Mar 2016
N EWBURY P ARK P ONY B ASEBALL
General Board Meeting Minutes– March 1, 2016
1.
OPENING: The general board meeting was called to order at 7:03 pm in Newbury Park by Jason Kerns, NPPB President. Those present are listed in the chart.
2.
APPROVAL OF MINUTES: Stephen made a motion to approve the February minutes, second by Darren. The minutes were approved as presented.
3.
DIVISION REPORT: A. Pony: Joe D’Errico presented the Pony division report. The Pony division is going well. Eric Horne created google sheets for practice schedules. There were a few high school players recently added. Joe suggested a temporary mound for Del Prado - Jason Kerns will look into this. There was a discussion on logistics between teams practicing before games on weeknights. It was concluded that those teams need to help prep field for the 6pm game or need to leave at 5:15pm. Kevin Leehey advised sending reminders to managers to turn off lights after practices and games. B. Bronco: Steve Field, Bronco Black Player Agent, presented Bob Grieder’s Bronco division report: Bronco is good. All teams scrimmaged Saturday. Regular season practice schedule is up and running. Player who was on the waiting list was picked up by a team as a 13th player. New player has just been added to the wait list and remains there until there’s a drop or injury. Season starts Saturday. No issues to report. C. Mustang: Brian Yasui presented the Mustang division report. There are still two open spots in Mustang. Mustang Black has a 14 game schedule. There is a new rule change where there will be no new inning after 2hr to be consistent with interleague. Mustang Black will also adopt and modify the Pitch Smart guidelines for pitching. D. Pinto: No report for Pinto. E. Shetland: Darren Garlock presented the Shetland division report. The game schedules are out and approved. Shetland Black will have 16 games, and Shetland Gold will have 15 games with a tournament at the end of the season. Shetland will also have a rule where every player plays 1 outfield and 1 infield inning per game.
4.
BOARD OF DIRECTORS President Vice President Secretary Treasurer Operations Director Pony Division Director Bronco Division Director Mustang Division Director Pinto Division Director Shetland Division Director ADVISORY COUNCIL Assistant Treasurer Auditor Awards & Trophies Advisor Concessions Co-Advisor Concessions Co-Advisor Equipment Advisor Fall Ball Advisor Field Maintenance Advisor Field Maintenance Asst. Field Maintenance Asst. Field Permit Advisor Fundraising Advisor Player Agent - Pony Gold Player Agent - Pony Black Player Agent - Bronco Gold Player Agent - Bronco Black Player Agent - Mustang Gold Player Agent - Mustang Black Player Agent - Pinto Gold Player Agent - Pinto Black Player Agent - Shetland Player Agent- Mini Shetland Player/Coach Dev. Advisor Player/Coach Dev. Mini, Shetland, Pinto Player/Coach Dev. Mustang, Bronco, Pony Registration Advisor Sponsorship Advisor Team Parent Advisor Tournament Advisor Tournament Asst. Umpire Advisor Uniform Advisor VIP Advisor VIP Asst. VIP Team Parent Website Advisor Yearbook Advisor
Name Jason Kerns Stephen Meli Tracey Huff Kevin Wright Brandon Hill Joe D’Errico Bob Grieder Brian Yasui Pat Leff Darren Garlock Name Lou Shubin Steve Jackson Chris DePalma Cheryl Bryarly Kelli Foster Brian Yasui George Helmer Jason Buckley Clint Kimball Kevin Leehey Diana Seta Leo Creger
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ADVISORY REPORT A. Snack Shack: Cheryl Bryarly presented the snack shack report. There are 10 employees. They will schedule an experienced employee with a new employee for training purposes. Everyone will get hours. Over the weekend, $900 was spent to stock the snack shack in preparation for opening weekend. They will go shopping again on Thursday to buy perishables.
1
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Brenda Melgoza Diana Seta Nicki Barber
CJ Huck Rachel Moscoso Todd Taylor Jon Raskin Athena BellHarris Eric Horne
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Steve Jackson Steve Field Mat Wesner Bryan Herring Doug Tuxill Chris Inglehart Aaron Yuhasz Jason Buckley
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N EWBURY P ARK P ONY B ASEBALL
General Board Meeting Minutes– March 1, 2016
B. Field & Equipment Update: Jason Buckley presented the report for Fields and Equipment. The approved generator has been purchased. Jason suggested purchasing covers for the mounds at DV Mustang, Bronco and Pony. John Tarascio, our John Deere contact, is getting together the cost for repairing the gator damaged from the recent break-in. Equipment is needed at Del Prado since our teams are there every night. Stephen Meli needs serial numbers on the equipment for insurance purposes. C. President’s Day Recap/Review of Policy: Jason Kerns discussed President Day's Tournament and new structure in partnering with Jeremy Huffman (USSSA Baseball). Presented all financial information, which showed a net contribution of approximately $900 (after expenses) towards the league general fund. Cited that for the future, he will work to obtain financial details earlier in order to present to board for full approval. It was also discussed if future President's Day tournament should be exclusively a NPPB fundraiser or if we should allow Newbury Park affiliated Cooperstown teams to continue to run them as fundraisers (citing lack of league volunteers available to run the additional tournament - on top of our Memorial Day and sanctioned tournaments each year). Board voted to continue to allow Newbury Park teams to partner as fundraisers - but exact details of arrangement be presented well in advance. 5.
OLD BUSINESS: A. Interleague Update: Jason Kerns presented the summary from the interleague meeting – including several minor rule clarifications. Things are going well with interleague. Eric Horne created google sheets to monitor pitch counts to ensure teams were complying with the interleague rules. B. Break-In Update: The four individuals involved in our recent shed break-in were from Camarillo. In the past year, 13 individuals (ages 13-20) have been arrested in relation to break-ins at our NPPB buildings located at DV. C. Opening Movie Night: Tracey Huff presented the Opening Movie Night update. Preparations are underway – movie (Minions) starts at 6:30pm, John Trudeau is updating flyer to send out, Cronies tri-tip has been ordered (but only available for movie night), Cheryl and Kelli met Dawn over the weekend to stock the snack shack, and NPPB apparel will be available for sale. After the movie, we can go inside the community center to have lights turned back on for clean up. D. Home Run Derby Review: Stephen Meli’s Riptide team would like to run the Home Run Derby at movie night as part of their Cooperstown fundraiser. The team is comprised of all NP players. They will give 25% of proceeds back to the league. Kevin Wright made a motion to approve the Riptide team to run the Home Run Derby at movie night, second by Joe. Motion approved. E. Apparel: Stephen Meli coordinated the purchase of new hats for sale on movie night, as well as a few new items that will be available for order.
6.
NEW BUSINESS A. Damaged Zooka Machine: Jason Kerns made a motion to reimburse Paul Needham $200 for the cost of his personal Zooka machine that was used and damaged during a previous player evaluations (at the fault of NPPB for not moving machine out of play during hitting session). Machine still operates, but digital display was shattered – making it difficult to operate. Motion approved.
7.
ADJOURNMENT: Meeting adjourned at 9:03 pm by Jason Kerns, second by Brandon. Next meeting is TBD. Minutes submitted by Tracey Huff
2
General Board Meeting Minutes– March 1, 2016
1.
OPENING: The general board meeting was called to order at 7:03 pm in Newbury Park by Jason Kerns, NPPB President. Those present are listed in the chart.
2.
APPROVAL OF MINUTES: Stephen made a motion to approve the February minutes, second by Darren. The minutes were approved as presented.
3.
DIVISION REPORT: A. Pony: Joe D’Errico presented the Pony division report. The Pony division is going well. Eric Horne created google sheets for practice schedules. There were a few high school players recently added. Joe suggested a temporary mound for Del Prado - Jason Kerns will look into this. There was a discussion on logistics between teams practicing before games on weeknights. It was concluded that those teams need to help prep field for the 6pm game or need to leave at 5:15pm. Kevin Leehey advised sending reminders to managers to turn off lights after practices and games. B. Bronco: Steve Field, Bronco Black Player Agent, presented Bob Grieder’s Bronco division report: Bronco is good. All teams scrimmaged Saturday. Regular season practice schedule is up and running. Player who was on the waiting list was picked up by a team as a 13th player. New player has just been added to the wait list and remains there until there’s a drop or injury. Season starts Saturday. No issues to report. C. Mustang: Brian Yasui presented the Mustang division report. There are still two open spots in Mustang. Mustang Black has a 14 game schedule. There is a new rule change where there will be no new inning after 2hr to be consistent with interleague. Mustang Black will also adopt and modify the Pitch Smart guidelines for pitching. D. Pinto: No report for Pinto. E. Shetland: Darren Garlock presented the Shetland division report. The game schedules are out and approved. Shetland Black will have 16 games, and Shetland Gold will have 15 games with a tournament at the end of the season. Shetland will also have a rule where every player plays 1 outfield and 1 infield inning per game.
4.
BOARD OF DIRECTORS President Vice President Secretary Treasurer Operations Director Pony Division Director Bronco Division Director Mustang Division Director Pinto Division Director Shetland Division Director ADVISORY COUNCIL Assistant Treasurer Auditor Awards & Trophies Advisor Concessions Co-Advisor Concessions Co-Advisor Equipment Advisor Fall Ball Advisor Field Maintenance Advisor Field Maintenance Asst. Field Maintenance Asst. Field Permit Advisor Fundraising Advisor Player Agent - Pony Gold Player Agent - Pony Black Player Agent - Bronco Gold Player Agent - Bronco Black Player Agent - Mustang Gold Player Agent - Mustang Black Player Agent - Pinto Gold Player Agent - Pinto Black Player Agent - Shetland Player Agent- Mini Shetland Player/Coach Dev. Advisor Player/Coach Dev. Mini, Shetland, Pinto Player/Coach Dev. Mustang, Bronco, Pony Registration Advisor Sponsorship Advisor Team Parent Advisor Tournament Advisor Tournament Asst. Umpire Advisor Uniform Advisor VIP Advisor VIP Asst. VIP Team Parent Website Advisor Yearbook Advisor
Name Jason Kerns Stephen Meli Tracey Huff Kevin Wright Brandon Hill Joe D’Errico Bob Grieder Brian Yasui Pat Leff Darren Garlock Name Lou Shubin Steve Jackson Chris DePalma Cheryl Bryarly Kelli Foster Brian Yasui George Helmer Jason Buckley Clint Kimball Kevin Leehey Diana Seta Leo Creger
Oct x x x x
Nov x x x x
Dec x
x x
x x
x
x x
x x
Mar x x x x x x
x x x
x
x
x
x x
x
x
x x
x
x
x
x
x
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x
x x
x
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x
x x x
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x
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x x
ADVISORY REPORT A. Snack Shack: Cheryl Bryarly presented the snack shack report. There are 10 employees. They will schedule an experienced employee with a new employee for training purposes. Everyone will get hours. Over the weekend, $900 was spent to stock the snack shack in preparation for opening weekend. They will go shopping again on Thursday to buy perishables.
1
x x x
x
Brenda Melgoza Diana Seta Nicki Barber
CJ Huck Rachel Moscoso Todd Taylor Jon Raskin Athena BellHarris Eric Horne
x x x
Feb x x x x x x x x x x
x
Steve Jackson Steve Field Mat Wesner Bryan Herring Doug Tuxill Chris Inglehart Aaron Yuhasz Jason Buckley
x x
Jan x x x x x x x x x x
x
N EWBURY P ARK P ONY B ASEBALL
General Board Meeting Minutes– March 1, 2016
B. Field & Equipment Update: Jason Buckley presented the report for Fields and Equipment. The approved generator has been purchased. Jason suggested purchasing covers for the mounds at DV Mustang, Bronco and Pony. John Tarascio, our John Deere contact, is getting together the cost for repairing the gator damaged from the recent break-in. Equipment is needed at Del Prado since our teams are there every night. Stephen Meli needs serial numbers on the equipment for insurance purposes. C. President’s Day Recap/Review of Policy: Jason Kerns discussed President Day's Tournament and new structure in partnering with Jeremy Huffman (USSSA Baseball). Presented all financial information, which showed a net contribution of approximately $900 (after expenses) towards the league general fund. Cited that for the future, he will work to obtain financial details earlier in order to present to board for full approval. It was also discussed if future President's Day tournament should be exclusively a NPPB fundraiser or if we should allow Newbury Park affiliated Cooperstown teams to continue to run them as fundraisers (citing lack of league volunteers available to run the additional tournament - on top of our Memorial Day and sanctioned tournaments each year). Board voted to continue to allow Newbury Park teams to partner as fundraisers - but exact details of arrangement be presented well in advance. 5.
OLD BUSINESS: A. Interleague Update: Jason Kerns presented the summary from the interleague meeting – including several minor rule clarifications. Things are going well with interleague. Eric Horne created google sheets to monitor pitch counts to ensure teams were complying with the interleague rules. B. Break-In Update: The four individuals involved in our recent shed break-in were from Camarillo. In the past year, 13 individuals (ages 13-20) have been arrested in relation to break-ins at our NPPB buildings located at DV. C. Opening Movie Night: Tracey Huff presented the Opening Movie Night update. Preparations are underway – movie (Minions) starts at 6:30pm, John Trudeau is updating flyer to send out, Cronies tri-tip has been ordered (but only available for movie night), Cheryl and Kelli met Dawn over the weekend to stock the snack shack, and NPPB apparel will be available for sale. After the movie, we can go inside the community center to have lights turned back on for clean up. D. Home Run Derby Review: Stephen Meli’s Riptide team would like to run the Home Run Derby at movie night as part of their Cooperstown fundraiser. The team is comprised of all NP players. They will give 25% of proceeds back to the league. Kevin Wright made a motion to approve the Riptide team to run the Home Run Derby at movie night, second by Joe. Motion approved. E. Apparel: Stephen Meli coordinated the purchase of new hats for sale on movie night, as well as a few new items that will be available for order.
6.
NEW BUSINESS A. Damaged Zooka Machine: Jason Kerns made a motion to reimburse Paul Needham $200 for the cost of his personal Zooka machine that was used and damaged during a previous player evaluations (at the fault of NPPB for not moving machine out of play during hitting session). Machine still operates, but digital display was shattered – making it difficult to operate. Motion approved.
7.
ADJOURNMENT: Meeting adjourned at 9:03 pm by Jason Kerns, second by Brandon. Next meeting is TBD. Minutes submitted by Tracey Huff
2
