such Member states lras 57. slnce the annual number of appointments to posts subject to geogratr*rica1 distribution at these levels is few, and only six such appointnents have been granted in the slx and a half months between the establishment of this objective and 30 June I983, the aclievenent of tbe objective cannot be expected to be rapid. The distribulion of posts at the D-2 level and above by region and nationality on 30 June 1983 is shown in table 9 of the annex. The number of Menber Slates in each region which have none, one, !no, Ehree, four' five or nore of their nationals at these levels is shown in table C (b) '
A,/3814471
B|glish Page
TABLE
c
7
(a}
Distri.bution of staff 1n poats subjecC to geoEralbicaI distrlbution anong groups A to D from 1979 to 1983 (shor.inE nunber of femal€ staff!
of Conblned croup Uenber desirable nidltunber of Year States rangeg point Percentage staff ltunber
Gr
oup
7-
L97I
88
64
80
88
587- 785
585.0
I3 4-112
98
19 !.9
81
1982
90
198 3
90
1980
2s
19
sl
19
82
8?1 8
840-r 136
72-I8 56
1613.9
I92-
1qt1
30
82
r983
32 32
1979 198 0
198I
l0
198 2
10 IO
1983
ltotaI
9.7
304 ( 63) 299 ( 53) 301 ( 74' 320 ( 83) 338 ( 88)
IO
314- 425
3?0.0
IO
30
79
1sl 152
t9a2
157
I)83
8.4 260.O
154
344.1
8.1
13. d
416
363- 49I 3s9- 486
10.4
42't.O 422.6
1a 1
143
s
29
2700.0
m
99.0
10
26
3350.6 3351.4 33
5
0.0
0.0
0.0 m 0.0 10 0.0 l0 0.0
(409)
28s ( r7l 284 ( 16) 280 ( r8)
4(
299 2294-3105 2294-3L04 284 8-3853 2849-3454 2844-3453
2
9.8
30,1 31.6
(19.0t
(
LA',)
13)
2758 (5r0) 2't 45 (sr7't 28s8 (617) 29s8 (6 s6) 303
9
(574)
I07 (
6) 6) 7)
37.1
(22.9',t
r44 (
13
rl (
49.7 (64.21
( 169 ( 9) 167 (rr) t69 (tl)
47.5 (6r.
?)
168 (18)
rL.0 (12.4) r0.9 (r2.2)
38 ( 4) 3s ( 3)
(2
3.3)
0,2
48.s
(6
6.0)
(62.3)
10,7 (12.0)
1.0.8 (12.7) 11. r (13. r)
r0,3
(3.4)
10.3 (3.1)
9.8 (2.9) r0.0 (2.r) 9.8 1.9, (
r0 r0
16r
(
13t
36(r) 43 12t 4? ( 3) 29t-l 36 ( -) ,10 ( 1) 39 ( -)
0.0 (r00.0) 3{7 (18) 0.0 (r"00.0 ) 353 (r8)
10o.o (100.0t
0.0 (100.0 ) rc 0.0 ( 100.0) 10
148
37s 388 402
0.8 36.4
3
132 ( 4)
(20.9)
Percentage
s)
1L8.7't
5r. u (b5. r)
1443 (4r5)
329.r
?.7
28.6
5
48.7
26L
2
xr78 (34r)
30.7
16
Percentage
140s (333)
1421 (396)
3,t
9-
49.8
764 | 971 784 ( 97t 850 ( 129) 909 (rs0) 959 ( r57)
48.2 47.6
280- 378 292- 396 29 5- 400
1980 t9 81
19
0.5
1344.5
19 19
25.4
988.0
l14 o-Is49 rl?7-1604 1357-1835 1385-1875
1979 80
9.0
9?5.5
13
1983
75
at D-l and above
Nurnbe!
(19) t22t (28)
44.7
46.0 41.5 41,8
rl.l 9.5 8.0
r0.3 l0 0.0 100.0 l0 0.0
l0 0.0 10
0.0
a,/38/347
Erglish Page
8
TABLE
Nurnber
C (b)
of Menber States U.:f:.g@ or more staff at the D-2 level or
above
5 or
Africa
37
Asia and the Europe
(
Ea
Pac
if ic
5l
l0
26
17
tl
st)
Europe (West
18
)
Latin Arnerica
L2
Middle East
II
1
2L
I7
North Anerlca and the Ca r lbbean 1o4AL
nore Total
13
96
ls7
40
E. Proportion of
nen and
women
14. fn resolutions 33/143 and 35/2LO. the ceneral Assenbly called for an increase in the number of wornen in posts subjecC to geograt*tical distribution to 25 per cent of lhe total over a four-year period in accordance with the principle of equitable geographical dlstribution. fn resolution 37/235, the Assex0bly requeated the Secretary-General to intensify his efforts to inplement fuUy the relevant sections of resolutions 33/143 and 35/2fO,. k€eping ln mind thaC the 25 per cent target set should not be vievred as a litnit on the number of r,romen enployed and paying particular attention to those areas of the lrnited Natlons where conpl iance with the resolution has lagged. Pursuant to thi6 resolution, the attengion of a1I the heads of departments and offices has been drawn to the proportion of female ataff mellbers r,rithin the organlzational unit concerned ln the context of the concern expressed by the General
As6enb1y.
15. The nunber of fernale and nale staff nenbers at each level ln posts subject to geographical distributlon on 30 June 1983 ts shown by reglon ln table 7 A of the annex to the present report. The percenCage of female staff menbers ln such posts Ls 22.3 per cent as at 30 ,tune 1983. Tab1e D shows the number of fenale staff nernbers conpared wlth the total nunber of staff in posts subject to geographical distribution and in posts r.rl. th special language regulrements at each level conpared nith the altuation in I9?3. Table 20 of the annex shorrs the sex distribution of the staff of the SecreCariat by department and office.
A/3e/347
B|glish Page 9
15. In resolution 37/235, the ceneral Asserllbly also called upon the Secretaryto include ln his report statlstical analyseE on the nunber and percentage of wonen by nationallty on all appointment llsts, speclfylng wonen as a iercentage of those appolnted fron outslde, wlthln each grad€. The nu[ber, sex, nationality and level of etaff appolnted to poats eubject to geographlcal arlstrlbutlon alurlng the reporting perlod 1982-1983 are shown ln table rl of the annex. Mautlonar information ls contalned in table E (a). l?. In resolution 37/235. the Secretary-@neral rras also requested to provide sinllar lnforrnatlon ln respect of $onen on all promotion register6, identifying both ad hoc and accelerated pronotions as rell as nornal protrptions and specifylng women as a percentage of those ellglble for Fotrtlon and actually F|rorbted. Relevant informatlon ls contained ln table E (bl . General
TABLE
D
@ocradlic posta
tg
------tg
zg
sr &nale perceht-
tr'enale Fercentstaff age staff
age
usG
Unguage Poats
1973 1983 Fenale Fef,cent- Fenale PercentBtaff age staff age
3.6
ASC
6,7
8.0
D-2
2.9
4.5
D-l
3.4
2l
8.0
P-5
30
8.1
42
7.1
P-4
53
9.4
141
r7 .7
P-3
98
17.9
238
3
0.8
lls
P-2
L47
32.5
205
43.5
41
P-1
41
4t .8
33
47.8
7
.3
687
22.3
22t
TOTAI
378
15
52
14.0
4l
27.4
lrl
34.8
35.1
115
3
?l 6
?
2
8.3
3.7
50
31.8
3r7
33.0
3.6
3I.4
A,/18/347
Eqllsh Page l0
TABTJB
Percenta9e No.
of total
appointed
appointnentB
E
(a)
of total Nurober of Nurober of No. Dationalltlea lppolnted appolnutrenta nationalitiea o.7
USG
ASG
4
I
2.9 5.4
o.7 P-5
3
P-4
ll
0.7
4l
2
P-3
14.8 20.2
8.3
44
!
28
9/
233
33
30
64
16
2.9
8
!otal
1
I
{.1
7S
2/
It shoqld be noted that this flEure 1s not the sun of the flgures fo! of staff of Eone Rationalltles have been naale at
eech level, Eince appolntmentg more than one leveL.
A/34/347 Eng
f
ish
Page 11
tAaLE E (b)
tlo. of eligible
'
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A/3ti/347 Bnglish Page l2 No
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y with ! eier to reduclng the volune of the present rePort, table 13 (flx€& tern ataff in geognFhlcal posts)r tlble 17 (staff of ltrlted ltatlons EvelopDent Progr a|Une tUxm111 table 18 (Etaff of unlted Nltlons International children'E Slergency frrnd [ltNICEFl ] t and table 21 (sex dlEttlbutlon don to the dlvialon levelt have been orltted fron the statiattcaL annex of Eha preaenE rePort. lables 13 and ?l contained lnfornatlon that nas dupllcated ln tables 10 and 20, respectlvely. Trblea 17 and l8 contal.ned lnfonEtlon on staff of ttnited Nationa organs for which the SecretarFceneral doas not report otheruise. A nunber of posts in the fnternaElonrl trade Cenlre (ITC) rre financ€d ! Jointly by the (irlted libtiong fron the regular budget and by the General Agre€o€nt on Tarlffs rnd Trade (CAtTt.
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UnretEesented Menber States as at 30 June 19833 ,$banla, Bahr.ln, DJlbouti, cabon, qrlnea-Biaaau, loleait, thldlves, tlongolla, Papur t€n Oliher, Catar, satnt Lucla, sao $oE and Prlnclpe, solotlbn lslandE 5nd vanuatu.
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