information sheet for school coordinators 2012 0
NSW Interschools School Coordinators Information Sheet School Coordinators Responsibilities Before the Event... Complete your school entries in the Interschools Online Entry System for each Championships. Make sure all competitors are entered in their correct team (if applicable), division and discipline and team managers are assigned to their events. You are allowed to assign a team manager for each team or individual entry. Team Managers are entitled to a discounted lift ticket on the day they are managing a team at the host resort if they are entered into the system correctly. School Coordinators can also be Team Managers. Every participant must complete an online Participant Waiver Form for the season before they are allowed to compete. School Coordinators are responsible for making sure all competitors complete a Waiver Form. The Online Entry System will indicate when a student completes their Waiver. School Coordinators are required to organise the school payment of the entry fees. Your Tax Invoice is generated in the Online Entry System once you have completed your entries. If you are entering 3 or more teams (teams of 2 or more competitors) for the school, you must supply one volunteer course official for every 3 teams you enter. School Coordinators must complete the volunteer registration form that indicates the volunteer names and where they would like to volunteer on. Volunteers must also complete an online volunteer waiver form. Please make sure all Volunteers have completed their Waivers before the event.
School Coordinators can be teachers, parents or another responsible adult.
Why do we need a school coordinator? NSW Interschools requires a school coordinator from each school that competes to be the contact between the school, competitors and the organisers.
2012 School Coordinator & Team Managers Info
At the Event...
Meetings
During the advertised Race Bib Collection times, School Coordinators must either collect all of the schools race bibs or assign a delegate to do so. They are responsible for handing out Race Bibs to each of the competitors.
May 1 - Canberra
It is a highly recommended that you read the Interschools Rules of Racing and pass on the key rules to your school competitors and team managers.
May 2 - Sydney
For more information visit www.interschools.org.au
May 3 - Central Coast/ Hunter
Marist College - 4.00pm Loreto Kirribilli - 6.00pm Lakes Grammar - 6.00pm (tbc)
Contact Us New School Coordinators are encouraged to contact us so that we can send you important info Wendy Pinkerton 0422 240 483 [email protected] Rebecca Masterton 0408 006 415 [email protected]
Volunteer Course Officials Training Course Officials Training is encouraged and provided before the Regional Champs: July 3 - Thredbo Village - 3.30pm July 10 - Perisher - 3.30pm
May 16 - Southern Highlands Frensham - 5.00pm Please come along to one of our meetings to overview all aspects of competition requirements and take questions.
School Coordinators Check List Term 1 of the School Year 1. Read the NSW Interschools Snowsports Information Sheet 2012 and the NSW Interschools School Coordinator Information Sheet. 2. Check the 2012 Interschools Snowsports Event Dates. 3. Check the Calendar of Important Dates for due dates for your particular event. 4. If you are a new school competing in the Interschools Championships, advise the school that you will competing and advertise to students in a school newsletter, etc. 5. Send out a letter/newsletter to all interested students outlining details such as the event schedule, waivers, cost, team managers and number of volunteers required (if any), with a school version of the registration with a due date attached. By End of April 6. Collect all registrations from students and confirm team managers. 7. Start to coordinate your school teams and individuals. Start of May 8. If possible, attend a school coordinators meeting, see Calendar of Important Dates for details. 9. Send out to all parents a list of teams and competitor positions in each team for each event, as well as team mangers for each team. Also include details about the waiver, payment and volunteers (if required). 10. Make any changes required. 11. Enter your teams, individuals and team managers into the online entry system at www.interschools.org.au/events. Once the online entry system is closed, no more changes can be made without a doctors certificate. 12. Regularly check your online waivers, making sure all students have a completed online wavier by the due date. 13. Fill out the Volunteer Registration Form and make sure your volunteers have also completed the Volunteer Wavier. (Please note: Team Managers DO NOT need to sign a Volunteer Waiver, only those who are volunteering on a course). 14. Once completed, fax, post, or scan and email the Volunteer Registration Form to NSW Interschools (see contact details on form) 15. Once teams are finalised, print off the School Tax Invoice. 16. Have the school principle sign the School Tax Invoice and make payment via the details at the bottom of the page. Post, fax or scan and email the School Tax Invoice to the details on the form. If the school is paying the invoice, please allow sufficient time for them to pay the invoice before the due date. 17. In the week prior to payment, volunteer and waivers due, check all the waivers are completed, volunteer form has been sent and you have made payment. Wendy and Rebecca will contact you if any of these items have not been completed. State and National Events 1. Check the state (released online after the 27th of July) or national invites (release online during or just after the state event) for the details on which individuals and or teams have been invited to the next competition level. 2. Check the Calendar of Important Dates for due dates. Repeat check list above noting that participants and volunteers only need to complete a waiver form once during the season.
School Coordinators can be teachers, parents or another responsible adult.
Why do we need a school coordinator? NSW Interschools requires a school coordinator from each school that competes to be the contact between the school, competitors and the organisers.
2012 School Coordinator & Team Managers Info
At the Event...
Meetings
During the advertised Race Bib Collection times, School Coordinators must either collect all of the schools race bibs or assign a delegate to do so. They are responsible for handing out Race Bibs to each of the competitors.
May 1 - Canberra
It is a highly recommended that you read the Interschools Rules of Racing and pass on the key rules to your school competitors and team managers.
May 2 - Sydney
For more information visit www.interschools.org.au
May 3 - Central Coast/ Hunter
Marist College - 4.00pm Loreto Kirribilli - 6.00pm Lakes Grammar - 6.00pm (tbc)
Contact Us New School Coordinators are encouraged to contact us so that we can send you important info Wendy Pinkerton 0422 240 483 [email protected] Rebecca Masterton 0408 006 415 [email protected]
Volunteer Course Officials Training Course Officials Training is encouraged and provided before the Regional Champs: July 3 - Thredbo Village - 3.30pm July 10 - Perisher - 3.30pm
May 16 - Southern Highlands Frensham - 5.00pm Please come along to one of our meetings to overview all aspects of competition requirements and take questions.
School Coordinators Check List Term 1 of the School Year 1. Read the NSW Interschools Snowsports Information Sheet 2012 and the NSW Interschools School Coordinator Information Sheet. 2. Check the 2012 Interschools Snowsports Event Dates. 3. Check the Calendar of Important Dates for due dates for your particular event. 4. If you are a new school competing in the Interschools Championships, advise the school that you will competing and advertise to students in a school newsletter, etc. 5. Send out a letter/newsletter to all interested students outlining details such as the event schedule, waivers, cost, team managers and number of volunteers required (if any), with a school version of the registration with a due date attached. By End of April 6. Collect all registrations from students and confirm team managers. 7. Start to coordinate your school teams and individuals. Start of May 8. If possible, attend a school coordinators meeting, see Calendar of Important Dates for details. 9. Send out to all parents a list of teams and competitor positions in each team for each event, as well as team mangers for each team. Also include details about the waiver, payment and volunteers (if required). 10. Make any changes required. 11. Enter your teams, individuals and team managers into the online entry system at www.interschools.org.au/events. Once the online entry system is closed, no more changes can be made without a doctors certificate. 12. Regularly check your online waivers, making sure all students have a completed online wavier by the due date. 13. Fill out the Volunteer Registration Form and make sure your volunteers have also completed the Volunteer Wavier. (Please note: Team Managers DO NOT need to sign a Volunteer Waiver, only those who are volunteering on a course). 14. Once completed, fax, post, or scan and email the Volunteer Registration Form to NSW Interschools (see contact details on form) 15. Once teams are finalised, print off the School Tax Invoice. 16. Have the school principle sign the School Tax Invoice and make payment via the details at the bottom of the page. Post, fax or scan and email the School Tax Invoice to the details on the form. If the school is paying the invoice, please allow sufficient time for them to pay the invoice before the due date. 17. In the week prior to payment, volunteer and waivers due, check all the waivers are completed, volunteer form has been sent and you have made payment. Wendy and Rebecca will contact you if any of these items have not been completed. State and National Events 1. Check the state (released online after the 27th of July) or national invites (release online during or just after the state event) for the details on which individuals and or teams have been invited to the next competition level. 2. Check the Calendar of Important Dates for due dates. Repeat check list above noting that participants and volunteers only need to complete a waiver form once during the season.
