KYA Board of Directors Minutes of Meeting January 20, 2014
KYA Board of Directors Minutes of Meeting January 20, 2014 Call to Order – 7:00 p.m. by Whit Green Approval of Minutes from December, 2013 meetings
Motion – Jason Lewis, 2nd Glenn Redfern Vote: 100% unanimous
Nomination of KYA Board members
No new nominations
Treasurer Report – David Larsen
Concessions have lost appx $8400; normally expect to break even or loss of $2000. Glenn will follow up with Tim McDonald to see if he had conversation with the Gabby’s on accounting for the losses Bought insta-benches for Basketball and also bought a new router for field house Motion to approve December year-to-date financials o Motion: Jason Lewis 2nd: Glenn Refern Vote: 100% unanimous
Exec VP Report – Glenn Redfren
Nothing to report
Secretary Report – Kelli Cheever
Nothing to report.
Equipment Manager report –
Nothing to report
Sport VPs Reports Baseball/Select Baseball – Chance Heady
Last round of signups last week at Academy; mostly for people who want to pay cash. Next Saturday is registration at Dicks. Registration is over on January 30th. Final onsite signups at the field house. As far as the $30 non-resident fee, complaints have been hit or miss. Light pole replacements per Whit are still in the works. Baseball needs to know when they can have the top fields. Whit needs an email when ready. Basketball - Amy Brubaker
Already ½ way through the season Basketball has been able to use Central HS for 4th and 6th graders. Coach Sledge at Central is easy to work with and may offer KYA to play tournament at Central High School.
Had coaches clinic last Wednesday led by Coach Durant, Coach Sledge, and Mike Essex. Great and valuable information as well as interest by these coaches to be more involved and keeping players in Keller. A lot of players go to Grapevine to play. Interested in building them for KISD.
Softball and Select Softball – Jim Hicks
½ way through Registration. Numbers are a little low but by the end should be an par with prior seasons. Registration ends January 31. Feb 6 and 8th will have coaches look. Feb 10-11 draft Feb 15 field day March 17 – season opens Coaches backgrounds are currently being checked. Ty Herbert needs more hats and shirts. Football – Paul Quinones
Coaches clinic will be held for any coach that has under 2 seasons. Interviews will be held for new coaches to determine qualifications. Registration closes January 31 Grass drills will be held at KYA Field # 2 Feb 1 and 8 th. Cheer – Jennifer Hutson
No report
Facilities Report – Whit Green (in lieu of facilities manager which is an open position)
Reminder to get gators fixed. Exterior light on field house needs replacing. Reminder that the facilities coordinator is an open position
President Report – Whit Green
Reminder that sports can use the email blasts for their sports as needed. For sponsorship emails, typically they get 4 a year. The question arose if others (non sponsors) want KYA to send an email out on their behalf. Generally we will utilize email to market non-profit KISD events but if others approach and you feel it would be a good opportunity for KYA to provide to its members list, it needs to be brought to the VP and the KYA board for approval prior to being sent. The East multipurpose field is shut down and being resurfaced and out of use until at least February 15th. If you know your schedule on multipurpose use, let Whit know so he can schedule with the city. Let Whit know when sports registrations are closed and the final number or registered players. Let him know how it compared to last year to see if the non-resident fee had an effect on registration. Next meeting will be held on Monday February 10 (one week earlier than normal) to allow for approval of coaches as well as spring practices beginning.
New Business
No new business.
Motion to adjourn
Motion: Jon George 2nd Jason Lewis Vote: 100% unanimous
Motion – Jason Lewis, 2nd Glenn Redfern Vote: 100% unanimous
Nomination of KYA Board members
No new nominations
Treasurer Report – David Larsen
Concessions have lost appx $8400; normally expect to break even or loss of $2000. Glenn will follow up with Tim McDonald to see if he had conversation with the Gabby’s on accounting for the losses Bought insta-benches for Basketball and also bought a new router for field house Motion to approve December year-to-date financials o Motion: Jason Lewis 2nd: Glenn Refern Vote: 100% unanimous
Exec VP Report – Glenn Redfren
Nothing to report
Secretary Report – Kelli Cheever
Nothing to report.
Equipment Manager report –
Nothing to report
Sport VPs Reports Baseball/Select Baseball – Chance Heady
Last round of signups last week at Academy; mostly for people who want to pay cash. Next Saturday is registration at Dicks. Registration is over on January 30th. Final onsite signups at the field house. As far as the $30 non-resident fee, complaints have been hit or miss. Light pole replacements per Whit are still in the works. Baseball needs to know when they can have the top fields. Whit needs an email when ready. Basketball - Amy Brubaker
Already ½ way through the season Basketball has been able to use Central HS for 4th and 6th graders. Coach Sledge at Central is easy to work with and may offer KYA to play tournament at Central High School.
Had coaches clinic last Wednesday led by Coach Durant, Coach Sledge, and Mike Essex. Great and valuable information as well as interest by these coaches to be more involved and keeping players in Keller. A lot of players go to Grapevine to play. Interested in building them for KISD.
Softball and Select Softball – Jim Hicks
½ way through Registration. Numbers are a little low but by the end should be an par with prior seasons. Registration ends January 31. Feb 6 and 8th will have coaches look. Feb 10-11 draft Feb 15 field day March 17 – season opens Coaches backgrounds are currently being checked. Ty Herbert needs more hats and shirts. Football – Paul Quinones
Coaches clinic will be held for any coach that has under 2 seasons. Interviews will be held for new coaches to determine qualifications. Registration closes January 31 Grass drills will be held at KYA Field # 2 Feb 1 and 8 th. Cheer – Jennifer Hutson
No report
Facilities Report – Whit Green (in lieu of facilities manager which is an open position)
Reminder to get gators fixed. Exterior light on field house needs replacing. Reminder that the facilities coordinator is an open position
President Report – Whit Green
Reminder that sports can use the email blasts for their sports as needed. For sponsorship emails, typically they get 4 a year. The question arose if others (non sponsors) want KYA to send an email out on their behalf. Generally we will utilize email to market non-profit KISD events but if others approach and you feel it would be a good opportunity for KYA to provide to its members list, it needs to be brought to the VP and the KYA board for approval prior to being sent. The East multipurpose field is shut down and being resurfaced and out of use until at least February 15th. If you know your schedule on multipurpose use, let Whit know so he can schedule with the city. Let Whit know when sports registrations are closed and the final number or registered players. Let him know how it compared to last year to see if the non-resident fee had an effect on registration. Next meeting will be held on Monday February 10 (one week earlier than normal) to allow for approval of coaches as well as spring practices beginning.
New Business
No new business.
Motion to adjourn
Motion: Jon George 2nd Jason Lewis Vote: 100% unanimous
