Grade ___ ELA - April 2017
Grade ___ ELA - April 2017 LHRIC Testing Services - Transmittal Form
District Name: T/S Coordinator: Phone #: Delivered By: ____________________
LHRIC USE ONLY
District #: Date: Form Count: Date: _________
Submit completed transmittal and tests to LHRIC Testing Services
Special Reports: Sign below Don't mark anything in Qty box unless ordering Want? Circle One
Score labels (not to be used on permanent records)
Yes
No
Sort (Circle) (no cost)
SER - Skill Enh Rpt - $.75 per student
Cost
QTY
DSHT DSHT
$0.75
DSHT
0.05
Budget code:611.380.620
Add'l sets labels (Circle Sort) $.05 per student Budget code:611.380.630
Sort( D = District, S = School, H = Homeroom, T = Test Room)
Name: _________________
Signature: _____________
(Print)
(Authorized By)
Standard Reports:
*Available on the Level 1 DW Site* Log On to L1 DW -> Choose School Year Choose Subject: ELA Grade 3-8 -> Select the Reports Internal Use Only Date returned:
# of Students: Date Out:
(allow for + or - 5%) Electronic Copy at www.lhric.org/testing (click on K-12)
Totals (All Rpts.)
Full Service Scoring Districts ONLY ELA Grade 3-8 Directions
Please Distribute To All Staff Associated With Test Administration IMPORTANT: ANSWER SHEETS AND BOOKLETS NEED TO BE RETURNED TO DISTRICT TEST SCORING COORDINATOR MAKE SURE IF YOU HAVE STUDENTS USING EXTRA SHEETS THAT THEIR INFORMATION IS UPDATED IN OUR DATA WAREHOUSE. 1. Use the preprinted answer sheets with booklets 1, 2 & 3. 2. Use Extra Sheets when necessary for students who have no preprinted answer sheets. You must write the student’s Name, Student ID # and DOB in the top area of each answer so we will be able to match it up properly. DO NOT write above the line. 3. We have included 2 sets of barcode labels with your ELA Answer sheets. These are to be placed on Books 2 and 3 of the constructed response booklets ONLY. 4. For students who do not have barcode labels please write the students Name & Student ID on the booklets. Keep these booklets at the top of the pile and make sure your Test Scoring Coordinator is aware of this. 5. Extra sheets and any Corrections to student information require Data Warehouse updating 6. If a student is absent or refuses an ENTIRE TEST AND MAKEUP DATES, only bubble the “absent entire test” / “refused to take entire test” bubble on page 1 of the Answer Sheet “Reason Not Tested”. Please DO NOT submit the test booklets for them. 7. If a student is absent or refused ANY ONE PART OF AN EXAM then only bubble the absent bubble or the refused bubble for that part on the Answer Sheet. If one of the two Constructed Response booklets (2 & 3) has answers you must submit both booklets even though one is blank. 8. Group code field on the answer sheet is not used. 9. The “Scoring Model Code” & “Scoring Committee#” Do Not Need To Be Bubbled 10. You MUST BUBBLE THE “BOOK 1 FORM” BUBBLES WITH THE LETTERS A-P AND A NUMBER 4-19 ON PAGE 1 OF THE ANSWER SHEETS. BOOK FORMS/NUMBERS WILL VARY FOR EVERY STUDENT. T/S COORDINATOR: Please review all test materials prior to delivering to LHRIC Testing Services. IMPORTANT: The DISTRICT sheet count for tests being returned to LHRIC Testing Services must be recorded on the Transmittal Sheet and should be total number of sheets NOT the number of students
LHRIC Testing Services Packaging/Delivery Instructions 2016– 2017
For Test Scoring Coordinator & Reviewing / Packing Staff This Box Contains:
Preprinted Answer sheets Extra Answer Documents – Generic for In/Out-Of-District Students Transmittals. (Identifies what you are returning) Testing Directions. (instructions for bubbling answer sheets properly) Packing instructions. (This Document) (Instructions for packing up your answer sheets to be delivered) Rosters / Labels (if ordered)
Answer Sheet Do’s and Don’ts
All Constructed Response Scores and Teacher Responses are REQUIRED and must be bubbled on each answer document in order to calculate a final score. Book Form (ELA sheet 1)/ (Math sheet 1 & 3) must be bubbled answer documents Book Form instructions for Teachers/Students to bubble will be sent by SED Scoring Model Code (ELA/Math) must be bubbled on all answer documents page 4. If applicable, bubble Student Testing Accommodations & Reason Not Tested on page 1 of two-sheet answer document. Print Student ID’s and names on all Extra Answer Sheets used. =======Do not write above this line======== at the top of the answer sheet Make sure all of your students using extra sheets are in your Student System and that their data is uploaded to Level 0 & Prepped for Level 1 Prior to your appointment.
When LHRIC Receives, Answer Documents
Answer sheets will be scanned and the total compared to District count. If any constructed responses are left blank you must research and correct them before your forms can be processed Remove all staples, Post-it notes, paper clips from Answer Sheets before packaging and returning the answer sheets to LHRIC
LHRIC Testing Services
450 Mamaroneck Ave 3rd Floor Harrison, NY 10528
(914) 592-4203 ex.3001
Scoring – What Counts……..
Medically excused students will not count against the district If a student is absent or misses any section of the test, the student will count as not tested If a student left his district during the testing period and registered in another district, The first district should, try to obtain the missing parts of the test that were administered by the second district, and the first district should report everything. If the first district reports the student, they will benefit from the student participation and score The repository for both districts should have the correct beginning and ending enrollment dates. If the first district cannot report all data, each separate district should report the data they have in the repository. However, with parts missing the student may not receive a valid score in either district.
Returning the Materials
Complete the transmittal and indicate the total number of used answer documents. Return all answer documents at the same time. (including extra answer sheets) Don’t forget to fill out the BOOK 1 FORM area(ELA) & BOOK 1 & 2 FORM area (Math) Do NOT return Test Booklets. Use an Extra Student answer sheet ONLY if a pre-printed document is not available or unusable Place all used Extra Student answer sheets on top of the used pre-printed sheets. Please do not return unused Extra Student sheets to LHRIC
PREPARATION OF MATERIAL TO BE RETURNED FOR SCANNING STEPS: AT LHRIC TESTING SERVICES
T O P OF B OX
5 4 3 2 1
2 - ADD ALL SPECIAL BUBBLED SHEETS ON TOP OF PRE-PRINTED SHEETS.
Transmittal
3 - ADD ALL USED EXTRA ANSWER SHEETS ON TOP OF SPECIAL BUBBLED SHEETS
All Class Lists All Used Extra Answer Sheets All Special Bubbled Answer Sheets All Answer Documents
LHRIC Testing Services
1 - PLACE ALL PRE-PRINTED ANSWER DOCUMENTS IN SAME DIRECTION WITH SPECIAL CASE AND REASON NOT TESTED SHEETS ON TOP. These do not have to be in alpha/class order
4 - ADD ALL CLASS LIST(S) ON TOP BOTH SETS OF ANSWER DOC (if ordered) 5 - ADD COMPLETED TRANSMITTAL
450 Mamaroneck Ave 3rd Floor Harrison, NY 10528
(914) 592-4203 ex.3001
District Name: T/S Coordinator: Phone #: Delivered By: ____________________
LHRIC USE ONLY
District #: Date: Form Count: Date: _________
Submit completed transmittal and tests to LHRIC Testing Services
Special Reports: Sign below Don't mark anything in Qty box unless ordering Want? Circle One
Score labels (not to be used on permanent records)
Yes
No
Sort (Circle) (no cost)
SER - Skill Enh Rpt - $.75 per student
Cost
QTY
DSHT DSHT
$0.75
DSHT
0.05
Budget code:611.380.620
Add'l sets labels (Circle Sort) $.05 per student Budget code:611.380.630
Sort( D = District, S = School, H = Homeroom, T = Test Room)
Name: _________________
Signature: _____________
(Print)
(Authorized By)
Standard Reports:
*Available on the Level 1 DW Site* Log On to L1 DW -> Choose School Year Choose Subject: ELA Grade 3-8 -> Select the Reports Internal Use Only Date returned:
# of Students: Date Out:
(allow for + or - 5%) Electronic Copy at www.lhric.org/testing (click on K-12)
Totals (All Rpts.)
Full Service Scoring Districts ONLY ELA Grade 3-8 Directions
Please Distribute To All Staff Associated With Test Administration IMPORTANT: ANSWER SHEETS AND BOOKLETS NEED TO BE RETURNED TO DISTRICT TEST SCORING COORDINATOR MAKE SURE IF YOU HAVE STUDENTS USING EXTRA SHEETS THAT THEIR INFORMATION IS UPDATED IN OUR DATA WAREHOUSE. 1. Use the preprinted answer sheets with booklets 1, 2 & 3. 2. Use Extra Sheets when necessary for students who have no preprinted answer sheets. You must write the student’s Name, Student ID # and DOB in the top area of each answer so we will be able to match it up properly. DO NOT write above the line. 3. We have included 2 sets of barcode labels with your ELA Answer sheets. These are to be placed on Books 2 and 3 of the constructed response booklets ONLY. 4. For students who do not have barcode labels please write the students Name & Student ID on the booklets. Keep these booklets at the top of the pile and make sure your Test Scoring Coordinator is aware of this. 5. Extra sheets and any Corrections to student information require Data Warehouse updating 6. If a student is absent or refuses an ENTIRE TEST AND MAKEUP DATES, only bubble the “absent entire test” / “refused to take entire test” bubble on page 1 of the Answer Sheet “Reason Not Tested”. Please DO NOT submit the test booklets for them. 7. If a student is absent or refused ANY ONE PART OF AN EXAM then only bubble the absent bubble or the refused bubble for that part on the Answer Sheet. If one of the two Constructed Response booklets (2 & 3) has answers you must submit both booklets even though one is blank. 8. Group code field on the answer sheet is not used. 9. The “Scoring Model Code” & “Scoring Committee#” Do Not Need To Be Bubbled 10. You MUST BUBBLE THE “BOOK 1 FORM” BUBBLES WITH THE LETTERS A-P AND A NUMBER 4-19 ON PAGE 1 OF THE ANSWER SHEETS. BOOK FORMS/NUMBERS WILL VARY FOR EVERY STUDENT. T/S COORDINATOR: Please review all test materials prior to delivering to LHRIC Testing Services. IMPORTANT: The DISTRICT sheet count for tests being returned to LHRIC Testing Services must be recorded on the Transmittal Sheet and should be total number of sheets NOT the number of students
LHRIC Testing Services Packaging/Delivery Instructions 2016– 2017
For Test Scoring Coordinator & Reviewing / Packing Staff This Box Contains:
Preprinted Answer sheets Extra Answer Documents – Generic for In/Out-Of-District Students Transmittals. (Identifies what you are returning) Testing Directions. (instructions for bubbling answer sheets properly) Packing instructions. (This Document) (Instructions for packing up your answer sheets to be delivered) Rosters / Labels (if ordered)
Answer Sheet Do’s and Don’ts
All Constructed Response Scores and Teacher Responses are REQUIRED and must be bubbled on each answer document in order to calculate a final score. Book Form (ELA sheet 1)/ (Math sheet 1 & 3) must be bubbled answer documents Book Form instructions for Teachers/Students to bubble will be sent by SED Scoring Model Code (ELA/Math) must be bubbled on all answer documents page 4. If applicable, bubble Student Testing Accommodations & Reason Not Tested on page 1 of two-sheet answer document. Print Student ID’s and names on all Extra Answer Sheets used. =======Do not write above this line======== at the top of the answer sheet Make sure all of your students using extra sheets are in your Student System and that their data is uploaded to Level 0 & Prepped for Level 1 Prior to your appointment.
When LHRIC Receives, Answer Documents
Answer sheets will be scanned and the total compared to District count. If any constructed responses are left blank you must research and correct them before your forms can be processed Remove all staples, Post-it notes, paper clips from Answer Sheets before packaging and returning the answer sheets to LHRIC
LHRIC Testing Services
450 Mamaroneck Ave 3rd Floor Harrison, NY 10528
(914) 592-4203 ex.3001
Scoring – What Counts……..
Medically excused students will not count against the district If a student is absent or misses any section of the test, the student will count as not tested If a student left his district during the testing period and registered in another district, The first district should, try to obtain the missing parts of the test that were administered by the second district, and the first district should report everything. If the first district reports the student, they will benefit from the student participation and score The repository for both districts should have the correct beginning and ending enrollment dates. If the first district cannot report all data, each separate district should report the data they have in the repository. However, with parts missing the student may not receive a valid score in either district.
Returning the Materials
Complete the transmittal and indicate the total number of used answer documents. Return all answer documents at the same time. (including extra answer sheets) Don’t forget to fill out the BOOK 1 FORM area(ELA) & BOOK 1 & 2 FORM area (Math) Do NOT return Test Booklets. Use an Extra Student answer sheet ONLY if a pre-printed document is not available or unusable Place all used Extra Student answer sheets on top of the used pre-printed sheets. Please do not return unused Extra Student sheets to LHRIC
PREPARATION OF MATERIAL TO BE RETURNED FOR SCANNING STEPS: AT LHRIC TESTING SERVICES
T O P OF B OX
5 4 3 2 1
2 - ADD ALL SPECIAL BUBBLED SHEETS ON TOP OF PRE-PRINTED SHEETS.
Transmittal
3 - ADD ALL USED EXTRA ANSWER SHEETS ON TOP OF SPECIAL BUBBLED SHEETS
All Class Lists All Used Extra Answer Sheets All Special Bubbled Answer Sheets All Answer Documents
LHRIC Testing Services
1 - PLACE ALL PRE-PRINTED ANSWER DOCUMENTS IN SAME DIRECTION WITH SPECIAL CASE AND REASON NOT TESTED SHEETS ON TOP. These do not have to be in alpha/class order
4 - ADD ALL CLASS LIST(S) ON TOP BOTH SETS OF ANSWER DOC (if ordered) 5 - ADD COMPLETED TRANSMITTAL
450 Mamaroneck Ave 3rd Floor Harrison, NY 10528
(914) 592-4203 ex.3001
