Monticello Soccer Club Board Meeting Minutes May 18, 2014 ...
Monticello Soccer Club Board Meeting Minutes May 18, 2014 Attendance Present: Andy Moll Trina Wilson Sue Anderson Lisa Berry-Koeppen Tony Rowan Scott Ron Fee Absent Debbi Ruotsalainen
Brian Anderson Brian Lutes Dina Wuornos Ken Brown Tony Barthel Tina Dols
Rob Fisher
Meeting began 6:02 pm Minutes The March/April meeting minutes distributed for review and approval. Sue Anderson motion for approval, Tony Barthel second, all voice approved Financials Andy reviewed the April financials and discussed key items o Donations need to be updated o Tony Barthel approved, Ken Brown second Fundraising Updates Discussed holding a spa treatment to give money back to the club o Decided to put it out on the website to give it an option to fundraising In June, every Monday Buffalo Wild Wings in Monticello o Members bring flyer, 10% go back to club o Check into having it on the smartphone o Will create flyer to go to members The Station - $6.99 basket (chicken, hamburger), give $3.00 will go back to club o Will pick 2 dates o It’s for everyone who comes in and buy a basket, will get the credit Once dates are finalized, we will send out a mass email Look into Dairy Queen the week of Challenger Another idea would be to have a Schwan’s truck to help with the fundraising o Plan to talk to Chad and Paul Competitive Report Challenger Camp o All 20 teams will be participating o 33 signed up o Rec will be near Eastview for the camp o Tony to finalize the rest of the team locations/times o 17 coaches in total Page| 1 MSC Board Meeting Approved Minutes May 2014
o Tony to email the members to see if someone will host a coach o Brian emailed the Rec kids about Challenger Camp preview Goalie Camps for older and younger o need to set up the older camp o proposal sent out by Brian about making the goalie camp, the same time as Challenger camp decision made to not do this due to the long days for the U9/U10 kids o discussed to have goalie training earlier next year to get time dedicated to those players who want more Goalie training o email vote approval for payment towards the Goalie trainers and offering for our kids at no additional charge o discussed having 2 hour sessions for the younger kids on Sundays for the 3 weekends 2 kid per team can be brought, then any additional kid they need to pay o need to do sign-up sheets for those attending to turn into Andy as previously done U9/U10 player borrowing – need policy o Explain a new policy for borrowing players, will write one up to clear up any confusion Coaches contracts update o Andy to get additional information to Tony Futsal ball purchase o Grant from MYSA with the indoor facility created was covered by the new goals, but need some Futsal and Tony suggested we use the rest of the grant money to get them o Range $25-30, to spend $750 which will get us 20-30 balls, all of them are the same size Tony Barthel motioned, Ron Fee second it, all voice approval June meeting will be about Playoff hosting Email approval was completed for Refund Policy Discussed the Playtime Policy, the next meeting we will discuss and finalize o All Board Members to print, review, and bring the feedback to the meeting Playoffs discussed briefly for the U12/U16 hosting – towards end of July
Rec Report Rec league has been going well, Thursday has been tough due to weather Jamboree o June 7th o Hair spraying (Andy’s wife to look into further), face painting o Trina to research on getting tattoo and kettle popcorn o Will have the normal time they play o Will promote and discussed putting 2 tables out to promote Coach appreciation after practice Tuesday June 3rd/Thursday June 4th o This is different than the previous year when having it on Saturday Challenger camp preview – the return of Stu Indoor Facility Update Mold expert talked to the city (Jeff), but still some concerns with the mold, we can still do volunteer work, convinced we don’t need to replace the carpet, to complete this would be around $7,000 At this point it’s in the city’s hands to decide what they want to do about the building The company we got the turf reserved said we can reduce the amount needed should we get a smaller facility. Tony advised Wright County about the status of the facility
Page| 2 MSC Board Meeting Approved Minutes May 2014
Open Forum Mileage reimbursement o Suggest we reimburse Scott due to his mileage for the volunteer position for rec league, meetings, other events related to the board o Andy Moll motioned .56 per mile reimbursement and if necessary adjusted at later due to IRS ruling, Sue Anderson second, all voice approval Contract for Danny and Troy still needed to be signed? Board review – taking a time to revaluate what we are doing right, what is wrong, feedback given from members, new ideas after seasons to honestly review our programs, discussed ways for field managing/rec assignments improvements, write down thoughts while fresh in mind o Sue mentioned ways to identify the Board members when at our soccer events Discussed how to handle conflict issues with coaches o Talk to them about what they heard and remember to stay professional and be calm discuss it o Get their side of their story o Remind them of the Code of the conducts o Remind them we need to adhere to them conducts or unable to coach at further with the club. o If there are still issues or immediate issues in the discussion, then may need to remove themselves. This would not affect the player. Discussed having high school kids teach tot soccer and rec league then possibly moving the parent to do the work into the fall. Tots – will need to order more shirts before the fall season Ken mentioned the purchase of a grill for our events instead of borrowing one from board members, found one event style grill at Home Depot for $350 o Tony Barthel motioned, Tina Dols second, all voice approved Adjourn Tony Barthel moved the Board meeting be adjourned at 7:40 p.m. The motion was seconded by Ken Brown and approved by voice vote.
Page| 3 MSC Board Meeting Approved Minutes May 2014
Brian Anderson Brian Lutes Dina Wuornos Ken Brown Tony Barthel Tina Dols
Rob Fisher
Meeting began 6:02 pm Minutes The March/April meeting minutes distributed for review and approval. Sue Anderson motion for approval, Tony Barthel second, all voice approved Financials Andy reviewed the April financials and discussed key items o Donations need to be updated o Tony Barthel approved, Ken Brown second Fundraising Updates Discussed holding a spa treatment to give money back to the club o Decided to put it out on the website to give it an option to fundraising In June, every Monday Buffalo Wild Wings in Monticello o Members bring flyer, 10% go back to club o Check into having it on the smartphone o Will create flyer to go to members The Station - $6.99 basket (chicken, hamburger), give $3.00 will go back to club o Will pick 2 dates o It’s for everyone who comes in and buy a basket, will get the credit Once dates are finalized, we will send out a mass email Look into Dairy Queen the week of Challenger Another idea would be to have a Schwan’s truck to help with the fundraising o Plan to talk to Chad and Paul Competitive Report Challenger Camp o All 20 teams will be participating o 33 signed up o Rec will be near Eastview for the camp o Tony to finalize the rest of the team locations/times o 17 coaches in total Page| 1 MSC Board Meeting Approved Minutes May 2014
o Tony to email the members to see if someone will host a coach o Brian emailed the Rec kids about Challenger Camp preview Goalie Camps for older and younger o need to set up the older camp o proposal sent out by Brian about making the goalie camp, the same time as Challenger camp decision made to not do this due to the long days for the U9/U10 kids o discussed to have goalie training earlier next year to get time dedicated to those players who want more Goalie training o email vote approval for payment towards the Goalie trainers and offering for our kids at no additional charge o discussed having 2 hour sessions for the younger kids on Sundays for the 3 weekends 2 kid per team can be brought, then any additional kid they need to pay o need to do sign-up sheets for those attending to turn into Andy as previously done U9/U10 player borrowing – need policy o Explain a new policy for borrowing players, will write one up to clear up any confusion Coaches contracts update o Andy to get additional information to Tony Futsal ball purchase o Grant from MYSA with the indoor facility created was covered by the new goals, but need some Futsal and Tony suggested we use the rest of the grant money to get them o Range $25-30, to spend $750 which will get us 20-30 balls, all of them are the same size Tony Barthel motioned, Ron Fee second it, all voice approval June meeting will be about Playoff hosting Email approval was completed for Refund Policy Discussed the Playtime Policy, the next meeting we will discuss and finalize o All Board Members to print, review, and bring the feedback to the meeting Playoffs discussed briefly for the U12/U16 hosting – towards end of July
Rec Report Rec league has been going well, Thursday has been tough due to weather Jamboree o June 7th o Hair spraying (Andy’s wife to look into further), face painting o Trina to research on getting tattoo and kettle popcorn o Will have the normal time they play o Will promote and discussed putting 2 tables out to promote Coach appreciation after practice Tuesday June 3rd/Thursday June 4th o This is different than the previous year when having it on Saturday Challenger camp preview – the return of Stu Indoor Facility Update Mold expert talked to the city (Jeff), but still some concerns with the mold, we can still do volunteer work, convinced we don’t need to replace the carpet, to complete this would be around $7,000 At this point it’s in the city’s hands to decide what they want to do about the building The company we got the turf reserved said we can reduce the amount needed should we get a smaller facility. Tony advised Wright County about the status of the facility
Page| 2 MSC Board Meeting Approved Minutes May 2014
Open Forum Mileage reimbursement o Suggest we reimburse Scott due to his mileage for the volunteer position for rec league, meetings, other events related to the board o Andy Moll motioned .56 per mile reimbursement and if necessary adjusted at later due to IRS ruling, Sue Anderson second, all voice approval Contract for Danny and Troy still needed to be signed? Board review – taking a time to revaluate what we are doing right, what is wrong, feedback given from members, new ideas after seasons to honestly review our programs, discussed ways for field managing/rec assignments improvements, write down thoughts while fresh in mind o Sue mentioned ways to identify the Board members when at our soccer events Discussed how to handle conflict issues with coaches o Talk to them about what they heard and remember to stay professional and be calm discuss it o Get their side of their story o Remind them of the Code of the conducts o Remind them we need to adhere to them conducts or unable to coach at further with the club. o If there are still issues or immediate issues in the discussion, then may need to remove themselves. This would not affect the player. Discussed having high school kids teach tot soccer and rec league then possibly moving the parent to do the work into the fall. Tots – will need to order more shirts before the fall season Ken mentioned the purchase of a grill for our events instead of borrowing one from board members, found one event style grill at Home Depot for $350 o Tony Barthel motioned, Tina Dols second, all voice approved Adjourn Tony Barthel moved the Board meeting be adjourned at 7:40 p.m. The motion was seconded by Ken Brown and approved by voice vote.
Page| 3 MSC Board Meeting Approved Minutes May 2014
