Monticello Soccer Club Board Meeting Minutes September 6th, 2013
Monticello Soccer Club Board Meeting Minutes September 6th, 2013 Attendance Present: Andy Moll Trina Wilson Sue Anderson Lisa Berry-Koeppen Absent Rob Fisher Tony Rowan
Brian Anderson Ken Brown Ron Fee Tina Dols
Tony Barthel
Meeting began 6:15 pm Minutes The August meeting minutes were distributed for review and approval. Motion: Ron Fee moved the Board approve the August 2013 meeting minutes as written. The motion was seconded by Lisa Berry-Koeppen and approved by voice vote. Financials Andy reviewed the August financials and discussed key items o Brian will have Tony Rowan update the website with the latest Complex fundraising amount Competitive Report Fall Season Started Rec Report Fall Season Started Jamboree Oct 12th – save date to help October 5th is coach appreciation day – serving hot dogs, chips, etc o Need help for this event Ken provided a quote for ponchos to sell at Rec, email vote was held to decide if they should be purchased, and the board voted not in favor Umbrellas - $20-$25 a piece Trophies need to be ordered – Ken found trophies in Buffalo for $3.50 a piece Brian will look into what we have noted on the website about jewelry wear, cleats, and skin guards The rec fields will need to be relined sometime this week. Ken proposed opening up registration as soon as fall session ends to get people registered right away, all were in favor of this idea. Brian will then put in a note about competitive registrations and waive of any late fee if they sign up now
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Open Forum Indoor Facility – Brian o Tuesday, October 1st, joint planning commission city council meeting, the church will work to get a PUD past, 2 usable practice fields being 43’x90’ in size will fit within the 87’x100’ building If gets approved, will need to get working on it before it freezes and get DIBS set up found a source for turf to buy at a reasonable price found a general contractor to do at no additional charge found some general laborers – to handle mason work, carpet laying, install heaters still need materials concrete, lighting and electrical person o Proposed lease of last 10 years, if they sold the church in any of those years, will do some depreciation to prevent us from not getting any money back o Rent for the facility has been proposed as $500 plus us paying for utilities like gas and electrical o Andy will talk with the insurance person to ensure everything is covered New policy – Brian o Reviewed a new volunteer refund policy o Sue Anderson made a motion to make the changes we discussed in the meeting, Lisa BerryKoeppen second the policy and noted changes we discussed, all voted in favor of the new Volunteer Refund Policy Jersey contract is coming up o Discussed the difference between male and female uniforms Sue Anderson made a motion for the Board to move forward with unisex uniforms only for all players when the new contract comes up, Ken Brown second the motion, and all vote in favor of the unisex uniforms Adjourn Andy Moll moved that the Board meeting be adjourned at 7:50 p.m. The motion was seconded by Ken Brown and approved by voice vote.
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Brian Anderson Ken Brown Ron Fee Tina Dols
Tony Barthel
Meeting began 6:15 pm Minutes The August meeting minutes were distributed for review and approval. Motion: Ron Fee moved the Board approve the August 2013 meeting minutes as written. The motion was seconded by Lisa Berry-Koeppen and approved by voice vote. Financials Andy reviewed the August financials and discussed key items o Brian will have Tony Rowan update the website with the latest Complex fundraising amount Competitive Report Fall Season Started Rec Report Fall Season Started Jamboree Oct 12th – save date to help October 5th is coach appreciation day – serving hot dogs, chips, etc o Need help for this event Ken provided a quote for ponchos to sell at Rec, email vote was held to decide if they should be purchased, and the board voted not in favor Umbrellas - $20-$25 a piece Trophies need to be ordered – Ken found trophies in Buffalo for $3.50 a piece Brian will look into what we have noted on the website about jewelry wear, cleats, and skin guards The rec fields will need to be relined sometime this week. Ken proposed opening up registration as soon as fall session ends to get people registered right away, all were in favor of this idea. Brian will then put in a note about competitive registrations and waive of any late fee if they sign up now
Page| 1 MSC Board Meeting Approved Minutes September 2013
Open Forum Indoor Facility – Brian o Tuesday, October 1st, joint planning commission city council meeting, the church will work to get a PUD past, 2 usable practice fields being 43’x90’ in size will fit within the 87’x100’ building If gets approved, will need to get working on it before it freezes and get DIBS set up found a source for turf to buy at a reasonable price found a general contractor to do at no additional charge found some general laborers – to handle mason work, carpet laying, install heaters still need materials concrete, lighting and electrical person o Proposed lease of last 10 years, if they sold the church in any of those years, will do some depreciation to prevent us from not getting any money back o Rent for the facility has been proposed as $500 plus us paying for utilities like gas and electrical o Andy will talk with the insurance person to ensure everything is covered New policy – Brian o Reviewed a new volunteer refund policy o Sue Anderson made a motion to make the changes we discussed in the meeting, Lisa BerryKoeppen second the policy and noted changes we discussed, all voted in favor of the new Volunteer Refund Policy Jersey contract is coming up o Discussed the difference between male and female uniforms Sue Anderson made a motion for the Board to move forward with unisex uniforms only for all players when the new contract comes up, Ken Brown second the motion, and all vote in favor of the unisex uniforms Adjourn Andy Moll moved that the Board meeting be adjourned at 7:50 p.m. The motion was seconded by Ken Brown and approved by voice vote.
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