NAWRA ANNUAL GENERAL MEETING AGENDA Sunday ...
NAWRA ANNUAL GENERAL MEETING AGENDA Sunday, March 16, 2014 3:00 PM RQB Arena, RQB
ATTENDANCE OF EXECUTIVE: Carla Voss (Blazers) – President, [email protected] phone number 780-818-7118 Brittany Tremblay (Mustang Sally’s) - VP, [email protected] phone number 780-514-5540 Shirley Checkley (Blazers) – Treasurer, [email protected] phone number 780-973-7069 Melissa Randall (Aztecs) – Ringette AB Registrar, [email protected] phone number 780-887-0523 Lauren Silk (Pylons) - Ref Allocator, [email protected] phone number 780-265-5315 STEPPING DOWN IN 2014/2015 Robyn Dawson (Tri-Catz) – Ice Allocator, [email protected] phone number 780-232-9800 Vice-President – VACANT ABSENTEES Danielle Buyse (Shooters) – Secretary, [email protected] phone number 780-297-6838 Coleen Dawson-Kuncio (Diamonds) – Webmaster, [email protected] phone number 780-686-2077
ITEM:
ACTION:
1. 2.
Call to order 3: 15pm Agenda: (i) Present Agenda/ Errors/Omissions Melissa plays for the TriCatz BP Shooters are just the Shooters. Motion to adopt present Agenda Brittany Tremblay makes the motion. Monique seconds. Unanimous (i) AGM Minutes from March 17, 2013(see attached) Motion to adopt Minutes/ Errors/Omissions Motion to adopt Susan Ready Second Shirley Checkley All in favour - unanimous
3.
Reports (i)
(i)
(i)
Carla
Treasurer Report Shirley See scanned copy The profit/loss does not include the ref costs for Feb & March Ref retainer - will deduct from last ref fees this year. Retainers will be bumped up again at the beginning of the next season. Doesn’t include hoe down fees – this will be invoiced to the teams. Referee Allocator ReportLauren Presented report. Highlights: No complaints from NARRA in the year. All teams were registered with NARRA and I didn’t receive any complaints other than the cost increases associated with NARRA. Update on what the position entails. Webmaster ReportCarla Contract ended with the existing website in January. There will be a new website used. Promotional material to be made. Will be session to promote NAWRA and getting new players – U19 players don’t know where to go so this will be a good way to promote NAWRA. Send in scores as it is not consistent.
Send in team photos. Ice Scheduler Report Robyn See scanned in copy. Motion: Ice Allocators have flexibility to re-allocate home ice slots to teams. First: Robyn Second: Brittany All in favour – unanimous Motion: Leagues commences 2014/2015 October 16, 2014 breaks on Sunday Dec 21 with the league play commencing on Jan 2 to March 15 First: Robyn Second: Taylor Roger Unanimous
(iv)
(v)
Ringette AB Registrar Report See scanned in copy.
Melissa
(vi)
Final Words from the President Events with Ringette Alberta – Summary /Email to follow
Carla
4.
Election – job descriptions attached Nominations for: Vice President Ref Liaison 2014/2015 Executive President - Brittany Tremblay Secretary – Danielle Buyse Treasurer – Shirley Checkley Webmaster – Coleen Dawson-Kuncio Ice Scheduler – Robyn Dawson Ringette AB Reg – Melissa Randall
5.
Discussion about bringing in another Open C team – benefits of NAWRA over the Federation. Association costs and how to start up a team. Resource for helping teams set up a new game - put names on the website for people to call if they have any questions. Discussion of the suspensions for the fight in the year. NAWRA matches Ringette AB’s suspension. These will carry forward to the next 2015.
Carla
Ref Liaison – Tarena Martin Vice President - Taylor Rogers No other volunteers. They have accepted the position. Melissa will email Kristen at Ringette AB to put a blurb in their mass email to reach out to U19 players.
Other items: a.
Spirit Award Carla/All Each team manager will vote one per team If you have infractions you will be disqualified Criteria: The team which displays the most sportsmanship throughout the 2013/2014 season which includes: 1. Volunteering players and goalies for substitutes for other teams in need, 2. Volunteer of time for the organization of the league, 3. Works well with NARRA and other teams on and off the ice; 4. Reporting scores on a timely basis to the Webmaster; 5. Abides by the NAWRA league bylaws adopted Fall 2013; 6. Promotes the NAWRA to new players throughout the year; Winning team receives a $100.00 dollar gift card (Boston Pizza) SUMISSION OF VOTE Winner: ICE
b.
-
-
-
c.
-
Expansion of league to add “B” teams All A B team would need to have ice to Robyn by the end of August, but talked about having B teams join our league and could cross over with the Federation, and play with the C teams We do have a slot for provincials in NARWA, one slot, would need playoff’s if need be (if we had more than one B team or C team) Would need to have an info night for B teams, possibility to have an info night at the J Percy Paige Centre Goal to try to have an email and the brochure done for an info night Have an info night in April Budget approved to use toward promotional items DISCUSSION Potential to develop if the B games could play out of RQB. Association costs are very expensive and the costs are going up. The adult teams are helping subsidize the costs of the younger kids which is why it is expensive. As discussed above, we would put team reps to discuss with teams that would be interested in Open B. Names to be contacts: o Robyn Dawson (Tri Catz) o Monique Loukin (Tri Catz) o Danielle Ameragmon (Bearazz) o Teena Burrell with the (Ice) Options for arenas o Calihoo, Calmar (Brittany has the contact), TLC, etc. We would help teams find ice to get them interested. Promotion of NAWRA/Ringette by league executive or volunteers Carla/All One or more representatives are requested to attend one of the below events and take along NAWRA collateral to promote our league and encourage young ladies to join our league List of dates for “Come Try Ringette” Spruce Grove is March 19 Barrhead Feb 22 Morinville March 30 Indus March 22 Open C provincials in Leduc ?? Provincials are the last week of March Sherwood Park has an adult learn to play – the above is likely for bunnies Chris plays out of the Mark Messier arena shinny on Friday mornings. She is from St Albert and will try to recruit for this. Morinville – Blazers will attend the above Come try Ringette to recruit for NAWRA Potentially get some business cards to hand out for information purposes.
New item: Cancelation of the game due to not having a goalie. This is not an acceptable reason to cancel a game. It is not in the policies and procedures to deal with this issue so there were no repercussions. Solution: Discuss with the other team before so we can avoid this issue. Motion: 603 (d) Add to the policies and procedures add in “or lack of players” after poor sportsmanship $500 fine First: Monique Loukin Second: Jacqueline Burrell Abstaining: 3 people All in favour – motion carried. 6.
Adjourn meeting 4:58 pm
ATTENDANCE OF EXECUTIVE: Carla Voss (Blazers) – President, [email protected] phone number 780-818-7118 Brittany Tremblay (Mustang Sally’s) - VP, [email protected] phone number 780-514-5540 Shirley Checkley (Blazers) – Treasurer, [email protected] phone number 780-973-7069 Melissa Randall (Aztecs) – Ringette AB Registrar, [email protected] phone number 780-887-0523 Lauren Silk (Pylons) - Ref Allocator, [email protected] phone number 780-265-5315 STEPPING DOWN IN 2014/2015 Robyn Dawson (Tri-Catz) – Ice Allocator, [email protected] phone number 780-232-9800 Vice-President – VACANT ABSENTEES Danielle Buyse (Shooters) – Secretary, [email protected] phone number 780-297-6838 Coleen Dawson-Kuncio (Diamonds) – Webmaster, [email protected] phone number 780-686-2077
ITEM:
ACTION:
1. 2.
Call to order 3: 15pm Agenda: (i) Present Agenda/ Errors/Omissions Melissa plays for the TriCatz BP Shooters are just the Shooters. Motion to adopt present Agenda Brittany Tremblay makes the motion. Monique seconds. Unanimous (i) AGM Minutes from March 17, 2013(see attached) Motion to adopt Minutes/ Errors/Omissions Motion to adopt Susan Ready Second Shirley Checkley All in favour - unanimous
3.
Reports (i)
(i)
(i)
Carla
Treasurer Report Shirley See scanned copy The profit/loss does not include the ref costs for Feb & March Ref retainer - will deduct from last ref fees this year. Retainers will be bumped up again at the beginning of the next season. Doesn’t include hoe down fees – this will be invoiced to the teams. Referee Allocator ReportLauren Presented report. Highlights: No complaints from NARRA in the year. All teams were registered with NARRA and I didn’t receive any complaints other than the cost increases associated with NARRA. Update on what the position entails. Webmaster ReportCarla Contract ended with the existing website in January. There will be a new website used. Promotional material to be made. Will be session to promote NAWRA and getting new players – U19 players don’t know where to go so this will be a good way to promote NAWRA. Send in scores as it is not consistent.
Send in team photos. Ice Scheduler Report Robyn See scanned in copy. Motion: Ice Allocators have flexibility to re-allocate home ice slots to teams. First: Robyn Second: Brittany All in favour – unanimous Motion: Leagues commences 2014/2015 October 16, 2014 breaks on Sunday Dec 21 with the league play commencing on Jan 2 to March 15 First: Robyn Second: Taylor Roger Unanimous
(iv)
(v)
Ringette AB Registrar Report See scanned in copy.
Melissa
(vi)
Final Words from the President Events with Ringette Alberta – Summary /Email to follow
Carla
4.
Election – job descriptions attached Nominations for: Vice President Ref Liaison 2014/2015 Executive President - Brittany Tremblay Secretary – Danielle Buyse Treasurer – Shirley Checkley Webmaster – Coleen Dawson-Kuncio Ice Scheduler – Robyn Dawson Ringette AB Reg – Melissa Randall
5.
Discussion about bringing in another Open C team – benefits of NAWRA over the Federation. Association costs and how to start up a team. Resource for helping teams set up a new game - put names on the website for people to call if they have any questions. Discussion of the suspensions for the fight in the year. NAWRA matches Ringette AB’s suspension. These will carry forward to the next 2015.
Carla
Ref Liaison – Tarena Martin Vice President - Taylor Rogers No other volunteers. They have accepted the position. Melissa will email Kristen at Ringette AB to put a blurb in their mass email to reach out to U19 players.
Other items: a.
Spirit Award Carla/All Each team manager will vote one per team If you have infractions you will be disqualified Criteria: The team which displays the most sportsmanship throughout the 2013/2014 season which includes: 1. Volunteering players and goalies for substitutes for other teams in need, 2. Volunteer of time for the organization of the league, 3. Works well with NARRA and other teams on and off the ice; 4. Reporting scores on a timely basis to the Webmaster; 5. Abides by the NAWRA league bylaws adopted Fall 2013; 6. Promotes the NAWRA to new players throughout the year; Winning team receives a $100.00 dollar gift card (Boston Pizza) SUMISSION OF VOTE Winner: ICE
b.
-
-
-
c.
-
Expansion of league to add “B” teams All A B team would need to have ice to Robyn by the end of August, but talked about having B teams join our league and could cross over with the Federation, and play with the C teams We do have a slot for provincials in NARWA, one slot, would need playoff’s if need be (if we had more than one B team or C team) Would need to have an info night for B teams, possibility to have an info night at the J Percy Paige Centre Goal to try to have an email and the brochure done for an info night Have an info night in April Budget approved to use toward promotional items DISCUSSION Potential to develop if the B games could play out of RQB. Association costs are very expensive and the costs are going up. The adult teams are helping subsidize the costs of the younger kids which is why it is expensive. As discussed above, we would put team reps to discuss with teams that would be interested in Open B. Names to be contacts: o Robyn Dawson (Tri Catz) o Monique Loukin (Tri Catz) o Danielle Ameragmon (Bearazz) o Teena Burrell with the (Ice) Options for arenas o Calihoo, Calmar (Brittany has the contact), TLC, etc. We would help teams find ice to get them interested. Promotion of NAWRA/Ringette by league executive or volunteers Carla/All One or more representatives are requested to attend one of the below events and take along NAWRA collateral to promote our league and encourage young ladies to join our league List of dates for “Come Try Ringette” Spruce Grove is March 19 Barrhead Feb 22 Morinville March 30 Indus March 22 Open C provincials in Leduc ?? Provincials are the last week of March Sherwood Park has an adult learn to play – the above is likely for bunnies Chris plays out of the Mark Messier arena shinny on Friday mornings. She is from St Albert and will try to recruit for this. Morinville – Blazers will attend the above Come try Ringette to recruit for NAWRA Potentially get some business cards to hand out for information purposes.
New item: Cancelation of the game due to not having a goalie. This is not an acceptable reason to cancel a game. It is not in the policies and procedures to deal with this issue so there were no repercussions. Solution: Discuss with the other team before so we can avoid this issue. Motion: 603 (d) Add to the policies and procedures add in “or lack of players” after poor sportsmanship $500 fine First: Monique Loukin Second: Jacqueline Burrell Abstaining: 3 people All in favour – motion carried. 6.
Adjourn meeting 4:58 pm
