January 27th, 2016 February 25th, 2016 March 23rd, 2016 April 27th ...
Cornell Cooperative Extension of Yates County Association 2016 Board of Directors Meeting Minutes
Table of Contents
January 27th, 2016 February 25th, 2016 March 23rd, 2016 April 27th, 2016 May 25th, 2016 June 22nd, 2016 July 27th, 2016
Cornell Cooperative Extension Yates Association Board of Directors Meeting Minutes Wednesday January 27th, 2016 1. Called to order by President Skip Jensen at 6:33 p.m. a. Board members present- Skip Jensen Tim Christiansen, Jim Smith, Wendy Disbrow, Kris Pearson, Jerry Horning, Malcolm Mackenzie, John MeGregor and Jill Henderson. b. Board members Absent- Carol Oswald, LewAnn Giles and Robert Corcoran. c. CCE Staff- Director Arlene Wilson , Jen Clancy and Judson Reid (vegetable specialist) d. We had a introduction of every one on the board. 2. Judson Reid gave the board members a nice overview of what he does with the vegetable program. Handouts were given on a year in review of the vegetable program and question and answer session. 3. We did not review the annual Meeting minutes at this time. We did review and approve the December board minutes. Jerry Horning made the motion to accept seconded by Wendy Disbrow and was carried. 4. Con formation of Elected Officers (one year term) a. President- Skip Jensen b. Vice President-LewAnn Giles c. Secretary- Jill Henderson d. Treasurer- Robert Corcoran Motion was made to accept by Jerry Horning seconded by Tim Christiansen and carried. 5. The 2016 Board meeting schedule was presented. Will be the Fourth Wednesday of each month at 6:30 p.m. 6. Committee Assignments/Appointments 9one year term) a. Finance Committee- Skip Jensen, Robert Corcoran (chair) Jill Henderson and Kris Pearson. Motion made to accept appointment by Jerry Horning seconded by Malcolm Mackenzie and carried. b. Schuyler Yates Joint Committee – Has not meet in a while has been Skip Jensen and LewAnn Giles. Will stay the same motion made to accept by Malcolm MacKenzie seconded by Jerry Horning and carried, c. Finger Lakes Grape Program AMG has added a few more counties. d. Western New York Agricultural Groups 1. NWNY Dairy , Livestock & Field Crops 2. Cornell Vegetable Program 3. Finger Lakes Shared Business Network 4. Master Forest Owner Program 7. Program Reports
a. President’s Report- Ad- Hoc has not met in quite a while with Schuyler count now loosing there Executive Director. Will get in touch with them as soon as they are ready to resume meetings. b. Legislative Report- James Smith had nothing at this time. c. Board Member Report- None at this time. d. Program reports- Jen Clancey gave hand out with the TANF Life Sills Program Report, Community Nutrition Report and 4-H and Youth Development Report. 4-H enrollment has been up and lots of workshops going on. e. Executive Director’s Report- Hand out was given on what Arlene has been doing Boot camp, Ed Plan of Work, Collaborative meetings, Ed Meetings /Events Programs, 8. Finance- Motion to accept that Arlene Wilson has Authorization to the Financial Bank accounts( LNB and Community) made by Malcolm Mackenzie seconded by Wendy Disbrow and carried. a. Staffing Changes- Brittany Griffin and Robert Shirley from Schuyler Count will be helping until we get someone in the accounting position weather temporary permeant. b. Robert Corcoran was not here to give report, but Robert Shirely gave us handouts to look over. c. Talked about Exploratory Funding. 9 Economic Development a. Farm to School Planning Grant b. Farm to School Implementation Grant 10 New Businessa. AR Agreement, CCE and County Legislation. Motion made to accept AR Agreement by Malcolm MacKenzie seconded by Jerry Horning and carried. b. BR Agreement- Cornell and Yates County CCE c. Motion made to accept BR agreement by Tim Christiansen and seconded by Malcolm MacKenzie and carried. d. We will wait on other agreements until the wording is correct. 11. Adjourned at 8:33 p.m. Motion was made by Tim Christiansen seconded by Jerry Horning carried. 12. Next meeting Wednesday February 24th at 6:30 p.m.
Cornell Cooperative Extension Yates Association
Board of Directors Meeting Minutes Moose lodge (Spaghetti Dinner) Thursday, February 25th, 2016
1. Call to order by President Skip Jensen at 6:45 p.m. a. Board Members Present- Skip Jensen , Carol Oswald, Jeri Horning, Kris Pearson, Tim Christiansen, Wendy Disbrow, LewAnn Giles and Jill Henderson b. Board members absent- Robert Corcoran, Malcolm MacKenzie, John McGregor and Jim Smith. c. CCE Staff- Director Arlene Wilson, Jen Clancy. 2. Review of January Board Meeting minutes, Motion made to accept by Wendy and Jeri seconded and carried. 3. Program Reportsa. Presidents report- nothing new at this time. b. Legislative Report- Not Present. c. Board Member Reports- nothing at this time. d. Program reports- Jen gave handouts and went over the different programs TANF, Community Nutrition and 4-H and Youth Development. e. Executive Director’s Report- Arlene gave out handouts and went over what she has been doing-ED Boot camp coming up, Professional Development Plan for 2016. Yearend reporting is trying to get wrapped up. He ED Plan for work for 2016. Collaborative meetings she has been to. Economic development she has been working on. Account Authorization updates and staffing Recruitment. 4. Financea. After looking over our finances Robert Shirley has made the Recommendation that since Accounts Payable is well over 90 days that the two invoices billed to Livingston County CCE in the amounts of $1,364 and $3659 from January 31, 2014 be written off. Motion to write moneys off was made by Jeri Horning and Seconded by LewAnn Giles and carried. b. Had a CD mature and we have a cash a flow problem right now? Motion made to place money $82,864.63 in general checking account by Wendy Disbrow and seconded by Tim Christiansen carried. In Future if we collect the money we have out on the books we could place that money in the American Fund which has been making more then the CD rates. 5. Adjourned at 7:43 p.m. Motion made by Tim Christiansen and seconded by LewAnn Giles carried. 6. Next Meeting: Wednesday, March 23rd at, at 6:30 p.m.
March 23, 2016 meeting 6:35 meeting called to order approved minutes from last meeting Tim & Lew Ann
Present Charlie extension specialist Board members : Skip,John, Tim, Wendi, Jere, Carol, Lew Ann, Rob & Jim CCE Staff Arlene & Jen Reports: legislative none Board members: John thanked the master gardeners on behalf of the Keuka wine trail for helping with an event. Jen : handout Director : handout & discussed setting up a personnel committee consisting of community HR. people and staff. Finance Committee handout & some motions made. Motions to transfer designated funds: 4-H grants motion by Rob & Wendi carried General funds motion by Rob & Carol carried Year end transfer motion by Rob & Tim carried 7:15 the board went into executive session for personnel issue, motion by Tim & Wendi 7:50 pm the board moved out of executive session motion by Lew Ann & Wendi 7:52 Skip & Tim made a motion for executive director to handle a personnel issue as directed by unanimous vote of the board. Motion to adjourn at 8:01 by Lew Ann & Rob
Cornell Cooperative Extension Yates Association
Board pf Directors Meeting Minutes Wednesday April 27th, 2016
1. Called to order by President Skip Jensen at 6:37 p.m. a. Board members Present- Skip Jensen, Tim Christiansen, Jim Smith, Wendy Disbrow, Jeri Horning, Malcolm MacKenzie, John MacGregor, Robert Corcoran, LewAnn Giles, Carol Oswald and Jill Henderson. b. Board members absent- Kris Pearson. c. CCE Staff- Director Arlene Wilson and Jen Clancey 2. Reviewed March Board meeting minutes, motion made to accept by John MacGregor seconded by Wendy Disbrow carried. 3. Program Reports – a. President’s Report- Skip Jensen. Had meeting there on Monday night with other associations and Shard SBN’s. Meeting went well. b. Legislative Report- James Smith. They will be working on getting high speed internet cable install. Todd cable will be working on this. Watershed meeting Montour Falls. Transportation meeting for Yates Co. c. Board Members Report- None at this time. d. Program Reports- Jen Clancey. Gave handouts. Went over TANF program, Community Nutrition and 4-H and Youth Development. There is a lot going on right now. e. Executive Director’s Report- Arlene Wilson- Handout given. Went over Year End Reporting and Cornell updates, Collaborative Meetings, ED Meetings and Events, Programs, Economic Development and Contracts. 4. Old Businessa. Finance Committee Report from – Robert Corcoran. We reconciled the end of year recommended an Internal Audit. Motion was made to accept the financial report by LewAnn Giles seconded by John MacGregor carried. 5. New Business – Handout of Resolutions Given. a. Resolutions-Finger Lakes Grape Program to have their own Credit Card to pay their Bill’s. Motion to accept made by John MacGregor seconded by Jeri Horning carried. b. Master Gardener Program Designated Fund Reimbursement. Motion made by Wendy Disbrow seconded by Carol Oswald carried.
c. Master Forest Owner Program Accounts Receivable Write Off 2015. Motion made to accept by Malcolm MacKenzie seconded by LewAnn Giles carried. d. Deer Fencing Program Accounts Receivable Write Off 2015. Motion made to accept by LewAnn Giles seconded by Malcolm MacKenzie carried. e. Visa Credit Card Oversight Procedures- We added some other wording to the handout. Any Transaction made by Executive Director will be reviewed and approved by the Board President or Financial Committee. Motion made to accept by Carol Oswald seconded by Jeri Horning carried. 6. Went in to Executive Session at7:57 p.m. Came out of Executive Session at 8:17 p.m. 7. Adjourned at 8:18 p.m. Motion made by Carol Oswald seconded by Wendy Disbrow carried. 8. Next Meeting Wednesday May 25th at, 6:30p.m.
Cornell Cooperative Extensions Yates Association
Board of Directors Meeting Minutes Wednesday May 25th, 2016
1. Called to order by Vice President LewAnn Giles at 6:43 p.m. a. Board Members Present: LewAnn Giles, Jim Smith, Carol Oswald, Jery Horning, Malcolm MacKenzie, Robert Corcoran, Kris Pearson and Jill Henderson. b. Board members absent: Skip Jensen, Tim Christiansen, Wendy Disbrow, and John MacGregor. c. CCE staff Present: d. Director Arlene Wilson, Carol McNeal and Jen Clancey. 2. Reviewed April Board meeting minutes. Some grammar mistakes and spelling errors. Of misspelled, Shared misspelled and Bill’s should have been bills. Motion made to accept by Malcolm seconded by Carol and carried. 3. Carol McNeal gave us a presentation on Soil Health and several handouts were give. 4. Program Reportsa. Presidents report-Absent b. Legislative Report-The Task Force meant on the transportation issue that has been going on with the ARC. Still trying to decide were the routes will be and stops still in talking phase. c. Board members Reports- non at this time. d. Program Reports- Jen Clancey gave handout and went over the TANF, Community Nutrition and 4-H development. There is a lot of things going on right now and soon time for Yates Co. Fair. e. Executive Director’s Report- Arlen Wilson- Handout give. She has been to several training, some collaborative meetings, and Educational meeting. She would like to start Personnel Committee. Wants to update the bylaws. She has done a finance review, and has been working on some grants. She gave the board the latest interest rate on the accounts. 5. Old Businessa. Finance Committee- handouts given. The end of year has been done and balanced.
b. Audit was done by Ed Dryer. c. Motion made for Arlene to write letter of thankyou to Robert Shirley for all the help with the end of year’s books for Yates and FLGP. Motion made by Malcolm and seconded by Carol carried. 6. New Businessa. Motion made to do away with Petty Cash. Carol made motion seconded by Kris carried. b. Motion was made to put together a Personnel Sub Committee. Carol Oswald will be board member and Jen Clancey will be staff member. Motion made by Malcolm and seconded by Kris carried. c. Motion made to update our bylaws with a Sub Committee. Motion made by Jery and seconded by Carol carried. d. Annual Meeting- Date set Thursday Dec 1st at Elks. Going to do station’s with the food this year and try to use local producers. e. ACH back up-to add a person. Arlene then either Jen or Cheryl. Motion made by Kris to add a person seconded by Carol carried 7. Adjourned at 8:35 p.m. 8. Next meeting Wednesday June 22nd at 6:30 p.m.
Cornell Cooperative Extensions Yates Association
Board of Directors Meeting Minutes Wednesday June 22nd, 2016
1. Called to order by President Skip Jensen at 6:40 p.m. a. Board members Present- Skip Jensen, Jim Smith, Malcolm MacKenzie, Robert Corcoran, Wendy Disbrow, Tim Christiansen, Kris Pearson and Jill Henderson b. Board members absent- Jere Horning, John MacGregor, LewAnn Giles and Carol Oswald. c. CEE Staff Present- Director-Arlene Wilson, Nancy Glazier and Terrie Sautter. 2. Review May Board meeting notes. Grammar corrections Jere, met, Arlene, Dwyer, thank you and stations. Motion made to approve notes after corrections Jim Smith made motion seconded by Malcolm MacKenzie and carried. 3. Presentation by Nancy Glazier on the Manure Gas Safety on Dairy Farms. 4. Program Reportsa. Presidents Report- CCE Conference, SBN reports Highlights, By Laws Committee, Officers ending terms in 2016. We need to think of people to replace President, Vice President, and Treasure. If you come up with some ideas let Skip and Arlene know. b. Legislative Report- Jim Smith. Passed transportation plan. They will start to implement. c. Board Members Reports- none at this time. d. Program Reports- Handout from Jen Clancey. Getting ready for Yates County Fair. e. Executive Director’s Report- Hand out given – 1. Motion made by Tim Christiansen to give $500 to the 4-H Grows: Engage More Youth Campaign seconded by Wendy Disbrow carried. 2. Talked about the PYSD Grant that they have received. 5. Old Business – a. Finance Committee-. Motion was made by Jim Smith to write FLGP Account receivable write off 2014 of $3668.87 seconded by Tim Christiansen carried. 1. Discussion of Finance Manuel- Hand out given 2. Authorization to Conduct Business- Hand out given. 6. New Businessa. All volunteers were given a Background Check Form need to return by next meeting. b. WENY Southern Tier CCE Television Programming- Motion was made by Wendy Disbrow to pay $500.00 for four months to participate in the air broadcasts series, seconded by Malcolm MacKenzie carried. 7. Adjourned at 8:03 p.m. 8. Next meeting Wednesday, July 27th ,6;30 p.m.
Cornell Cooperative Extensions Yates Association Board of Directors Meeting Minutes Wednesday July 27, 2016
1. Called to order by Vice President LewAnn Giles at 6:43 p.m. a. Board Members Present: LewAnn Giles, Jim Smith, Carol Oswald, Jery Horning, Kris Pearson and Jill Henderson, Skip, Arlene, Tim b. Board members absent: Wendy Disbrow, and John MacGregor. c. CCE staff Present: Director Arlene Wilson, Carol McNeal and Jen Clancey. 2. Reviewed June Board meeting minutes. Some grammar mistakes and spelling errors. Motion made to accept by Jim seconded by Carol and carried. 3. Program Reportsa. Presidents report- Nominating committee being formed—need volunteers who aren’t running, John Volunteered, Carol, plus 3 “outside” people. b. Legislative Report- Legislative candidates to replace county administrator interviewed. c. Personnel Committee Report- Carol; all extensions are trying to level upYates accures vacation time more quickly and more so makes program attractive, being good to your employees is not a bad thing (more programs are more miserly) d. Board members Reports- non at this time. e. Program Reports- Jen Clancey; 8 workshops (9) with Vallie- branched out to Catholic Charities. The program graduated 7 families from 1 on 1 budgeting. Summer youth program is up in numbers- 40 youth through workforce development. 4H Conference in June. They are waiting on endowment feedback. Barb-nutrition, middle of food preservation season. Barb brought a display to the youth fishing derby. There were 7 youth participating in Dog Obedience, 3 of which competed at the Yates County Fair. Yates County 4H sent 3 teens to Career Explorations held at Cornell University. There was a 4H Horse clinic held at the Yates County Fair Grounds. Most of July was spent on fair-exhibit hall was up 20%, 31 exhibits to NYS Fair, 20 for display. Summer rec is under way, outdoor
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habitat is the topic. 4H Alumni picnic is coming up. End of August, NYS Fair. Executive Director’s Report- Arlene Wilson- Collaborative meetings: Harvest NY- Canpack- Carl Moody, a potential speaker for the 2016 annual meeting; help with dairy marketing and packaging project. Master Gardener’s research project on climate change, “how green are you?” quiz. Cortland County CCE Executive Director came to visit the Yates County Fair. County administrator interviews. Eat Smart NY-Video project (community gardens and schools). Started county budget process- due in August; creating 2017 budget. WENY morning program subject meetings. There has been a proposal to make the county building and premises tobacco free. Tripp Foundation-programming grant application. Steve Griffin-Food Hub?? Negotiating some of Emily’s invasive species work with Steuben County. Volunteer background checks. Finance Committee—cash flow is good, 1 issue with accounts payable, 1 outstanding accounts receivable over 90 days, recommendation approve financial procedure manual, accounts payable not outstanding. The two color check system is working well, as is review of credit card use. Running a $37,000 deficit-loss of one grant. Analysis of spending and personal not outrageous, revenue slow down, two to three years to get even, focusing on new sources of revenue, value of in kind office space will change some state funding as we demonstrate local support, pinch from American Funds, close out CD. Out of 11 staff 4 are full time (this is as lean as we can get without reducing programming and services). Friend of Extension- send letters out in August, press release, and donate on Facebook through PayPal. Approval of Friend of Extension letter: John, Jere Executive Session 8:35pm out of executive session: Lew Ann and John Adjourned at 8:35 p.m.: Jere and Carol Next meeting Wednesday August 24, at 6:30 p.m.
Table of Contents
January 27th, 2016 February 25th, 2016 March 23rd, 2016 April 27th, 2016 May 25th, 2016 June 22nd, 2016 July 27th, 2016
Cornell Cooperative Extension Yates Association Board of Directors Meeting Minutes Wednesday January 27th, 2016 1. Called to order by President Skip Jensen at 6:33 p.m. a. Board members present- Skip Jensen Tim Christiansen, Jim Smith, Wendy Disbrow, Kris Pearson, Jerry Horning, Malcolm Mackenzie, John MeGregor and Jill Henderson. b. Board members Absent- Carol Oswald, LewAnn Giles and Robert Corcoran. c. CCE Staff- Director Arlene Wilson , Jen Clancy and Judson Reid (vegetable specialist) d. We had a introduction of every one on the board. 2. Judson Reid gave the board members a nice overview of what he does with the vegetable program. Handouts were given on a year in review of the vegetable program and question and answer session. 3. We did not review the annual Meeting minutes at this time. We did review and approve the December board minutes. Jerry Horning made the motion to accept seconded by Wendy Disbrow and was carried. 4. Con formation of Elected Officers (one year term) a. President- Skip Jensen b. Vice President-LewAnn Giles c. Secretary- Jill Henderson d. Treasurer- Robert Corcoran Motion was made to accept by Jerry Horning seconded by Tim Christiansen and carried. 5. The 2016 Board meeting schedule was presented. Will be the Fourth Wednesday of each month at 6:30 p.m. 6. Committee Assignments/Appointments 9one year term) a. Finance Committee- Skip Jensen, Robert Corcoran (chair) Jill Henderson and Kris Pearson. Motion made to accept appointment by Jerry Horning seconded by Malcolm Mackenzie and carried. b. Schuyler Yates Joint Committee – Has not meet in a while has been Skip Jensen and LewAnn Giles. Will stay the same motion made to accept by Malcolm MacKenzie seconded by Jerry Horning and carried, c. Finger Lakes Grape Program AMG has added a few more counties. d. Western New York Agricultural Groups 1. NWNY Dairy , Livestock & Field Crops 2. Cornell Vegetable Program 3. Finger Lakes Shared Business Network 4. Master Forest Owner Program 7. Program Reports
a. President’s Report- Ad- Hoc has not met in quite a while with Schuyler count now loosing there Executive Director. Will get in touch with them as soon as they are ready to resume meetings. b. Legislative Report- James Smith had nothing at this time. c. Board Member Report- None at this time. d. Program reports- Jen Clancey gave hand out with the TANF Life Sills Program Report, Community Nutrition Report and 4-H and Youth Development Report. 4-H enrollment has been up and lots of workshops going on. e. Executive Director’s Report- Hand out was given on what Arlene has been doing Boot camp, Ed Plan of Work, Collaborative meetings, Ed Meetings /Events Programs, 8. Finance- Motion to accept that Arlene Wilson has Authorization to the Financial Bank accounts( LNB and Community) made by Malcolm Mackenzie seconded by Wendy Disbrow and carried. a. Staffing Changes- Brittany Griffin and Robert Shirley from Schuyler Count will be helping until we get someone in the accounting position weather temporary permeant. b. Robert Corcoran was not here to give report, but Robert Shirely gave us handouts to look over. c. Talked about Exploratory Funding. 9 Economic Development a. Farm to School Planning Grant b. Farm to School Implementation Grant 10 New Businessa. AR Agreement, CCE and County Legislation. Motion made to accept AR Agreement by Malcolm MacKenzie seconded by Jerry Horning and carried. b. BR Agreement- Cornell and Yates County CCE c. Motion made to accept BR agreement by Tim Christiansen and seconded by Malcolm MacKenzie and carried. d. We will wait on other agreements until the wording is correct. 11. Adjourned at 8:33 p.m. Motion was made by Tim Christiansen seconded by Jerry Horning carried. 12. Next meeting Wednesday February 24th at 6:30 p.m.
Cornell Cooperative Extension Yates Association
Board of Directors Meeting Minutes Moose lodge (Spaghetti Dinner) Thursday, February 25th, 2016
1. Call to order by President Skip Jensen at 6:45 p.m. a. Board Members Present- Skip Jensen , Carol Oswald, Jeri Horning, Kris Pearson, Tim Christiansen, Wendy Disbrow, LewAnn Giles and Jill Henderson b. Board members absent- Robert Corcoran, Malcolm MacKenzie, John McGregor and Jim Smith. c. CCE Staff- Director Arlene Wilson, Jen Clancy. 2. Review of January Board Meeting minutes, Motion made to accept by Wendy and Jeri seconded and carried. 3. Program Reportsa. Presidents report- nothing new at this time. b. Legislative Report- Not Present. c. Board Member Reports- nothing at this time. d. Program reports- Jen gave handouts and went over the different programs TANF, Community Nutrition and 4-H and Youth Development. e. Executive Director’s Report- Arlene gave out handouts and went over what she has been doing-ED Boot camp coming up, Professional Development Plan for 2016. Yearend reporting is trying to get wrapped up. He ED Plan for work for 2016. Collaborative meetings she has been to. Economic development she has been working on. Account Authorization updates and staffing Recruitment. 4. Financea. After looking over our finances Robert Shirley has made the Recommendation that since Accounts Payable is well over 90 days that the two invoices billed to Livingston County CCE in the amounts of $1,364 and $3659 from January 31, 2014 be written off. Motion to write moneys off was made by Jeri Horning and Seconded by LewAnn Giles and carried. b. Had a CD mature and we have a cash a flow problem right now? Motion made to place money $82,864.63 in general checking account by Wendy Disbrow and seconded by Tim Christiansen carried. In Future if we collect the money we have out on the books we could place that money in the American Fund which has been making more then the CD rates. 5. Adjourned at 7:43 p.m. Motion made by Tim Christiansen and seconded by LewAnn Giles carried. 6. Next Meeting: Wednesday, March 23rd at, at 6:30 p.m.
March 23, 2016 meeting 6:35 meeting called to order approved minutes from last meeting Tim & Lew Ann
Present Charlie extension specialist Board members : Skip,John, Tim, Wendi, Jere, Carol, Lew Ann, Rob & Jim CCE Staff Arlene & Jen Reports: legislative none Board members: John thanked the master gardeners on behalf of the Keuka wine trail for helping with an event. Jen : handout Director : handout & discussed setting up a personnel committee consisting of community HR. people and staff. Finance Committee handout & some motions made. Motions to transfer designated funds: 4-H grants motion by Rob & Wendi carried General funds motion by Rob & Carol carried Year end transfer motion by Rob & Tim carried 7:15 the board went into executive session for personnel issue, motion by Tim & Wendi 7:50 pm the board moved out of executive session motion by Lew Ann & Wendi 7:52 Skip & Tim made a motion for executive director to handle a personnel issue as directed by unanimous vote of the board. Motion to adjourn at 8:01 by Lew Ann & Rob
Cornell Cooperative Extension Yates Association
Board pf Directors Meeting Minutes Wednesday April 27th, 2016
1. Called to order by President Skip Jensen at 6:37 p.m. a. Board members Present- Skip Jensen, Tim Christiansen, Jim Smith, Wendy Disbrow, Jeri Horning, Malcolm MacKenzie, John MacGregor, Robert Corcoran, LewAnn Giles, Carol Oswald and Jill Henderson. b. Board members absent- Kris Pearson. c. CCE Staff- Director Arlene Wilson and Jen Clancey 2. Reviewed March Board meeting minutes, motion made to accept by John MacGregor seconded by Wendy Disbrow carried. 3. Program Reports – a. President’s Report- Skip Jensen. Had meeting there on Monday night with other associations and Shard SBN’s. Meeting went well. b. Legislative Report- James Smith. They will be working on getting high speed internet cable install. Todd cable will be working on this. Watershed meeting Montour Falls. Transportation meeting for Yates Co. c. Board Members Report- None at this time. d. Program Reports- Jen Clancey. Gave handouts. Went over TANF program, Community Nutrition and 4-H and Youth Development. There is a lot going on right now. e. Executive Director’s Report- Arlene Wilson- Handout given. Went over Year End Reporting and Cornell updates, Collaborative Meetings, ED Meetings and Events, Programs, Economic Development and Contracts. 4. Old Businessa. Finance Committee Report from – Robert Corcoran. We reconciled the end of year recommended an Internal Audit. Motion was made to accept the financial report by LewAnn Giles seconded by John MacGregor carried. 5. New Business – Handout of Resolutions Given. a. Resolutions-Finger Lakes Grape Program to have their own Credit Card to pay their Bill’s. Motion to accept made by John MacGregor seconded by Jeri Horning carried. b. Master Gardener Program Designated Fund Reimbursement. Motion made by Wendy Disbrow seconded by Carol Oswald carried.
c. Master Forest Owner Program Accounts Receivable Write Off 2015. Motion made to accept by Malcolm MacKenzie seconded by LewAnn Giles carried. d. Deer Fencing Program Accounts Receivable Write Off 2015. Motion made to accept by LewAnn Giles seconded by Malcolm MacKenzie carried. e. Visa Credit Card Oversight Procedures- We added some other wording to the handout. Any Transaction made by Executive Director will be reviewed and approved by the Board President or Financial Committee. Motion made to accept by Carol Oswald seconded by Jeri Horning carried. 6. Went in to Executive Session at7:57 p.m. Came out of Executive Session at 8:17 p.m. 7. Adjourned at 8:18 p.m. Motion made by Carol Oswald seconded by Wendy Disbrow carried. 8. Next Meeting Wednesday May 25th at, 6:30p.m.
Cornell Cooperative Extensions Yates Association
Board of Directors Meeting Minutes Wednesday May 25th, 2016
1. Called to order by Vice President LewAnn Giles at 6:43 p.m. a. Board Members Present: LewAnn Giles, Jim Smith, Carol Oswald, Jery Horning, Malcolm MacKenzie, Robert Corcoran, Kris Pearson and Jill Henderson. b. Board members absent: Skip Jensen, Tim Christiansen, Wendy Disbrow, and John MacGregor. c. CCE staff Present: d. Director Arlene Wilson, Carol McNeal and Jen Clancey. 2. Reviewed April Board meeting minutes. Some grammar mistakes and spelling errors. Of misspelled, Shared misspelled and Bill’s should have been bills. Motion made to accept by Malcolm seconded by Carol and carried. 3. Carol McNeal gave us a presentation on Soil Health and several handouts were give. 4. Program Reportsa. Presidents report-Absent b. Legislative Report-The Task Force meant on the transportation issue that has been going on with the ARC. Still trying to decide were the routes will be and stops still in talking phase. c. Board members Reports- non at this time. d. Program Reports- Jen Clancey gave handout and went over the TANF, Community Nutrition and 4-H development. There is a lot of things going on right now and soon time for Yates Co. Fair. e. Executive Director’s Report- Arlen Wilson- Handout give. She has been to several training, some collaborative meetings, and Educational meeting. She would like to start Personnel Committee. Wants to update the bylaws. She has done a finance review, and has been working on some grants. She gave the board the latest interest rate on the accounts. 5. Old Businessa. Finance Committee- handouts given. The end of year has been done and balanced.
b. Audit was done by Ed Dryer. c. Motion made for Arlene to write letter of thankyou to Robert Shirley for all the help with the end of year’s books for Yates and FLGP. Motion made by Malcolm and seconded by Carol carried. 6. New Businessa. Motion made to do away with Petty Cash. Carol made motion seconded by Kris carried. b. Motion was made to put together a Personnel Sub Committee. Carol Oswald will be board member and Jen Clancey will be staff member. Motion made by Malcolm and seconded by Kris carried. c. Motion made to update our bylaws with a Sub Committee. Motion made by Jery and seconded by Carol carried. d. Annual Meeting- Date set Thursday Dec 1st at Elks. Going to do station’s with the food this year and try to use local producers. e. ACH back up-to add a person. Arlene then either Jen or Cheryl. Motion made by Kris to add a person seconded by Carol carried 7. Adjourned at 8:35 p.m. 8. Next meeting Wednesday June 22nd at 6:30 p.m.
Cornell Cooperative Extensions Yates Association
Board of Directors Meeting Minutes Wednesday June 22nd, 2016
1. Called to order by President Skip Jensen at 6:40 p.m. a. Board members Present- Skip Jensen, Jim Smith, Malcolm MacKenzie, Robert Corcoran, Wendy Disbrow, Tim Christiansen, Kris Pearson and Jill Henderson b. Board members absent- Jere Horning, John MacGregor, LewAnn Giles and Carol Oswald. c. CEE Staff Present- Director-Arlene Wilson, Nancy Glazier and Terrie Sautter. 2. Review May Board meeting notes. Grammar corrections Jere, met, Arlene, Dwyer, thank you and stations. Motion made to approve notes after corrections Jim Smith made motion seconded by Malcolm MacKenzie and carried. 3. Presentation by Nancy Glazier on the Manure Gas Safety on Dairy Farms. 4. Program Reportsa. Presidents Report- CCE Conference, SBN reports Highlights, By Laws Committee, Officers ending terms in 2016. We need to think of people to replace President, Vice President, and Treasure. If you come up with some ideas let Skip and Arlene know. b. Legislative Report- Jim Smith. Passed transportation plan. They will start to implement. c. Board Members Reports- none at this time. d. Program Reports- Handout from Jen Clancey. Getting ready for Yates County Fair. e. Executive Director’s Report- Hand out given – 1. Motion made by Tim Christiansen to give $500 to the 4-H Grows: Engage More Youth Campaign seconded by Wendy Disbrow carried. 2. Talked about the PYSD Grant that they have received. 5. Old Business – a. Finance Committee-. Motion was made by Jim Smith to write FLGP Account receivable write off 2014 of $3668.87 seconded by Tim Christiansen carried. 1. Discussion of Finance Manuel- Hand out given 2. Authorization to Conduct Business- Hand out given. 6. New Businessa. All volunteers were given a Background Check Form need to return by next meeting. b. WENY Southern Tier CCE Television Programming- Motion was made by Wendy Disbrow to pay $500.00 for four months to participate in the air broadcasts series, seconded by Malcolm MacKenzie carried. 7. Adjourned at 8:03 p.m. 8. Next meeting Wednesday, July 27th ,6;30 p.m.
Cornell Cooperative Extensions Yates Association Board of Directors Meeting Minutes Wednesday July 27, 2016
1. Called to order by Vice President LewAnn Giles at 6:43 p.m. a. Board Members Present: LewAnn Giles, Jim Smith, Carol Oswald, Jery Horning, Kris Pearson and Jill Henderson, Skip, Arlene, Tim b. Board members absent: Wendy Disbrow, and John MacGregor. c. CCE staff Present: Director Arlene Wilson, Carol McNeal and Jen Clancey. 2. Reviewed June Board meeting minutes. Some grammar mistakes and spelling errors. Motion made to accept by Jim seconded by Carol and carried. 3. Program Reportsa. Presidents report- Nominating committee being formed—need volunteers who aren’t running, John Volunteered, Carol, plus 3 “outside” people. b. Legislative Report- Legislative candidates to replace county administrator interviewed. c. Personnel Committee Report- Carol; all extensions are trying to level upYates accures vacation time more quickly and more so makes program attractive, being good to your employees is not a bad thing (more programs are more miserly) d. Board members Reports- non at this time. e. Program Reports- Jen Clancey; 8 workshops (9) with Vallie- branched out to Catholic Charities. The program graduated 7 families from 1 on 1 budgeting. Summer youth program is up in numbers- 40 youth through workforce development. 4H Conference in June. They are waiting on endowment feedback. Barb-nutrition, middle of food preservation season. Barb brought a display to the youth fishing derby. There were 7 youth participating in Dog Obedience, 3 of which competed at the Yates County Fair. Yates County 4H sent 3 teens to Career Explorations held at Cornell University. There was a 4H Horse clinic held at the Yates County Fair Grounds. Most of July was spent on fair-exhibit hall was up 20%, 31 exhibits to NYS Fair, 20 for display. Summer rec is under way, outdoor
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habitat is the topic. 4H Alumni picnic is coming up. End of August, NYS Fair. Executive Director’s Report- Arlene Wilson- Collaborative meetings: Harvest NY- Canpack- Carl Moody, a potential speaker for the 2016 annual meeting; help with dairy marketing and packaging project. Master Gardener’s research project on climate change, “how green are you?” quiz. Cortland County CCE Executive Director came to visit the Yates County Fair. County administrator interviews. Eat Smart NY-Video project (community gardens and schools). Started county budget process- due in August; creating 2017 budget. WENY morning program subject meetings. There has been a proposal to make the county building and premises tobacco free. Tripp Foundation-programming grant application. Steve Griffin-Food Hub?? Negotiating some of Emily’s invasive species work with Steuben County. Volunteer background checks. Finance Committee—cash flow is good, 1 issue with accounts payable, 1 outstanding accounts receivable over 90 days, recommendation approve financial procedure manual, accounts payable not outstanding. The two color check system is working well, as is review of credit card use. Running a $37,000 deficit-loss of one grant. Analysis of spending and personal not outrageous, revenue slow down, two to three years to get even, focusing on new sources of revenue, value of in kind office space will change some state funding as we demonstrate local support, pinch from American Funds, close out CD. Out of 11 staff 4 are full time (this is as lean as we can get without reducing programming and services). Friend of Extension- send letters out in August, press release, and donate on Facebook through PayPal. Approval of Friend of Extension letter: John, Jere Executive Session 8:35pm out of executive session: Lew Ann and John Adjourned at 8:35 p.m.: Jere and Carol Next meeting Wednesday August 24, at 6:30 p.m.
