MEMO 4 Community Meeting - Arlingtonva
project: project no:
Lubber Run Community Center 1508
to:
Attendees
from: meeting date:
Tom Wheeler 04.29.2015
issue date:
06.15.15
subject:
Community Visioning Session
attendees:
June Locker Michelle Congdon Lisa Grandle Jane Randolph Laura Lazour Scott McPartlin Bill Spack Tom Wheeler Brian Stephenson
cox graae + spack architects
Facilities Design & Construction Facilities Design & Construction Facilities Design & Construction Department of Parks & Recreation Sports & Recreation Division Park Development Division cox graae + spack architects cox graae + spack architects Brian J Stephenson + Co
MEETING NOTES On April 29, County staff in conjunction with the design team, held a Community Visioning Session for the redevelopment of Lubber Run Community Center (LRCC) program facilities and outdoor amenities. The session was held at the Lubber Run Community Center and was attended by a broad range of community members and organizations. The following is a summary of the evening’s events. 1. Staff opened the meeting, welcoming the community. 2. Staff presented a Power Point that : a. introduced the project team : Arlington County Department of Parks and Recreation Jane Rudolph
Director : Department of Parks and Recreation
Lisa Grandle Scott McPartlin
Chief : Park Development Division Principal Planner : Park Development Division
Laura Lazour
Chief : Sports and Recreation Division
Facilities Design and Construction June Locker
Bureau Chief : Facilities Design and Construction
Michelle Congdon
Principal Planner : Facilities Design and Construction
Design Team Bill Spack
Principal : cox graae + spack architects
Tom Wheeler
Principal : cox graae + spack architects
Brian Stephenson
Principal : Brian J Stephenson + Co
b. outlined the agenda for the evening : •
introduction of the team
•
goals for the evening
•
project history / efforts to-date
•
review of the process
•
visioning sessions
•
summary review
•
next steps
•
questions
c. described the goals for the evening : •
How did we get here?
•
Community thoughts and ideas
•
The path forward and next steps
d. reviewed project history ; •
Building originally constructed in 1956
•
Oldest Community Center in Arlington County
•
Houses a variety of community oriented programs
•
Original location of DPR administrative offices
•
Currently does not meet ADA accessibility standards
•
19,302 sf building does not meet needs for indoor space and outdoor amenities
•
In 2014, the County Board approved funding for planning a new Lubber Run Community Center as a part of the 2015-2024 Capital Improvement Plan Funding for construction of the building is forecast for 2017 through 2019
• •
Funding for outdoor features will be considered as part of the next CIP discussion in Spring 2016
•
In March 2015, Arlington County hired cox graae + spack architects and BJS+Co to complete schematic and massing diagrams informing site development.
3. Staff presented an overview of the current use of the building and site.
Current Facility Spaces: Game Room Multipurpose room Preschool Room Meeting Rooms Admin Offices Current Outdoor Amenities: Playground Small Gazebo Combined Volleyball Basketball Court
4. cox graae + spack architects presented a power point describing the process for developing conceptual design alternatives and how the evening’s activities would be structured to support that goal. • •
Where do we start? At the beginning. Every project starts with two elements at the beginning
•
•
a Need
•
What does the County Need ?
o
What does the Community Need ?
o
What do the Users need ?
o
What else ?
a Site •
•
o
Where will the building be constructed?
We have a Site; what do we need? a NEED : A Need is defined by a PROGRAM • List of Spaces •
Size of Spaces
•
Special Considerations
So how do we create a Program ? o
Visioning ! An opportunity to share your thoughts about : • • • •
o
•
the PROJECT the BUILDING the SITE
There will be 3 break-out areas •
choose any of the three areas to start
•
each break-out session will last for 15 minutes
•
at the end of 15 minutes, please rotate to another area
The GOAL is to have every community member participate at each of the three breakout areas
At each area you will be asked to share your thoughts about one of three questions County Staff and the Design Team will be present to :
•
• Listen • Facilitate discussion Document thoughts and observations
5. Three visioning sessions were provided and divided among 3 breakout areas with each area focusing on discussion of a specific project related issue. Each session lasted 15 minutes afterwhich participants rotated into the next session. County Staff and the Design Team were present at each visioning session to listen, facilitate discussion and document thoughts and observations. 6. Visioning Session topic included: a. How can the LRCC positively impact the community and Visa Versa (what does the Design Team need to know about the surrounding neighborhoods and the broader community?). •
Michelle Congdon
Arlington County
•
Robin Leonard
Arlington County
•
Christine Knopf
Arlington County
• Tom Wheeler cox graae + spack architects b. What types of spaces and uses should be accommodated in the building? •
Cheryl Johnson
Arlington County
•
Lesley Stuler
Arlington County
•
Yvette Zaragoza
Arlington County
•
Bill Spack
cox graae + spack architects
c. What types of spaces and uses should be accommodated on the site? •
Scott McPartlin
Arlington County
•
Marcia Kot
Arlington County •
Bernadette Grullon Arlington County • Stephenson
Brian
BJC + Co.
7. See Attachment 1 for summaries of community comments / feed back related to the Visioning sessions. 8. Session participants were encouraged to complete Observation slips on-which they could to record thoughts focused on what they believed to be the most important consideration we need to understand regarding the question posed at each break-out area. a. See attachment #1 9. See Attachment 1 for summaries of community comments / feed back provided on Observation slips related to each of the Visioning session topics. a. See attachment #2 10. Priority Issues identified for each of the issues included : a. How can the LRCC positively impact the community and Visa Versa (what does the Design Team need to know about the surrounding neighborhoods and the broader community?)? 1. Preserve & Maximize Green Space 2. Improve Site Access & Safety 3. No Affordable Housing b. What types of spaces and uses should be accommodated in the building? 1. Multi-Purpose Athletic Court Space 2. Multi-Purpose Flexible Spaces 3. Exercise Rooms and Fitness Center c.
What types of spaces and uses should be accommodated on the site? 1. Preserve & Maximize Green Space 2. Integrate LRCC Bldg with LR Park 3. Multi-Purpose Athletic Courts
11. Upon completion of the Visioning Sessions, all participants reassembled in the common room where cox graae + spack architects described the nature of a design concept as an initial organization and sketch plans. cox graae + spack architects also outlined the next steps in the process as:
1. Further refining the program 2. Developing conceptual alternatives 3. Re-engaging with the community to review the concept plans and develop consensus 11. Staff provided additional clarification related to additional community questions
Lubber Run Community Center 1508
to:
Attendees
from: meeting date:
Tom Wheeler 04.29.2015
issue date:
06.15.15
subject:
Community Visioning Session
attendees:
June Locker Michelle Congdon Lisa Grandle Jane Randolph Laura Lazour Scott McPartlin Bill Spack Tom Wheeler Brian Stephenson
cox graae + spack architects
Facilities Design & Construction Facilities Design & Construction Facilities Design & Construction Department of Parks & Recreation Sports & Recreation Division Park Development Division cox graae + spack architects cox graae + spack architects Brian J Stephenson + Co
MEETING NOTES On April 29, County staff in conjunction with the design team, held a Community Visioning Session for the redevelopment of Lubber Run Community Center (LRCC) program facilities and outdoor amenities. The session was held at the Lubber Run Community Center and was attended by a broad range of community members and organizations. The following is a summary of the evening’s events. 1. Staff opened the meeting, welcoming the community. 2. Staff presented a Power Point that : a. introduced the project team : Arlington County Department of Parks and Recreation Jane Rudolph
Director : Department of Parks and Recreation
Lisa Grandle Scott McPartlin
Chief : Park Development Division Principal Planner : Park Development Division
Laura Lazour
Chief : Sports and Recreation Division
Facilities Design and Construction June Locker
Bureau Chief : Facilities Design and Construction
Michelle Congdon
Principal Planner : Facilities Design and Construction
Design Team Bill Spack
Principal : cox graae + spack architects
Tom Wheeler
Principal : cox graae + spack architects
Brian Stephenson
Principal : Brian J Stephenson + Co
b. outlined the agenda for the evening : •
introduction of the team
•
goals for the evening
•
project history / efforts to-date
•
review of the process
•
visioning sessions
•
summary review
•
next steps
•
questions
c. described the goals for the evening : •
How did we get here?
•
Community thoughts and ideas
•
The path forward and next steps
d. reviewed project history ; •
Building originally constructed in 1956
•
Oldest Community Center in Arlington County
•
Houses a variety of community oriented programs
•
Original location of DPR administrative offices
•
Currently does not meet ADA accessibility standards
•
19,302 sf building does not meet needs for indoor space and outdoor amenities
•
In 2014, the County Board approved funding for planning a new Lubber Run Community Center as a part of the 2015-2024 Capital Improvement Plan Funding for construction of the building is forecast for 2017 through 2019
• •
Funding for outdoor features will be considered as part of the next CIP discussion in Spring 2016
•
In March 2015, Arlington County hired cox graae + spack architects and BJS+Co to complete schematic and massing diagrams informing site development.
3. Staff presented an overview of the current use of the building and site.
Current Facility Spaces: Game Room Multipurpose room Preschool Room Meeting Rooms Admin Offices Current Outdoor Amenities: Playground Small Gazebo Combined Volleyball Basketball Court
4. cox graae + spack architects presented a power point describing the process for developing conceptual design alternatives and how the evening’s activities would be structured to support that goal. • •
Where do we start? At the beginning. Every project starts with two elements at the beginning
•
•
a Need
•
What does the County Need ?
o
What does the Community Need ?
o
What do the Users need ?
o
What else ?
a Site •
•
o
Where will the building be constructed?
We have a Site; what do we need? a NEED : A Need is defined by a PROGRAM • List of Spaces •
Size of Spaces
•
Special Considerations
So how do we create a Program ? o
Visioning ! An opportunity to share your thoughts about : • • • •
o
•
the PROJECT the BUILDING the SITE
There will be 3 break-out areas •
choose any of the three areas to start
•
each break-out session will last for 15 minutes
•
at the end of 15 minutes, please rotate to another area
The GOAL is to have every community member participate at each of the three breakout areas
At each area you will be asked to share your thoughts about one of three questions County Staff and the Design Team will be present to :
•
• Listen • Facilitate discussion Document thoughts and observations
5. Three visioning sessions were provided and divided among 3 breakout areas with each area focusing on discussion of a specific project related issue. Each session lasted 15 minutes afterwhich participants rotated into the next session. County Staff and the Design Team were present at each visioning session to listen, facilitate discussion and document thoughts and observations. 6. Visioning Session topic included: a. How can the LRCC positively impact the community and Visa Versa (what does the Design Team need to know about the surrounding neighborhoods and the broader community?). •
Michelle Congdon
Arlington County
•
Robin Leonard
Arlington County
•
Christine Knopf
Arlington County
• Tom Wheeler cox graae + spack architects b. What types of spaces and uses should be accommodated in the building? •
Cheryl Johnson
Arlington County
•
Lesley Stuler
Arlington County
•
Yvette Zaragoza
Arlington County
•
Bill Spack
cox graae + spack architects
c. What types of spaces and uses should be accommodated on the site? •
Scott McPartlin
Arlington County
•
Marcia Kot
Arlington County •
Bernadette Grullon Arlington County • Stephenson
Brian
BJC + Co.
7. See Attachment 1 for summaries of community comments / feed back related to the Visioning sessions. 8. Session participants were encouraged to complete Observation slips on-which they could to record thoughts focused on what they believed to be the most important consideration we need to understand regarding the question posed at each break-out area. a. See attachment #1 9. See Attachment 1 for summaries of community comments / feed back provided on Observation slips related to each of the Visioning session topics. a. See attachment #2 10. Priority Issues identified for each of the issues included : a. How can the LRCC positively impact the community and Visa Versa (what does the Design Team need to know about the surrounding neighborhoods and the broader community?)? 1. Preserve & Maximize Green Space 2. Improve Site Access & Safety 3. No Affordable Housing b. What types of spaces and uses should be accommodated in the building? 1. Multi-Purpose Athletic Court Space 2. Multi-Purpose Flexible Spaces 3. Exercise Rooms and Fitness Center c.
What types of spaces and uses should be accommodated on the site? 1. Preserve & Maximize Green Space 2. Integrate LRCC Bldg with LR Park 3. Multi-Purpose Athletic Courts
11. Upon completion of the Visioning Sessions, all participants reassembled in the common room where cox graae + spack architects described the nature of a design concept as an initial organization and sketch plans. cox graae + spack architects also outlined the next steps in the process as:
1. Further refining the program 2. Developing conceptual alternatives 3. Re-engaging with the community to review the concept plans and develop consensus 11. Staff provided additional clarification related to additional community questions
