Organization Constitution Template
Office of Student Life (OSL) - Campus Orgs
Organization Constitution Template To register a campus organization with the Office of Student Life, you must submit a constitution or equivalent document that has been approved by your group’s officers/members. Use of this form is optional; your organization may develop its own constitution as long as it includes the information required in the UCSB Campus Regulations Applying to Campus Activities, Organizations and Students (available online at www.sa.ucsb.edu/policies/). Only the most recent constitution on file in Office of Student Life will be the one considered valid by the University. Revisions and amendments are not valid until they are filed in and approved by an OSL Campus Orgs Advisor. Please update your organization’s profile on OrgSync with copies of any changes to your organization’s constitution as soon as they are adopted. All sections below are required. If you have any questions, please contact a Campus Orgs Advisor by phone (805) 893-4569 or E-Mail [email protected]. ARTICLE I: NAME Based on systemwide policy, registered campus organizations cannot use the name of the University of California in a way that suggests that the organization is an official campus entity without special approval by a campus Chancellor. Example of acceptable organization name: Community Service Club at UCSB Example of unacceptable organization name: UCSB Community Service Club A.
The official name of the organization is: Gaucho Legacy Undergraduates (GLU)
ARTICLE II: PURPOSE A.
The organization’s purpose is: Students developing the social, knowledge and professional networks through which UCSB students-of-color fifind the resources necessary for a legacy of progressive scholarship, citizenship, leadership, graduation and success.
ARTICLE III: MEMBERSHIP REQUIREMENTS All voting members of a registered campus organization must be UCSB students, staff, or faculty members. All others may be considered Non-voting/Associate members. Please list any additional membership requirements for your group. A.
Voting members of this organization must meet the following requirements: A member must be a currently enrolled UCSB student.
ARTICLE IV: OFFICERS/ELECTIONS All officers of a registered campus organization must be UCSB students, staff, or faculty members. Please list any additional requirements for your group’s officers. A.
The titles and duties of the officers of this organization shall be: Title
1. President: 2. Vice-President: 3. Treasurer: 4. Secretary:
Duties
1. Presiding offi ficer of meetings and central contact for organization. 2. Alternate presiding offificer and central delegator for president. 3. Chief fifiscal manager and central paperwork processor to keep organization in good standing. 4. Chief meeting record keeper and GLU historian (in lieu of an offificial historian position).
B.
The term of office shall be: One full academic year
C.
The requirements for persons running for and holding office shall be: Each prospective and acting GLU offificer
D.
The nomination and election of officers is held: At the end of each academic year, or at fifirst fall quarter meeting,
E.
where a quorum of offificers, members and advisor(s) are present to ensure the integrity of the process. The nomination of officers is conducted as follows: At the end of the school year, or at the fifirst fall quarter meeting, a quorum of offificers and members will select & elect new offificers by a closed ballot and simple majority vote.
F.
The election of officers is conducted as follows: By a closed ballot reviewed by past offificers and current advisor(s).
must be a currently enrolled UCSB student who is also in good academic standing.
Office of Student Life – 2260 Student Resource Building – University of California, Santa Barbara 93106-5010
Page 2
G.
Officers may be removed from office by the following procedures: By a quorum of GLU offificers and approval of current GLU advisor(s).
H.
Vacancies occurring in any elective office between regular election times are filled as follows: At the next meeting immediately following said vacancy or vacancies, where current membership has expressed interest in nomination, and where as quorum of offificers, members and advisor(s) are present to render a proper closed ballot election.
ARTICLE V: MEETINGS List any requirements for frequency of meetings, quorum, procedures (such as using Robert’s Rules of Order), etc. A. Meetings of this organization are conducted according to the following requirements: General meetings will occur at least once per month; follow Robert's Rules of Order; be called to order and adjourned by the president or the next successive presiding offificer in his/her absence or incapacity.
ARTICLE VI: COMMITTEES A.
The standing committees of this organization are: Annual programs; communications and development; alumni and community relations; and academic and career development.
ARTICLE VII: AFFILIATIONS If the organization is formally affiliated with any off-campus organization, that organization must be named and a copy of its constitution, by-laws, and/or operational guidelines must be attached. A.
This organization is affiliated with the following off-campus, local, state, and/or national organization(s): N/A
ARTICLE VIII: FINANCIAL MATTERS Registered campus organizations must follow the UCSB Campus Regulations Applying to Campus Activities, Organizations and Students in all financial matters and accept full responsibility for all activities which bear the organization’s name as an official sponsor. All funds raised using University facilities must be deposited in an Office of Student Life trustee account and may be withdrawn in accordance with the organization’s purpose. Only the individuals whose names are on file with the Office of Student Life can authorize expenditures for the organization. Please list any additional requirements for your organization’s financial matters. A.
The following requirements shall be followed in all financial matters of the organization:
B.
Academic Year $20.00 Membership dues are $ ________________ per ______________________________ .
ARTICLE IX: CONSTITUTIONAL AMENDMENTS Amendments to a constitution normally require a two-thirds vote of the general membership. Any amendment, deletion or addition must be filed with the Office of Student Life within one week of adoption. Please list any other requirements for constitutional amendments. A.
This constitution may be amended as follows: By majority membership vote and review by advisor(s).
SIGNATURE OF PRESIDING OFFICER
Signature
Title
Date____________________
Office of Student Life – 2260 Student Resource Building – University of California, Santa Barbara 93106-5010
Organization Constitution Template To register a campus organization with the Office of Student Life, you must submit a constitution or equivalent document that has been approved by your group’s officers/members. Use of this form is optional; your organization may develop its own constitution as long as it includes the information required in the UCSB Campus Regulations Applying to Campus Activities, Organizations and Students (available online at www.sa.ucsb.edu/policies/). Only the most recent constitution on file in Office of Student Life will be the one considered valid by the University. Revisions and amendments are not valid until they are filed in and approved by an OSL Campus Orgs Advisor. Please update your organization’s profile on OrgSync with copies of any changes to your organization’s constitution as soon as they are adopted. All sections below are required. If you have any questions, please contact a Campus Orgs Advisor by phone (805) 893-4569 or E-Mail [email protected]. ARTICLE I: NAME Based on systemwide policy, registered campus organizations cannot use the name of the University of California in a way that suggests that the organization is an official campus entity without special approval by a campus Chancellor. Example of acceptable organization name: Community Service Club at UCSB Example of unacceptable organization name: UCSB Community Service Club A.
The official name of the organization is: Gaucho Legacy Undergraduates (GLU)
ARTICLE II: PURPOSE A.
The organization’s purpose is: Students developing the social, knowledge and professional networks through which UCSB students-of-color fifind the resources necessary for a legacy of progressive scholarship, citizenship, leadership, graduation and success.
ARTICLE III: MEMBERSHIP REQUIREMENTS All voting members of a registered campus organization must be UCSB students, staff, or faculty members. All others may be considered Non-voting/Associate members. Please list any additional membership requirements for your group. A.
Voting members of this organization must meet the following requirements: A member must be a currently enrolled UCSB student.
ARTICLE IV: OFFICERS/ELECTIONS All officers of a registered campus organization must be UCSB students, staff, or faculty members. Please list any additional requirements for your group’s officers. A.
The titles and duties of the officers of this organization shall be: Title
1. President: 2. Vice-President: 3. Treasurer: 4. Secretary:
Duties
1. Presiding offi ficer of meetings and central contact for organization. 2. Alternate presiding offificer and central delegator for president. 3. Chief fifiscal manager and central paperwork processor to keep organization in good standing. 4. Chief meeting record keeper and GLU historian (in lieu of an offificial historian position).
B.
The term of office shall be: One full academic year
C.
The requirements for persons running for and holding office shall be: Each prospective and acting GLU offificer
D.
The nomination and election of officers is held: At the end of each academic year, or at fifirst fall quarter meeting,
E.
where a quorum of offificers, members and advisor(s) are present to ensure the integrity of the process. The nomination of officers is conducted as follows: At the end of the school year, or at the fifirst fall quarter meeting, a quorum of offificers and members will select & elect new offificers by a closed ballot and simple majority vote.
F.
The election of officers is conducted as follows: By a closed ballot reviewed by past offificers and current advisor(s).
must be a currently enrolled UCSB student who is also in good academic standing.
Office of Student Life – 2260 Student Resource Building – University of California, Santa Barbara 93106-5010
Page 2
G.
Officers may be removed from office by the following procedures: By a quorum of GLU offificers and approval of current GLU advisor(s).
H.
Vacancies occurring in any elective office between regular election times are filled as follows: At the next meeting immediately following said vacancy or vacancies, where current membership has expressed interest in nomination, and where as quorum of offificers, members and advisor(s) are present to render a proper closed ballot election.
ARTICLE V: MEETINGS List any requirements for frequency of meetings, quorum, procedures (such as using Robert’s Rules of Order), etc. A. Meetings of this organization are conducted according to the following requirements: General meetings will occur at least once per month; follow Robert's Rules of Order; be called to order and adjourned by the president or the next successive presiding offificer in his/her absence or incapacity.
ARTICLE VI: COMMITTEES A.
The standing committees of this organization are: Annual programs; communications and development; alumni and community relations; and academic and career development.
ARTICLE VII: AFFILIATIONS If the organization is formally affiliated with any off-campus organization, that organization must be named and a copy of its constitution, by-laws, and/or operational guidelines must be attached. A.
This organization is affiliated with the following off-campus, local, state, and/or national organization(s): N/A
ARTICLE VIII: FINANCIAL MATTERS Registered campus organizations must follow the UCSB Campus Regulations Applying to Campus Activities, Organizations and Students in all financial matters and accept full responsibility for all activities which bear the organization’s name as an official sponsor. All funds raised using University facilities must be deposited in an Office of Student Life trustee account and may be withdrawn in accordance with the organization’s purpose. Only the individuals whose names are on file with the Office of Student Life can authorize expenditures for the organization. Please list any additional requirements for your organization’s financial matters. A.
The following requirements shall be followed in all financial matters of the organization:
B.
Academic Year $20.00 Membership dues are $ ________________ per ______________________________ .
ARTICLE IX: CONSTITUTIONAL AMENDMENTS Amendments to a constitution normally require a two-thirds vote of the general membership. Any amendment, deletion or addition must be filed with the Office of Student Life within one week of adoption. Please list any other requirements for constitutional amendments. A.
This constitution may be amended as follows: By majority membership vote and review by advisor(s).
SIGNATURE OF PRESIDING OFFICER
Signature
Title
Date____________________
Office of Student Life – 2260 Student Resource Building – University of California, Santa Barbara 93106-5010
