nsw interschools 2012 course officials guidelines v1.1 0
NSW & ACT Interschools Snowsports
Course Officials Guidelines Latest Changes are in bold print – updated 07/02/2012
Race Event Officials for the NSW & ACT Interschools Snowsports Events -‐ 2012
CHIEF OF EVENT. To be named (Perisher) To be named (Thredbo) CHIEF OF RACE Perisher / Thredbo Race Department STARTER TIMER COURSE WORKERS COURSE SETTERS
NSW Interschools &/or SnowSports ACT RACE REFEREE
START REFEREE FINISH REFEREE
CHIEF OF GATES RACE JURY • • •
Race Referee (Interschools) Chief of Race (Perisher) Chief of Gates or Start or Finish Referee (Interschools)
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VOLUNTEERS. START MARSHALL/s FINISH ASSISTANT MOGULS RECORDER GATE JUDGES
Race Referee
An experienced race official appointed by NSW Interschools Snowsports or SnowSports ACT. The Race Referee is responsible for the following activities on Race Day: • Supervise the work of all officials on the course. • Ensure each official is wearing his or her correct identification and all equipment is working. • Inspect the course with Chief of Race before the event. • Liaise with the Chief of Gates and make appropriate decisions if problems occur on a particular gate/area. • Inspect problem gates and disqualifications (DQs). • Inspect the skiing/riding surface when necessary. Approve the cessation of racing in consultation with the Chief of Race and/or other jury members should circumstances so dictate. • Adjudicate on re-‐runs. • Convene Jury members as required. • Verify and sign off all DQs ensuring a diagram accompanies every fault or disqualification. Make sure the DQs are taken to the timer at the bottom of the course promptly. • After the conclusion of the event, submit a brief written report, including accident reports where necessary.
Start Referee
The responsibilities of the Start Referee are to: • Check into the Race Office to receive your Start Referee equipment to allow yourself time to be on course prior to the start of scheduled course inspection. • Instruct competitors on the correct procedures during course inspection. • Line-‐up competitors in bib order. • Check with the Finish Referee, Chief of Gates and Race Department that the course is ready for course inspection and race start before allowing competitors on course. • Inform the Finish Referee and Chief of Gates when course inspection is open and closed, and when the first and last competitor from each run has started on the course. • Inform the Finish Referee when competitors who have an approved re run have started on the course. • Make a note of bib numbers which Do Not Start (DNS). • Record bib order of racers as they start. • Record re runs as communicated by the Finish Referee. • Be available for Race Jury if required.
Start Marshall
The Start Marshall is responsible for: • Check into the Race Office to receive your Start Marshall equipment to allow yourself time to be on course prior to the start of scheduled course inspection. • Assist the Start Referee with course inspection. • Calling competitors to line-‐up in bib order. Competitors who arrive out of numerical sequence are to be placed at the end of their gender in their division, except any re runs, who should start as soon as possible. • The control of excess personnel in the start area such as coaches, team managers, parents. • Ensuring that helmets are secure, goggles are on and ski boot buckles are clipped up, and the competitors wear satisfactory protective clothing. No exposed flesh is allowed due to safety reasons. • If possible, check that the names on the start list you are provided correspond with the race bib numbers.
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Finish Referee The responsibilities of the Finish Referee are to: • Check into the Race Office to receive your Finish Referee equipment to allow yourself time to be on course prior to the start of scheduled course inspection. • Record competitor bib numbers as they Finish. • Note competitors bib numbers who do not Finish (DNF). • Judge and inform competitors if a re run is required. • Communicate with the Referee and Start Referee regarding possible re-‐runs. • Inform the Start Referee and Chief of Gates when the last competitor from each run has completed the course. • Keep spectators, coaches, team managers, media and sponsors away from the run-‐out zone of the Finish area. • Control the safety of competitors finishing the course, slowing them down in the Finish Area if necessary. • Record the DQs after each run as reported by the Chief of Gates • Be available for the Race Jury if required.
Finish Assistant
The responsibilities of the Finish Assistant are to: • Check into the Race Office to receive your Finish Assistant equipment to allow yourself time to be on course prior to the start of scheduled course inspection. • Assist the Finish Referee in recording competitors bib numbers as they Finish and those who do not Finish (DNF). • Keep spectators, coaches, team managers, media and sponsors away from the run-‐out zone of the Finish area. • Control the safety of competitors finishing the course, slowing them down in the Finish Area if necessary. • Once confirmed by the Finish, communicate to competitors if a re run is required.
Moguls Recorder
The responsibilities of the Moguls Recorder are to: • Check into the Race Office to receive your Moguls Recorder equipment to allow yourself time to be on course prior to the start of scheduled training. • Record the Moguls Judges score against the race bib number as you hear them. • It is important that you do not disclose any scores to competitors, parents, etc. • Do not write down scores anywhere else apart from the recording sheets that are provided to you.
Chief of Gates
Co-‐ordinator of the Gate Judges, who: • Must attend briefings of race officials & know what is expected of gate judges • Meet the Gate judges on top of the course and place them at a safe position on the course. • Inform Gate Judges of their responsibilities and what gates they are judging. • Continually monitor Gate Judges during the event • Help to keep spectators off the course • Collect the gate judge DQs at the end of each run, checking the history of any DQs and ensuring the diagrams of all DQs are clear • Is available for Race Jury if required. • Ensure that each DQ is reported to the Finish Referee after each run. • Where possible, verbally announces the DQs after each run at the finish area.
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Gate Judge (The most important people on the hill.)
From the moment a competitor leaves the Start Gate until the competitor crosses the Finish Line, the most important officials on the hill are the Gate Judges. Gate Judges must make instantaneous decisions, which are prompt and properly documented, as to the legality of the competitor's passage through the assigned gates.
Gate Judges Responsibilities:
1. Check into the Race Office to receive their Course Officials equipment to allow yourself time to be on course 15 minutes prior to the scheduled course inspection. 2. Meet the Chief of Gates at the top of the course ready to be placed on course. 3. Wear the identification provided so that competitors and other officials recognise you. 4. Always be alert to what is going on around you. 5. Under most conditions, take your skies off and be on foot, and place equipment in a safe place out of the line course. 6. Take a position above your gates so you can move down to make repairs or check a competitor's tracks. 7. Observe and determine that each competitor has passed correctly and properly, record legal or fault passages of your assigned gates on the sheet provided. 8. Record a fault through your assigned gates on the sheet provided with a clear diagram of the competitor's path. 9. Be alert to faults above and below your gates; check to see that the proper gate judge has seen and recorded them. 10. Personally review each fault with the Chief of Gates. 11. Observe and record any interference in your gate area (the competitor must then immediately leave the course in order to request a valid re-‐run). 12. Prepare your gate judge sheet in advance including sample diagrams. 13. Reply promptly, properly and clearly (“Back”, “Go”) to a competitor when asked. 14. Maintain your gates between each competitor, as needed. 15. Do not interfere with other officials or ski/ride through gates (including the Finish Line) when going to and from your assigned position. 16. Do not discuss faults with coaches, competitors or spectators, during or after the event.
Legal Passage Through Gates
At each gate the tip of the skis/board and both feet of the competitor must pass through the imaginary line joining the bases of the inside poles. The competitor may cross from any direction to any direction (forward, backward, left, right, in and out the same side) and at any distance above the snow. As long as ski tips/board and both feet cross the imaginary line, the competitor is OK, even though: • Competitor knocks down one or all poles of a gate. • Competitor slides through the gate on some part of body other than the feet. • Competitor enters and exits from the same side. • Competitor passes through gates out of their numerical order.
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Examples of Passages Through Gates Alpine Course Snowboard Course
stubby gate snowboard track
Both feet and the snowboard must go around the stubby gate (the lowest point of the snowboard triangle gate)
Correct Passage Through Gates 1
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Incorrect Passage
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Competitor climbed back to go through the course
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Competitor 'straddled' gate (illegal). Gate Judge should check tracks and make a good diagram showing track of each foot separately. 6
Gate Judge Sheet
Each Gate Judge is issued with a scorecard for completion during the event. Gate Judges should prepare their scorecards in advance: a) Date, event, division, boys, girls, etc b) Numbers of the gates assigned. c) Name of gate judge; relief and/or assistant's name d) Sample diagrams of assigned gates drawn in advance to document faults.
Other Faults
Gate judges should watch for and report faults for reasons other than gate passage: • Competitors must respect the rules for Course Inspection including wearing a helmet, the bib in the proper fashion, and not skiing/riding through gates on the course. • Competitor trains on a course close to competitors. • Competitors must not receive outside assistance. • Slower or fallen competitors must yield to overtaking competitors. • Competitors must respect the directions of officials (ie. 'move back from the course'). • Competitor alters the course. • Competitor behaves in unsportsmanlike manner.
Responses to Competitors
The only communication a gatekeeper may have with competitors is when the competitor is in doubt about correct gate passage and asks if the passage was okay. Acceptable replies: Back if the gate has been missed, or Go if the gate in question has been correctly passed. The gatekeeper must respond quickly, accurately, distinctly and loudly. Any reasonable doubt? -‐ rule in favour of the competitor and reply “Go”.
Re-‐Runs
When a competitor is hindered while competing by the interference of an official, a spectator, an animal or any other obstruction (eg missing pole), and wants a re-‐run, they must immediately leave the race track, ski/ride to the bottom within the course fences, find the Finish Referee and request a re-‐run. They must not finish the race and must not ski / board through the Finish Line. Gate Judgers may be approached by competitors in this situation. If a competitor who comes off the course and believes they have been hindered and approaches a Gate Judge, they must instruct the competitor to report to the Finish Referee. If a competitor over-‐takes another competitor and neither competitor is interfered with or hindered by the other, a re-‐run will not be awarded.
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If a Competitor Falls at your Gates In the situation that a competitor falls at your gates, you must let them get up themselves and collect any equipment that has been lost. If you assist them in any way, they will receive a disqualification. You are allowed to encourage them to get up and get racing again and advise them they have missed a gate or where their lost equipment is on course. If it looks like the fallen competitor is injured, ask them if they wish to continue. If they do wish to continue, do not assist them in getting any lost equipment back on. If they do not wish to continue, you are then allowed to go onto the course to help them off the course and collect any lost equipment. In some situations, a competitor falls when there is another competitor on course following them. In this case, the fallen competitor must move out of the way of the following competitor, if possible. Gate Judges may instruct the fallen competitor that a competitor is on course and ask them to move out of the way, if possible. When the following competitor reaches the fallen competitor, they are allowed to either; pull off the course, do not finish the course and approach the Finish Referee for a re run OR ski/ride around the fallen competitor and finish the course. Do not instruct the following competitor what to do, unless asked. Fallen competitors are allowed to finish the course if other competitors have overtaken them when it is safe to do so. 8
Common Problems – Please be Aware of the Following…
1. Gate judges not in position, or in position too late to properly observe and control the inspection of the course by competitors. (Gate judges must be alert to improper race inspection and be willing to report such faults to the Chief of Gates or Race Referee for the Race Jury to consider possible disqualification of the offender).
2. Indecision > usually the result of failing to anticipate the possible decisions a gate judge may need to make. Plan ahead > at difficult combinations of gates ask the Chief of Gates to point out the types of situations that might be encountered at this position. 3. Before the event starts, draw a diagram of your gates in each box provided on the gate judge sheet. Missing or unclear diagrams are useless and cannot verify the fault you have witnessed.
4. Missing gate judges sheets -‐ in the event that a gate judge was overlooked by the Chief of Gates collecting the gate judge sheets after a run, the gate judge should make every attempt to deliver the gate judge sheets to the Chief of Gates as soon as possible.
5. Missing gate judge with Faults marked on the sheets. A gate judge is responsible for reporting to the Chief of Gates to provide required information of a recorded fault. A gate judge's job is not finished when the last competitor has crossed the Finish line. The gate judge must be willing to serve as a witness, if required, when a protest is under consideration by a Race Jury.
6. Inadequately briefed gate judges -‐ last minute recruiting of anyone available. 7. Inadequate clothing for extreme weather conditions -‐ this is another plan ahead item. Gate judges should be prepared for all kinds of weather. Large plastic trash bags can help when extra protection is needed. Cut a hole in the bottom seam for your head (helps on very windy or wet snow days). 8. When possible, reserve gate judges can be used to relieve people needing to get warm or more comfortable.
9. Gate judges have a course responsibility, therefore the use of mobile phones must limited to emergency calls only. 10. Gate judges are prohibited from listening to iPods or other music / radio devices while competitors are on course. 11. Gate judges are prohibited in filming teams or individual competitors via mobile phones or video cameras during the event.
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Gate Judge Card (160 competitors) Name: Date: Course: Run: Gates being Judged: Bib Clear
Diagrams
Where a competitor fails to go through the course, make a diagram of the fault. The diagram should show the gates you were watching, (colour and number); your position; and the path taken by the competitor. Where multiple competitors make the same mistake, the diagram can be shared.
Bib
Fault
Clear
Fault
Bib
Clear
Fault
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Bib
Clear
Fault
Bib Numbers: Bib Numbers: Bib Numbers:
