MBGH 36th Annual Conference Sponsorship
MBGH 36th Annual Conference May 5-6, 2016│ Mid-America Club │ Chicago, IL
Sponsorship Opportunities & Contract _________________________________________________________
Opportunities - Levels, Benefits & Rates The Midwest Business Group on Health’s (MBGH) Annual Conference is one of the largest and most respected educational and networking events for human resource and health benefits professionals in the nation. Sponsorships are offered on a first-come, first-serve basis and the event sells out quickly. This document contains an overview of the sponsorship levels, benefits of participation and rates for each level. To ensure you receive the sponsorship level that works best for your company, complete the contract as soon as possible. Verbal and email requests to hold sponsorships will require a signed contract within 36 hours. To register chose your desired level by checking the box to the left of the sponsorship options below; read the entire contract, sign and date it at the bottom. Payment in full is due on or before April 6, 2016 to guarantee your sponsorship.
Form Submission/Questions Contract must be signed and dated before sponsorship is valid General Questions & Contract Submission Mindy McBee, Office and Meeting Manager ▪ [email protected] ▪ P: 312-372-9090 x100 Billing Questions Lori Hurtt, Director of Operations ▪ [email protected] ▪ P: 312-372-9090 x102 Questions on Sponsorships with Speaking Opportunities – Conference & Session level only Cheryl Larson, Vice President ▪ [email protected] ▪ P: 312-372-9090 x104
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 36th Annual Conference Sponsorship Opportunities Conference Sponsor – 1 available
$20,000
Greatest level of visibility and involvement in the conference; participation on a panel and/or 15-minute speaking session.
6 complimentary event passes – may be used by sponsor staff and/or employer clients only
Exhibit booth – premium location Opportunity to provide a keynote speaker and/or participate on a panel (final decision is made by MBGH in collaboration with the sponsor) Recognition in all pre-conference and on-site materials, and on the MBGH website Special recognition at podium and during conference breaks
Full page advertisement in the conference booklet – 4 color Prominent signage MBGH 36th Annual Conference registrant list (provided post-conference / one-time use only)
Session Sponsor – 2 available
$14,000
Wide visibility and involvement, including 15-minute speaking session.
4 complimentary event passes – may be used by sponsor staff and/or employer clients only Exhibit booth – premium location Opportunity to provide a speaker for the conference’s Marketplace Update portions of the program offering a 15-minute overview of research, trends or case studies; NO marketing is allowed Recognition in all pre-conference and on-site materials, and on the MBGH website Special recognition at podium Prominent signage MBGH 36th Annual Conference registrant list (provided post-conference / one-time use only)
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 36th Annual Conference Sponsorship Opportunities Please note, the conference host site can only accommodate a certain number of sponsorships with an exhibit booth. The sponsorships indicated below DO NOT INCLUDE AN EXHIBIT BOOTH and attention to ensure they provide maximum exposure has been carefully considered.
Charging Station – 1 available (no booth)
$4,500
Visibility through audience use of mobile charging station.
2 complimentary event passes– may be used by sponsor staff and/or employer clients only No exhibit booth – Marketing materials placed inside conference tote bag o Sponsor to provide 250 copies of marketing materials one month before conference – 1 or 2-sided document; final approved required MBGH staff Sponsor business cards are allowed at station o Sponsor staff is not allowed to stand at the charging station and no marketing materials are allowed at the station Signage MBGH 36th Annual Conference registrant list (provided post-conference / one-time use only)
Resource Sponsor – 3 available (no booth)
$2,000
Affordable way for your materials to be seen at the resource table.
1 complimentary event pass– may be used by sponsor staff and/or employer clients only No exhibit booth – Marketing materials placed on Resource table in exhibit hall; does not include placement in conference tote bag o Sponsor to provide 250 copies of marketing materials one month before conference – 1 or 2-sided document; final approved required MBGH staff Signage
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
th Annual Conference Sponsorship Contract MBGH 36 36th MBGH Annual Conference Sponsorship Contract
General – All matters and questions not covered by this contract are subject to the decision of the Midwest Business Group on Health (MBGH). The MBGH Annual Conference includes a tradeshow designed to provide a showcase of products and services either specifically designed for, or customarily used with employer groups. MBGH reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of MBGH, likely to be compatible with the general character and objectives of the exhibition.
Sponsor/Exhibitor Logistics – Each exhibit space is approximately 8 feet in width and 8 feet in depth; pipe and drape is not provided. Sponsors/exhibitors are not permitted to have backdrops exceeding eight (8) feet in height, nor can they attach or hang banners, materials or anything from the walls or ceiling. The exhibit hall provides space for table-top exhibits and pop-up backdrops only, with no exhibit exceeding 8’ by 8’. MBGH does not offer freight/drayage services, nor does it contract with a conference services company. It is the responsibility of each sponsor/exhibitor to make their own arrangements specific to their needs. The logistics contact from sponsors/exhibitors will receive a Sponsor FAQs Document in February containing the following information:
Agenda Exhibit hall schedule with set up/tear down times Information on specific deadlines Registration information for complimentary passes Information on the Mid-America Club, including shipment, delivery, directions and maps
Assignment of Booth Space – Booth assignments are based on the level of sponsorship and the date when registration and payment are received. If two registrations for the same space are received at the same time, priority will be given to firms who are members of MBGH. MBGH has the right to assign space to the sponsor/exhibitor, rearrange the floor plan, and/or relocate any exhibit at any time before or during the conference.
Care of Space – Sponsors/exhibitors shall be responsible for properly maintaining their exhibit space, and may not place anything in the aisles during exhibit hours.
Payment – Contracts received by MBGH will be recorded in the order in which they were received.
Upon receipt of completed, signed and dated contracts, MBGH will send confirmation, along with an invoice payable to MBGH. Checks are to be made payable to MBGH, and payment must be received by April 6, 2016, unless other arrangements have been made. If paying by credit card, contact Lori Hurtt at [email protected]. If payment is not received by the pre-determined due date, your sponsorship and/or booth assignment is subject to cancellation.
Cancellations – Cancellations must be received in writing no later than April 6, 2016, at which time a full refund will be given in approximately 45 days. No refunds whatsoever will be made after this date.
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 36th Annual Conference Sponsorship Opportunities Liability – Neither MBGH, its members, officers, representatives or employees, nor the Mid-America Club, its representatives or employees, will be responsible for any injury, loss or damage that may occur to the sponsor/exhibitor or the sponsor/exhibitor’s employees or property from any cause whatsoever, prior, during or subsequent to the period covered by the sponsorship contract. Each sponsor/exhibitor must make provisions for the safeguarding of his/her goods, materials, equipment and display at all times. The sponsor/exhibitor agrees, by signing this “Sponsorship Contract,” to insure itself, at its own expense, against property loss or damage, and against liability for personal injury. In the case that said premises shall be destroyed by fire or the elements or by any cause, or in the case of Government intervention or regulation, military activity, strikes, or any other circumstances that make it impossible or inadvisable for MBGH and/or the Mid-America Club to provide exhibit space, then and thereupon the contract shall terminate and the sponsor/exhibitor shall waive any claim for damages or compensation, except the pro rata return of the amount paid for space, after deduction of actual expenses incurred in connection with the show, and there shall be no further liability on the part of either party. In case any part of the exhibit area is damaged, or if circumstances make it impossible for MBGH to permit a sponsor/exhibitor to occupy the space assigned during any part or the whole of the period covered, then under such circumstances the sponsor will be charged for space only for the period the space was or could have been occupied by the sponsor/exhibitor, and MBGH is released from any and all claims for damages which may arise in consequences thereof.
Amendments – MBGH reserves the right to interpret, amend and enforce this Contract. Written notice of any amendments or interpretations shall be given to each sponsor. Each sponsor/exhibitor, (individuals, their agents and employees), agrees to abide by all Contract rules set forth herein, and/or by any subsequent amendments, or interpretations. Please show your agreement to these rules by signing below and returning the original to MBGH.
Contact Information/Signature I have read and agree to all of the terms and conditions of the 2016 Sponsorship Contract. Name:
Title:
Company: Logistics Contact: Address:
Street
Phone:
City
State
Zip Code
Email:
Sponsorship Level: Amount: $
Signature:
Date : Providing your name on this line legally binds you and your organization to this contract.
Please return the completed and signed prospectus to Mindy McBee - [email protected] MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
Sponsorship Opportunities & Contract _________________________________________________________
Opportunities - Levels, Benefits & Rates The Midwest Business Group on Health’s (MBGH) Annual Conference is one of the largest and most respected educational and networking events for human resource and health benefits professionals in the nation. Sponsorships are offered on a first-come, first-serve basis and the event sells out quickly. This document contains an overview of the sponsorship levels, benefits of participation and rates for each level. To ensure you receive the sponsorship level that works best for your company, complete the contract as soon as possible. Verbal and email requests to hold sponsorships will require a signed contract within 36 hours. To register chose your desired level by checking the box to the left of the sponsorship options below; read the entire contract, sign and date it at the bottom. Payment in full is due on or before April 6, 2016 to guarantee your sponsorship.
Form Submission/Questions Contract must be signed and dated before sponsorship is valid General Questions & Contract Submission Mindy McBee, Office and Meeting Manager ▪ [email protected] ▪ P: 312-372-9090 x100 Billing Questions Lori Hurtt, Director of Operations ▪ [email protected] ▪ P: 312-372-9090 x102 Questions on Sponsorships with Speaking Opportunities – Conference & Session level only Cheryl Larson, Vice President ▪ [email protected] ▪ P: 312-372-9090 x104
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 36th Annual Conference Sponsorship Opportunities Conference Sponsor – 1 available
$20,000
Greatest level of visibility and involvement in the conference; participation on a panel and/or 15-minute speaking session.
6 complimentary event passes – may be used by sponsor staff and/or employer clients only
Exhibit booth – premium location Opportunity to provide a keynote speaker and/or participate on a panel (final decision is made by MBGH in collaboration with the sponsor) Recognition in all pre-conference and on-site materials, and on the MBGH website Special recognition at podium and during conference breaks
Full page advertisement in the conference booklet – 4 color Prominent signage MBGH 36th Annual Conference registrant list (provided post-conference / one-time use only)
Session Sponsor – 2 available
$14,000
Wide visibility and involvement, including 15-minute speaking session.
4 complimentary event passes – may be used by sponsor staff and/or employer clients only Exhibit booth – premium location Opportunity to provide a speaker for the conference’s Marketplace Update portions of the program offering a 15-minute overview of research, trends or case studies; NO marketing is allowed Recognition in all pre-conference and on-site materials, and on the MBGH website Special recognition at podium Prominent signage MBGH 36th Annual Conference registrant list (provided post-conference / one-time use only)
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 36th Annual Conference Sponsorship Opportunities Please note, the conference host site can only accommodate a certain number of sponsorships with an exhibit booth. The sponsorships indicated below DO NOT INCLUDE AN EXHIBIT BOOTH and attention to ensure they provide maximum exposure has been carefully considered.
Charging Station – 1 available (no booth)
$4,500
Visibility through audience use of mobile charging station.
2 complimentary event passes– may be used by sponsor staff and/or employer clients only No exhibit booth – Marketing materials placed inside conference tote bag o Sponsor to provide 250 copies of marketing materials one month before conference – 1 or 2-sided document; final approved required MBGH staff Sponsor business cards are allowed at station o Sponsor staff is not allowed to stand at the charging station and no marketing materials are allowed at the station Signage MBGH 36th Annual Conference registrant list (provided post-conference / one-time use only)
Resource Sponsor – 3 available (no booth)
$2,000
Affordable way for your materials to be seen at the resource table.
1 complimentary event pass– may be used by sponsor staff and/or employer clients only No exhibit booth – Marketing materials placed on Resource table in exhibit hall; does not include placement in conference tote bag o Sponsor to provide 250 copies of marketing materials one month before conference – 1 or 2-sided document; final approved required MBGH staff Signage
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
th Annual Conference Sponsorship Contract MBGH 36 36th MBGH Annual Conference Sponsorship Contract
General – All matters and questions not covered by this contract are subject to the decision of the Midwest Business Group on Health (MBGH). The MBGH Annual Conference includes a tradeshow designed to provide a showcase of products and services either specifically designed for, or customarily used with employer groups. MBGH reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of MBGH, likely to be compatible with the general character and objectives of the exhibition.
Sponsor/Exhibitor Logistics – Each exhibit space is approximately 8 feet in width and 8 feet in depth; pipe and drape is not provided. Sponsors/exhibitors are not permitted to have backdrops exceeding eight (8) feet in height, nor can they attach or hang banners, materials or anything from the walls or ceiling. The exhibit hall provides space for table-top exhibits and pop-up backdrops only, with no exhibit exceeding 8’ by 8’. MBGH does not offer freight/drayage services, nor does it contract with a conference services company. It is the responsibility of each sponsor/exhibitor to make their own arrangements specific to their needs. The logistics contact from sponsors/exhibitors will receive a Sponsor FAQs Document in February containing the following information:
Agenda Exhibit hall schedule with set up/tear down times Information on specific deadlines Registration information for complimentary passes Information on the Mid-America Club, including shipment, delivery, directions and maps
Assignment of Booth Space – Booth assignments are based on the level of sponsorship and the date when registration and payment are received. If two registrations for the same space are received at the same time, priority will be given to firms who are members of MBGH. MBGH has the right to assign space to the sponsor/exhibitor, rearrange the floor plan, and/or relocate any exhibit at any time before or during the conference.
Care of Space – Sponsors/exhibitors shall be responsible for properly maintaining their exhibit space, and may not place anything in the aisles during exhibit hours.
Payment – Contracts received by MBGH will be recorded in the order in which they were received.
Upon receipt of completed, signed and dated contracts, MBGH will send confirmation, along with an invoice payable to MBGH. Checks are to be made payable to MBGH, and payment must be received by April 6, 2016, unless other arrangements have been made. If paying by credit card, contact Lori Hurtt at [email protected]. If payment is not received by the pre-determined due date, your sponsorship and/or booth assignment is subject to cancellation.
Cancellations – Cancellations must be received in writing no later than April 6, 2016, at which time a full refund will be given in approximately 45 days. No refunds whatsoever will be made after this date.
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 36th Annual Conference Sponsorship Opportunities Liability – Neither MBGH, its members, officers, representatives or employees, nor the Mid-America Club, its representatives or employees, will be responsible for any injury, loss or damage that may occur to the sponsor/exhibitor or the sponsor/exhibitor’s employees or property from any cause whatsoever, prior, during or subsequent to the period covered by the sponsorship contract. Each sponsor/exhibitor must make provisions for the safeguarding of his/her goods, materials, equipment and display at all times. The sponsor/exhibitor agrees, by signing this “Sponsorship Contract,” to insure itself, at its own expense, against property loss or damage, and against liability for personal injury. In the case that said premises shall be destroyed by fire or the elements or by any cause, or in the case of Government intervention or regulation, military activity, strikes, or any other circumstances that make it impossible or inadvisable for MBGH and/or the Mid-America Club to provide exhibit space, then and thereupon the contract shall terminate and the sponsor/exhibitor shall waive any claim for damages or compensation, except the pro rata return of the amount paid for space, after deduction of actual expenses incurred in connection with the show, and there shall be no further liability on the part of either party. In case any part of the exhibit area is damaged, or if circumstances make it impossible for MBGH to permit a sponsor/exhibitor to occupy the space assigned during any part or the whole of the period covered, then under such circumstances the sponsor will be charged for space only for the period the space was or could have been occupied by the sponsor/exhibitor, and MBGH is released from any and all claims for damages which may arise in consequences thereof.
Amendments – MBGH reserves the right to interpret, amend and enforce this Contract. Written notice of any amendments or interpretations shall be given to each sponsor. Each sponsor/exhibitor, (individuals, their agents and employees), agrees to abide by all Contract rules set forth herein, and/or by any subsequent amendments, or interpretations. Please show your agreement to these rules by signing below and returning the original to MBGH.
Contact Information/Signature I have read and agree to all of the terms and conditions of the 2016 Sponsorship Contract. Name:
Title:
Company: Logistics Contact: Address:
Street
Phone:
City
State
Zip Code
Email:
Sponsorship Level: Amount: $
Signature:
Date : Providing your name on this line legally binds you and your organization to this contract.
Please return the completed and signed prospectus to Mindy McBee - [email protected] MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
