Kigali Institute of Education
Kigali Institute of Education Procurement Unit P.O Box : 5039 Kigali – Rwanda. Tel: (250) 55107194 E-mail: [email protected]
INTERNAL TENDER COMMITTEE
MINUTES OF BID EVALUATION
TITLE OF TENDER: SUPPLY OF ELECTRICAL MATERIALS, POWER GENERATOR SPAREPARTS, PLUMBING MATERIALS, PUMPING SYSTEMS, CONSTRUCTION MATERIALS AND WORKING TOOLS
TENDER REFERENCE: No14/NOCB/GOODS/KIE/2011/2012
PROCUREMENT METHOD: NATIONAL OPEN COMPETITIVE BIDDING
DATE OF ISSUE: 12-13/10/2011
NAME OF NEWS PAPER: IMVAHO NSHYA N° 2142 OF 12-13/10/2011
1
1. BACKGROUND Following the opening of the tender for supply of Electrical materials, Power Generator Spare parts, Plumbing materials, Pumping systems, Construction materials and Working tools, an evaluation Committee was set up composed of the members mentioned below. 2. MEMBERS OF EVALUATION COMMITEE Names
Designation
NGOGA James
Chairman
NSENGIYUMVA Boniface
Member
BIZUMUREMYI Antoine
Member
MUKANSANGA Immaculée
Member
NIYONZIMA Damascène
Estate technician
NTABYERA Juvénal
Secretary
Signature
3. GENERAL INFORMATION Tender Ref
: No14/NOCB/GOODS/KIE/2011/2012
Title of Tender : Supply of Electrical materials, Power generator spare parts, Plumbing materials, Pumping systems, Construction materials and Working tools Source of fund : KIE Internally Generated Revenue Budget Date of opening: 15/11/2011 N° of bidders who responded: 4 Evaluation date: 20 Nov – 12 Dec 2011 Name of newspaper(s) : IMVAHO NSHYA N° 2142 of 12-13/10/2011
2
4. LIST OF THOSE WHO RESPONDED TO THE TENDER N°
BIDDER
CONTACT PERSON
ADDRESS
1.
QUINCAILLERIE BELECOM SARL
NYIRABAZIGA Eugenie Managing Director
2.
VISION TECHNOLOGIES COMPANY
Eng. GISHOMA Eric Director manager
3.
STONE SUPPLY
BIKORIMANA Jean de Dieu Director
4
QUINCAILLERIE ELECO SARL
MURENZI JEANBOSCO Director General
TEL: 0788303033 P.O BOX: 4876 KIGALI TEL: 0788529036 P.O BOX: 2238 KIGALI TEL: 0788636865 P.O BOX: 3144 KIGALI TEL: 0788489709 P.O BOX: 1442 KIGALI
3
5. EVALUATION OF ADMINISTRATIVE DOCUMENTS
QUINCAILLERIE BELECOM SARL
VISION TECHNOLOGIES COMPANY
STONE SUPPLY
QUINCAILLERIE ELECO SARL
ADMINISTRATIVE CLAUSES
A duly signed Bid submission form as per tender Document
PC
PC
PC
PC
Copy of Trading License
PC
PC
PC
PC
Original or a certified copy of the Social Security Board clearance Certificate for bidders registered in Rwanda. Original or a certified copy of the tax clearance certificate issued by RRA. Required Bid securities as per each Lot issued by a bank or any recognized and reputable insurance company. Proof of purchase of tender document.
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
CONCLUSION
R
R
R
R
Key: PC: Document provided and fully conforming to tender document’s requirements. R: Retained
4
6. TECHNICAL EVALUATION CRITERIA
QUINCAILLERIE ELECO SARL
STONE SUPPLY
VISION TECHNOLOGIES COMPANY
QUINCAILLERIE BELECOM SARL
TECHNICAL EVALUATION CRITERIA
Bidder should indicate country of origin for each item
Bidder should give a warranty of One year
Bidders should provide sample and catalogues for items in bold and italic Similar executed tenders (attach contracts, purchase orders and certificate of good completion) CONCLUSION
R
R
R
R
7. LIST OF THOSE WHO RESPONDED TO THE TENDER AND AMOUNT QUOTED LOT 1 .ELECTRICAL MATERIALS N° 1 2 3 4
NAME OF BIDDER
AMOUNT QUOTED
VISION TECHNOLOGIES COMPANY QUINCAILLERIE BELECOM SARL STONE SUPPLY
34,212,000 Frw
QUINCAILLERIE ELECO SARL
30,496,800 Frw
28, 145,500 Frw 35,180,000 Frw
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of electrical materials to Quincaillerie Belecom Sarl at a total amount of Twenty eight
5
million one hundred forty five thousand five hundred Rwandan francs only (28,145,500Rwf) all taxes inclusive on ground of being the lowest among other bidders.
LOT 2: SPARE PARTS FOR POWER GENERATOR N°
NAME OF BIDDER
AMOUNT QUOTED
1 2
VISION TECHNOLOGIES COMPANY QUINCAILLERIE BELECOM SARL
37,840,000 Rwf 10,438,000 Rwf
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of Spare parts for Power Generator to Quincaillerie Belecom Sarl at a total amount of Ten million four hundred thirty eight thousand Rwandan francs only (10,438,000 Rwf) all taxes inclusive on ground of being the lowest among other bidders.
LOT 3: PLUMBING MATERIALS N° NAME OF BIDDER
AMOUNT QUOTED
1
QUINCAILLERIE BELECOM SARL
19,241,500 Rwf
2
STONE SUPPLY
24,699,000 Rwf
3
QUINCAILLERIE ELECO SARL
20,012,500 Rwf
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of plumbing materials to Quincaillerie Belecom Sarl at a total cost of Nineteen million two hundred forty one thousand five hundred Rwandan francs only (19,241,500Rwf) all taxes inclusive on ground of being the lowest among other bidders.
6
LOT 4: PUMPING SYSTEMS N° NAME OF BIDDER 1 QUINCAILLERIE BELECOM SARL
AMOUNT QUOTED 20,250,000 Rwf
2
21,900,000 Rwf
QUINCAILLERIE ELECO SARL
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of pumping systems to Quincaillerie Belecom Sarl at a total cost of Twenty million two hundred and fifty thousand Rwandan francs only (20,250,000Rwf) all taxes inclusive on ground of being the lowest among other bidders.
LOT 5: CONSTRUCTION MATERIALS N° NAME OF BIDDER 1 QUINCAILLERIE BELECOM SARL
AMOUNT QUOTED 57,153,000 Rwf
3
STONE SUPPLY
59,202,500 Rwf
4
QUINCAILLERIE ELECO SARL
56,070,500 Rwf
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of Construction materials to Quincaillerie Eleco Sarl at a total cost of Fifty six million seventy thousand five hundred Rwandan francs only (56,070,500 Rwf) all taxes inclusive on ground of being the lowest among other bidders.
LOT 6: TOOLS N° NAME OF BIDDER 1 VISION TECHNOLOGIES COMPANY
AMOUNT QUOTED 12,560,000 Rwf
2
4,705,000 Rwf
QUINCAILLERIE BELECOM SARL
7
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of tools to Quincaillerie Belecom Sarl at a total cost of four million seven hundred and five thousand Rwandan francs only (4,705,000Rwf) all taxes inclusive on ground of being the lowest among other bidders.
8
INTERNAL TENDER COMMITTEE
MINUTES OF BID EVALUATION
TITLE OF TENDER: SUPPLY OF ELECTRICAL MATERIALS, POWER GENERATOR SPAREPARTS, PLUMBING MATERIALS, PUMPING SYSTEMS, CONSTRUCTION MATERIALS AND WORKING TOOLS
TENDER REFERENCE: No14/NOCB/GOODS/KIE/2011/2012
PROCUREMENT METHOD: NATIONAL OPEN COMPETITIVE BIDDING
DATE OF ISSUE: 12-13/10/2011
NAME OF NEWS PAPER: IMVAHO NSHYA N° 2142 OF 12-13/10/2011
1
1. BACKGROUND Following the opening of the tender for supply of Electrical materials, Power Generator Spare parts, Plumbing materials, Pumping systems, Construction materials and Working tools, an evaluation Committee was set up composed of the members mentioned below. 2. MEMBERS OF EVALUATION COMMITEE Names
Designation
NGOGA James
Chairman
NSENGIYUMVA Boniface
Member
BIZUMUREMYI Antoine
Member
MUKANSANGA Immaculée
Member
NIYONZIMA Damascène
Estate technician
NTABYERA Juvénal
Secretary
Signature
3. GENERAL INFORMATION Tender Ref
: No14/NOCB/GOODS/KIE/2011/2012
Title of Tender : Supply of Electrical materials, Power generator spare parts, Plumbing materials, Pumping systems, Construction materials and Working tools Source of fund : KIE Internally Generated Revenue Budget Date of opening: 15/11/2011 N° of bidders who responded: 4 Evaluation date: 20 Nov – 12 Dec 2011 Name of newspaper(s) : IMVAHO NSHYA N° 2142 of 12-13/10/2011
2
4. LIST OF THOSE WHO RESPONDED TO THE TENDER N°
BIDDER
CONTACT PERSON
ADDRESS
1.
QUINCAILLERIE BELECOM SARL
NYIRABAZIGA Eugenie Managing Director
2.
VISION TECHNOLOGIES COMPANY
Eng. GISHOMA Eric Director manager
3.
STONE SUPPLY
BIKORIMANA Jean de Dieu Director
4
QUINCAILLERIE ELECO SARL
MURENZI JEANBOSCO Director General
TEL: 0788303033 P.O BOX: 4876 KIGALI TEL: 0788529036 P.O BOX: 2238 KIGALI TEL: 0788636865 P.O BOX: 3144 KIGALI TEL: 0788489709 P.O BOX: 1442 KIGALI
3
5. EVALUATION OF ADMINISTRATIVE DOCUMENTS
QUINCAILLERIE BELECOM SARL
VISION TECHNOLOGIES COMPANY
STONE SUPPLY
QUINCAILLERIE ELECO SARL
ADMINISTRATIVE CLAUSES
A duly signed Bid submission form as per tender Document
PC
PC
PC
PC
Copy of Trading License
PC
PC
PC
PC
Original or a certified copy of the Social Security Board clearance Certificate for bidders registered in Rwanda. Original or a certified copy of the tax clearance certificate issued by RRA. Required Bid securities as per each Lot issued by a bank or any recognized and reputable insurance company. Proof of purchase of tender document.
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
PC
CONCLUSION
R
R
R
R
Key: PC: Document provided and fully conforming to tender document’s requirements. R: Retained
4
6. TECHNICAL EVALUATION CRITERIA
QUINCAILLERIE ELECO SARL
STONE SUPPLY
VISION TECHNOLOGIES COMPANY
QUINCAILLERIE BELECOM SARL
TECHNICAL EVALUATION CRITERIA
Bidder should indicate country of origin for each item
Bidder should give a warranty of One year
Bidders should provide sample and catalogues for items in bold and italic Similar executed tenders (attach contracts, purchase orders and certificate of good completion) CONCLUSION
R
R
R
R
7. LIST OF THOSE WHO RESPONDED TO THE TENDER AND AMOUNT QUOTED LOT 1 .ELECTRICAL MATERIALS N° 1 2 3 4
NAME OF BIDDER
AMOUNT QUOTED
VISION TECHNOLOGIES COMPANY QUINCAILLERIE BELECOM SARL STONE SUPPLY
34,212,000 Frw
QUINCAILLERIE ELECO SARL
30,496,800 Frw
28, 145,500 Frw 35,180,000 Frw
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of electrical materials to Quincaillerie Belecom Sarl at a total amount of Twenty eight
5
million one hundred forty five thousand five hundred Rwandan francs only (28,145,500Rwf) all taxes inclusive on ground of being the lowest among other bidders.
LOT 2: SPARE PARTS FOR POWER GENERATOR N°
NAME OF BIDDER
AMOUNT QUOTED
1 2
VISION TECHNOLOGIES COMPANY QUINCAILLERIE BELECOM SARL
37,840,000 Rwf 10,438,000 Rwf
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of Spare parts for Power Generator to Quincaillerie Belecom Sarl at a total amount of Ten million four hundred thirty eight thousand Rwandan francs only (10,438,000 Rwf) all taxes inclusive on ground of being the lowest among other bidders.
LOT 3: PLUMBING MATERIALS N° NAME OF BIDDER
AMOUNT QUOTED
1
QUINCAILLERIE BELECOM SARL
19,241,500 Rwf
2
STONE SUPPLY
24,699,000 Rwf
3
QUINCAILLERIE ELECO SARL
20,012,500 Rwf
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of plumbing materials to Quincaillerie Belecom Sarl at a total cost of Nineteen million two hundred forty one thousand five hundred Rwandan francs only (19,241,500Rwf) all taxes inclusive on ground of being the lowest among other bidders.
6
LOT 4: PUMPING SYSTEMS N° NAME OF BIDDER 1 QUINCAILLERIE BELECOM SARL
AMOUNT QUOTED 20,250,000 Rwf
2
21,900,000 Rwf
QUINCAILLERIE ELECO SARL
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of pumping systems to Quincaillerie Belecom Sarl at a total cost of Twenty million two hundred and fifty thousand Rwandan francs only (20,250,000Rwf) all taxes inclusive on ground of being the lowest among other bidders.
LOT 5: CONSTRUCTION MATERIALS N° NAME OF BIDDER 1 QUINCAILLERIE BELECOM SARL
AMOUNT QUOTED 57,153,000 Rwf
3
STONE SUPPLY
59,202,500 Rwf
4
QUINCAILLERIE ELECO SARL
56,070,500 Rwf
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of Construction materials to Quincaillerie Eleco Sarl at a total cost of Fifty six million seventy thousand five hundred Rwandan francs only (56,070,500 Rwf) all taxes inclusive on ground of being the lowest among other bidders.
LOT 6: TOOLS N° NAME OF BIDDER 1 VISION TECHNOLOGIES COMPANY
AMOUNT QUOTED 12,560,000 Rwf
2
4,705,000 Rwf
QUINCAILLERIE BELECOM SARL
7
Conclusion: Following the evaluation of administrative clauses, technical criteria and the verification of arithmetic figures of all bids, the Internal Tender Committee members awarded the tender for supply of tools to Quincaillerie Belecom Sarl at a total cost of four million seven hundred and five thousand Rwandan francs only (4,705,000Rwf) all taxes inclusive on ground of being the lowest among other bidders.
8
