MBGH 37th Annual Conference Sponsorship Opportunities & Contract
MBGH 37th Annual Conference May 10-11, 2017 │ Mid-America Club │ Chicago, IL
Sponsorship Opportunities & Contract _________________________________________________________
Levels, Benefits & Rates The Midwest Business Group on Health’s (MBGH) Annual Conference is one of the largest and most respected educational and networking events for human resource and health benefits professionals in the nation. Sponsorships are offered on a first-come, first-serve basis and the event sells out quickly. This document contains an overview of the sponsorship levels, benefits of participation and rates. To ensure you receive the most beneficial sponsorship level for your company, complete and sign the contract on page 7 as soon as possible and make a note of the following:
• Verbal and email requests to hold sponsorships will require a signed contract within 48 hours • Contract validation requires completion of section “Contact Information/Signature” on page 7 – Please sign, date and check the appropriate sponsorship box
• Full payment is due on or before April 14, 2017 to guarantee your sponsorship
Contract must be signed and dated before sponsorship is valid General & Contract Questions Mindy McBee, Membership Services Manager ▪ [email protected] ▪ P: 312-372-9090 x100
Billing Questions Lori Hurtt, Director of Administration & Finance▪ [email protected] ▪ P: 312-372-9090 x102
Questions on Sponsorships with Speaking Opportunities – Conference & Session level only Cheryl Larson, Vice President ▪ [email protected] ▪ P: 312-372-9090 x104
MBGH ▪ 125 S. Wacker Drive, Suite. 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 37th Annual Conference Sponsorship Opportunities Conference Sponsor – 2 available 1 available
$20,000
Greatest level of visibility and involvement; includes participation on a panel •
6 complimentary event passes – may be used by sponsor staff and/or employer clients only
•
Exhibit booth – premium location – may not exceed 8ft width and 8ft height
•
Opportunity to provide a speaker (employer client preferred) to participate in a panel discussion; No marketing is allowed. Recognition in all pre-conference and on-site materials, including the MBGH website Special recognition at podium and during conference breaks
• • • •
• • •
Full page advertisement in the conference booklet (4 color) in a prominent location Marketing materials placed inside conference tote bag o Sponsor to provide 350 copies of materials one month before conference – 1 or 2-sided document; final approval by MBGH staff required Company description (50 words or less) in conference booklet and placement on Mobile App Prominent signage MBGH 37th Annual Conference registrant list (provided post-conference / one-time use only)
Session Sponsor – 2 available 1 just opened!
$15,000
Wide visibility and involvement, including 15-minute speaking session (NO marketing allowed) • • •
• • • •
• •
4 complimentary event passes – may be used by sponsor staff and/or employer clients only Exhibit booth – premium location– may not exceed 8ft width and 8ft height Conduct a 15-minute speaking session – Provide a content expert speaker for Health Benefits Update portion of the conference. No marketing is allowed. Topic options will focus on health benefits management and/or population health through an employer case study, research initiative or new innovation. Recognition in all pre-conference and on-site materials, and on the MBGH website Special recognition at podium Half page advertisement in conference booklet (4 color) Marketing materials placed inside conference tote bag o Sponsor to provide 350 copies of materials one month before conference – 1 or 2-sided document; final approval by MBGH staff required Company description (50 words or less) in conference booklet and placement on Mobile App MBGH 37th Annual Conference registrant list (provided post-conference / one-time use only)
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 37th Annual Conference Sponsorship Opportunities Power Pack – 10 available (no booth) 7 available (no booth)
$2,500
Affordable way to ensure visibility at a minimum cost • •
1 complimentary event pass– may be used by sponsor staff and/or employer clients only Quarter page advertisement in conference booklet (4 color)
• •
Company description (50 words or less) in conference booklet and Mobile App No exhibit booth – Marketing materials placed inside conference tote bag o Sponsor to provide 350 copies of marketing materials one month before conference – 1 or 2-sided document; final approval by MBGH staff required Does not include conference registrant list
•
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
th Annual Conference Sponsorship Contract MBGH 37 37th MBGH Annual Conference Sponsorship Contract
General – All matters and questions not covered by this contract are subject to the decision of the Midwest Business Group on Health (MBGH). The MBGH Annual Conference includes a tradeshow designed to provide a showcase of products and services either specifically designed for, or customarily used with employer groups. MBGH reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of MBGH, likely to be compatible with the general character and objectives of the exhibition.
Sponsor/Exhibitor Logistics –The exhibit hall provides space for table-top exhibits and pop-up backdrops only, with no exhibit exceeding 8 feet in width and 8 feet in height. Pipe and drape is not provided. Sponsors/exhibitors are not permitted to attach or hang banners or any materials from the walls or ceiling. MBGH does not offer freight/drayage services, nor does it contract with a conference services company. It is the responsibility of each sponsor/exhibitor to make their own arrangements specific to their needs. The logistics contact for the sponsors/exhibitors will receive a Sponsor FAQs Document containing the following information: • • • • •
Agenda Exhibit hall schedule with set up/tear down times Information on specific deadlines Registration information for complimentary passes Information on the Mid-America Club, including shipment, delivery, directions and maps
Assignment of Booth Space – Booth assignments are based on the level of sponsorship and the date when registration and payment are received. If two registrations for the same space are received at the same time, priority will be given to firms who are members of MBGH. MBGH has the right to assign space to the sponsor/exhibitor, rearrange the floor plan, and/or relocate any exhibit at any time before or during the conference.
Care of Space – Sponsors/exhibitors shall be responsible for properly maintaining their exhibit space, and may not place anything in the aisles during exhibit hours.
Payment – Contracts received by MBGH will be recorded in the order in which they were received.
Upon receipt of completed, signed and dated contracts, MBGH will send confirmation, along with an invoice payable to MBGH and payment must be received by March 1, 2017, unless other arrangements have been made. If paying by credit card, contact Lori Hurtt at [email protected]. If payment is not received by the due date, your sponsorship and/or booth assignment is subject to cancellation.
Cancellations – Cancellations must be received in writing no later than March 10, 2017, at which time a full refund will be given in approximately 45 days. No refunds whatsoever will be made after this date.
Liability – Neither MBGH, its members, officers, representatives or employees, nor the Mid-America Club, its representatives or employees, will be responsible for any injury, loss or damage that may occur to the sponsor/exhibitor or the sponsor/exhibitor’s employees or property from any cause whatsoever, prior, during or subsequent to the period covered by the sponsorship contract. Each sponsor/exhibitor must make provisions for the safeguarding of his/her goods, materials, equipment and display at all times. The sponsor/exhibitor agrees, by signing this “Sponsorship Contract,” to insure itself, at its own expense, against property loss or damage, and against liability for personal injury. In the case that said premises shall be destroyed by fire or the elements or by any cause, or in the case of Government intervention or regulation, military activity, strikes, or any other circumstances that make it impossible or inadvisable for MBGH and/or the Mid-America Club to provide exhibit space, then and thereupon the contract shall terminate and the sponsor/exhibitor shall waive any claim for damages or compensation, except the pro rata return of the amount paid for space, after deduction of actual expenses incurred in connection with the show, and there shall MBGH ▪ 125 S. Wacker Drive, Suite. 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 37th Annual Conference Sponsorship Opportunities be no further liability on the part of either party. In case any part of the exhibit area is damaged, or if circumstances make it impossible for MBGH to permit a sponsor/exhibitor to occupy the space assigned during any part or the whole of the period covered, then under such circumstances the sponsor will be charged for space only for the period the space was or could have been occupied by the sponsor/exhibitor, and MBGH is released from any and all claims for damages which may arise in consequences thereof.
Amendments – MBGH reserves the right to interpret, amend and enforce this Contract. Written notice of any amendments or interpretations shall be given to each sponsor. Each sponsor/exhibitor, (individuals, their agents and employees), agrees to abide by all Contract rules set forth herein, and/or by any subsequent amendments, or interpretations. Please show your agreement to these rules by signing below and returning the original to MBGH.
Contact Information/Signature I have read and agree to all of the terms and conditions of the 2017 Sponsorship Contract. Name:
Title:
Company: Logistics Contact: Address:
Street
City
Phone:
State
Zip Code
Email:
Indicate Sponsorship Level: Conference
Session
Power pack
Total Amount: $
Signature:
Date : Providing your signature on this line binds you and your organization to this contract.
Please return the completed and signed prospectus to Mindy McBee - [email protected]
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
Sponsorship Opportunities & Contract _________________________________________________________
Levels, Benefits & Rates The Midwest Business Group on Health’s (MBGH) Annual Conference is one of the largest and most respected educational and networking events for human resource and health benefits professionals in the nation. Sponsorships are offered on a first-come, first-serve basis and the event sells out quickly. This document contains an overview of the sponsorship levels, benefits of participation and rates. To ensure you receive the most beneficial sponsorship level for your company, complete and sign the contract on page 7 as soon as possible and make a note of the following:
• Verbal and email requests to hold sponsorships will require a signed contract within 48 hours • Contract validation requires completion of section “Contact Information/Signature” on page 7 – Please sign, date and check the appropriate sponsorship box
• Full payment is due on or before April 14, 2017 to guarantee your sponsorship
Contract must be signed and dated before sponsorship is valid General & Contract Questions Mindy McBee, Membership Services Manager ▪ [email protected] ▪ P: 312-372-9090 x100
Billing Questions Lori Hurtt, Director of Administration & Finance▪ [email protected] ▪ P: 312-372-9090 x102
Questions on Sponsorships with Speaking Opportunities – Conference & Session level only Cheryl Larson, Vice President ▪ [email protected] ▪ P: 312-372-9090 x104
MBGH ▪ 125 S. Wacker Drive, Suite. 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 37th Annual Conference Sponsorship Opportunities Conference Sponsor – 2 available 1 available
$20,000
Greatest level of visibility and involvement; includes participation on a panel •
6 complimentary event passes – may be used by sponsor staff and/or employer clients only
•
Exhibit booth – premium location – may not exceed 8ft width and 8ft height
•
Opportunity to provide a speaker (employer client preferred) to participate in a panel discussion; No marketing is allowed. Recognition in all pre-conference and on-site materials, including the MBGH website Special recognition at podium and during conference breaks
• • • •
• • •
Full page advertisement in the conference booklet (4 color) in a prominent location Marketing materials placed inside conference tote bag o Sponsor to provide 350 copies of materials one month before conference – 1 or 2-sided document; final approval by MBGH staff required Company description (50 words or less) in conference booklet and placement on Mobile App Prominent signage MBGH 37th Annual Conference registrant list (provided post-conference / one-time use only)
Session Sponsor – 2 available 1 just opened!
$15,000
Wide visibility and involvement, including 15-minute speaking session (NO marketing allowed) • • •
• • • •
• •
4 complimentary event passes – may be used by sponsor staff and/or employer clients only Exhibit booth – premium location– may not exceed 8ft width and 8ft height Conduct a 15-minute speaking session – Provide a content expert speaker for Health Benefits Update portion of the conference. No marketing is allowed. Topic options will focus on health benefits management and/or population health through an employer case study, research initiative or new innovation. Recognition in all pre-conference and on-site materials, and on the MBGH website Special recognition at podium Half page advertisement in conference booklet (4 color) Marketing materials placed inside conference tote bag o Sponsor to provide 350 copies of materials one month before conference – 1 or 2-sided document; final approval by MBGH staff required Company description (50 words or less) in conference booklet and placement on Mobile App MBGH 37th Annual Conference registrant list (provided post-conference / one-time use only)
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 37th Annual Conference Sponsorship Opportunities Power Pack – 10 available (no booth) 7 available (no booth)
$2,500
Affordable way to ensure visibility at a minimum cost • •
1 complimentary event pass– may be used by sponsor staff and/or employer clients only Quarter page advertisement in conference booklet (4 color)
• •
Company description (50 words or less) in conference booklet and Mobile App No exhibit booth – Marketing materials placed inside conference tote bag o Sponsor to provide 350 copies of marketing materials one month before conference – 1 or 2-sided document; final approval by MBGH staff required Does not include conference registrant list
•
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
th Annual Conference Sponsorship Contract MBGH 37 37th MBGH Annual Conference Sponsorship Contract
General – All matters and questions not covered by this contract are subject to the decision of the Midwest Business Group on Health (MBGH). The MBGH Annual Conference includes a tradeshow designed to provide a showcase of products and services either specifically designed for, or customarily used with employer groups. MBGH reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of MBGH, likely to be compatible with the general character and objectives of the exhibition.
Sponsor/Exhibitor Logistics –The exhibit hall provides space for table-top exhibits and pop-up backdrops only, with no exhibit exceeding 8 feet in width and 8 feet in height. Pipe and drape is not provided. Sponsors/exhibitors are not permitted to attach or hang banners or any materials from the walls or ceiling. MBGH does not offer freight/drayage services, nor does it contract with a conference services company. It is the responsibility of each sponsor/exhibitor to make their own arrangements specific to their needs. The logistics contact for the sponsors/exhibitors will receive a Sponsor FAQs Document containing the following information: • • • • •
Agenda Exhibit hall schedule with set up/tear down times Information on specific deadlines Registration information for complimentary passes Information on the Mid-America Club, including shipment, delivery, directions and maps
Assignment of Booth Space – Booth assignments are based on the level of sponsorship and the date when registration and payment are received. If two registrations for the same space are received at the same time, priority will be given to firms who are members of MBGH. MBGH has the right to assign space to the sponsor/exhibitor, rearrange the floor plan, and/or relocate any exhibit at any time before or during the conference.
Care of Space – Sponsors/exhibitors shall be responsible for properly maintaining their exhibit space, and may not place anything in the aisles during exhibit hours.
Payment – Contracts received by MBGH will be recorded in the order in which they were received.
Upon receipt of completed, signed and dated contracts, MBGH will send confirmation, along with an invoice payable to MBGH and payment must be received by March 1, 2017, unless other arrangements have been made. If paying by credit card, contact Lori Hurtt at [email protected]. If payment is not received by the due date, your sponsorship and/or booth assignment is subject to cancellation.
Cancellations – Cancellations must be received in writing no later than March 10, 2017, at which time a full refund will be given in approximately 45 days. No refunds whatsoever will be made after this date.
Liability – Neither MBGH, its members, officers, representatives or employees, nor the Mid-America Club, its representatives or employees, will be responsible for any injury, loss or damage that may occur to the sponsor/exhibitor or the sponsor/exhibitor’s employees or property from any cause whatsoever, prior, during or subsequent to the period covered by the sponsorship contract. Each sponsor/exhibitor must make provisions for the safeguarding of his/her goods, materials, equipment and display at all times. The sponsor/exhibitor agrees, by signing this “Sponsorship Contract,” to insure itself, at its own expense, against property loss or damage, and against liability for personal injury. In the case that said premises shall be destroyed by fire or the elements or by any cause, or in the case of Government intervention or regulation, military activity, strikes, or any other circumstances that make it impossible or inadvisable for MBGH and/or the Mid-America Club to provide exhibit space, then and thereupon the contract shall terminate and the sponsor/exhibitor shall waive any claim for damages or compensation, except the pro rata return of the amount paid for space, after deduction of actual expenses incurred in connection with the show, and there shall MBGH ▪ 125 S. Wacker Drive, Suite. 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
MBGH 37th Annual Conference Sponsorship Opportunities be no further liability on the part of either party. In case any part of the exhibit area is damaged, or if circumstances make it impossible for MBGH to permit a sponsor/exhibitor to occupy the space assigned during any part or the whole of the period covered, then under such circumstances the sponsor will be charged for space only for the period the space was or could have been occupied by the sponsor/exhibitor, and MBGH is released from any and all claims for damages which may arise in consequences thereof.
Amendments – MBGH reserves the right to interpret, amend and enforce this Contract. Written notice of any amendments or interpretations shall be given to each sponsor. Each sponsor/exhibitor, (individuals, their agents and employees), agrees to abide by all Contract rules set forth herein, and/or by any subsequent amendments, or interpretations. Please show your agreement to these rules by signing below and returning the original to MBGH.
Contact Information/Signature I have read and agree to all of the terms and conditions of the 2017 Sponsorship Contract. Name:
Title:
Company: Logistics Contact: Address:
Street
City
Phone:
State
Zip Code
Email:
Indicate Sponsorship Level: Conference
Session
Power pack
Total Amount: $
Signature:
Date : Providing your signature on this line binds you and your organization to this contract.
Please return the completed and signed prospectus to Mindy McBee - [email protected]
MBGH ▪ 125 S. Wacker Drive, Suite 1350, Chicago, IL 60606 ▪ Phone 312-372-9090 ▪ Fax 312-372-9091 ▪ www.mbgh.org
