January 2017 Meeting Minutes - Sport Ngin
Fergus Falls Hockey Association January 2017 Unapproved Meeting Minutes
Date: January 4th,2017 Time: 6:30p.m. Location: Community Room at the Community Arena
Present Regular Mtg.: Melissa Babolian, Mike Donaghue, Todd Hershner, Paul Jensen, Darren Krein, Curt Proffit (skype), Cory Reinertson, Susan Rohde, Mike VanVoorhis, Niki Welde, Cyndi Young, Jeff Young Absent: Tim Lill, Troy Stenstrom, Ryan Welle Staff/Committee: Sarah Cheshire, Jim Fish, Jessica Karsnia, Pam Muxfeldt, Pat Shol, Dave Umlauf Other: Eric Nelson I. II. III.
Call Meeting to Order- 6:33pm by Paul Jensen. General membership open forum- none Approve January 2017 Agenda- Motion to approve the January 2017 Meeting agenda was given by Darren Krein and 2nd by Todd Hershner. Motion carries.
IV.
Approve December 2016 Meeting Minutes- Motion to approve the December 2016 Meeting minutes was given by Niki Welde and 2nd by Todd Hershner. Motion carries.
V.
Approve December 2016 Gambling Report- Motion to approve the December 2016 Meeting minutes was given by Mike VanVoorhis and 2nd by Susan Rohde. Motion carries.
VI.
Committee Reports a. City Update- Dave Umlaufi. The new glass has arrived and has been installed in the south rink. ii. The city is still working on hiring the full-time PM person to work at the arena. iii. Risers are done under the bleachers in the North rink. iv. Steve signed contract for the new seating area in the warm viewing area. This will be possibly be started in the spring. v. Review Usage Report- report reviewed. b. Safe Sport Coordinator- Mike VanVoorhis- 1 situation is being monitored and if needed, Mike will update. c. Concessions- Pam Muxfeldt- Report submitted. Sales are approx. $1,900 higher than last year at this time. d. Promotions- Susan Rohde, Brady Manteufel- emailed report e. Fundraising- Brady Manteufel f. Equipment- Louis Karsnia i. Are there enough hockey sticks for Rookie Program? Yes, there are 2 unopened boxes of sticks from last season's purchase. g. Sponsorship- Pat Shol- The contract is up on the current sponsorships on the scoreboard advertising. Pat is waiting to hear how much companies were charged for the scoreboard signs from Gary Spies and to see if another deal was made on those before FFHA sells them. h. Registration- Laurissa Stigen, Curt Proffit Rosters 1. Players redlined- No Birth Certificates. They can be put back on rosters once they turn in their birth certificates. 2. Coaches Redlined- Discussed and Paul and/or Mike Donaghue will get ahold of the coaches and let them know what they are required to do. These coaches are for the Mite level. 3. Players moving into FF- There are 2 players moving back to Fergus Falls this week. The board agreed for them to utilize the 1st year FREE registration and they will not be required to work concession hours since season is almost
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done. They will be required to pay full registration and concession hours next season. Arena- Pam Muxfeldt- Pam is working on the Feb. schedule. Will discuss at February meeting how to utilize the March ice times. Games-Troy Stenstrom- Troy is working on scheduling 8U and Mite games. Tournaments- Darren Krein- All upcoming tournaments have 8 teams except the Squirt A, which has 4 teams. Next season the board will look into possibly scheduling Squirt tournaments earlier in the season so they are not around the Squirt International. Rookie Program/ 2 and 2 Challenge- Niki Welde, Cyndi Young i. Try Hockey for Free1. Ice time for Feb. Try Hockey for Free Dayis 9am-10am and will split the ice with Otter/ Gophers. 2. Need Coach volunteer for on ice- Niki will work on getting a coach. ii. Rookie Program1. Monday Jan. 9th is equipment fitting night from 6-8pm. HS Players & possibly Bantams/ 12U Girls to help like last year- High School boys and girls will 4-5 players each on the ice. Bantams/ 12U will be invited to help if needed depending on how many kids are registered. 2. Kyle Rolfs has agreed to run on ice portion again. Website- updating daily. Please let Cyndi know of anything that needs to be updated or changed. Also, send stuf to Cyndi that you would like not he FFHA website, Facebook page or Twitter page. Hockey Treadmill- Larry Goos- Some kids haven’t been showing up for their time so Larry is creating an email to send out regarding this. The doors to the school keep getting locked and has been an issue for players. The trainers have keys and can unlock the doors. Cyndi Young will talk to Larry to see how to resolve the issue. FFHA also needs the trainers to do background checks just as we require for coaches. Summer Ice- Mike Donaghue, Paul Jensen, Robin Andrews, Niki Welde, Dave Stigen- waiting for chiller to be completed
VII.
Approve Treasurers December 2016 Report 1. Invoices have been sent out to businesses for sponsorships and advertising. Checks are starting to come in as well. 2. Jerseys have arrived for the Squirt C team and are being distributed to kids that needed smaller sized jerseys. 3. Motion to approve the December 2016 Treasurers report was given by Mike VanVoorhis and 2nd by Niki Welde. Motion carries.
VIII.
Hockey Directors Report- Mike Donaghue, Tim Lill & Todd Hershner 1. Vote on 12U assistant coach- Abby Moxness- Motion to approve Abby Moxness as a 12U Coaches was given by Jeff Young and 2nd by Todd Hershner. Motion carries. 2. Update on Coaches Meeting Dec. 18 - The meeting went well with the boys & girls coaches. 3. The goalie coach, Jason Loftquist has started using the goal tending tool in goalie clinic. The tool needs a deflector and cost is about $200. This will be purchased for the goalie clinics. 4. Question brought up to possibly bring Cleveland rink boards to the arena. Mike has a couple people asking questions to see if this is possible. Will update board at a later time. th
IX.
New Business 1. Decide date for presenting John Mathison award- Award will be presented on Jan. 24 during High School boys game. 2. Quick Change Goalie Gear- FFHA was given 2 set of goalie gear from MN Hockey. This was given to all associations instead of giving money back for MN Hockey registrations of coaches. The gear needs to be picked up in Park Rapids. Jeff and Cyndi Young to pick up when going through Bemidji Jan. 28th unless another plan is able to be made before that. 3. USA Hockey- Club Excellence Program- tabled to next meeting. th
X.
Old Business 1. Review compliance of Bag Storage area- No change will be made to the current plan. 2. Mite Coaches punch cards for skate sharpening- ? completed- Cards need to be distributed to the coaches and are in the concession stand.
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XIII.
3. Rink Writer Softwarei. Equipment that was purchased- Jeff will purchase the equipment needed. ii. What training needs to be done? Unsure at this time. iii. When can this be implemented or tested at youth games? Undecided at this time. 4. Schedule Werks Program- tabled to after the hockey season. Presidents report- Paul Jensen There are several departing board members and positions coming up at the end of this season and many have been a part of the program for many years. Everyone needs to recruit more board members for next season. Next Board Meeting Wednesday February 1st, 2017 at 6:30pm in Community Room at the Fergus Falls Community Arena. Adjourn- Motion to adjourn the meeting was given by Darren Krein and 2nd by Mike VanVoorhis. Meeting adjourned at 9:00pm.
Date: January 4th,2017 Time: 6:30p.m. Location: Community Room at the Community Arena
Present Regular Mtg.: Melissa Babolian, Mike Donaghue, Todd Hershner, Paul Jensen, Darren Krein, Curt Proffit (skype), Cory Reinertson, Susan Rohde, Mike VanVoorhis, Niki Welde, Cyndi Young, Jeff Young Absent: Tim Lill, Troy Stenstrom, Ryan Welle Staff/Committee: Sarah Cheshire, Jim Fish, Jessica Karsnia, Pam Muxfeldt, Pat Shol, Dave Umlauf Other: Eric Nelson I. II. III.
Call Meeting to Order- 6:33pm by Paul Jensen. General membership open forum- none Approve January 2017 Agenda- Motion to approve the January 2017 Meeting agenda was given by Darren Krein and 2nd by Todd Hershner. Motion carries.
IV.
Approve December 2016 Meeting Minutes- Motion to approve the December 2016 Meeting minutes was given by Niki Welde and 2nd by Todd Hershner. Motion carries.
V.
Approve December 2016 Gambling Report- Motion to approve the December 2016 Meeting minutes was given by Mike VanVoorhis and 2nd by Susan Rohde. Motion carries.
VI.
Committee Reports a. City Update- Dave Umlaufi. The new glass has arrived and has been installed in the south rink. ii. The city is still working on hiring the full-time PM person to work at the arena. iii. Risers are done under the bleachers in the North rink. iv. Steve signed contract for the new seating area in the warm viewing area. This will be possibly be started in the spring. v. Review Usage Report- report reviewed. b. Safe Sport Coordinator- Mike VanVoorhis- 1 situation is being monitored and if needed, Mike will update. c. Concessions- Pam Muxfeldt- Report submitted. Sales are approx. $1,900 higher than last year at this time. d. Promotions- Susan Rohde, Brady Manteufel- emailed report e. Fundraising- Brady Manteufel f. Equipment- Louis Karsnia i. Are there enough hockey sticks for Rookie Program? Yes, there are 2 unopened boxes of sticks from last season's purchase. g. Sponsorship- Pat Shol- The contract is up on the current sponsorships on the scoreboard advertising. Pat is waiting to hear how much companies were charged for the scoreboard signs from Gary Spies and to see if another deal was made on those before FFHA sells them. h. Registration- Laurissa Stigen, Curt Proffit Rosters 1. Players redlined- No Birth Certificates. They can be put back on rosters once they turn in their birth certificates. 2. Coaches Redlined- Discussed and Paul and/or Mike Donaghue will get ahold of the coaches and let them know what they are required to do. These coaches are for the Mite level. 3. Players moving into FF- There are 2 players moving back to Fergus Falls this week. The board agreed for them to utilize the 1st year FREE registration and they will not be required to work concession hours since season is almost
i. j. k. l.
m. n.
o.
done. They will be required to pay full registration and concession hours next season. Arena- Pam Muxfeldt- Pam is working on the Feb. schedule. Will discuss at February meeting how to utilize the March ice times. Games-Troy Stenstrom- Troy is working on scheduling 8U and Mite games. Tournaments- Darren Krein- All upcoming tournaments have 8 teams except the Squirt A, which has 4 teams. Next season the board will look into possibly scheduling Squirt tournaments earlier in the season so they are not around the Squirt International. Rookie Program/ 2 and 2 Challenge- Niki Welde, Cyndi Young i. Try Hockey for Free1. Ice time for Feb. Try Hockey for Free Dayis 9am-10am and will split the ice with Otter/ Gophers. 2. Need Coach volunteer for on ice- Niki will work on getting a coach. ii. Rookie Program1. Monday Jan. 9th is equipment fitting night from 6-8pm. HS Players & possibly Bantams/ 12U Girls to help like last year- High School boys and girls will 4-5 players each on the ice. Bantams/ 12U will be invited to help if needed depending on how many kids are registered. 2. Kyle Rolfs has agreed to run on ice portion again. Website- updating daily. Please let Cyndi know of anything that needs to be updated or changed. Also, send stuf to Cyndi that you would like not he FFHA website, Facebook page or Twitter page. Hockey Treadmill- Larry Goos- Some kids haven’t been showing up for their time so Larry is creating an email to send out regarding this. The doors to the school keep getting locked and has been an issue for players. The trainers have keys and can unlock the doors. Cyndi Young will talk to Larry to see how to resolve the issue. FFHA also needs the trainers to do background checks just as we require for coaches. Summer Ice- Mike Donaghue, Paul Jensen, Robin Andrews, Niki Welde, Dave Stigen- waiting for chiller to be completed
VII.
Approve Treasurers December 2016 Report 1. Invoices have been sent out to businesses for sponsorships and advertising. Checks are starting to come in as well. 2. Jerseys have arrived for the Squirt C team and are being distributed to kids that needed smaller sized jerseys. 3. Motion to approve the December 2016 Treasurers report was given by Mike VanVoorhis and 2nd by Niki Welde. Motion carries.
VIII.
Hockey Directors Report- Mike Donaghue, Tim Lill & Todd Hershner 1. Vote on 12U assistant coach- Abby Moxness- Motion to approve Abby Moxness as a 12U Coaches was given by Jeff Young and 2nd by Todd Hershner. Motion carries. 2. Update on Coaches Meeting Dec. 18 - The meeting went well with the boys & girls coaches. 3. The goalie coach, Jason Loftquist has started using the goal tending tool in goalie clinic. The tool needs a deflector and cost is about $200. This will be purchased for the goalie clinics. 4. Question brought up to possibly bring Cleveland rink boards to the arena. Mike has a couple people asking questions to see if this is possible. Will update board at a later time. th
IX.
New Business 1. Decide date for presenting John Mathison award- Award will be presented on Jan. 24 during High School boys game. 2. Quick Change Goalie Gear- FFHA was given 2 set of goalie gear from MN Hockey. This was given to all associations instead of giving money back for MN Hockey registrations of coaches. The gear needs to be picked up in Park Rapids. Jeff and Cyndi Young to pick up when going through Bemidji Jan. 28th unless another plan is able to be made before that. 3. USA Hockey- Club Excellence Program- tabled to next meeting. th
X.
Old Business 1. Review compliance of Bag Storage area- No change will be made to the current plan. 2. Mite Coaches punch cards for skate sharpening- ? completed- Cards need to be distributed to the coaches and are in the concession stand.
XI.
XII.
XIII.
3. Rink Writer Softwarei. Equipment that was purchased- Jeff will purchase the equipment needed. ii. What training needs to be done? Unsure at this time. iii. When can this be implemented or tested at youth games? Undecided at this time. 4. Schedule Werks Program- tabled to after the hockey season. Presidents report- Paul Jensen There are several departing board members and positions coming up at the end of this season and many have been a part of the program for many years. Everyone needs to recruit more board members for next season. Next Board Meeting Wednesday February 1st, 2017 at 6:30pm in Community Room at the Fergus Falls Community Arena. Adjourn- Motion to adjourn the meeting was given by Darren Krein and 2nd by Mike VanVoorhis. Meeting adjourned at 9:00pm.
