No-Cost Extension Request Frequently Asked Questions (FAQs)
No-Cost Extension Request Frequently Asked Questions (FAQs) When are No-Cost Extension Requests due? • A No-Cost Extension Request is due 30 days prior to the end date of the final funding year. What if the total unexpended funds are $20,000 or less than the total annual awarded funds? • A formal request is required regardless of the amount of unexpended funds. What if we do not want to use the unexpended funds? • The unexpended funds must be returned to the Simons Foundation within 60 days following the end date of the grant, as noted in the award letter. Why must we submit a No-Cost Extension Request 30 days prior to the end date of the funding year? • No-Cost Extension Requests are due 30 days before the end date of the last funding period so that the Simons Foundation can approve or deny the extension of the grant and the use of the funds before the start date of the requested No-Cost Extension. Do I have to submit a Renewal or Final Scientific Progress Report if I submit a No-Cost Extension Request? • You do not need to submit a Renewal Scientific Progress Report. The No-Cost Extension Request includes the Renewal Scientific Progress Report. • You must submit a Final Scientific Progress Report 60 days following the end of the NoCost Extension Period. Are No-Cost Extension Requests the same as Carry Forward Requests? • No. Different forms are used, with different requirements. • A Carry Forward should be used to request to carry forward unexpended funds from one funding period to the next funding period. • A No-Cost Extension should be used to extend the end date of a grant and to request to use unexpended funds during this period without requesting additional funding. What period should be reported in the No-Cost Extension Request? • Only the most recently completed funding period should be reported in the No-Cost Extension Request. • The No-Cost Extension Request is not a cumulative report of the entire project to date. What if I have a Subcontract? • The contact Principal Investigator’s institution will submit a No-Cost Extension Request for any subcontract. • The contact Principal Investigator (PI) must submit one overall No-Cost Extension Request for the entire project, even if the contact PI’s institution is not requesting a No-Cost Extension. • Do not submit a separate No-Cost Extension Request form for the subcontract. What if I have multiple PIs at different institutions? • The contact PI must submit one overall No-Cost Extension Request for the entire project, even if the PIs are at different institutions and not everyone is requesting a No-Cost Extension. Is there a page limit? • No, but the reports should be concise.
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Do I need to submit a No-Cost Extension Request and a No-Cost Extension Budget? • Yes, both documents are required. How long can my award be extended for? • A No-Cost Extension Request can be submitted for up to an additional 12 months. If my award did not produce Renewable Reagents, may I omit this page or leave this section blank? • No, all sections must be completed and all questions must be answered in the No-Cost Extension Request. If a question or section is not applicable to your award, please indicate by writing “N/A.” If I have an unpublished manuscript or paper as a result of my award, does it still need to be listed in my No-Cost Extension Request? • A list of all manuscripts submitted or published resulting directly from this grant must be listed in the No-Cost Extension Request and a copy should be uploaded to proposalCENTRAL. How do I submit the No-Cost Extension Request? • The No-Cost Extension Request must be signed and submitted as a PDF online at https://proposalcentral.altum.com/ in the “Deliverables” section. Hard copies will not be accepted. Does the No-Cost Extension Request need to be signed before it can be reviewed, and by whom? • Your institution’s signing official must sign the No-Cost Extension Request before it is uploaded to proposalCENTRAL for review. PIs cannot sign off on No-Cost Extension Requests.
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