Official Visit Request Form
Official Visit Request Form
References:
NCAA Bylaw 13.6 Official (Paid) Visit 13.6.1 Limitations on Official Visit 13.6.2 Requirements for Official Visit 13.6.3 Length of Official Visit 13.6.4 Transportation on Official Visit 13.6.5 Accommodations of Official Visit 13.6.6 Entertainment/Tickets on Official Visit 13.6.7 Entertainment on Official Visit for Relatives or Legal Guardian(s) of PSA
An official visit to Holy Names University by a prospect is a visit financed in whole or in part by the University. Only one official visit for each PSA can be financed by HNU. The PSA can have the first opportunity to visit campus no earlier than June 15 immediately preceding the PSA’s junior year in high school. The visit cannot exceed 48 hours. This form is to be turned in prior to the PSA’s first visit. This needs to be requested, approved and all materials on file before a visit can be made. You must allow at least once week between getting the request approved and actual visit. The following requirements must be met before the University may provide an official visit to a PSA: The prospective student‐athlete must present the University with a high school (or college) academic transcript The prospective student‐athlete has registered with the NCAA Eligibility Center The prospective student‐athlete must be placed on the institution’s institutional request list (IRL) with the NCAA Eligibility Center. Copy of Medical exam administered within the past 6 months & completed HNU Sickle Cell Trait Reporting Form (ONLY if trying out) If there will be a student host at any point during the visit, review the instructions/guidelines with the student‐host, and then have the student host sign the Student Host Form. The form will need to be turned in following the visit. 1. The Official Visit Request Form (next page) must be completed in its entirety and submitted to the Compliance Office at least one week prior to scheduled visit. 2. Once completed, attach the prospect’s transcripts and test scores and submit to the Compliance Office for evaluation and approval. 3. The Compliance Office will review the information provided and check Eligibility Center registration, transcript, test score and transfer release (if applicable) will return the Official Visit Request Form to the coach with an approval signature. 4. If the Official Visit Request Form is not approved, the Compliance Office will contact the coach with an explanation as to why the visit was not approved. 5. After the prospect has visited, the coach will return the Official Visit Record Form to the Compliance Office with attached documentation of the visit (Student Host Form) along with receipts. 6. If approved, the Compliance Office will process and keep copies of this paperwork.
HNU Compliance Office Revised 10/2014
Official Visit Request Form TO BE COMPLETED BY COACH BEFORE APPROVAL: Please complete and submit this form to the Compliance Office as soon as the official visit is scheduled, at least one week prior to visit.
Sport: _____________________ Coach: ________________________________ Date: ______________ Check one: High School 2 year college transfer 4 year college transfer Prospect’s Name: ___________________________________ Eligibility Center ID#:____________________ Current High School or College: ____________________________________
Visit (can only be for 48 hours): Arrival Date: _________ Time(am/pm): _____ Departure Date: _________ Time(am/pm): _____ Will the prospect be accompanied by others? No Yes (If yes, please list name and relationship to the prospect. i.e. parents, siblings, friends)_________________________________________________
Will the PSA engage in a tryout while visiting? Yes No (If yes, will need Tryout Form). Date: ___________________ Will a student host be used during the visit? Yes No (If yes, will need Student Host Form). Name: __________________ Yes No (If yes, HNU Residence Life Overnight Guest Paperwork needed) Will PSA be staying in campus housing? Will PSA need complimentary admission to a game? Yes No Game:______________ Additional guests? _______________
Return completed form with transcripts to the Compliance Office no later than ONE WEEK PRIOR TO THE VISIT. *Per HNU Athletics Policy, this request form must be submitted at least 1 week prior to the scheduled arrival time of the prospect. Any late submission will result in an automatic denial of the request.
_____________________________ _______ Coach Signature Date TO BE COMPLETED BY THE COMPLIANCE OFFICE: High School Prospects: 2‐year College Prospects: University Prospects: 1. Transcript on file? 1. Transcript on file? 1. Transcript on file? Yes Yes Yes No No No 2. Prospect registered with NCAA 2. Qualifier status? 2. Qualifier status? Initial Eligibility Center? Qualifier Qualifier Yes Partial‐Qualifier Partial‐Qualifier No Non‐Qualifier Non‐Qualifier Unknown Unknown 3. Is it after June 15th preceding Junior Year in high school? 3. If a PQ or NQ, has prospect attended 3. Has a release letter been Yes the JC for at least one academic year? received from the university No Yes that the prospect attends? No Yes 4. Allowable recruiting period? No Yes 4. Prospect registered with NCAA Initial No Eligibility Center? 4. Are the dates that the prospect Yes plans to visit permissible? 5. Is this the first HNU Official Visit? No Yes Yes No No 5. Are the dates that the prospect plans to visit permissible? Yes No
This official visit is APPROVED.
___________________________ Compliance Signature
This official visit is NOT APPROVED.
_______ Date
You are not permitted to bring a prospect on campus for an official visit until you have received a copy of this form with approval granted and a signature from the compliance office. HNU Compliance Office Revised 10/2014
