Northfield Soccer Association Board Meeting Minutes Monday, June 6
Northfield Soccer Association Board Meeting Minutes Monday, June 6, 2016
I.
Call to order Nate Adams, President of the Northfield Soccer Association, called to order the regular meeting of the Northfield Soccer Association at 7:09 pm on 6/6/2016 in the library of the Northfield United Methodist Church.
III.
Roll Call Quorum was present with the following board members in attendance: Nate Adams – President Dave Wieber – Vice President Tom Brice – Treasurer Brent Kivell-Referee Coordinator Gerald Young, Fundraising Coordinator Tonya Sauer – Secretary Other Members Present: Tammy Seymour-Administrator
III.
Approval of Agenda The agenda was approved by unanimous consent.
IV.
Approval of minutes from last meeting Minutes from 5/9/16 board meeting were approved by unanimous consent.
V.
Community Comment Jason Obarski, from Eclipse Select MN, gave a presentation on the potential for renting dome time in Dundas. Ground to be broke June 20 and opening November……. Eclipse and Northfield proposed to work together. Jason gave a flexible plan work up of dome
time sessions during the winter training months. The proposals included partnership and non-partnership fees. Hoping to come to some sort of agreement as soon as possible. VI.
New Business A. Referee Compensation Increase- discussed, made some changes, and will be putting extra money for C1 game referees. B. Field Usage at Spring Creek- The Men’s Latin league, had a contract the previous year. Received an email to continue using the field for this year. Discussed fee for using the field and the possibility of an increase. Discussion on email that was received from the city asking how the complex is set up and other agreements at Spring Creek.
VII.
Coordinator/Committee/Officer Reports Nate Adams, President and Field Coordinator gave an oral report. Board member tshirts are in to wear to the remaining games and club times. Really need to get the word out that In-house is looking for new coordinators. Registration discussions for inhouse and academy possibly for the end of June. Working on dome time and field usage at Spring Creek. Teams seem to be doing pretty good and a few undefeated teams. Has not published the new team formation policy and white paper, but waiting for MYSA to make a few conclusions regarding new team formation policy. Dave Wieber, Vice President and JJSO Co-Coordinator, gave an oral report. Things are going well for JJSO and emails are sent out with games and times. Getting last minute organizing done. Medals are ordered and concessions taken care of including food trucks. Will be putting info flyers in neighbors’ mailboxes. Gerald Young, Fundraising Coordinator, gave an oral report. Confirmed on how many years of sponsorship to be on field signs. Tom Brice, Treasurer, gave an oral report. Spent a good deal amount of time on the time at Spring Creek regarding some Men’s leagues. Went to a few games and talked with some parents. Getting some checks in the mail from CAC. Brent Kivell, Referee Coordinator, gave oral report. Just a handful of slots left to fill for the regular season games and getting the shoot-out list out. Hoping to have a half dozen in reserve to rotate out during the JJSO.
IX.
Open Issues
a) Sports Dome Time- Will have some small group discussions in the very near future. b) Traveling Tryouts- Discussions on how to run the tryouts and how long to wait on final decisions from players for offered spots. Will be having discussions with Jorge on anticipated teams for the following years. There will be options on team formations. Discussed email received of concern over age discrepancy and tryouts. c) Open Board Member Positions- No response as of yet. X.
Adjournment Nate Adams motioned to adjourn the meeting. Tom Brice seconded the motion. Motion approved. Nate Adams adjourned the meeting at 9:26 p.m. Next meeting is scheduled for 7/11/16, 7:00 pm.
Minutes respectfully submitted by: Tonya Sauer, Secretary
Minutes Approved: July 11, 2016
I.
Call to order Nate Adams, President of the Northfield Soccer Association, called to order the regular meeting of the Northfield Soccer Association at 7:09 pm on 6/6/2016 in the library of the Northfield United Methodist Church.
III.
Roll Call Quorum was present with the following board members in attendance: Nate Adams – President Dave Wieber – Vice President Tom Brice – Treasurer Brent Kivell-Referee Coordinator Gerald Young, Fundraising Coordinator Tonya Sauer – Secretary Other Members Present: Tammy Seymour-Administrator
III.
Approval of Agenda The agenda was approved by unanimous consent.
IV.
Approval of minutes from last meeting Minutes from 5/9/16 board meeting were approved by unanimous consent.
V.
Community Comment Jason Obarski, from Eclipse Select MN, gave a presentation on the potential for renting dome time in Dundas. Ground to be broke June 20 and opening November……. Eclipse and Northfield proposed to work together. Jason gave a flexible plan work up of dome
time sessions during the winter training months. The proposals included partnership and non-partnership fees. Hoping to come to some sort of agreement as soon as possible. VI.
New Business A. Referee Compensation Increase- discussed, made some changes, and will be putting extra money for C1 game referees. B. Field Usage at Spring Creek- The Men’s Latin league, had a contract the previous year. Received an email to continue using the field for this year. Discussed fee for using the field and the possibility of an increase. Discussion on email that was received from the city asking how the complex is set up and other agreements at Spring Creek.
VII.
Coordinator/Committee/Officer Reports Nate Adams, President and Field Coordinator gave an oral report. Board member tshirts are in to wear to the remaining games and club times. Really need to get the word out that In-house is looking for new coordinators. Registration discussions for inhouse and academy possibly for the end of June. Working on dome time and field usage at Spring Creek. Teams seem to be doing pretty good and a few undefeated teams. Has not published the new team formation policy and white paper, but waiting for MYSA to make a few conclusions regarding new team formation policy. Dave Wieber, Vice President and JJSO Co-Coordinator, gave an oral report. Things are going well for JJSO and emails are sent out with games and times. Getting last minute organizing done. Medals are ordered and concessions taken care of including food trucks. Will be putting info flyers in neighbors’ mailboxes. Gerald Young, Fundraising Coordinator, gave an oral report. Confirmed on how many years of sponsorship to be on field signs. Tom Brice, Treasurer, gave an oral report. Spent a good deal amount of time on the time at Spring Creek regarding some Men’s leagues. Went to a few games and talked with some parents. Getting some checks in the mail from CAC. Brent Kivell, Referee Coordinator, gave oral report. Just a handful of slots left to fill for the regular season games and getting the shoot-out list out. Hoping to have a half dozen in reserve to rotate out during the JJSO.
IX.
Open Issues
a) Sports Dome Time- Will have some small group discussions in the very near future. b) Traveling Tryouts- Discussions on how to run the tryouts and how long to wait on final decisions from players for offered spots. Will be having discussions with Jorge on anticipated teams for the following years. There will be options on team formations. Discussed email received of concern over age discrepancy and tryouts. c) Open Board Member Positions- No response as of yet. X.
Adjournment Nate Adams motioned to adjourn the meeting. Tom Brice seconded the motion. Motion approved. Nate Adams adjourned the meeting at 9:26 p.m. Next meeting is scheduled for 7/11/16, 7:00 pm.
Minutes respectfully submitted by: Tonya Sauer, Secretary
Minutes Approved: July 11, 2016
