Grade ___ ELA - April 2018
Grade ___ ELA - April 2018 LHRIC Testing Services - Transmittal Form
District Name: T/S Coordinator: Phone #: Delivered By: ____________________
LHRIC USE ONLY
District #: Date: Form Count:
Submit completed transmittal and tests to LHRIC Testing Services
Special Reports: Sign below Don't mark anything in Qty Box unless ordering Want? Circle One
Score labels (not to be used on permanent records)
Yes
No
Sort (Circle) (no cost)
SER - Skill Enh Rpt - $.75 per student
Cost
QTY
DSHT DSHT
$0.75
DSHT
0.05
Budget code:611.380.620
Add'l sets labels (Circle Sort) $.05 per student
Budget code:611.380.630 Sort( D = District, S = School, H = Homeroom, T = Test Room)
Name: _________________
Signature: _____________
(Print)
(Authorized By)
Standard Reports:
*Available on the Level 1 DW Site* Log On to L1 DW - www.lhric.org/level1 Find subject: ELA Grade 3-8 -> Select the Reports Internal Use Only Date returned:
# of Students: Date Out:
(allow for + or - 5%) Electronic Copy at www.lhric.org/testing (click on K-12)
Totals (All Rpts.)
ELA & Math Grade 3-8 Directions 2017-2018
Please Distribute To All Staff Associated With Test Administration IMPORTANT: PLEASE RETURN ANSWER SHEETS ONLY TO YOUR DISTRICT’S TEST SCORING COORDINATOR. 1. Use the preprinted answer sheets with booklets 1 & 2 2. Use Extra Sheets when necessary for students who have no preprinted answer sheet. You must write the Student Name, Student ID # and DOB in the top area of each answer in order for our team to match it up properly. DO NOT write above the line. 3. For any corrections to student information or new students using an Extra Answer Sheet, please make sure the data is updated in Level 0 and it is prepped for Level 1 before returning materials to the LHRIC 4. For students who are absent or refuse an entire test including makeup dates, only bubble the “Absent for entire test” or “Refused to take entire test” Reason Not Tested bubble on page 1 of the Answer Sheet. 5. If a student is absent or refuses any one section of an exam, only bubble the absent or refused bubble for that section on the Answer Sheet. 6. The “Group” code field on the answer sheet should be left blank. 7. The “Scoring Committee #” fields should be completed on (Page 2 for ELA) (Page 4 for Math) of the answer sheet. 8. Don’t forget to bubble the REQUIRED “Scoring Model Code” on (Page 2 for ELA) (Page 4 for Math) of the answer sheet 9. Please bubble “IEP or 504 Plan Accommodations” & “Reason Not Tested” bubbles if applicable on Page 1 of the Answer Sheets 10. YOU MUST BUBBLE THE “BOOK 1 FORM” FOR EVERY STUDENT. NOTE: Please make sure both sides of the answer sheet are completed before sending them to your District’s Test Scoring Coordinator who will deliver them to the LHRIC Testing Service Department. T/S COORDINATOR: Please review all test materials prior to delivering to LHRIC Testing Services.
LHRIC Testing Services Packaging/Delivery Instructions 2017-2018
ELA & Math Packing Instructions For Test Scoring Coordinator & Reviewing / Packing Staff This Box Contains: • • • • •
Preprinted Answer sheets Extra Answer Documents – Generic for In/Out-Of-District Students Transmittals. (Identifies what you are returning) Testing Directions. (instructions for bubbling answer sheets properly) Packing instructions. (This Document) (Instructions for packing up your answer sheets to be delivered) • Rosters / Labels (if ordered)
Answer Sheet Do’s and Don’ts
• All Constructed Response Scores and Teacher Responses are REQUIRED and must be bubbled on each answer document in order to calculate a final score. • Book Form (ELA sheet 1) / (Math sheet 1) must be bubbled answer documents • Book Form instructions for Teachers/Students to bubble will be sent by SED • Scoring Model Code (ELA/Math) must be bubbled on all answer documents page 2. • If applicable, bubble Student Testing Accommodations & Reason Not Tested on Page 1 of ELA and of Page 1 Math answer document. • Print Student’s Name and ID number on all Extra Answer Sheets used. • =======Do not write above this line======== at the top of the answer sheet • Make sure all of your students using extra sheets are in your Student System and that their data is uploaded to Level 0 & Prepped for Level 1 Prior to your appointment.
When LHRIC Receives, Answer Documents • Answer sheets will be scanned and the total compared to District’s count. • If any constructed responses are left blank you must research and correct them before your forms can be processed Remove all staples, Post-it notes, paper clips from Answer Sheets before packaging and returning the answer sheets to LHRIC LHRIC Testing Services
450 Mamaroneck Ave 3rd Floor Harrison, NY 10528
(914) 592-4203 ex.3001
Scoring – What Counts…….. • Medically excused students will not count against the district • If a student is absent or misses any section of the test, the student will count as not tested • If a student left his district during the testing period and registered in another district, • The first district should, try to obtain the missing parts of the test that were administered by the second district, and the first district should report everything. • If the first district reports the student, they will benefit from the student participation and score • The data for both districts should show accurate beginning and ending enrollment dates. If the first district cannot report all data, each district should report the data they have in the Data Warehouse. However, with parts missing the student may not receive a valid score in either district.
Returning the Materials • • • • • • •
Complete the transmittal and indicate the total number of used answer documents. Return all answer documents at the same time. (including extra answer sheets) Don’t forget to fill out the BOOK 1 FORM area for both ELA & Math Do NOT return Test Booklets. Use an Extra Student answer sheet ONLY if a pre-printed document is not available or unusable Place all used Extra Student answer sheets on top of the used pre-printed sheets. Please do not return unused Extra Student sheets to LHRIC
PREPARATION OF MATERIAL TO BE RETURNED FOR SCANNING STEPS: AT LHRIC TESTING SERVICES 1 - PLACE ALL PRE-PRINTED ANSWER DOCUMENTS IN SAME DIRECTION. These do not have to be in alpha/class order T OP OF B OX
5 4 3 2 1
2 - ADD ALL SPECIAL BUBBLED AND REASON NOT TESTED SHEETS ON TOP OF PRE-PRINTED SHEETS. 3 - ADD ALL USED EXTRA ANSWER SHEETS ON TOP OF SPECIAL BUBBLED SHEETS
Transmittal
4 - ADD ALL CLASS LIST(S) ON TOP ANSWER DOC (if ordered)
All Class Lists All Used Extra Answer Sheets
5 - ADD COMPLETED TRANSMITTAL
All Special Bubbled Answer Sheets All Answer Documents
LHRIC Testing Services
450 Mamaroneck Ave 3rd Floor Harrison, NY 10528
(914) 592-4203 ex.3001
District Name: T/S Coordinator: Phone #: Delivered By: ____________________
LHRIC USE ONLY
District #: Date: Form Count:
Submit completed transmittal and tests to LHRIC Testing Services
Special Reports: Sign below Don't mark anything in Qty Box unless ordering Want? Circle One
Score labels (not to be used on permanent records)
Yes
No
Sort (Circle) (no cost)
SER - Skill Enh Rpt - $.75 per student
Cost
QTY
DSHT DSHT
$0.75
DSHT
0.05
Budget code:611.380.620
Add'l sets labels (Circle Sort) $.05 per student
Budget code:611.380.630 Sort( D = District, S = School, H = Homeroom, T = Test Room)
Name: _________________
Signature: _____________
(Print)
(Authorized By)
Standard Reports:
*Available on the Level 1 DW Site* Log On to L1 DW - www.lhric.org/level1 Find subject: ELA Grade 3-8 -> Select the Reports Internal Use Only Date returned:
# of Students: Date Out:
(allow for + or - 5%) Electronic Copy at www.lhric.org/testing (click on K-12)
Totals (All Rpts.)
ELA & Math Grade 3-8 Directions 2017-2018
Please Distribute To All Staff Associated With Test Administration IMPORTANT: PLEASE RETURN ANSWER SHEETS ONLY TO YOUR DISTRICT’S TEST SCORING COORDINATOR. 1. Use the preprinted answer sheets with booklets 1 & 2 2. Use Extra Sheets when necessary for students who have no preprinted answer sheet. You must write the Student Name, Student ID # and DOB in the top area of each answer in order for our team to match it up properly. DO NOT write above the line. 3. For any corrections to student information or new students using an Extra Answer Sheet, please make sure the data is updated in Level 0 and it is prepped for Level 1 before returning materials to the LHRIC 4. For students who are absent or refuse an entire test including makeup dates, only bubble the “Absent for entire test” or “Refused to take entire test” Reason Not Tested bubble on page 1 of the Answer Sheet. 5. If a student is absent or refuses any one section of an exam, only bubble the absent or refused bubble for that section on the Answer Sheet. 6. The “Group” code field on the answer sheet should be left blank. 7. The “Scoring Committee #” fields should be completed on (Page 2 for ELA) (Page 4 for Math) of the answer sheet. 8. Don’t forget to bubble the REQUIRED “Scoring Model Code” on (Page 2 for ELA) (Page 4 for Math) of the answer sheet 9. Please bubble “IEP or 504 Plan Accommodations” & “Reason Not Tested” bubbles if applicable on Page 1 of the Answer Sheets 10. YOU MUST BUBBLE THE “BOOK 1 FORM” FOR EVERY STUDENT. NOTE: Please make sure both sides of the answer sheet are completed before sending them to your District’s Test Scoring Coordinator who will deliver them to the LHRIC Testing Service Department. T/S COORDINATOR: Please review all test materials prior to delivering to LHRIC Testing Services.
LHRIC Testing Services Packaging/Delivery Instructions 2017-2018
ELA & Math Packing Instructions For Test Scoring Coordinator & Reviewing / Packing Staff This Box Contains: • • • • •
Preprinted Answer sheets Extra Answer Documents – Generic for In/Out-Of-District Students Transmittals. (Identifies what you are returning) Testing Directions. (instructions for bubbling answer sheets properly) Packing instructions. (This Document) (Instructions for packing up your answer sheets to be delivered) • Rosters / Labels (if ordered)
Answer Sheet Do’s and Don’ts
• All Constructed Response Scores and Teacher Responses are REQUIRED and must be bubbled on each answer document in order to calculate a final score. • Book Form (ELA sheet 1) / (Math sheet 1) must be bubbled answer documents • Book Form instructions for Teachers/Students to bubble will be sent by SED • Scoring Model Code (ELA/Math) must be bubbled on all answer documents page 2. • If applicable, bubble Student Testing Accommodations & Reason Not Tested on Page 1 of ELA and of Page 1 Math answer document. • Print Student’s Name and ID number on all Extra Answer Sheets used. • =======Do not write above this line======== at the top of the answer sheet • Make sure all of your students using extra sheets are in your Student System and that their data is uploaded to Level 0 & Prepped for Level 1 Prior to your appointment.
When LHRIC Receives, Answer Documents • Answer sheets will be scanned and the total compared to District’s count. • If any constructed responses are left blank you must research and correct them before your forms can be processed Remove all staples, Post-it notes, paper clips from Answer Sheets before packaging and returning the answer sheets to LHRIC LHRIC Testing Services
450 Mamaroneck Ave 3rd Floor Harrison, NY 10528
(914) 592-4203 ex.3001
Scoring – What Counts…….. • Medically excused students will not count against the district • If a student is absent or misses any section of the test, the student will count as not tested • If a student left his district during the testing period and registered in another district, • The first district should, try to obtain the missing parts of the test that were administered by the second district, and the first district should report everything. • If the first district reports the student, they will benefit from the student participation and score • The data for both districts should show accurate beginning and ending enrollment dates. If the first district cannot report all data, each district should report the data they have in the Data Warehouse. However, with parts missing the student may not receive a valid score in either district.
Returning the Materials • • • • • • •
Complete the transmittal and indicate the total number of used answer documents. Return all answer documents at the same time. (including extra answer sheets) Don’t forget to fill out the BOOK 1 FORM area for both ELA & Math Do NOT return Test Booklets. Use an Extra Student answer sheet ONLY if a pre-printed document is not available or unusable Place all used Extra Student answer sheets on top of the used pre-printed sheets. Please do not return unused Extra Student sheets to LHRIC
PREPARATION OF MATERIAL TO BE RETURNED FOR SCANNING STEPS: AT LHRIC TESTING SERVICES 1 - PLACE ALL PRE-PRINTED ANSWER DOCUMENTS IN SAME DIRECTION. These do not have to be in alpha/class order T OP OF B OX
5 4 3 2 1
2 - ADD ALL SPECIAL BUBBLED AND REASON NOT TESTED SHEETS ON TOP OF PRE-PRINTED SHEETS. 3 - ADD ALL USED EXTRA ANSWER SHEETS ON TOP OF SPECIAL BUBBLED SHEETS
Transmittal
4 - ADD ALL CLASS LIST(S) ON TOP ANSWER DOC (if ordered)
All Class Lists All Used Extra Answer Sheets
5 - ADD COMPLETED TRANSMITTAL
All Special Bubbled Answer Sheets All Answer Documents
LHRIC Testing Services
450 Mamaroneck Ave 3rd Floor Harrison, NY 10528
(914) 592-4203 ex.3001
