Olney Runners & Olney Multi Sport - Risk Assessment
Wootton Road Runners/Wootton Tri - Risk Assessment
RISK ASSESSMENT Olney Runners / Olney Multi-Sports AC
Olney Runners / Olney Multi-Sports AC - Risk Assessment
Contents CONTENTS ............................................................................................................................................. 2 INTRODUCTION ..................................................................................................................................... 3 ACTIVITIES AND ASSOCIATED RISKS ....................................................................................................... 5 COMMON ................................................................................................................................................... 5 ROAD RUNNING ........................................................................................................................................... 5 OFF ROAD RUNNING ..................................................................................................................................... 5 CROSS COUNTRY RUNNING ............................................................................................................................ 5 RUNNING AT NIGHT ...................................................................................................................................... 6 CYCLING ..................................................................................................................................................... 6 SWIMMING (POOL) ....................................................................................................................................... 6 SWIMMING (OPEN WATER) ............................................................................................................................. 6 RESPONSIBILITIES .................................................................................................................................. 7 CLUB RESPONSIBILITIES .................................................................................................................................. 7 COACH/GROUP LEADER RESPONSIBILITIES ......................................................................................................... 7 Pre Session .......................................................................................................................................... 7 During Session ..................................................................................................................................... 8 Post Session ......................................................................................................................................... 8 ATHLETES RESPONSIBILITIES ............................................................................................................................ 8 INJURY POLICY ....................................................................................................................................... 9 ROUTES ................................................................................................................................................ 10 OPEN WATER SWIMMING ................................................................................................................... 10
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Olney Runners / Olney Multi-Sports AC - Risk Assessment
ANNEX A: ROAD RUNNING RISK ASSESSMENT MATRIX ....................................................................... 11 ANNEX B: CYCLING RISK ASSESSMENT MATRIX .................................................................................... 14 ANNEX C: SWIMMING (POOL) RISK ASSESSMENT MATRIX .................................................................. 17
Introduction To enable United Kingdom Athletics (UKA) and British Triathlon Federation (BTF) to continue to insure events, Coaches and Group Leaders they have to ensure that all events and training takes place in a safe environment. Part of the process to ensure this is risk assessments and this document is designed to satisfy the UKA that Olney Runners (OR) and the BTF that Olney Multisport AC have carried out a satisfactory series of risk assessments and achieved a level of risk that is either acceptable or As Low As Reasonably Practical (ALARP). Due to the nature of the activities that OR/Olney Multisport AC engages in it is difficult to mitigate every area and therefore the Group Leaders must take individual ‘Duty of Care’ for the athletes under their control. This is highlighted further in this document. Although the club is ultimately accountable1 for the way it does business some of this accountability and all the responsibilities2 are within the remit of the Group Leader in charge of the session. The Group Leader can devolve some of the responsibilities to the athletes by means of a robust series of briefings prior to the commencement of the session; i.e. in the case of running sessions, if the Group Leader has briefed athletes on the correct method of crossing public roads and that they are to run only on the pavement areas and keep off the road it is the athletes responsibility to adhere to this and if they don’t comply the athlete becomes responsible for their own actions. Risk assessment can be an ongoing process and therefore all OR/Olney Multisport AC Group Leaders must be able to carry out a satisfactory risk assessment of the area they are operating in. Training for this is carried out on the various coaching courses that UKA and BTF run and all Group Leaders must have a UKA or BTF or equivalent recognised coaching license to ensure OR/Olney Multisport AC fulfils its obligations. 1
Accountability: the obligation to demonstrate the task achievement and take responsibility for the performance in accordance with agreed expectations. Accountability is the obligation to answer for an action. Accountability cannot be delegated and remains with the post holder. 2
Responsibility: the obligation to carry forward an assigned task to its successful conclusion. With responsibility goes authority to direct and take the necessary action to ensure success. Responsibility can be devolved to another person as long as that person is deemed fit to assume the responsibility.
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Olney Runners / Olney Multi-Sports AC - Risk Assessment
Due to the nature of the Olney Multisport AC cycle routes a BTF qualified coach may not always be available therefore a ‘Route Master’ as authorised by a Olney Multisport AC qualified coach may coordinate the session; the Route Master will not offer any coaching during the session but may report to a qualified Olney Multisport AC coach any points they feel relevant from the session, this may be observations about individuals, the group or the route. Risk assessment does not stop at the athlete, we also have a responsibility to ensure that nonparticipants, property and animals are not harmed by anyone carrying out activities whilst operating as a member of OR/Olney Multisport AC; this purely applies during OR organised activities and not to any activity outside of the clubs control. OR trains and races in the endurance event capacity of running events; Olney Multisport AC trains and races in triathlon’s of all distances. This document covers the different disciplines risk assessments as follows: • Annex A – Running • Annex B – Cycling • Annex C – Swimming Although Coaches and Group Leaders are insured by UKA and BTF this does not absolve them of their responsibilities. •
The UKA insurance can be viewed by accessing the UKA website:
o http://www.uka.org.uk/governance/insurance • Coaches covered by BTF insurance must be a member of their home triathlon body, i.e. Triathlon England.
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Olney Runners / Olney Multi-Sports AC - Risk Assessment
Activities and Associated Risks The risk matrix for all areas of Olney Runners/Olney Multisport AC sphere of activities is designed to be generic and encompass the whole area of the clubs activities but there are some areas that are environment specific and these are covered below. Coaches must be aware of the risks and how to avoid them.
Common • • • • •
No headsets Do not coach in high road traffic areas If possible, run against the traffic Follow the Highway Code when cycling on the roads Be aware of changing weather conditions and, if necessary, return to the club or call off the session
Road Running • • • • •
Cars Cyclists Pedestrians Animals Keep large groups off unpaved roads; especially if runners have different abilities
Off Road Running • • • • • •
Uneven ground Potholes Slippery surfaces Debris Loose stones on pathways Ditches and streams
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Olney Runners / Olney Multi-Sports AC - Risk Assessment
Cross Country Running • • •
Tree roots and other trip hazards Animals Overhanging branches
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Olney Runners & Olney Multi Sport - Risk Assessment
Running at Night •
Runs must take place in lit areas and on pavements
Cycling • • • • •
Cars Pedestrians Runners Animals Road surface, e.g. potholes, gravel
Swimming (pool) • •
Pool side slip or trip hazards, e.g. floats, lane ropes, water bottles Other swimmers
Swimming (open water) • • • •
Cold water Low or no underwater visibility Weeds Other swimmers
Responsibilities Everyone has a responsibility for safety but some have specific responsibilities and these are detailed below.
Club Responsibilities Olney Runners/Olney Multisport AC is responsible for ensuring all Group Leaders: •
Are trained by UKA, BTF or an equivalent recognised body
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Olney Runners & Olney Multi Sport - Risk Assessment • • • • • • •
Hold a current valid coaching licensed Are suitable for the group they are leading Sessions are planned by a suitably qualified Coach3; either at least level 2 Coach Assistant Coach4 or below cannot change a session without the direct permission of at least a level 2 Coach Coaches and Assistant Coaches are fully able to carry out an ongoing risk assessment Coaches and Assistant Coaches are fully aware of their responsibilities Club members are made aware of their individual responsibilities
Coach/Group Leader Responsibilities A phone should be carried or available by at least one member of the group, preferably the Group Leader, to call for assistance if required.
Pre Session •
Check athletes’ health/injury
•
Warm up the group sufficiently for the session • Running: o Check reflective/hi-visibility tops during darkness - September to April o Warn participants of obstacles on route o
Reinforce responsibility for crossing roads and in the case of cycle groups following of the Highway Code, etc
o
Reiterate procedure for regrouping at crossings and when requested by the Group Leader
•
Pool swim session: o Ensure that swimmers are aware of lane etiquette and the direction that their lane is swimming
•
Open water swim session: o Ensure that participants have completed their open water declaration form and review of their swimming ability
During Session • •
3 4
Ongoing assessment of route by Group Leader, adapt if necessary Carefully monitor participants for difficulties
Coach is either a UKA Level 2/BTF Level 2 or above or equivalent qualified. Assistant Coach is either: UKA Level 1/BTF Level 1, Leader in Running Fitness or equivalent.
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Olney Runners & Olney Multi Sport - Risk Assessment
• •
If terrain unsuitable, snow, ice, lightning etc, abandon run/cycle/swim and return to centre if conditions are deemed unsafe by the Group Leader Pool swim sessions: o Ensure that participants are in the appropriate lane for their ability
Post Session • • •
Cool down correctly after the session – including appropriate stretching Debrief of participants Training points to be passed on to the coaches, if an Assistant Coach has led the group
Athletes Responsibilities As Olney Runners/Olney Multisport AC membership only covers adult athletes, i.e. those that are in the UKA and BTF Senior category, they are expected to take responsibility for their own actions and safety5. This does not absolve the club and coaches for ensuring the venues are assessed properly and are deemed safe by a risk assessment to ensure the risk is at a level that is at least ALARP6 for this type of activity. Athletes must ensure the Group Leader is aware if they: • • •
Have an injury or medical condition, either before the start of the session or during Leave the group for any reason during the session Notice any hazards or incidents that may have an impact on themselves or other athletes during the session
Injury Policy If a participant is injured then, dependent upon the session type and type and severity of injury, either: • •
They watch the session until it is complete, or They return to the clubhouse in the company of a Group Leader, not involved in monitoring the session, or other participant, or
5
There are some situations that require the Group Leader to take responsibility for some individuals and all Group Leaders must be aware of these situations. 6 ALARP = As Low As Reasonably Practical
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Olney Runners & Olney Multi Sport - Risk Assessment •
If required, an ambulance is called and at least two people stay with them until the ambulance has arrived and they have been informed they are no longer required6
The Group Leader in charge of the session is responsible for ensuring the correct form is filled out to ensure all the details of the incident have been recorded correctly, including any witness statements. The details must be passed to a member of the committee to ensure all actions have been carried out. This is a requirement for the following reasons: • • •
To ensure a hazard is identified correctly and any trends identified, i.e. an unsafe route where a number of athletes have tripped over For legal reasons if the injured party opts to report the club or Group Leader for damages regarding the injuries sustained If the injured party has long term or subsequent health problems that are a result of the accident
For any accident that is reportable to them UKA has procedures and an accident reporting form available on its website at: •
http://coaching.uka.org.uk/coaching/health-and-safety-information-for-uka-coaches
Routes7 All the OR/Olney Multisport AC training sessions are carried out on roads, off-road, cross country, pool and open water areas therefore the risk assessments below are to be used in conjunction with an ongoing assessment by the Group Leader carrying out the session. If at any stage the Group Leader feels that the area is not suitable they may opt for a more suitable area but they must ensure that one of the other Group Leaders is aware of the change in venue, if possible prior to the change, if not after the session and with an explanation of the reason for change, i.e. weather conditions, surface conditions, safe areas to train, ability of the athletes, road closures and diversions. The purpose of this is to ensure an ongoing risk assessment of all venues is carried out and any perceived difficulties are highlighted to the Group Leaders for future planning of session training areas or routes.
6
The people remaining should be of the same sex as the injured athlete In addition to this risk assessment OR / OM races will have an additional and event specific risk assessment.
7
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Olney Runners & Olney Multi Sport - Risk Assessment
Open Water Swimming Olney Multisport AC open water swimming sessions are held at the following locations: • •
Emberton Park – Buckinghamshire Box End – Bedfordshire
All athletes must sign in/out of these locations and the rules and regulations outlined by these organisations must be adhered to by the athletes attending the sessions.
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Olney Runners & Olney Multi Sport - Risk Assessment Annex A: Road Running Risk Assessment Matrix Task/activity you are assessing?
Hazards which may be present or may be generated?
Group safety before first and every session
• • •
Who may be harmed by the hazards? Group leader Participants
Additional precautions you may need to either eliminate or reduce the risk?
•
Ensure there is a safe place for belongings and that participants feel safe at the venue
•
The health disclaimer or organisation’s own PARQ should be completed prior to the first session
• •
The leader should retain a copy of the disclaimer/PARQ The leader should retain contact details and a note of any medical conditions. Refer to GP if at all in doubt
•
Ensure medication is carried by participants where appropriate
•
Perform a visual check and health/injury enquiry before • every session
Keep a small stock for new members
participant Inappropriate clothing Visibility of group Possible dehydration or low energy
• • • •
Clothing should suit the conditions Reflective tops should be mandatory Next of kin contact details should be available A UKA, or equivalent, qualified leader must lead all sessions
•
Leader to carry Mobile phone
• •
•
Injury and illness during session
•
New members should be pre-advised regarding water and food carrier part of beginner pack
Count your group Encourage a group member or leader to complete First Aid training
•
Footwear
•
Participants should have been advised to have eaten no
•
General safety • on every session • • • •
• Venue /location • Ability of participants Participants with known health problems injury/fitness – prior to session
Precautions already in place to either eliminate or reduce the risk of an accident happening?
Injury/illness unreported by
• •
Group leader Participants
Olney Runners & Olney Multi Sport - Risk Assessment
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more than two hours prior to the session
•
A clear policy on management of injured or ill runners is required First aid must only be given if currently qualified
•
Advice on footwear can be given by the leader
•
Running routes
•
• •
Uneven ground, potholes, slippery ground, mud, street furniture, debris, bins or rubbish bags Visibility Ability of the group
• •
Group leader Participants
• • • • • • •
Course has been checked for suitability within the guidelines advised in UKA Leadership Risk • Assessment Participants forewarned of route obstacles Routes selected that have good lighting wherever possible Rural groups must wear lights Road safety rules must be adhered to • Session kept to appropriate time Intermediate and advanced sessions may be longer On-going assessment by leader, with adaptation as required
•
•
Pre-check the route close to the day of the session Always have a contingency plan, as advised in UKA leaders course
Olney Runners & Olney Multi Sport - Risk Assessment Ability of the slowest/ least able sets the session time
Traffic/road crossings
• •
All traffic, including other members of the public, runners, cyclists, crossing traffic
• • •
Public Group leader Participants
• • • • •
Use any and all crossings provided as a prudent pedestrian Cross as a group Take personal responsibility Reinforce every week Respect all other users of the highway Follow the Highway Code
•
Ensure group procedure for regrouping at crossings is reiterated weekly
Weather reports should be checked leading up to and on the day
•
Abandon run and return to centre if
• Weather
•
Variations in weather • making it too cold, wet, •
Public Group leader
•
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Olney Runners & Olney Multi Sport - Risk Assessment hot or slippery
•
Participants
• • •
Animals
• •
Members of Public
• •
Other hazards
•
Presence of and behaviour of animals and their owners
• •
•
Due to the diversity of the routes Group Leaders will assess as they progress
•
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•
Ensure runners keep aware of and alert to things around them Be aware of any fears and phobias in your group – and take them seriously Respect other street users
•
Follow the Countryside Code when on farmland
Public Group leader Participants
• •
Ensure participants are respectful of other road users Avoid areas known to be unsuitable. Local knowledge is helpful, listen to people who may be well informed
Public Group leader Participants
•
Group Leader responsibility
Group leader Participants
• •
Getting in way of runners, causing injuries or accidents
• •
• •
Runners to be given advice on clothing, fluid intake and sun screen Cancellation to be considered if ice, snow or lightning are likely Carefully monitor participants for difficulties
Assessment/V3.0/doc
conditions deteriorate
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Olney Runners & Olney Multi Sport - Risk Assessment Annex B: Cycling Risk Assessment Matrix Task/activity you are assessing?
Hazards which may be present or may be generated?
Group safety • before first and • every session •
8
Who may be harmed by the hazards?
• Venue /location Ability of participants • Participants with known health problems injury/fitness – prior to session
Group leader8
Precautions already in place to either eliminate or reduce the risk of an accident happening?
•
Ensure there is a safe place for belongings and that participants feel safe at the venue
•
The health disclaimer or organisation’s own PARQ should be completed prior to the first session
• •
The leader should retain a copy of the disclaimer/PARQ The leader should retain contact details and a note of any medical conditions. Refer to GP if at all in doubt
•
Ensure medication is carried by participants where appropriate
Participants
Additional precautions you may need to either eliminate or reduce the risk?
‘Group Leader’ for cycle routes also includes the ‘Route Master’ as approved by Wootton Tri Coaches.
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Olney Runners & Olney Multi Sport - Risk Assessment General safety • on every session • • • • •
Injury/illness unreported • by participant • Inappropriate clothing No Helmet Visibility of group Possible dehydration or low energy Injury and illness during session
Group leader Participants
•
Perform a visual check and health/injury enquiry before • every session
Leader to carry mobile phone
• • •
Clothing should suit the conditions • • Reflective or brightly coloured tops should be worn Approved cycling safety helmets of ANSI Z90 4, SNELL B90, EN 1078 or an equivalent national standard must be worn • Next of kin contact details should be available
Count your group Encourage a group member or leader to complete First Aid training
• • • •
• • •
A BTF or equivalent qualified leader must lead all sessions New members should be pre-advised regarding water and food to be carried during the session New members should be pre-advised regarding minimum repair equipment to be carried during sessions Participants should have been advised to have eaten no more than two hours prior to the session A clear policy on management of injured or ill cyclists is required First aid must only be given if currently qualified
Group riding rules and etiquette published on the club website
Olney Runners & Olney Multi Sport - Risk Assessment Cycling routes
•
• • • •
Uneven road surface, potholes, slippery surface, gravel, mud or parked vehicles Visibility Pedestrians Traffic Animals Ability of the group
• •
Group leader Participants
Participants forewarned of route obstacles • Road safety rules must be adhered to Session kept to appropriate time •• On-going assessment by leader, with adaptation as required • Ability of the slowest/ least able sets the session time •
•
• •
Pre-check the route close to the day of the session Always have a contingency plan Information on cycling calls and signals published on the club website
• Traffic
•
All traffic, including • other members of the • public, runners, cyclists, • crossing traffic
Public Group leader Participants
• • • •
Always follow the Highway Code Take personal responsibility Reinforce group cycling rules every week Respect all other users of the highway
•
Ensure group is aware of Group Cycling guidelines on the club website
•
Ensure group
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Weather
•
Variations in weather making it too cold, wet, hot or slippery
• • •
Public Group leader Participants
• • •
Weather reports should be checked leading up to and on the day Cancellation to be considered if ice, snow or lightning are likely Carefully monitor participants for difficulties
•
Abandon cycle and return to club if conditions deteriorate
Olney Runners & Olney Multi Sport - Risk Assessment Animals
•
Presence of and • behaviour of animals • and their owners
Group leader Participants
• • • •
Members of Public
•
Other hazards •
Getting in way of cyclists causing injuries or accidents
•
Due to the diversity of the routes Group Leaders will assess as they progress
•
• •
• •
Public Group leader Participants
•
Public Group leader Participants
•
•
Ensure cyclists are keep aware of and alert to things around them Be aware of any fears and phobias in your group – and take them seriously Respect other street users Take a slow, wide berth when passing horses on the road Ensure participants are respectful of other road users Avoid areas known to be unsuitable. Local knowledge is helpful, listen to people who may be well informed Group Leader responsibility
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Annex C: Swimming (Pool) Risk Assessment Matrix Task/activity you are assessing?
Hazards which may be present or may be generated?
Who may be harmed by the hazards?
Precautions already in place to either eliminate or reduce the risk of an accident happening?
Additional precautions you may need to either eliminate or reduce the risk?
Olney Runners & Olney Multi Sport - Risk Assessment
Group safety before first and every session
• • •
Venue /location • Ability of participants s Participants with known health problems injury/fitness – prior to session
Coach • Participant
•
Ensure there is a safe place for belongings and that participants feel safe at the venue
•
The health disclaimer or organisation’s own PARQ should be completed prior to the first session
•
The leader should retain a copy of the disclaimer/PARQ The leader should retain contact details and a note of any medical conditions. Refer to GP if at all in doubt
•
General safety on every session
•
• • •
Injury/illness • unreported by participant s Inappropriate clothing Possible dehydration or low energy
Coach • Participant
Injury and illness during session
OR/Olney Multisport AC/Training/Risk-Assessment/V3.0/doc
•
Ensure medication is carried by participants where appropriate
•
A qualified life guard must be present during every session
•
Keep a small stock for new members
•
Perform a visual check and health/injury enquiry before every session
•
Count your group
• • •
Clothing should suit the conditions Next of kin contact details should be available A BTF or equivalent qualified coach must coach all sessions
•
New members should be pre-advised regarding hydration
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• •
Swimming Pool
• • • •
Pool toys (floats etc) Water bottles Lane ropes Wet flooring
• •
Coach Participants
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• • • •
Participants should have been advised not to have eaten within two hours of the session A clear policy on management of injured or ill swimmers is required First aid must only be given if currently qualified Participants forewarned of hazards Session kept to appropriate time On-going assessment by coach, with adaptation as required
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RISK ASSESSMENT Olney Runners / Olney Multi-Sports AC
Olney Runners / Olney Multi-Sports AC - Risk Assessment
Contents CONTENTS ............................................................................................................................................. 2 INTRODUCTION ..................................................................................................................................... 3 ACTIVITIES AND ASSOCIATED RISKS ....................................................................................................... 5 COMMON ................................................................................................................................................... 5 ROAD RUNNING ........................................................................................................................................... 5 OFF ROAD RUNNING ..................................................................................................................................... 5 CROSS COUNTRY RUNNING ............................................................................................................................ 5 RUNNING AT NIGHT ...................................................................................................................................... 6 CYCLING ..................................................................................................................................................... 6 SWIMMING (POOL) ....................................................................................................................................... 6 SWIMMING (OPEN WATER) ............................................................................................................................. 6 RESPONSIBILITIES .................................................................................................................................. 7 CLUB RESPONSIBILITIES .................................................................................................................................. 7 COACH/GROUP LEADER RESPONSIBILITIES ......................................................................................................... 7 Pre Session .......................................................................................................................................... 7 During Session ..................................................................................................................................... 8 Post Session ......................................................................................................................................... 8 ATHLETES RESPONSIBILITIES ............................................................................................................................ 8 INJURY POLICY ....................................................................................................................................... 9 ROUTES ................................................................................................................................................ 10 OPEN WATER SWIMMING ................................................................................................................... 10
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ANNEX A: ROAD RUNNING RISK ASSESSMENT MATRIX ....................................................................... 11 ANNEX B: CYCLING RISK ASSESSMENT MATRIX .................................................................................... 14 ANNEX C: SWIMMING (POOL) RISK ASSESSMENT MATRIX .................................................................. 17
Introduction To enable United Kingdom Athletics (UKA) and British Triathlon Federation (BTF) to continue to insure events, Coaches and Group Leaders they have to ensure that all events and training takes place in a safe environment. Part of the process to ensure this is risk assessments and this document is designed to satisfy the UKA that Olney Runners (OR) and the BTF that Olney Multisport AC have carried out a satisfactory series of risk assessments and achieved a level of risk that is either acceptable or As Low As Reasonably Practical (ALARP). Due to the nature of the activities that OR/Olney Multisport AC engages in it is difficult to mitigate every area and therefore the Group Leaders must take individual ‘Duty of Care’ for the athletes under their control. This is highlighted further in this document. Although the club is ultimately accountable1 for the way it does business some of this accountability and all the responsibilities2 are within the remit of the Group Leader in charge of the session. The Group Leader can devolve some of the responsibilities to the athletes by means of a robust series of briefings prior to the commencement of the session; i.e. in the case of running sessions, if the Group Leader has briefed athletes on the correct method of crossing public roads and that they are to run only on the pavement areas and keep off the road it is the athletes responsibility to adhere to this and if they don’t comply the athlete becomes responsible for their own actions. Risk assessment can be an ongoing process and therefore all OR/Olney Multisport AC Group Leaders must be able to carry out a satisfactory risk assessment of the area they are operating in. Training for this is carried out on the various coaching courses that UKA and BTF run and all Group Leaders must have a UKA or BTF or equivalent recognised coaching license to ensure OR/Olney Multisport AC fulfils its obligations. 1
Accountability: the obligation to demonstrate the task achievement and take responsibility for the performance in accordance with agreed expectations. Accountability is the obligation to answer for an action. Accountability cannot be delegated and remains with the post holder. 2
Responsibility: the obligation to carry forward an assigned task to its successful conclusion. With responsibility goes authority to direct and take the necessary action to ensure success. Responsibility can be devolved to another person as long as that person is deemed fit to assume the responsibility.
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Olney Runners / Olney Multi-Sports AC - Risk Assessment
Due to the nature of the Olney Multisport AC cycle routes a BTF qualified coach may not always be available therefore a ‘Route Master’ as authorised by a Olney Multisport AC qualified coach may coordinate the session; the Route Master will not offer any coaching during the session but may report to a qualified Olney Multisport AC coach any points they feel relevant from the session, this may be observations about individuals, the group or the route. Risk assessment does not stop at the athlete, we also have a responsibility to ensure that nonparticipants, property and animals are not harmed by anyone carrying out activities whilst operating as a member of OR/Olney Multisport AC; this purely applies during OR organised activities and not to any activity outside of the clubs control. OR trains and races in the endurance event capacity of running events; Olney Multisport AC trains and races in triathlon’s of all distances. This document covers the different disciplines risk assessments as follows: • Annex A – Running • Annex B – Cycling • Annex C – Swimming Although Coaches and Group Leaders are insured by UKA and BTF this does not absolve them of their responsibilities. •
The UKA insurance can be viewed by accessing the UKA website:
o http://www.uka.org.uk/governance/insurance • Coaches covered by BTF insurance must be a member of their home triathlon body, i.e. Triathlon England.
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Olney Runners / Olney Multi-Sports AC - Risk Assessment
Activities and Associated Risks The risk matrix for all areas of Olney Runners/Olney Multisport AC sphere of activities is designed to be generic and encompass the whole area of the clubs activities but there are some areas that are environment specific and these are covered below. Coaches must be aware of the risks and how to avoid them.
Common • • • • •
No headsets Do not coach in high road traffic areas If possible, run against the traffic Follow the Highway Code when cycling on the roads Be aware of changing weather conditions and, if necessary, return to the club or call off the session
Road Running • • • • •
Cars Cyclists Pedestrians Animals Keep large groups off unpaved roads; especially if runners have different abilities
Off Road Running • • • • • •
Uneven ground Potholes Slippery surfaces Debris Loose stones on pathways Ditches and streams
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Cross Country Running • • •
Tree roots and other trip hazards Animals Overhanging branches
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Olney Runners & Olney Multi Sport - Risk Assessment
Running at Night •
Runs must take place in lit areas and on pavements
Cycling • • • • •
Cars Pedestrians Runners Animals Road surface, e.g. potholes, gravel
Swimming (pool) • •
Pool side slip or trip hazards, e.g. floats, lane ropes, water bottles Other swimmers
Swimming (open water) • • • •
Cold water Low or no underwater visibility Weeds Other swimmers
Responsibilities Everyone has a responsibility for safety but some have specific responsibilities and these are detailed below.
Club Responsibilities Olney Runners/Olney Multisport AC is responsible for ensuring all Group Leaders: •
Are trained by UKA, BTF or an equivalent recognised body
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Olney Runners & Olney Multi Sport - Risk Assessment • • • • • • •
Hold a current valid coaching licensed Are suitable for the group they are leading Sessions are planned by a suitably qualified Coach3; either at least level 2 Coach Assistant Coach4 or below cannot change a session without the direct permission of at least a level 2 Coach Coaches and Assistant Coaches are fully able to carry out an ongoing risk assessment Coaches and Assistant Coaches are fully aware of their responsibilities Club members are made aware of their individual responsibilities
Coach/Group Leader Responsibilities A phone should be carried or available by at least one member of the group, preferably the Group Leader, to call for assistance if required.
Pre Session •
Check athletes’ health/injury
•
Warm up the group sufficiently for the session • Running: o Check reflective/hi-visibility tops during darkness - September to April o Warn participants of obstacles on route o
Reinforce responsibility for crossing roads and in the case of cycle groups following of the Highway Code, etc
o
Reiterate procedure for regrouping at crossings and when requested by the Group Leader
•
Pool swim session: o Ensure that swimmers are aware of lane etiquette and the direction that their lane is swimming
•
Open water swim session: o Ensure that participants have completed their open water declaration form and review of their swimming ability
During Session • •
3 4
Ongoing assessment of route by Group Leader, adapt if necessary Carefully monitor participants for difficulties
Coach is either a UKA Level 2/BTF Level 2 or above or equivalent qualified. Assistant Coach is either: UKA Level 1/BTF Level 1, Leader in Running Fitness or equivalent.
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Olney Runners & Olney Multi Sport - Risk Assessment
• •
If terrain unsuitable, snow, ice, lightning etc, abandon run/cycle/swim and return to centre if conditions are deemed unsafe by the Group Leader Pool swim sessions: o Ensure that participants are in the appropriate lane for their ability
Post Session • • •
Cool down correctly after the session – including appropriate stretching Debrief of participants Training points to be passed on to the coaches, if an Assistant Coach has led the group
Athletes Responsibilities As Olney Runners/Olney Multisport AC membership only covers adult athletes, i.e. those that are in the UKA and BTF Senior category, they are expected to take responsibility for their own actions and safety5. This does not absolve the club and coaches for ensuring the venues are assessed properly and are deemed safe by a risk assessment to ensure the risk is at a level that is at least ALARP6 for this type of activity. Athletes must ensure the Group Leader is aware if they: • • •
Have an injury or medical condition, either before the start of the session or during Leave the group for any reason during the session Notice any hazards or incidents that may have an impact on themselves or other athletes during the session
Injury Policy If a participant is injured then, dependent upon the session type and type and severity of injury, either: • •
They watch the session until it is complete, or They return to the clubhouse in the company of a Group Leader, not involved in monitoring the session, or other participant, or
5
There are some situations that require the Group Leader to take responsibility for some individuals and all Group Leaders must be aware of these situations. 6 ALARP = As Low As Reasonably Practical
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Olney Runners & Olney Multi Sport - Risk Assessment •
If required, an ambulance is called and at least two people stay with them until the ambulance has arrived and they have been informed they are no longer required6
The Group Leader in charge of the session is responsible for ensuring the correct form is filled out to ensure all the details of the incident have been recorded correctly, including any witness statements. The details must be passed to a member of the committee to ensure all actions have been carried out. This is a requirement for the following reasons: • • •
To ensure a hazard is identified correctly and any trends identified, i.e. an unsafe route where a number of athletes have tripped over For legal reasons if the injured party opts to report the club or Group Leader for damages regarding the injuries sustained If the injured party has long term or subsequent health problems that are a result of the accident
For any accident that is reportable to them UKA has procedures and an accident reporting form available on its website at: •
http://coaching.uka.org.uk/coaching/health-and-safety-information-for-uka-coaches
Routes7 All the OR/Olney Multisport AC training sessions are carried out on roads, off-road, cross country, pool and open water areas therefore the risk assessments below are to be used in conjunction with an ongoing assessment by the Group Leader carrying out the session. If at any stage the Group Leader feels that the area is not suitable they may opt for a more suitable area but they must ensure that one of the other Group Leaders is aware of the change in venue, if possible prior to the change, if not after the session and with an explanation of the reason for change, i.e. weather conditions, surface conditions, safe areas to train, ability of the athletes, road closures and diversions. The purpose of this is to ensure an ongoing risk assessment of all venues is carried out and any perceived difficulties are highlighted to the Group Leaders for future planning of session training areas or routes.
6
The people remaining should be of the same sex as the injured athlete In addition to this risk assessment OR / OM races will have an additional and event specific risk assessment.
7
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Olney Runners & Olney Multi Sport - Risk Assessment
Open Water Swimming Olney Multisport AC open water swimming sessions are held at the following locations: • •
Emberton Park – Buckinghamshire Box End – Bedfordshire
All athletes must sign in/out of these locations and the rules and regulations outlined by these organisations must be adhered to by the athletes attending the sessions.
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Olney Runners & Olney Multi Sport - Risk Assessment Annex A: Road Running Risk Assessment Matrix Task/activity you are assessing?
Hazards which may be present or may be generated?
Group safety before first and every session
• • •
Who may be harmed by the hazards? Group leader Participants
Additional precautions you may need to either eliminate or reduce the risk?
•
Ensure there is a safe place for belongings and that participants feel safe at the venue
•
The health disclaimer or organisation’s own PARQ should be completed prior to the first session
• •
The leader should retain a copy of the disclaimer/PARQ The leader should retain contact details and a note of any medical conditions. Refer to GP if at all in doubt
•
Ensure medication is carried by participants where appropriate
•
Perform a visual check and health/injury enquiry before • every session
Keep a small stock for new members
participant Inappropriate clothing Visibility of group Possible dehydration or low energy
• • • •
Clothing should suit the conditions Reflective tops should be mandatory Next of kin contact details should be available A UKA, or equivalent, qualified leader must lead all sessions
•
Leader to carry Mobile phone
• •
•
Injury and illness during session
•
New members should be pre-advised regarding water and food carrier part of beginner pack
Count your group Encourage a group member or leader to complete First Aid training
•
Footwear
•
Participants should have been advised to have eaten no
•
General safety • on every session • • • •
• Venue /location • Ability of participants Participants with known health problems injury/fitness – prior to session
Precautions already in place to either eliminate or reduce the risk of an accident happening?
Injury/illness unreported by
• •
Group leader Participants
Olney Runners & Olney Multi Sport - Risk Assessment
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more than two hours prior to the session
•
A clear policy on management of injured or ill runners is required First aid must only be given if currently qualified
•
Advice on footwear can be given by the leader
•
Running routes
•
• •
Uneven ground, potholes, slippery ground, mud, street furniture, debris, bins or rubbish bags Visibility Ability of the group
• •
Group leader Participants
• • • • • • •
Course has been checked for suitability within the guidelines advised in UKA Leadership Risk • Assessment Participants forewarned of route obstacles Routes selected that have good lighting wherever possible Rural groups must wear lights Road safety rules must be adhered to • Session kept to appropriate time Intermediate and advanced sessions may be longer On-going assessment by leader, with adaptation as required
•
•
Pre-check the route close to the day of the session Always have a contingency plan, as advised in UKA leaders course
Olney Runners & Olney Multi Sport - Risk Assessment Ability of the slowest/ least able sets the session time
Traffic/road crossings
• •
All traffic, including other members of the public, runners, cyclists, crossing traffic
• • •
Public Group leader Participants
• • • • •
Use any and all crossings provided as a prudent pedestrian Cross as a group Take personal responsibility Reinforce every week Respect all other users of the highway Follow the Highway Code
•
Ensure group procedure for regrouping at crossings is reiterated weekly
Weather reports should be checked leading up to and on the day
•
Abandon run and return to centre if
• Weather
•
Variations in weather • making it too cold, wet, •
Public Group leader
•
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Olney Runners & Olney Multi Sport - Risk Assessment hot or slippery
•
Participants
• • •
Animals
• •
Members of Public
• •
Other hazards
•
Presence of and behaviour of animals and their owners
• •
•
Due to the diversity of the routes Group Leaders will assess as they progress
•
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•
Ensure runners keep aware of and alert to things around them Be aware of any fears and phobias in your group – and take them seriously Respect other street users
•
Follow the Countryside Code when on farmland
Public Group leader Participants
• •
Ensure participants are respectful of other road users Avoid areas known to be unsuitable. Local knowledge is helpful, listen to people who may be well informed
Public Group leader Participants
•
Group Leader responsibility
Group leader Participants
• •
Getting in way of runners, causing injuries or accidents
• •
• •
Runners to be given advice on clothing, fluid intake and sun screen Cancellation to be considered if ice, snow or lightning are likely Carefully monitor participants for difficulties
Assessment/V3.0/doc
conditions deteriorate
Page
Olney Runners & Olney Multi Sport - Risk Assessment Annex B: Cycling Risk Assessment Matrix Task/activity you are assessing?
Hazards which may be present or may be generated?
Group safety • before first and • every session •
8
Who may be harmed by the hazards?
• Venue /location Ability of participants • Participants with known health problems injury/fitness – prior to session
Group leader8
Precautions already in place to either eliminate or reduce the risk of an accident happening?
•
Ensure there is a safe place for belongings and that participants feel safe at the venue
•
The health disclaimer or organisation’s own PARQ should be completed prior to the first session
• •
The leader should retain a copy of the disclaimer/PARQ The leader should retain contact details and a note of any medical conditions. Refer to GP if at all in doubt
•
Ensure medication is carried by participants where appropriate
Participants
Additional precautions you may need to either eliminate or reduce the risk?
‘Group Leader’ for cycle routes also includes the ‘Route Master’ as approved by Wootton Tri Coaches.
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Olney Runners & Olney Multi Sport - Risk Assessment General safety • on every session • • • • •
Injury/illness unreported • by participant • Inappropriate clothing No Helmet Visibility of group Possible dehydration or low energy Injury and illness during session
Group leader Participants
•
Perform a visual check and health/injury enquiry before • every session
Leader to carry mobile phone
• • •
Clothing should suit the conditions • • Reflective or brightly coloured tops should be worn Approved cycling safety helmets of ANSI Z90 4, SNELL B90, EN 1078 or an equivalent national standard must be worn • Next of kin contact details should be available
Count your group Encourage a group member or leader to complete First Aid training
• • • •
• • •
A BTF or equivalent qualified leader must lead all sessions New members should be pre-advised regarding water and food to be carried during the session New members should be pre-advised regarding minimum repair equipment to be carried during sessions Participants should have been advised to have eaten no more than two hours prior to the session A clear policy on management of injured or ill cyclists is required First aid must only be given if currently qualified
Group riding rules and etiquette published on the club website
Olney Runners & Olney Multi Sport - Risk Assessment Cycling routes
•
• • • •
Uneven road surface, potholes, slippery surface, gravel, mud or parked vehicles Visibility Pedestrians Traffic Animals Ability of the group
• •
Group leader Participants
Participants forewarned of route obstacles • Road safety rules must be adhered to Session kept to appropriate time •• On-going assessment by leader, with adaptation as required • Ability of the slowest/ least able sets the session time •
•
• •
Pre-check the route close to the day of the session Always have a contingency plan Information on cycling calls and signals published on the club website
• Traffic
•
All traffic, including • other members of the • public, runners, cyclists, • crossing traffic
Public Group leader Participants
• • • •
Always follow the Highway Code Take personal responsibility Reinforce group cycling rules every week Respect all other users of the highway
•
Ensure group is aware of Group Cycling guidelines on the club website
•
Ensure group
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Weather
•
Variations in weather making it too cold, wet, hot or slippery
• • •
Public Group leader Participants
• • •
Weather reports should be checked leading up to and on the day Cancellation to be considered if ice, snow or lightning are likely Carefully monitor participants for difficulties
•
Abandon cycle and return to club if conditions deteriorate
Olney Runners & Olney Multi Sport - Risk Assessment Animals
•
Presence of and • behaviour of animals • and their owners
Group leader Participants
• • • •
Members of Public
•
Other hazards •
Getting in way of cyclists causing injuries or accidents
•
Due to the diversity of the routes Group Leaders will assess as they progress
•
• •
• •
Public Group leader Participants
•
Public Group leader Participants
•
•
Ensure cyclists are keep aware of and alert to things around them Be aware of any fears and phobias in your group – and take them seriously Respect other street users Take a slow, wide berth when passing horses on the road Ensure participants are respectful of other road users Avoid areas known to be unsuitable. Local knowledge is helpful, listen to people who may be well informed Group Leader responsibility
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Annex C: Swimming (Pool) Risk Assessment Matrix Task/activity you are assessing?
Hazards which may be present or may be generated?
Who may be harmed by the hazards?
Precautions already in place to either eliminate or reduce the risk of an accident happening?
Additional precautions you may need to either eliminate or reduce the risk?
Olney Runners & Olney Multi Sport - Risk Assessment
Group safety before first and every session
• • •
Venue /location • Ability of participants s Participants with known health problems injury/fitness – prior to session
Coach • Participant
•
Ensure there is a safe place for belongings and that participants feel safe at the venue
•
The health disclaimer or organisation’s own PARQ should be completed prior to the first session
•
The leader should retain a copy of the disclaimer/PARQ The leader should retain contact details and a note of any medical conditions. Refer to GP if at all in doubt
•
General safety on every session
•
• • •
Injury/illness • unreported by participant s Inappropriate clothing Possible dehydration or low energy
Coach • Participant
Injury and illness during session
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•
Ensure medication is carried by participants where appropriate
•
A qualified life guard must be present during every session
•
Keep a small stock for new members
•
Perform a visual check and health/injury enquiry before every session
•
Count your group
• • •
Clothing should suit the conditions Next of kin contact details should be available A BTF or equivalent qualified coach must coach all sessions
•
New members should be pre-advised regarding hydration
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Olney Runners & Olney Multi Sport - Risk Assessment
• •
Swimming Pool
• • • •
Pool toys (floats etc) Water bottles Lane ropes Wet flooring
• •
Coach Participants
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• • • •
Participants should have been advised not to have eaten within two hours of the session A clear policy on management of injured or ill swimmers is required First aid must only be given if currently qualified Participants forewarned of hazards Session kept to appropriate time On-going assessment by coach, with adaptation as required
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