November Narrative
BEEBE PUBLIC SCHOOL DISTRICT BOARD OF EDUCATION MINUTES Regular Meeting August 8, 2016 MEMBERS PRESENT Ms. Brenda McKown, President Mr. Clay Goff, Vice President Mr. Harold Davis, Secretary – via Google Hangout Ms. Janet Hines, Member Mr. Robert Jenkins, Member ALSO PRESENT Dr. Belinda Shook, Superintendent Dr. Scott Embrey, Assistant Superintendent for Curriculum and Instruction/Transportation Dr. Rick Duff, Assistant Superintendent for Business/Facilities Mr. Michael Tarkington, Director of Human Resources Ms. Theresa Gilliam, Director of PreK-12 Instruction Mr. Chris Ellis, Athletic Director Mr. Travis Barrentine, Asst. Principal, High School 11-12 Mr. Michael Tarkington, Principal, High School 9-10 Mr. Chris Ellis, Athletic Director/Principal, Jr. High School Ms. Theresa Gilliam, Asst. Principal, Jr. High School Ms. Brandy Dillin, Principal, Beebe Middle School/Director of Special Programs Ms. Karla Tarkington, Principal, Beebe Elementary Ms. Michelle Jenkins, Principal, Early Childhood Ms. Jennifer Rial, Assistant Business Manager/Recorder of Minutes Visitors and Media
The Beebe Board of Education met in regular session on Monday, August 8, 2016, in the Beebe School Board Meeting Room.
CALL TO ORDER Ms. Brenda McKown, President, called the meeting to order at 6:30 p.m. The Pledge of Allegiance was led by Ms. Janet Hines and invocation by Mr. Clay Goff. Mr. Robert Jenkins recited the Beebe School District’s Mission Statement. ______________________________________________________________________________________ August 8, 2016 Page 1 “The Beebe School Community, Preparing Every Student for Success!”
I.
INFORMATIONAL REPORTS A. First Day Back – Beebe School District employees were joined, via Skype, by Governor Asa Hutchinson and Commissioner of Education, Johnny Key. Both leaders gave information and encouraging words to the staff. School Board Vice President, Clay Goff, shared educational experiences at Beebe and encouraged every teacher to “be intentional” about educating every child. The day was focused on the use of technology.
II.
APPROVAL OF AGENDA Dr. Shook presented the Agenda with no changes. Mr. Clay Goff made a motion to approve the Agenda as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0
III.
PERSONNEL A.
Resignations –
Amanda Johnson, Early Childhood Teacher; Jordyn Murray, Paraprofessional, Jr. High; Rescind July contract offer to Ashley Witty, HIPPY Paraprofessional.
Ms. Janet Hines made a motion to approve resignations as presented, seconded by Mr. Harold Davis. VOTE: For – 5 Against – 0 B.
Employee New Staff
Ashley Thrift, Early Childhood/District Secretary, (prorated); Samuel Stroud, Bus Driver; Katrina Boldin, Cafeteria, 6.25 hours per day, 181 days per year; William Nance, Bus Driver, Country Route; Cathy Nance, Bus Driver, City Route; Cathy Payne, HIPPY Paraprofessional; Tiffany Werner, Paraprofessional, Early Childhood; Benjamin Bruce, Cafeteria, 3 hours per day, 181 days per year; Jamie Fox, Paraprofessional, Jr. High School.
______________________________________________________________________________________ August 8, 2016 Page 2 “The Beebe School Community, Preparing Every Student for Success!”
Mr. Clay Goff made a motion to approve employee transfers as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0 C.
Transfer of Staff/Contract Changes –
Katie Adair, from classified paraprofessional to first grade teacher; Samuel Stroud, reduce paraprofessional position to .88 to allow for bus driving position; Tracy McKibben, cafeteria, increase from 3 hours per day to 6.25 hours per day, 181 days per year.
Mr. Clay Goff made a motion to approve transfers and contract changes as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against - 0
IV.
CONSENT AGENDA Dr. Shook presented the minutes from the July regular meeting and summarized the July Financial Report. Mr. Robert Jenkins made a motion to approve the Consent Agenda as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0
V.
ACTION ITEMS A.
School Election - Dr. Shook presented voting sites for the upcoming September 20, 2016 School Board election. Due to expenses, the number of sites were reduced to five across the district. Early voting hours for the school election will be 8:00 AM to 4:30 PM, September 13 – September 19, 2016 at the White County Clerk’s Office, 315 N. Spruce Street, Searcy, AR 72143. Election sites that will be open on September 20, are as follows: Beebe Church of Christ – Voters assigned to Beebe church of Christ and Beebe City Hall will vote here. Floyd First Baptist Church – Voters assigned to Floyd First Baptist Church and Joy Fire Station will vote here. Antioch Church – Voters assigned to Antioch Church and Sixteenth Section Church will vote here.
______________________________________________________________________________________ August 8, 2016 Page 3 “The Beebe School Community, Preparing Every Student for Success!”
McRae Multi-Purpose Building – Voters assigned to McRae Multi-Purpose Building, Garner City Hall, and 1st General Baptist Church will vote here. El Paso Community Building – Voters assigned to El Paso Community Building will vote here. Voters in Prairie County will vote at the Beebe Church of Christ. There are no registered Beebe School District voters in Lonoke County. Ms. Harold Davis made a motion to approve the school board election sites as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against - 0 B.
Legal Transfers – Dr. Shook presented five (5) requests for legal transfer. Three to Riverview, one to Cabot, and two from Cabot. Ms. Janet Hines made a motion to approve the legal transfers as presented, seconded by Mr. Robert Jenkins. VOTE: For – 5 Against – 0
C.
Alumni Football Game – Dr. Shook recommended that, due to liability and lack of policies regulating such an activity, along with information gathered from Districts that have participated in such activities, the request to hold an Alumni Football Game on campus be denied. Mr. Harold Davis made a motion to approve the recommendation to deny the alumni football game request, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0
D.
B2 Internet Radio Broadcast – Dr. Shook recommended that the contract with B2 Internet Radio, which was presented to the Board at the last meeting, be approved. B2 Internet Radio will broadcast Beebe School athletic events. *included Mr. Clay Goff made a motion to approve the contract as presented, seconded by Mr. Robert Jenkins. VOTE: For – 5 Against – 0
E.
Fall Food Service Bids – Dr. Shook presented the Fall 2016 Bids Summary and Recommendation for Sysco Food Services of Arkansas. *included Ms. Janet Hines made a motion to approve the food service bids as presented, seconded by Mr. Clay Goff. VOTE: For – 5 Against – 0
______________________________________________________________________________________ August 8, 2016 Page 4 “The Beebe School Community, Preparing Every Student for Success!”
F.
Purchases over $10,000 –
CDW-G, software license and technology supplies for new computers - $28,794.80; Arkansas Sprinkler, annual fee for required quarterly and semiannual inspections - $10,131.00; Harris Solutions, E-trition Software - $10,811.45; Elliott Electric, transformer plus labor for installation - $8,500.00.
Mr. Harold Davis made a motion to approve purchases over $10,000. as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0
VI.
SUPERINTENDENT’S INFORMATIONAL REPORT A. B.
VII.
Open House – August 11, 2016 Miscellaneous
ADJOURN Mr. Clay Goff made a motion to adjourn the meeting at 6:51 p.m., seconded by Mr. Harold Davis. VOTE: For – 5 Against - 0
______________________________________________________________________________________ August 8, 2016 Page 5 “The Beebe School Community, Preparing Every Student for Success!”
The Beebe Board of Education met in regular session on Monday, August 8, 2016, in the Beebe School Board Meeting Room.
CALL TO ORDER Ms. Brenda McKown, President, called the meeting to order at 6:30 p.m. The Pledge of Allegiance was led by Ms. Janet Hines and invocation by Mr. Clay Goff. Mr. Robert Jenkins recited the Beebe School District’s Mission Statement. ______________________________________________________________________________________ August 8, 2016 Page 1 “The Beebe School Community, Preparing Every Student for Success!”
I.
INFORMATIONAL REPORTS A. First Day Back – Beebe School District employees were joined, via Skype, by Governor Asa Hutchinson and Commissioner of Education, Johnny Key. Both leaders gave information and encouraging words to the staff. School Board Vice President, Clay Goff, shared educational experiences at Beebe and encouraged every teacher to “be intentional” about educating every child. The day was focused on the use of technology.
II.
APPROVAL OF AGENDA Dr. Shook presented the Agenda with no changes. Mr. Clay Goff made a motion to approve the Agenda as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0
III.
PERSONNEL A.
Resignations –
Amanda Johnson, Early Childhood Teacher; Jordyn Murray, Paraprofessional, Jr. High; Rescind July contract offer to Ashley Witty, HIPPY Paraprofessional.
Ms. Janet Hines made a motion to approve resignations as presented, seconded by Mr. Harold Davis. VOTE: For – 5 Against – 0 B.
Employee New Staff
Ashley Thrift, Early Childhood/District Secretary, (prorated); Samuel Stroud, Bus Driver; Katrina Boldin, Cafeteria, 6.25 hours per day, 181 days per year; William Nance, Bus Driver, Country Route; Cathy Nance, Bus Driver, City Route; Cathy Payne, HIPPY Paraprofessional; Tiffany Werner, Paraprofessional, Early Childhood; Benjamin Bruce, Cafeteria, 3 hours per day, 181 days per year; Jamie Fox, Paraprofessional, Jr. High School.
______________________________________________________________________________________ August 8, 2016 Page 2 “The Beebe School Community, Preparing Every Student for Success!”
Mr. Clay Goff made a motion to approve employee transfers as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0 C.
Transfer of Staff/Contract Changes –
Katie Adair, from classified paraprofessional to first grade teacher; Samuel Stroud, reduce paraprofessional position to .88 to allow for bus driving position; Tracy McKibben, cafeteria, increase from 3 hours per day to 6.25 hours per day, 181 days per year.
Mr. Clay Goff made a motion to approve transfers and contract changes as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against - 0
IV.
CONSENT AGENDA Dr. Shook presented the minutes from the July regular meeting and summarized the July Financial Report. Mr. Robert Jenkins made a motion to approve the Consent Agenda as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0
V.
ACTION ITEMS A.
School Election - Dr. Shook presented voting sites for the upcoming September 20, 2016 School Board election. Due to expenses, the number of sites were reduced to five across the district. Early voting hours for the school election will be 8:00 AM to 4:30 PM, September 13 – September 19, 2016 at the White County Clerk’s Office, 315 N. Spruce Street, Searcy, AR 72143. Election sites that will be open on September 20, are as follows: Beebe Church of Christ – Voters assigned to Beebe church of Christ and Beebe City Hall will vote here. Floyd First Baptist Church – Voters assigned to Floyd First Baptist Church and Joy Fire Station will vote here. Antioch Church – Voters assigned to Antioch Church and Sixteenth Section Church will vote here.
______________________________________________________________________________________ August 8, 2016 Page 3 “The Beebe School Community, Preparing Every Student for Success!”
McRae Multi-Purpose Building – Voters assigned to McRae Multi-Purpose Building, Garner City Hall, and 1st General Baptist Church will vote here. El Paso Community Building – Voters assigned to El Paso Community Building will vote here. Voters in Prairie County will vote at the Beebe Church of Christ. There are no registered Beebe School District voters in Lonoke County. Ms. Harold Davis made a motion to approve the school board election sites as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against - 0 B.
Legal Transfers – Dr. Shook presented five (5) requests for legal transfer. Three to Riverview, one to Cabot, and two from Cabot. Ms. Janet Hines made a motion to approve the legal transfers as presented, seconded by Mr. Robert Jenkins. VOTE: For – 5 Against – 0
C.
Alumni Football Game – Dr. Shook recommended that, due to liability and lack of policies regulating such an activity, along with information gathered from Districts that have participated in such activities, the request to hold an Alumni Football Game on campus be denied. Mr. Harold Davis made a motion to approve the recommendation to deny the alumni football game request, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0
D.
B2 Internet Radio Broadcast – Dr. Shook recommended that the contract with B2 Internet Radio, which was presented to the Board at the last meeting, be approved. B2 Internet Radio will broadcast Beebe School athletic events. *included Mr. Clay Goff made a motion to approve the contract as presented, seconded by Mr. Robert Jenkins. VOTE: For – 5 Against – 0
E.
Fall Food Service Bids – Dr. Shook presented the Fall 2016 Bids Summary and Recommendation for Sysco Food Services of Arkansas. *included Ms. Janet Hines made a motion to approve the food service bids as presented, seconded by Mr. Clay Goff. VOTE: For – 5 Against – 0
______________________________________________________________________________________ August 8, 2016 Page 4 “The Beebe School Community, Preparing Every Student for Success!”
F.
Purchases over $10,000 –
CDW-G, software license and technology supplies for new computers - $28,794.80; Arkansas Sprinkler, annual fee for required quarterly and semiannual inspections - $10,131.00; Harris Solutions, E-trition Software - $10,811.45; Elliott Electric, transformer plus labor for installation - $8,500.00.
Mr. Harold Davis made a motion to approve purchases over $10,000. as presented, seconded by Ms. Janet Hines. VOTE: For – 5 Against – 0
VI.
SUPERINTENDENT’S INFORMATIONAL REPORT A. B.
VII.
Open House – August 11, 2016 Miscellaneous
ADJOURN Mr. Clay Goff made a motion to adjourn the meeting at 6:51 p.m., seconded by Mr. Harold Davis. VOTE: For – 5 Against - 0
______________________________________________________________________________________ August 8, 2016 Page 5 “The Beebe School Community, Preparing Every Student for Success!”
