MBGLL Annual Meeting September 21, 2016, Foxboro MA
Agenda Year in Review Treasurer’s Report 2016 – 2017 Continuing Initiatives Key Dates Closing Discussions
Welcome • Who Are We? • Mass Bay Girls Lacrosse League • 422 girls’ lacrosse teams in 1st through 8th grade • Over 8,000 girls playing lacrosse • From 85 different Towns in Eastern Mass • Board is comprised of volunteers like you • It is your turn this year to volunteer!!!
MBGLL Mission The mission of Mass Bay Girls Lacrosse League is to promote girls youth lacrosse in an environment that emphasizes fun, while developing skills, teamwork, good sportsmanship, and integrity. • Nurture a player’s lacrosse and life skills as they develop • Act as ambassadors and keepers of the sport • Promote the growth of girls’ lacrosse throughout Eastern MA and provide appropriate services for mature programs • Cultivate and assist new towns to start girls youth lacrosse programs • Train girls’ youth lacrosse coaches and umpires • Manage the growing competitiveness among coaches, players, and spectators • Create a weekly match schedule for member teams
Member Benefits Leadership
Vendors Sponsors
Infrastructure
New Program Services
MBGLL
Education
Mature Player/ Program Support
Technology / Schedule Jamboree
Year In Review 2015-2016 • • • • • • • • • •
4 US Lacrosse Level 1 Coach’s Clinics 1 US Lacrosse Level 2 Coach’s Clinics 4 Rules Q. and A. 3 Rules Clinics 6 Positive Coaching Alliance Sessions New England Convention Charlestown Playdate Pre-season game day at Harvard University 6-8 game parity schedules for all teams MBGLL Jamboree
2016-2017 MBGLL Board Members Slate VOTE approved
President
OPEN
Executive Director
Christine Habermann
Treasurer
Steve McGlynn (Medford)
Secretary/Clerk
Paul Bartlett (Danvers)
North Division Director
OPEN
MetroBoston Division Director
Julie Stoelzel (Melrose)
MetroNorth Division Director
Greg Moody (Lexington)
MetroWest North Division Director
John Moorsehead (Ashburnham) – last year
MetroWest South Division Director
Dave Shanteler (Mansfield)
South Division Director
Ian Davies (Falmouth) – last year
New Member Towns Mentorship Director
OPEN
Scheduling Director
OPEN
Sportsmanship and Compliance
Bob Smith (Pentucket)
Select League Director
OPEN
Training Director
OPEN
Treasurer’s Report 2015 Actual Revenue $143,350
23%
Town Fees
42%
Jamboree Fees Other Income
35%
Fundraising
2015 Actual Expenses $138,355
Fundraising Expenses
35%
40%
Training Referee/ Assignors
5% 20%
Administration
Treasurer’s Report Continued 2016 Projected Revenue $160,000
6% Town Fees
16% 44%
Jamboree Fees Other Income
34%
Fundraising
2016 Projected Expenses $153,230
Fundraising Expenses
37%
39%
Training Referee/ Assignors
19%
5%
Administration
Treasurer’s Report Continued 2017 Budgeted Revenue $170,000 9% 13% 44%
Town Fees Jamboree Fees
34%
Other Income Fundraising
2017 Budgeted Expenses $168,200
Fundraising Expenses
37%
39%
Training Referee/ Assignors
17%
7%
Administration
Town Fees 2016-2017 • Team registrations • • • • • •
1st/2nd grade (U9) - $185 3rd/4th grade (U11) - $185 5th/6th grade (U13) - $185 7th/8th grade (U15) - $185 5th/6th grade (U13) MBGLL Select - $185 7th/8th grade (U15) MBGLL Select - $185
• Jamboree registrations • $295 for all teams
Fundraising • Grants each year total roughly $10,000 • US Lacrosse • Dick’s Sponsorship
• Additional $15,000-$20,000 needed to keep same services as last year due to expected increased expenses. • Fundraising is essential for the future • Donate Now • Website • Facebook • Amazon Smile
Continuing Initiatives • Technology– League Athletics • Collective Volunteerism • Each town must volunteer for a position to help run the league • New - online form • Term is from Annual Meeting to Annual Meeting
• Positive Coaching Alliance • Will ensure MBGLL’s mission of teaching the game in a positive way • Will help to decrease unsportsmanlike conduct • Will teach athletes life lessons • MBGLL encourages participation in the live clinics • Double-Goal Coach – now in all Level 1 clinics • Triple Impact Athlete • Second-Goal Parent
Continuing Initiative Sportsmanship & Compliance Mission: To encourage good MBGLL member behavior In order to encourage good member behavior and to protect those towns that have followed MBGLL’s mission and spirit of the league, MBGLL’s board is developing this enforcement system to ensure that all teams support and nurture our league’s efforts. Note: MBGLL’s goal is to communicate and resolve issues; not to penalize towns.
Good Standing Good Standing 1st Warning Probation Suspension
Expulsion
1st Warning
Probation
Suspension
Expulsion
No warnings or issues MBGLL has issued a town a warning regarding its financial standing, behavior, or other issue MBGLL has issued a 2nd warning either regarding the 1st warning that was not fixed or for a separate issue. Towns must meet with MBGLL board’s Review Committee before permitted to re-enroll the next year. Teams are expected to continue to honor the remainder of their schedules; however, they are prohibited from participating in additional events throughout year (such as jamboree). Towns must meet with MBGLL’s board’s Review Committee before permitted to re-enroll the next year. MBGLL is expelling all of the town’s teams from the league for one year
Definition: MBGLL Review Committee will consist of three to five board members.
Continuing Initiative Sportsmanship & Compliance cont. • Developed to support programs, coaches, parents, and players who foster MBGLL’s mission, program, and spirit of the game • Helped improve member support of our mission and initiatives • We need to monitor this more closely • 2015-2016 Results • • • •
52% of towns are in good standing 36% of towns are on 1st warning status 12% of towns are on probation Visit MBGLL.org to check on the status of your town • http://mbgll.org/Page.asp?n=64126&org=MBGLL.ORG
Continuing Initiatives Scheduling • Pre-Season Meeting – Mandatory • New: Create Scheduling Pools at this meeting
• Draft Schedule Review - prior to scheduling meeting • Scheduling Meeting – Mandatory • Review Schedule
• Game Change Request Forms – required starting day after scheduling meeting • Schedules locked - March 15 • Major game change requests after scheduling meeting should be complete by March 15 Note Division directors may not act as a representative for their town
Continuing Initiative Scheduling cont. • Respondents rank 1st parity scheduling (59%) 2nd shorter driving distances (24%) 3rd block scheduling (17%) • Reviewed the days that the Recreational League games are scheduled • 88% responded that they want to play Sunday afternoons • Teams may reschedule games if mutually agreed upon by both coaches • If a town is unable to host home games Sunday afternoons and the visiting coach is unable to play when the field is available, the home team must give up the home game.
• Cross-divisional scheduling for advanced and beginner teams
Continuing Initiative New Division Map
Continuing Initiative Game Changes Form
Continuing Initiatives Game Change Request Form New • Coaches request game changes through their town director • Town director approves (or not) game changes before requesting them of the division director • Division director approves (or not) game changes before entering them into League Athletics • Game changes (additions) must be submitted a minimum of 1 week prior to a game • Exemption is for field closures
• Town Directors/Coaches are responsible for notifying opposing team and officials of game cancellations (follow home-team responsibilities) within 1 week of a game
Continuing Initiative Registration Requirements • For every 5 teams entered into MBGLL, towns must have access to one field from 12p to 6p on Sunday afternoons during the season. If you do not have access to a field during this time, you have a couple of options: • Play your home games at your opponent's location. • Ask your opponents to play games at your field when it is available. • Please have these changes confirmed prior to March 15.
• Towns may enter up to two Sunday afternoon blackout dates • US Lacrosse’s Youth Initiative • Early Adopter of US Lacrosse’s Youth Rules and Best Practices for Girl’s Lacrosse • Continuing to adopt Gold Stick Standards
Continuing Initiative Continuing Education • Only 5% of kids who play for a trained coach quit the next year vs. 26% who play for an untrained coach (Projectplay.us) • New in 2017, every two years a coach is required to participate in continuing education. • Choose… • New England Convention • US Lacrosse Convention • US Lacrosse Level 1 & Level 2 (U13 & U15 coaches) In-person clinics
Continuing Initiative MBGLL Select • Developed 5 years ago to meet the needs of advanced players to enable them to compete at a higher level • Better prepares players for high school rules • Slow Growth Please support this league! • 2 Leagues (North and MetroWest areas of Boston) • Friday night home games • Teams may adjust playing times/days if mutually agreed upon in advance by both home and visiting coaches • New - Scores and standings
• March 8, 2017– 7p (North) 7:30p (MetroWest)– Mandatory MBGLL Select conference call to plan the season
Continuing Initiative 2017 MBGLL Jamboree • Last year we gathered at one unified site - Chelmsford Public Schools Complex • Very Positive Feedback & Lots of Fun!!! • Returning in 2017
• New - Format Changes • New Team and Vendor Village location • 2 Different Schedules
• Mass communication at any MBGLL event will take place via Facebook
Continuing Initiative MBGLL Rules Certification - Annual MBGLL Rules Certification Components US Lacrosse/MBGLL Rules clinic Positive Coaching Alliance Double-Goal course Completion of US Lacrosse’s on-line Youth Rules Test (minimum score 80%) Submit proof of all requirements to MBGLL’s Secretary
You’ll receive a certificate of completion from MBGLL
Umpire Payments • Approximately 1% of games not covered • 41% U9/U11 games officiated by Jr. Official • 18% U13/U15 games with two officials (down from 34% last year) • Home teams pay officials (at game or voucher system)
Umpire Fees 2016-2017
.
League
Certified Adult $
Jr. Umpire $
1 - 2 Grade U9
50
3 - 4 Grade U11
2 Certified Adults $
Notes
Rules Used
30
1, 2, 5
US Lax Level C, MBGLL
50
30
1, 2, 5
US Lax Level C, MBGLL
5 - 6 Grade U13
70
30
50/50
1, 3, 4
US Lax Level B, MBGLL
7 – 8 Grade U15
70
30
50/50
1, 3, 4
US Lax Level A, MBGLL
Select 5 – 6 U13
70
30
50/50
1, 4, 6
US Lax Level B
Select 7 – 8 U15
70
30
50/50
1, 4, 6
US Lax Level A
Notes: 1. Home team pays officials 2. EMWULA will try to fill these assignments with Jr. Umpires first. 3. If Jr. Umpire works the game alone, he/she receives $70. If 2 Jr. Umpires share a game, they split the $100. 4. EMWULA will try to assign two umpires to these games. 5. No trailer umpires permitted. 6. No Jr. officials permitted.
Key Dates U9 – U15 (1st through 8th Grade) Recreation Program November 15 Team registration opens! Update coach’s names, contact, and field information. Team names should be formatted the same: town name, level, color December 15 Last day to pay for team registrations by check. MBGLL, P.O. Box 294, Groton MA 01450. Make sure checks are postmarked by today.
January 14
Final team registrations due (via on-line credit card payments only). Make sure your fields are activated with address and directions.
January 15
$50 late fee applies today for any payment/registration not received by Jan. 15. (Does not guarantee that we can accept a late registration.)
March 15
Schedules locked
March 22
All grade waivers due to your division director by today
April 10
MBGLL games start today (4.2, 4.9, 4.23, 4.30, 5.7,5.14, 5.21, 6.4)
Key Dates continued MBGLL Select Program (U13 & U15) November 15 Team registration opens! Update coach’s names, contact, and field information. Team names should be formatted the same: town name, level, color February 4
Last day to pay for Select team registrations by check. MBGLL, P.O. Box 294, Groton MA 01450. Make sure checks are postmarked by today.
March 4
Final team registrations due (via on-line credit card payments only). Make sure your fields are loaded (formatted town name, field name).
March 5
$50 late fee applies today for any payment/registration not received by March 4. (Does not guarantee that we can accept a late registration.)
March 8, 7p
Mandatory Phone Conference 7p (North) 7:30p (MetroWest)
April 22
MBGLL games start today ( 4.7, 4.28, 5.5, 5.12, 5.19, 6.2)
June 10
MBGLL Select Jamboree ??
Upcoming Division Meetings Division
Date
Location
Address
North 7-8:30p
Oct. 3
Beverly Public Library
32 Essex Street, Beverly MA 01915
MetroWest North 6:30-8p
Oct. 5
Chocksett Inn
59 Laurelwood Road, Sterling MA 01564
MetroWest South 7-8:30p
Oct. 11
Norfold Public Library
139 Main Street Norfolk MA 02056
MetroBoston 6:30-8p
Oct. 13
The Dockside Riverview
270 Medford Street Malden MA 02148
MetroNorth Division 7-8:30p
Oct. 17
Aloft Hotel
77 Marrett Road Lexington MA 02421
South Division 6:30 – 8:30p
Oct. 24
JunglePlex
8 Natalie Way Plymouth MA 02360
Training US Lacrosse Level 1
Feb. 25
Falmouth
US Lacrosse Level 1
March 4
Foxboro
US Lacrosse Level 1
March 12
Reading
US Lacrosse Level 1
March 25
Groton
US Lacrosse Level 2
March 5
Foxboro Register at www.uslacrosse.org
Triple Impact Athlete
TBD
Harvard University
Second Goal Parent
TBD
Harvard University
Register at www.mbgll.org
Training continued Rules Clinic
Feb. 26
Medford
Rules Clinic
Feb. 23
Topsfield
Rules Clinic
Mar. 11
Ashland
Rules Q. and A.
Feb. 25
Cape Cod
Rules Q. and A.
Feb. 26
Medford
Rules Q. and A.
Mar. 11
Ashland
Rules Q. and A.
March 29
Wellesley
Play Date: March 26, 2017
Other Discussions Have we missed anything? Quick feedback on meeting.
Additional Information • • • • • •
Bookmark www.mbgll.org Survey results are listed on web site Like us on Facebook and follow us on Twitter Remember to use our blogs to communicate Feel free to e-mail any board members with questions Please see Christine after the meeting if you are willing to volunteer for one of the open board positions • Sign up online (mbgll.org) for your volunteer position – 1st come, 1st served Thank you for supporting MBGLL!!! Enjoy the 2017 season!!!