January 27th, 2016 February 25th, 2016 March 23rd, 2016 April 27th ...
Cornell Cooperative Extension of Yates County Association 2016 Board of Directors Meeting Minutes
Table of Contents
January 27th, 2016 February 25th, 2016 March 23rd, 2016 April 27th, 2016 May 25th, 2016 June 22nd, 2016 July 27th, 2016 August 24th, 2016 September 28th, 2016 October 19th, 2016 December 1st, 2016
Cornell Cooperative Extension Yates Association Board of Directors Meeting Minutes Wednesday January 27th, 2016 1. Called to order by President Skip Jensen at 6:33 p.m. a. Board members present- Skip Jensen Tim Christiansen, Jim Smith, Wendy Disbrow, Kris Pearson, Jerry Horning, Malcolm Mackenzie, John MeGregor and Jill Henderson. b. Board members Absent- Carol Oswald, LewAnn Giles and Robert Corcoran. c. CCE Staff- Director Arlene Wilson , Jen Clancy and Judson Reid (vegetable specialist) d. We had a introduction of every one on the board. 2. Judson Reid gave the board members a nice overview of what he does with the vegetable program. Handouts were given on a year in review of the vegetable program and question and answer session. 3. We did not review the annual Meeting minutes at this time. We did review and approve the December board minutes. Jerry Horning made the motion to accept seconded by Wendy Disbrow and was carried. 4. Con formation of Elected Officers (one year term) a. President- Skip Jensen b. Vice President-LewAnn Giles c. Secretary- Jill Henderson d. Treasurer- Robert Corcoran Motion was made to accept by Jerry Horning seconded by Tim Christiansen and carried. 5. The 2016 Board meeting schedule was presented. Will be the Fourth Wednesday of each month at 6:30 p.m. 6. Committee Assignments/Appointments 9one year term) a. Finance Committee- Skip Jensen, Robert Corcoran (chair) Jill Henderson and Kris Pearson. Motion made to accept appointment by Jerry Horning seconded by Malcolm Mackenzie and carried. b. Schuyler Yates Joint Committee – Has not meet in a while has been Skip Jensen and LewAnn Giles. Will stay the same motion made to accept by Malcolm MacKenzie seconded by Jerry Horning and carried, c. Finger Lakes Grape Program AMG has added a few more counties. d. Western New York Agricultural Groups 1. NWNY Dairy , Livestock & Field Crops 2. Cornell Vegetable Program 3. Finger Lakes Shared Business Network 4. Master Forest Owner Program 7. Program Reports
a. President’s Report- Ad- Hoc has not met in quite a while with Schuyler count now loosing there Executive Director. Will get in touch with them as soon as they are ready to resume meetings. b. Legislative Report- James Smith had nothing at this time. c. Board Member Report- None at this time. d. Program reports- Jen Clancey gave hand out with the TANF Life Sills Program Report, Community Nutrition Report and 4-H and Youth Development Report. 4-H enrollment has been up and lots of workshops going on. e. Executive Director’s Report- Hand out was given on what Arlene has been doing Boot camp, Ed Plan of Work, Collaborative meetings, Ed Meetings /Events Programs, 8. Finance- Motion to accept that Arlene Wilson has Authorization to the Financial Bank accounts( LNB and Community) made by Malcolm Mackenzie seconded by Wendy Disbrow and carried. a. Staffing Changes- Brittany Griffin and Robert Shirley from Schuyler Count will be helping until we get someone in the accounting position weather temporary permeant. b. Robert Corcoran was not here to give report, but Robert Shirely gave us handouts to look over. c. Talked about Exploratory Funding. 9 Economic Development a. Farm to School Planning Grant b. Farm to School Implementation Grant 10 New Businessa. AR Agreement, CCE and County Legislation. Motion made to accept AR Agreement by Malcolm MacKenzie seconded by Jerry Horning and carried. b. BR Agreement- Cornell and Yates County CCE c. Motion made to accept BR agreement by Tim Christiansen and seconded by Malcolm MacKenzie and carried. d. We will wait on other agreements until the wording is correct. 11. Adjourned at 8:33 p.m. Motion was made by Tim Christiansen seconded by Jerry Horning carried. 12. Next meeting Wednesday February 24th at 6:30 p.m.
Cornell Cooperative Extension Yates Association
Board of Directors Meeting Minutes Moose lodge (Spaghetti Dinner) Thursday, February 25th, 2016
1. Call to order by President Skip Jensen at 6:45 p.m. a. Board Members Present- Skip Jensen , Carol Oswald, Jeri Horning, Kris Pearson, Tim Christiansen, Wendy Disbrow, LewAnn Giles and Jill Henderson b. Board members absent- Robert Corcoran, Malcolm MacKenzie, John McGregor and Jim Smith. c. CCE Staff- Director Arlene Wilson, Jen Clancy. 2. Review of January Board Meeting minutes, Motion made to accept by Wendy and Jeri seconded and carried. 3. Program Reportsa. Presidents report- nothing new at this time. b. Legislative Report- Not Present. c. Board Member Reports- nothing at this time. d. Program reports- Jen gave handouts and went over the different programs TANF, Community Nutrition and 4-H and Youth Development. e. Executive Director’s Report- Arlene gave out handouts and went over what she has been doing-ED Boot camp coming up, Professional Development Plan for 2016. Yearend reporting is trying to get wrapped up. He ED Plan for work for 2016. Collaborative meetings she has been to. Economic development she has been working on. Account Authorization updates and staffing Recruitment. 4. Financea. After looking over our finances Robert Shirley has made the Recommendation that since Accounts Payable is well over 90 days that the two invoices billed to Livingston County CCE in the amounts of $1,364 and $3659 from January 31, 2014 be written off. Motion to write moneys off was made by Jeri Horning and Seconded by LewAnn Giles and carried. b. Had a CD mature and we have a cash a flow problem right now? Motion made to place money $82,864.63 in general checking account by Wendy Disbrow and seconded by Tim Christiansen carried. In Future if we collect the money we have out on the books we could place that money in the American Fund which has been making more then the CD rates. 5. Adjourned at 7:43 p.m. Motion made by Tim Christiansen and seconded by LewAnn Giles carried. 6. Next Meeting: Wednesday, March 23rd at, at 6:30 p.m.
March 23, 2016 meeting 6:35 meeting called to order approved minutes from last meeting Tim & Lew Ann
Present Charlie extension specialist Board members : Skip,John, Tim, Wendi, Jere, Carol, Lew Ann, Rob & Jim CCE Staff Arlene & Jen Reports: legislative none Board members: John thanked the master gardeners on behalf of the Keuka wine trail for helping with an event. Jen : handout Director : handout & discussed setting up a personnel committee consisting of community HR. people and staff. Finance Committee handout & some motions made. Motions to transfer designated funds: 4-H grants motion by Rob & Wendi carried General funds motion by Rob & Carol carried Year end transfer motion by Rob & Tim carried 7:15 the board went into executive session for personnel issue, motion by Tim & Wendi 7:50 pm the board moved out of executive session motion by Lew Ann & Wendi 7:52 Skip & Tim made a motion for executive director to handle a personnel issue as directed by unanimous vote of the board. Motion to adjourn at 8:01 by Lew Ann & Rob
Cornell Cooperative Extension Yates Association
Board pf Directors Meeting Minutes Wednesday April 27th, 2016
1. Called to order by President Skip Jensen at 6:37 p.m. a. Board members Present- Skip Jensen, Tim Christiansen, Jim Smith, Wendy Disbrow, Jeri Horning, Malcolm MacKenzie, John MacGregor, Robert Corcoran, LewAnn Giles, Carol Oswald and Jill Henderson. b. Board members absent- Kris Pearson. c. CCE Staff- Director Arlene Wilson and Jen Clancey 2. Reviewed March Board meeting minutes, motion made to accept by John MacGregor seconded by Wendy Disbrow carried. 3. Program Reports – a. President’s Report- Skip Jensen. Had meeting there on Monday night with other associations and Shard SBN’s. Meeting went well. b. Legislative Report- James Smith. They will be working on getting high speed internet cable install. Todd cable will be working on this. Watershed meeting Montour Falls. Transportation meeting for Yates Co. c. Board Members Report- None at this time. d. Program Reports- Jen Clancey. Gave handouts. Went over TANF program, Community Nutrition and 4-H and Youth Development. There is a lot going on right now. e. Executive Director’s Report- Arlene Wilson- Handout given. Went over Year End Reporting and Cornell updates, Collaborative Meetings, ED Meetings and Events, Programs, Economic Development and Contracts. 4. Old Businessa. Finance Committee Report from – Robert Corcoran. We reconciled the end of year recommended an Internal Audit. Motion was made to accept the financial report by LewAnn Giles seconded by John MacGregor carried. 5. New Business – Handout of Resolutions Given. a. Resolutions-Finger Lakes Grape Program to have their own Credit Card to pay their Bill’s. Motion to accept made by John MacGregor seconded by Jeri Horning carried. b. Master Gardener Program Designated Fund Reimbursement. Motion made by Wendy Disbrow seconded by Carol Oswald carried.
c. Master Forest Owner Program Accounts Receivable Write Off 2015. Motion made to accept by Malcolm MacKenzie seconded by LewAnn Giles carried. d. Deer Fencing Program Accounts Receivable Write Off 2015. Motion made to accept by LewAnn Giles seconded by Malcolm MacKenzie carried. e. Visa Credit Card Oversight Procedures- We added some other wording to the handout. Any Transaction made by Executive Director will be reviewed and approved by the Board President or Financial Committee. Motion made to accept by Carol Oswald seconded by Jeri Horning carried. 6. Went in to Executive Session at7:57 p.m. Came out of Executive Session at 8:17 p.m. 7. Adjourned at 8:18 p.m. Motion made by Carol Oswald seconded by Wendy Disbrow carried. 8. Next Meeting Wednesday May 25th at, 6:30p.m.
Cornell Cooperative Extensions Yates Association
Board of Directors Meeting Minutes Wednesday May 25th, 2016
1. Called to order by Vice President LewAnn Giles at 6:43 p.m. a. Board Members Present: LewAnn Giles, Jim Smith, Carol Oswald, Jery Horning, Malcolm MacKenzie, Robert Corcoran, Kris Pearson and Jill Henderson. b. Board members absent: Skip Jensen, Tim Christiansen, Wendy Disbrow, and John MacGregor. c. CCE staff Present: d. Director Arlene Wilson, Carol McNeal and Jen Clancey. 2. Reviewed April Board meeting minutes. Some grammar mistakes and spelling errors. Of misspelled, Shared misspelled and Bill’s should have been bills. Motion made to accept by Malcolm seconded by Carol and carried. 3. Carol McNeal gave us a presentation on Soil Health and several handouts were give. 4. Program Reportsa. Presidents report-Absent b. Legislative Report-The Task Force meant on the transportation issue that has been going on with the ARC. Still trying to decide were the routes will be and stops still in talking phase. c. Board members Reports- non at this time. d. Program Reports- Jen Clancey gave handout and went over the TANF, Community Nutrition and 4-H development. There is a lot of things going on right now and soon time for Yates Co. Fair. e. Executive Director’s Report- Arlen Wilson- Handout give. She has been to several training, some collaborative meetings, and Educational meeting. She would like to start Personnel Committee. Wants to update the bylaws. She has done a finance review, and has been working on some grants. She gave the board the latest interest rate on the accounts. 5. Old Businessa. Finance Committee- handouts given. The end of year has been done and balanced.
b. Audit was done by Ed Dryer. c. Motion made for Arlene to write letter of thankyou to Robert Shirley for all the help with the end of year’s books for Yates and FLGP. Motion made by Malcolm and seconded by Carol carried. 6. New Businessa. Motion made to do away with Petty Cash. Carol made motion seconded by Kris carried. b. Motion was made to put together a Personnel Sub Committee. Carol Oswald will be board member and Jen Clancey will be staff member. Motion made by Malcolm and seconded by Kris carried. c. Motion made to update our bylaws with a Sub Committee. Motion made by Jery and seconded by Carol carried. d. Annual Meeting- Date set Thursday Dec 1st at Elks. Going to do station’s with the food this year and try to use local producers. e. ACH back up-to add a person. Arlene then either Jen or Cheryl. Motion made by Kris to add a person seconded by Carol carried 7. Adjourned at 8:35 p.m. 8. Next meeting Wednesday June 22nd at 6:30 p.m.
Cornell Cooperative Extensions Yates Association
Board of Directors Meeting Minutes Wednesday June 22nd, 2016
1. Called to order by President Skip Jensen at 6:40 p.m. a. Board members Present- Skip Jensen, Jim Smith, Malcolm MacKenzie, Robert Corcoran, Wendy Disbrow, Tim Christiansen, Kris Pearson and Jill Henderson b. Board members absent- Jere Horning, John MacGregor, LewAnn Giles and Carol Oswald. c. CEE Staff Present- Director-Arlene Wilson, Nancy Glazier and Terrie Sautter. 2. Review May Board meeting notes. Grammar corrections Jere, met, Arlene, Dwyer, thank you and stations. Motion made to approve notes after corrections Jim Smith made motion seconded by Malcolm MacKenzie and carried. 3. Presentation by Nancy Glazier on the Manure Gas Safety on Dairy Farms. 4. Program Reportsa. Presidents Report- CCE Conference, SBN reports Highlights, By Laws Committee, Officers ending terms in 2016. We need to think of people to replace President, Vice President, and Treasure. If you come up with some ideas let Skip and Arlene know. b. Legislative Report- Jim Smith. Passed transportation plan. They will start to implement. c. Board Members Reports- none at this time. d. Program Reports- Handout from Jen Clancey. Getting ready for Yates County Fair. e. Executive Director’s Report- Hand out given – 1. Motion made by Tim Christiansen to give $500 to the 4-H Grows: Engage More Youth Campaign seconded by Wendy Disbrow carried. 2. Talked about the PYSD Grant that they have received. 5. Old Business – a. Finance Committee-. Motion was made by Jim Smith to write FLGP Account receivable write off 2014 of $3668.87 seconded by Tim Christiansen carried. 1. Discussion of Finance Manuel- Hand out given 2. Authorization to Conduct Business- Hand out given. 6. New Businessa. All volunteers were given a Background Check Form need to return by next meeting. b. WENY Southern Tier CCE Television Programming- Motion was made by Wendy Disbrow to pay $500.00 for four months to participate in the air broadcasts series, seconded by Malcolm MacKenzie carried. 7. Adjourned at 8:03 p.m. 8. Next meeting Wednesday, July 27th ,6;30 p.m.
Cornell Cooperative Extensions Yates Association Board of Directors Meeting Minutes Wednesday July 27, 2016
1. Called to order by Vice President LewAnn Giles at 6:43 p.m. a. Board Members Present: LewAnn Giles, Jim Smith, Carol Oswald, Jery Horning, Kris Pearson and Jill Henderson, Skip, Arlene, Tim b. Board members absent: Wendy Disbrow, and John MacGregor. c. CCE staff Present: Director Arlene Wilson, Carol McNeal and Jen Clancey. 2. Reviewed June Board meeting minutes. Some grammar mistakes and spelling errors. Motion made to accept by Jim seconded by Carol and carried. 3. Program Reportsa. Presidents report- Nominating committee being formed—need volunteers who aren’t running, John Volunteered, Carol, plus 3 “outside” people. b. Legislative Report- Legislative candidates to replace county administrator interviewed. c. Personnel Committee Report- Carol; all extensions are trying to level upYates accures vacation time more quickly and more so makes program attractive, being good to your employees is not a bad thing (more programs are more miserly) d. Board members Reports- non at this time. e. Program Reports- Jen Clancey; 8 workshops (9) with Vallie- branched out to Catholic Charities. The program graduated 7 families from 1 on 1 budgeting. Summer youth program is up in numbers- 40 youth through workforce development. 4H Conference in June. They are waiting on endowment feedback. Barb-nutrition, middle of food preservation season. Barb brought a display to the youth fishing derby. There were 7 youth participating in Dog Obedience, 3 of which competed at the Yates County Fair. Yates County 4H sent 3 teens to Career Explorations held at Cornell University. There was a 4H Horse clinic held at the Yates County Fair Grounds. Most of July was spent on fair-exhibit hall was up 20%, 31 exhibits to NYS Fair, 20 for display. Summer rec is under way, outdoor
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habitat is the topic. 4H Alumni picnic is coming up. End of August, NYS Fair. Executive Director’s Report- Arlene Wilson- Collaborative meetings: Harvest NY- Canpack- Carl Moody, a potential speaker for the 2016 annual meeting; help with dairy marketing and packaging project. Master Gardener’s research project on climate change, “how green are you?” quiz. Cortland County CCE Executive Director came to visit the Yates County Fair. County administrator interviews. Eat Smart NY-Video project (community gardens and schools). Started county budget process- due in August; creating 2017 budget. WENY morning program subject meetings. There has been a proposal to make the county building and premises tobacco free. Tripp Foundation-programming grant application. Steve Griffin-Food Hub?? Negotiating some of Emily’s invasive species work with Steuben County. Volunteer background checks. Finance Committee—cash flow is good, 1 issue with accounts payable, 1 outstanding accounts receivable over 90 days, recommendation approve financial procedure manual, accounts payable not outstanding. The two color check system is working well, as is review of credit card use. Running a $37,000 deficit-loss of one grant. Analysis of spending and personal not outrageous, revenue slow down, two to three years to get even, focusing on new sources of revenue, value of in kind office space will change some state funding as we demonstrate local support, pinch from American Funds, close out CD. Out of 11 staff 4 are full time (this is as lean as we can get without reducing programming and services). Friend of Extension- send letters out in August, press release, and donate on Facebook through PayPal. Approval of Friend of Extension letter: John, Jere Executive Session 8:35pm out of executive session: Lew Ann and John Adjourned at 8:35 p.m.: Jere and Carol Next meeting Wednesday August 24, at 6:30 p.m.
Cornell Cooperative Extension Yates Association Board of Directors Meeting Wednesday, October 19th, 2016 1. Meeting called to order at 6:38 p.m. by Vice President LewAnn Giles. a. Board Members present- LewAnn Giles, Carol Oswald, Kris Pearson, John McGregor, Jerri Horning, Jim Smith, Robert Corcoran and Jill Henderson. b. Absent board members- Skip Jensen, Wendy Disbrow, Malcolm MacKenzie and Tim Christiansen. c. CCE Staff Present- Arlene Wilson (Executive Director), Jen Clancey and Emily Staychock. 2. Review of September notes. John McGregor made motion to accept seconded by Jim Smith carried. 3. Program ReportsA. President’s Report- None at this time B. Legislative Repot- Jim Smith. They completed the fiber optic project. Under budget and on time. Budget workshop next week. C. Board members Reports- John McGregor- Handout given. Nomination committee. The Person they were hoping for to take position unable to. They are trying with another person. We will have to change night of meeting if this person takes position. Will send out a survey to see what night works for other people. Personal Committee Report- things are moving along well. D. Program committee Reports-Emily Staychock-Handout given. Workshop 5-17-2016 and Woods Walk 2016. Talked about Master Forest Program. E. Program Repots- Jen Clancey- Handout given. Talked about TANF, Community Nutrition and 4-H and Youth Development.
F. Executive Director’s Report – Arlene Wilson- Handout give- She has been busy with Professional Development, Collaborative Meetings Ed Meetings and Events. She has also been working on some grants. 4. Old BusinessA. Volunteer Application Forms need to be turned in. b. Background check forms need to be turned in. c. Conflict of interest forms need to be turned in. d. Finance Committee –Disbursement of Investment Funds- There is a deficit of $50,000 for fiscal year 2016 will move money from America’s Fund. Motion made by Jim Smith seconded by Carol Oswald carried. Next Finance meeting November 21st at 9 a.m. 5. 5. New Business- America’s Fund- Robert Cozvent and Sue Andersen from LNB. Went over this year’s spread sheets. 6. 6. Meeting Adjourned at 8:33 p.m. Motion made by Robert Corcoran and Seconded by Jeri Horning Carried. 7. 7. Next Meeting- Thursday December 1st at 6:30 p.m. at the ELKS.
Cornell Cooperative Extension Yates Association Board of Directors Meeting Minutes Wednesday, August 24, 2016
1. Meeting called to order by President Skip Jensen at 6:34 p.m. a. Board members Present- Skip Jensen, Tim Christiansen, Carol Oswald, James Smith, Jery Horning, Robert Corcoran, Malcolm MacKenzie and Jill Henderson. b. Board Members not present- LuAnn Giles, John MacGregor, Wendy Disbrow and Kris Pearson. c. CCE Staff Present: Charles Fausold (CCE State Extension Specialist) Arlene Wilson (Executive Director), Jen Clancey and Brittney Griffin. 2. Reviewed July Minutes. Present were Skip Jensen who called meeting order Kris Pearson, James Smith, Tim Christiansen, John MacGregor, Carol Oswald, Jery Horning and LewAnn Giles. Not Present-Wendy Disbrow, Robert Corcoran, Malcolam MacKenzie and Jill Henderson. Motion made to accept notes after corrections by Jery Horning seconded by Tim Christiansen, carried. Malcolm Mackenzie abstained. 3. Program ReportsA. Presidents Report- Skip Reports Working on nominating committee. Ryan Hallings, Anita Kreise, Carol Oswald and John MacGregor. Charlie Fausold recommended another non board member to be on committee b. Legislative Report –James Smith-Robert Lawton new County Administrator. Starting to work on next year’s budgets. C. Board Members Reports- non at this time. Need to approve some Personnel policies. First Policy 906-Motion made by Jery Horning seconded by Malcolm Mackenzie and carried. Policy 317- Motion made to accept by Jim Smith seconded by Tim Christiansen and carried. Policy 504 –Motion made by Jery Horning seconded by Tim Christiansen carried. At this time we decided to table policy 609 needs some corrections. d. Program Reports- Jen Clancey – Gave out handouts and went over the 4H Leaders and Parents Gathering Agenda, 4-H leader Meeting, TANF Life
Skills, Community Nutrition, 4-H and Youth Development. They are getting ready for the State Fair. E. Executive Director’s Report – Arlene Wilson – Gave handouts she has been busy. Attending meetings and Webinars. Talked about Friends of the Extension. 4. Old Business- Finance Report- Robert Corcoran said at this time everything looks good. We will only use Robert Shirley half a day once a month. Memorandum of Understanding between CCE of Steuben and CCE of Yates. 2016-2017. Motion made to accept by Carol Oswald seconded by Robert Corcoran and carried. 5. New Businessa. Accreditations & By Laws- Charlie Fausold (CCE Extension Specialist) spoke to us about this. He also suggested we have some new committees. Possible program committee. Advisory Board could be set up. We will talk later about these suggestions b. Arlen Talked about a Farm Piolet Training Program with Veterans to see if something we could do in Yates County was. c. Board Members Code of Ethics was handed out. d. We approved the Yates Sub-Contract with Steuben County. Motion was made by Carol Oswald seconded by Robert Corcoran and carried. e. Discussed registration of Elizabeth Newbold she will stay on with land trust until they can replace her. 6. Went into Executive Session at 8:27 p.m. Came out of session at 8:43 p.m. 7. Reconvened Board Meeting – We Gave Arlene Wilson a one time performance bonus of $4000.00. Tim Christiansen made the motion Robert Corcoran seconded carried. 8. Adjourned at 8:48 p.m. motion made by Jery Horning seconded by Carol Oswald carried. 9. Next meeting-Wednesday, September 28th at 6:30 p.m.
Cornell Cooperative Extension Yates Association Board of Directors Meeting Wednesday, September 28th, 2016 1. Call to order by President Skip Jensen at 6:38 p.m. a. Board Members Present – Skip Jensen, LewAnn Giles, Wendy Disbrow, Jeri horning, John McGregor, Kris Pearson, Carol Oswald and Jill Henderson. b. Board Members not Present- Malcolm MacKenzie, Jim Smith and Tim Christiansen, c. CCE Staff Present- Arlene Wilson (Executive Director) and Jen Clancey. 2. Reviewed August minutes. After correction of John McGregor’s name motion was made to accept minutes. Motion made by Wendy and seconded by Jeri carried. 3. Program Reports – a. Presidents Report- Nomination Committees slate of Officers 2017 1. President- Wendy Disbrow 2. Vice President- Tim Christiansen 3. Treasure- Kris Pearson 4. Secretary- Jill Henderson b. Legislative Report- Jim Smith not present c. Board members Reports- Same as nomination committee 1. Jen Clancey – Hand out and went over 4-H Parent Leader Meetings next thing coming up 4-H open house Oct 6th at County Building 5:30 -7:30 p.m. d. Program Reports- Jen Clancy. Hand out given. We went over TANF program, Community Nutrition and 4-H youth and Development’ e. Executive Director’s Report- Arlene Wilson. Handout given. Went over Professional Development Collaborative Meetings, Ed Meetings and Events, Finances, Finger Lakes SBN (they may be making a new model) and Grants and Contracts. We discussed the CCE Sub-Contract 2016-2017 will be less time this year 4. Old Business- Board members need to get there Background and Conflict of Interest Forms handed in. Finance handouts- at this rime things look good may need to transfer some funds in future. 5. New Business-. Friends of Extension- will send out a reminder via email at this time. a. Accreditations and Bylaws- Discussed changes at this time will table. b. Will change Next Month’s Meeting date to October 19th at 6:30 p.m. 6. Meeting Adjourned at 8:35 p.m. Motion made by Kris Pearson seconded by Wendy Disbrow carried. 7. Next meeting Wednesday October 19th at 6:30 p.m.
Cornell Cooperative Extension Yates Association Minutes Board of Directors Thursday December 3rd.2015 8:00 p.m.
1. Call to Order by President Skip Jensen at 8:20p.m. Board members present –President Skip Jensen, Malcolm MacKenzie, Jerri Horning, Carol Oswald, Keith Toaspern , Wendy Disbrow, Leslie Church, John McGregor, Kris Pearson and Jill Henderson. Absent members Tim Christiansen, LewAnn Giles and Robert Corcoran .CCE Staff Present Jen Clancey. Arlene Wilson Executive Director. Charles Fausold State Specialist. 2. Approval of October meeting minutes, Motion made by Jeri Horning seconded by Carol Oswald abstained by Malcolm MacKenzie carried. 3. Program Reports-Arlene Wilson presented the Yates County Budget. Motion made by John McGregor to accept the level Funding Budget seconded by Jeri Horning and carried. 4. New Businessa. 2016 Meeting Schedule- Will Meet 4th Wednesday of month at 6:30 p.m. b. New Board meeting Training will be set up and announced at later date. c. New Cooperative contact list were handed out with both Board and Staff information. 5. Next meeting Wednesday, January 27th at 6:30 p.m. at Extension Conference Room. 6. Adjourned at 8:30 p.m. Motion made by Carol Oswald seconded by Jeri Horning carried.
Cornell Cooperative Extension Yates Association Minutes Board of Directors Thursday December 1st 2016 8:00 p.m.
1. Meeting Called to order by Skip Jensen to nominate the Executive members. a. President- Wendy Disbrow b. Vice President – Tim Christiansen c. Secretary – Jill Henderson d. Treasure – Kris Pearson Motion was made by Carol Oswald seconded by Jerri Horning to except the Executive slate and was carried. 2. Meeting was called to order by President Wendy Disbrow at 8:15 p.m. A. Board Members Present- Wendy Disbrow, Jeri Horning, Carol Oswald, Malcolm MacKenzie, Tim Christiansen, John McGregor, Bill Laffin, Suzanne Patterson and Jill Henderson. B. Board Members absent- Katrina Tyrrell C. CCE Staff- (State Specialist) - Charlie Fausold. Arlene Wilson (Executive Director) and Jen Clancey. 3. Motion made by Carol Oswald to Accept October minutes seconded by Tim Christiansen carried. Malcolm McKenzie abstained due to not being at last meeting. 4. Program ReportsA. Executive Directors report- the Yates County Legislative has approved our budget. They will be letting us know who will be representing them on our board, 5. New BusinessA. 2017 Meeting Schedule- will have to look at the response again to set the regular night. At this time 4th Thursday of the Month unless they decide on something different. B. Will Schedule new Board Member training in the future. Possibly something with Schuyler County for training.
C. Received Extension contact list to go over and if anything is incorrect please let them know. 6. Adjourned at 8:43 p.m. Motion was made by Carol Oswald seconded by Kris Pearson and carried. 7. Next meeting Thursday January 26th at 6:30 p.m.
Table of Contents
January 27th, 2016 February 25th, 2016 March 23rd, 2016 April 27th, 2016 May 25th, 2016 June 22nd, 2016 July 27th, 2016 August 24th, 2016 September 28th, 2016 October 19th, 2016 December 1st, 2016
Cornell Cooperative Extension Yates Association Board of Directors Meeting Minutes Wednesday January 27th, 2016 1. Called to order by President Skip Jensen at 6:33 p.m. a. Board members present- Skip Jensen Tim Christiansen, Jim Smith, Wendy Disbrow, Kris Pearson, Jerry Horning, Malcolm Mackenzie, John MeGregor and Jill Henderson. b. Board members Absent- Carol Oswald, LewAnn Giles and Robert Corcoran. c. CCE Staff- Director Arlene Wilson , Jen Clancy and Judson Reid (vegetable specialist) d. We had a introduction of every one on the board. 2. Judson Reid gave the board members a nice overview of what he does with the vegetable program. Handouts were given on a year in review of the vegetable program and question and answer session. 3. We did not review the annual Meeting minutes at this time. We did review and approve the December board minutes. Jerry Horning made the motion to accept seconded by Wendy Disbrow and was carried. 4. Con formation of Elected Officers (one year term) a. President- Skip Jensen b. Vice President-LewAnn Giles c. Secretary- Jill Henderson d. Treasurer- Robert Corcoran Motion was made to accept by Jerry Horning seconded by Tim Christiansen and carried. 5. The 2016 Board meeting schedule was presented. Will be the Fourth Wednesday of each month at 6:30 p.m. 6. Committee Assignments/Appointments 9one year term) a. Finance Committee- Skip Jensen, Robert Corcoran (chair) Jill Henderson and Kris Pearson. Motion made to accept appointment by Jerry Horning seconded by Malcolm Mackenzie and carried. b. Schuyler Yates Joint Committee – Has not meet in a while has been Skip Jensen and LewAnn Giles. Will stay the same motion made to accept by Malcolm MacKenzie seconded by Jerry Horning and carried, c. Finger Lakes Grape Program AMG has added a few more counties. d. Western New York Agricultural Groups 1. NWNY Dairy , Livestock & Field Crops 2. Cornell Vegetable Program 3. Finger Lakes Shared Business Network 4. Master Forest Owner Program 7. Program Reports
a. President’s Report- Ad- Hoc has not met in quite a while with Schuyler count now loosing there Executive Director. Will get in touch with them as soon as they are ready to resume meetings. b. Legislative Report- James Smith had nothing at this time. c. Board Member Report- None at this time. d. Program reports- Jen Clancey gave hand out with the TANF Life Sills Program Report, Community Nutrition Report and 4-H and Youth Development Report. 4-H enrollment has been up and lots of workshops going on. e. Executive Director’s Report- Hand out was given on what Arlene has been doing Boot camp, Ed Plan of Work, Collaborative meetings, Ed Meetings /Events Programs, 8. Finance- Motion to accept that Arlene Wilson has Authorization to the Financial Bank accounts( LNB and Community) made by Malcolm Mackenzie seconded by Wendy Disbrow and carried. a. Staffing Changes- Brittany Griffin and Robert Shirley from Schuyler Count will be helping until we get someone in the accounting position weather temporary permeant. b. Robert Corcoran was not here to give report, but Robert Shirely gave us handouts to look over. c. Talked about Exploratory Funding. 9 Economic Development a. Farm to School Planning Grant b. Farm to School Implementation Grant 10 New Businessa. AR Agreement, CCE and County Legislation. Motion made to accept AR Agreement by Malcolm MacKenzie seconded by Jerry Horning and carried. b. BR Agreement- Cornell and Yates County CCE c. Motion made to accept BR agreement by Tim Christiansen and seconded by Malcolm MacKenzie and carried. d. We will wait on other agreements until the wording is correct. 11. Adjourned at 8:33 p.m. Motion was made by Tim Christiansen seconded by Jerry Horning carried. 12. Next meeting Wednesday February 24th at 6:30 p.m.
Cornell Cooperative Extension Yates Association
Board of Directors Meeting Minutes Moose lodge (Spaghetti Dinner) Thursday, February 25th, 2016
1. Call to order by President Skip Jensen at 6:45 p.m. a. Board Members Present- Skip Jensen , Carol Oswald, Jeri Horning, Kris Pearson, Tim Christiansen, Wendy Disbrow, LewAnn Giles and Jill Henderson b. Board members absent- Robert Corcoran, Malcolm MacKenzie, John McGregor and Jim Smith. c. CCE Staff- Director Arlene Wilson, Jen Clancy. 2. Review of January Board Meeting minutes, Motion made to accept by Wendy and Jeri seconded and carried. 3. Program Reportsa. Presidents report- nothing new at this time. b. Legislative Report- Not Present. c. Board Member Reports- nothing at this time. d. Program reports- Jen gave handouts and went over the different programs TANF, Community Nutrition and 4-H and Youth Development. e. Executive Director’s Report- Arlene gave out handouts and went over what she has been doing-ED Boot camp coming up, Professional Development Plan for 2016. Yearend reporting is trying to get wrapped up. He ED Plan for work for 2016. Collaborative meetings she has been to. Economic development she has been working on. Account Authorization updates and staffing Recruitment. 4. Financea. After looking over our finances Robert Shirley has made the Recommendation that since Accounts Payable is well over 90 days that the two invoices billed to Livingston County CCE in the amounts of $1,364 and $3659 from January 31, 2014 be written off. Motion to write moneys off was made by Jeri Horning and Seconded by LewAnn Giles and carried. b. Had a CD mature and we have a cash a flow problem right now? Motion made to place money $82,864.63 in general checking account by Wendy Disbrow and seconded by Tim Christiansen carried. In Future if we collect the money we have out on the books we could place that money in the American Fund which has been making more then the CD rates. 5. Adjourned at 7:43 p.m. Motion made by Tim Christiansen and seconded by LewAnn Giles carried. 6. Next Meeting: Wednesday, March 23rd at, at 6:30 p.m.
March 23, 2016 meeting 6:35 meeting called to order approved minutes from last meeting Tim & Lew Ann
Present Charlie extension specialist Board members : Skip,John, Tim, Wendi, Jere, Carol, Lew Ann, Rob & Jim CCE Staff Arlene & Jen Reports: legislative none Board members: John thanked the master gardeners on behalf of the Keuka wine trail for helping with an event. Jen : handout Director : handout & discussed setting up a personnel committee consisting of community HR. people and staff. Finance Committee handout & some motions made. Motions to transfer designated funds: 4-H grants motion by Rob & Wendi carried General funds motion by Rob & Carol carried Year end transfer motion by Rob & Tim carried 7:15 the board went into executive session for personnel issue, motion by Tim & Wendi 7:50 pm the board moved out of executive session motion by Lew Ann & Wendi 7:52 Skip & Tim made a motion for executive director to handle a personnel issue as directed by unanimous vote of the board. Motion to adjourn at 8:01 by Lew Ann & Rob
Cornell Cooperative Extension Yates Association
Board pf Directors Meeting Minutes Wednesday April 27th, 2016
1. Called to order by President Skip Jensen at 6:37 p.m. a. Board members Present- Skip Jensen, Tim Christiansen, Jim Smith, Wendy Disbrow, Jeri Horning, Malcolm MacKenzie, John MacGregor, Robert Corcoran, LewAnn Giles, Carol Oswald and Jill Henderson. b. Board members absent- Kris Pearson. c. CCE Staff- Director Arlene Wilson and Jen Clancey 2. Reviewed March Board meeting minutes, motion made to accept by John MacGregor seconded by Wendy Disbrow carried. 3. Program Reports – a. President’s Report- Skip Jensen. Had meeting there on Monday night with other associations and Shard SBN’s. Meeting went well. b. Legislative Report- James Smith. They will be working on getting high speed internet cable install. Todd cable will be working on this. Watershed meeting Montour Falls. Transportation meeting for Yates Co. c. Board Members Report- None at this time. d. Program Reports- Jen Clancey. Gave handouts. Went over TANF program, Community Nutrition and 4-H and Youth Development. There is a lot going on right now. e. Executive Director’s Report- Arlene Wilson- Handout given. Went over Year End Reporting and Cornell updates, Collaborative Meetings, ED Meetings and Events, Programs, Economic Development and Contracts. 4. Old Businessa. Finance Committee Report from – Robert Corcoran. We reconciled the end of year recommended an Internal Audit. Motion was made to accept the financial report by LewAnn Giles seconded by John MacGregor carried. 5. New Business – Handout of Resolutions Given. a. Resolutions-Finger Lakes Grape Program to have their own Credit Card to pay their Bill’s. Motion to accept made by John MacGregor seconded by Jeri Horning carried. b. Master Gardener Program Designated Fund Reimbursement. Motion made by Wendy Disbrow seconded by Carol Oswald carried.
c. Master Forest Owner Program Accounts Receivable Write Off 2015. Motion made to accept by Malcolm MacKenzie seconded by LewAnn Giles carried. d. Deer Fencing Program Accounts Receivable Write Off 2015. Motion made to accept by LewAnn Giles seconded by Malcolm MacKenzie carried. e. Visa Credit Card Oversight Procedures- We added some other wording to the handout. Any Transaction made by Executive Director will be reviewed and approved by the Board President or Financial Committee. Motion made to accept by Carol Oswald seconded by Jeri Horning carried. 6. Went in to Executive Session at7:57 p.m. Came out of Executive Session at 8:17 p.m. 7. Adjourned at 8:18 p.m. Motion made by Carol Oswald seconded by Wendy Disbrow carried. 8. Next Meeting Wednesday May 25th at, 6:30p.m.
Cornell Cooperative Extensions Yates Association
Board of Directors Meeting Minutes Wednesday May 25th, 2016
1. Called to order by Vice President LewAnn Giles at 6:43 p.m. a. Board Members Present: LewAnn Giles, Jim Smith, Carol Oswald, Jery Horning, Malcolm MacKenzie, Robert Corcoran, Kris Pearson and Jill Henderson. b. Board members absent: Skip Jensen, Tim Christiansen, Wendy Disbrow, and John MacGregor. c. CCE staff Present: d. Director Arlene Wilson, Carol McNeal and Jen Clancey. 2. Reviewed April Board meeting minutes. Some grammar mistakes and spelling errors. Of misspelled, Shared misspelled and Bill’s should have been bills. Motion made to accept by Malcolm seconded by Carol and carried. 3. Carol McNeal gave us a presentation on Soil Health and several handouts were give. 4. Program Reportsa. Presidents report-Absent b. Legislative Report-The Task Force meant on the transportation issue that has been going on with the ARC. Still trying to decide were the routes will be and stops still in talking phase. c. Board members Reports- non at this time. d. Program Reports- Jen Clancey gave handout and went over the TANF, Community Nutrition and 4-H development. There is a lot of things going on right now and soon time for Yates Co. Fair. e. Executive Director’s Report- Arlen Wilson- Handout give. She has been to several training, some collaborative meetings, and Educational meeting. She would like to start Personnel Committee. Wants to update the bylaws. She has done a finance review, and has been working on some grants. She gave the board the latest interest rate on the accounts. 5. Old Businessa. Finance Committee- handouts given. The end of year has been done and balanced.
b. Audit was done by Ed Dryer. c. Motion made for Arlene to write letter of thankyou to Robert Shirley for all the help with the end of year’s books for Yates and FLGP. Motion made by Malcolm and seconded by Carol carried. 6. New Businessa. Motion made to do away with Petty Cash. Carol made motion seconded by Kris carried. b. Motion was made to put together a Personnel Sub Committee. Carol Oswald will be board member and Jen Clancey will be staff member. Motion made by Malcolm and seconded by Kris carried. c. Motion made to update our bylaws with a Sub Committee. Motion made by Jery and seconded by Carol carried. d. Annual Meeting- Date set Thursday Dec 1st at Elks. Going to do station’s with the food this year and try to use local producers. e. ACH back up-to add a person. Arlene then either Jen or Cheryl. Motion made by Kris to add a person seconded by Carol carried 7. Adjourned at 8:35 p.m. 8. Next meeting Wednesday June 22nd at 6:30 p.m.
Cornell Cooperative Extensions Yates Association
Board of Directors Meeting Minutes Wednesday June 22nd, 2016
1. Called to order by President Skip Jensen at 6:40 p.m. a. Board members Present- Skip Jensen, Jim Smith, Malcolm MacKenzie, Robert Corcoran, Wendy Disbrow, Tim Christiansen, Kris Pearson and Jill Henderson b. Board members absent- Jere Horning, John MacGregor, LewAnn Giles and Carol Oswald. c. CEE Staff Present- Director-Arlene Wilson, Nancy Glazier and Terrie Sautter. 2. Review May Board meeting notes. Grammar corrections Jere, met, Arlene, Dwyer, thank you and stations. Motion made to approve notes after corrections Jim Smith made motion seconded by Malcolm MacKenzie and carried. 3. Presentation by Nancy Glazier on the Manure Gas Safety on Dairy Farms. 4. Program Reportsa. Presidents Report- CCE Conference, SBN reports Highlights, By Laws Committee, Officers ending terms in 2016. We need to think of people to replace President, Vice President, and Treasure. If you come up with some ideas let Skip and Arlene know. b. Legislative Report- Jim Smith. Passed transportation plan. They will start to implement. c. Board Members Reports- none at this time. d. Program Reports- Handout from Jen Clancey. Getting ready for Yates County Fair. e. Executive Director’s Report- Hand out given – 1. Motion made by Tim Christiansen to give $500 to the 4-H Grows: Engage More Youth Campaign seconded by Wendy Disbrow carried. 2. Talked about the PYSD Grant that they have received. 5. Old Business – a. Finance Committee-. Motion was made by Jim Smith to write FLGP Account receivable write off 2014 of $3668.87 seconded by Tim Christiansen carried. 1. Discussion of Finance Manuel- Hand out given 2. Authorization to Conduct Business- Hand out given. 6. New Businessa. All volunteers were given a Background Check Form need to return by next meeting. b. WENY Southern Tier CCE Television Programming- Motion was made by Wendy Disbrow to pay $500.00 for four months to participate in the air broadcasts series, seconded by Malcolm MacKenzie carried. 7. Adjourned at 8:03 p.m. 8. Next meeting Wednesday, July 27th ,6;30 p.m.
Cornell Cooperative Extensions Yates Association Board of Directors Meeting Minutes Wednesday July 27, 2016
1. Called to order by Vice President LewAnn Giles at 6:43 p.m. a. Board Members Present: LewAnn Giles, Jim Smith, Carol Oswald, Jery Horning, Kris Pearson and Jill Henderson, Skip, Arlene, Tim b. Board members absent: Wendy Disbrow, and John MacGregor. c. CCE staff Present: Director Arlene Wilson, Carol McNeal and Jen Clancey. 2. Reviewed June Board meeting minutes. Some grammar mistakes and spelling errors. Motion made to accept by Jim seconded by Carol and carried. 3. Program Reportsa. Presidents report- Nominating committee being formed—need volunteers who aren’t running, John Volunteered, Carol, plus 3 “outside” people. b. Legislative Report- Legislative candidates to replace county administrator interviewed. c. Personnel Committee Report- Carol; all extensions are trying to level upYates accures vacation time more quickly and more so makes program attractive, being good to your employees is not a bad thing (more programs are more miserly) d. Board members Reports- non at this time. e. Program Reports- Jen Clancey; 8 workshops (9) with Vallie- branched out to Catholic Charities. The program graduated 7 families from 1 on 1 budgeting. Summer youth program is up in numbers- 40 youth through workforce development. 4H Conference in June. They are waiting on endowment feedback. Barb-nutrition, middle of food preservation season. Barb brought a display to the youth fishing derby. There were 7 youth participating in Dog Obedience, 3 of which competed at the Yates County Fair. Yates County 4H sent 3 teens to Career Explorations held at Cornell University. There was a 4H Horse clinic held at the Yates County Fair Grounds. Most of July was spent on fair-exhibit hall was up 20%, 31 exhibits to NYS Fair, 20 for display. Summer rec is under way, outdoor
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habitat is the topic. 4H Alumni picnic is coming up. End of August, NYS Fair. Executive Director’s Report- Arlene Wilson- Collaborative meetings: Harvest NY- Canpack- Carl Moody, a potential speaker for the 2016 annual meeting; help with dairy marketing and packaging project. Master Gardener’s research project on climate change, “how green are you?” quiz. Cortland County CCE Executive Director came to visit the Yates County Fair. County administrator interviews. Eat Smart NY-Video project (community gardens and schools). Started county budget process- due in August; creating 2017 budget. WENY morning program subject meetings. There has been a proposal to make the county building and premises tobacco free. Tripp Foundation-programming grant application. Steve Griffin-Food Hub?? Negotiating some of Emily’s invasive species work with Steuben County. Volunteer background checks. Finance Committee—cash flow is good, 1 issue with accounts payable, 1 outstanding accounts receivable over 90 days, recommendation approve financial procedure manual, accounts payable not outstanding. The two color check system is working well, as is review of credit card use. Running a $37,000 deficit-loss of one grant. Analysis of spending and personal not outrageous, revenue slow down, two to three years to get even, focusing on new sources of revenue, value of in kind office space will change some state funding as we demonstrate local support, pinch from American Funds, close out CD. Out of 11 staff 4 are full time (this is as lean as we can get without reducing programming and services). Friend of Extension- send letters out in August, press release, and donate on Facebook through PayPal. Approval of Friend of Extension letter: John, Jere Executive Session 8:35pm out of executive session: Lew Ann and John Adjourned at 8:35 p.m.: Jere and Carol Next meeting Wednesday August 24, at 6:30 p.m.
Cornell Cooperative Extension Yates Association Board of Directors Meeting Wednesday, October 19th, 2016 1. Meeting called to order at 6:38 p.m. by Vice President LewAnn Giles. a. Board Members present- LewAnn Giles, Carol Oswald, Kris Pearson, John McGregor, Jerri Horning, Jim Smith, Robert Corcoran and Jill Henderson. b. Absent board members- Skip Jensen, Wendy Disbrow, Malcolm MacKenzie and Tim Christiansen. c. CCE Staff Present- Arlene Wilson (Executive Director), Jen Clancey and Emily Staychock. 2. Review of September notes. John McGregor made motion to accept seconded by Jim Smith carried. 3. Program ReportsA. President’s Report- None at this time B. Legislative Repot- Jim Smith. They completed the fiber optic project. Under budget and on time. Budget workshop next week. C. Board members Reports- John McGregor- Handout given. Nomination committee. The Person they were hoping for to take position unable to. They are trying with another person. We will have to change night of meeting if this person takes position. Will send out a survey to see what night works for other people. Personal Committee Report- things are moving along well. D. Program committee Reports-Emily Staychock-Handout given. Workshop 5-17-2016 and Woods Walk 2016. Talked about Master Forest Program. E. Program Repots- Jen Clancey- Handout given. Talked about TANF, Community Nutrition and 4-H and Youth Development.
F. Executive Director’s Report – Arlene Wilson- Handout give- She has been busy with Professional Development, Collaborative Meetings Ed Meetings and Events. She has also been working on some grants. 4. Old BusinessA. Volunteer Application Forms need to be turned in. b. Background check forms need to be turned in. c. Conflict of interest forms need to be turned in. d. Finance Committee –Disbursement of Investment Funds- There is a deficit of $50,000 for fiscal year 2016 will move money from America’s Fund. Motion made by Jim Smith seconded by Carol Oswald carried. Next Finance meeting November 21st at 9 a.m. 5. 5. New Business- America’s Fund- Robert Cozvent and Sue Andersen from LNB. Went over this year’s spread sheets. 6. 6. Meeting Adjourned at 8:33 p.m. Motion made by Robert Corcoran and Seconded by Jeri Horning Carried. 7. 7. Next Meeting- Thursday December 1st at 6:30 p.m. at the ELKS.
Cornell Cooperative Extension Yates Association Board of Directors Meeting Minutes Wednesday, August 24, 2016
1. Meeting called to order by President Skip Jensen at 6:34 p.m. a. Board members Present- Skip Jensen, Tim Christiansen, Carol Oswald, James Smith, Jery Horning, Robert Corcoran, Malcolm MacKenzie and Jill Henderson. b. Board Members not present- LuAnn Giles, John MacGregor, Wendy Disbrow and Kris Pearson. c. CCE Staff Present: Charles Fausold (CCE State Extension Specialist) Arlene Wilson (Executive Director), Jen Clancey and Brittney Griffin. 2. Reviewed July Minutes. Present were Skip Jensen who called meeting order Kris Pearson, James Smith, Tim Christiansen, John MacGregor, Carol Oswald, Jery Horning and LewAnn Giles. Not Present-Wendy Disbrow, Robert Corcoran, Malcolam MacKenzie and Jill Henderson. Motion made to accept notes after corrections by Jery Horning seconded by Tim Christiansen, carried. Malcolm Mackenzie abstained. 3. Program ReportsA. Presidents Report- Skip Reports Working on nominating committee. Ryan Hallings, Anita Kreise, Carol Oswald and John MacGregor. Charlie Fausold recommended another non board member to be on committee b. Legislative Report –James Smith-Robert Lawton new County Administrator. Starting to work on next year’s budgets. C. Board Members Reports- non at this time. Need to approve some Personnel policies. First Policy 906-Motion made by Jery Horning seconded by Malcolm Mackenzie and carried. Policy 317- Motion made to accept by Jim Smith seconded by Tim Christiansen and carried. Policy 504 –Motion made by Jery Horning seconded by Tim Christiansen carried. At this time we decided to table policy 609 needs some corrections. d. Program Reports- Jen Clancey – Gave out handouts and went over the 4H Leaders and Parents Gathering Agenda, 4-H leader Meeting, TANF Life
Skills, Community Nutrition, 4-H and Youth Development. They are getting ready for the State Fair. E. Executive Director’s Report – Arlene Wilson – Gave handouts she has been busy. Attending meetings and Webinars. Talked about Friends of the Extension. 4. Old Business- Finance Report- Robert Corcoran said at this time everything looks good. We will only use Robert Shirley half a day once a month. Memorandum of Understanding between CCE of Steuben and CCE of Yates. 2016-2017. Motion made to accept by Carol Oswald seconded by Robert Corcoran and carried. 5. New Businessa. Accreditations & By Laws- Charlie Fausold (CCE Extension Specialist) spoke to us about this. He also suggested we have some new committees. Possible program committee. Advisory Board could be set up. We will talk later about these suggestions b. Arlen Talked about a Farm Piolet Training Program with Veterans to see if something we could do in Yates County was. c. Board Members Code of Ethics was handed out. d. We approved the Yates Sub-Contract with Steuben County. Motion was made by Carol Oswald seconded by Robert Corcoran and carried. e. Discussed registration of Elizabeth Newbold she will stay on with land trust until they can replace her. 6. Went into Executive Session at 8:27 p.m. Came out of session at 8:43 p.m. 7. Reconvened Board Meeting – We Gave Arlene Wilson a one time performance bonus of $4000.00. Tim Christiansen made the motion Robert Corcoran seconded carried. 8. Adjourned at 8:48 p.m. motion made by Jery Horning seconded by Carol Oswald carried. 9. Next meeting-Wednesday, September 28th at 6:30 p.m.
Cornell Cooperative Extension Yates Association Board of Directors Meeting Wednesday, September 28th, 2016 1. Call to order by President Skip Jensen at 6:38 p.m. a. Board Members Present – Skip Jensen, LewAnn Giles, Wendy Disbrow, Jeri horning, John McGregor, Kris Pearson, Carol Oswald and Jill Henderson. b. Board Members not Present- Malcolm MacKenzie, Jim Smith and Tim Christiansen, c. CCE Staff Present- Arlene Wilson (Executive Director) and Jen Clancey. 2. Reviewed August minutes. After correction of John McGregor’s name motion was made to accept minutes. Motion made by Wendy and seconded by Jeri carried. 3. Program Reports – a. Presidents Report- Nomination Committees slate of Officers 2017 1. President- Wendy Disbrow 2. Vice President- Tim Christiansen 3. Treasure- Kris Pearson 4. Secretary- Jill Henderson b. Legislative Report- Jim Smith not present c. Board members Reports- Same as nomination committee 1. Jen Clancey – Hand out and went over 4-H Parent Leader Meetings next thing coming up 4-H open house Oct 6th at County Building 5:30 -7:30 p.m. d. Program Reports- Jen Clancy. Hand out given. We went over TANF program, Community Nutrition and 4-H youth and Development’ e. Executive Director’s Report- Arlene Wilson. Handout given. Went over Professional Development Collaborative Meetings, Ed Meetings and Events, Finances, Finger Lakes SBN (they may be making a new model) and Grants and Contracts. We discussed the CCE Sub-Contract 2016-2017 will be less time this year 4. Old Business- Board members need to get there Background and Conflict of Interest Forms handed in. Finance handouts- at this rime things look good may need to transfer some funds in future. 5. New Business-. Friends of Extension- will send out a reminder via email at this time. a. Accreditations and Bylaws- Discussed changes at this time will table. b. Will change Next Month’s Meeting date to October 19th at 6:30 p.m. 6. Meeting Adjourned at 8:35 p.m. Motion made by Kris Pearson seconded by Wendy Disbrow carried. 7. Next meeting Wednesday October 19th at 6:30 p.m.
Cornell Cooperative Extension Yates Association Minutes Board of Directors Thursday December 3rd.2015 8:00 p.m.
1. Call to Order by President Skip Jensen at 8:20p.m. Board members present –President Skip Jensen, Malcolm MacKenzie, Jerri Horning, Carol Oswald, Keith Toaspern , Wendy Disbrow, Leslie Church, John McGregor, Kris Pearson and Jill Henderson. Absent members Tim Christiansen, LewAnn Giles and Robert Corcoran .CCE Staff Present Jen Clancey. Arlene Wilson Executive Director. Charles Fausold State Specialist. 2. Approval of October meeting minutes, Motion made by Jeri Horning seconded by Carol Oswald abstained by Malcolm MacKenzie carried. 3. Program Reports-Arlene Wilson presented the Yates County Budget. Motion made by John McGregor to accept the level Funding Budget seconded by Jeri Horning and carried. 4. New Businessa. 2016 Meeting Schedule- Will Meet 4th Wednesday of month at 6:30 p.m. b. New Board meeting Training will be set up and announced at later date. c. New Cooperative contact list were handed out with both Board and Staff information. 5. Next meeting Wednesday, January 27th at 6:30 p.m. at Extension Conference Room. 6. Adjourned at 8:30 p.m. Motion made by Carol Oswald seconded by Jeri Horning carried.
Cornell Cooperative Extension Yates Association Minutes Board of Directors Thursday December 1st 2016 8:00 p.m.
1. Meeting Called to order by Skip Jensen to nominate the Executive members. a. President- Wendy Disbrow b. Vice President – Tim Christiansen c. Secretary – Jill Henderson d. Treasure – Kris Pearson Motion was made by Carol Oswald seconded by Jerri Horning to except the Executive slate and was carried. 2. Meeting was called to order by President Wendy Disbrow at 8:15 p.m. A. Board Members Present- Wendy Disbrow, Jeri Horning, Carol Oswald, Malcolm MacKenzie, Tim Christiansen, John McGregor, Bill Laffin, Suzanne Patterson and Jill Henderson. B. Board Members absent- Katrina Tyrrell C. CCE Staff- (State Specialist) - Charlie Fausold. Arlene Wilson (Executive Director) and Jen Clancey. 3. Motion made by Carol Oswald to Accept October minutes seconded by Tim Christiansen carried. Malcolm McKenzie abstained due to not being at last meeting. 4. Program ReportsA. Executive Directors report- the Yates County Legislative has approved our budget. They will be letting us know who will be representing them on our board, 5. New BusinessA. 2017 Meeting Schedule- will have to look at the response again to set the regular night. At this time 4th Thursday of the Month unless they decide on something different. B. Will Schedule new Board Member training in the future. Possibly something with Schuyler County for training.
C. Received Extension contact list to go over and if anything is incorrect please let them know. 6. Adjourned at 8:43 p.m. Motion was made by Carol Oswald seconded by Kris Pearson and carried. 7. Next meeting Thursday January 26th at 6:30 p.m.
