Port Townsend Kiwanis
Port Townsend Kiwanis
Scholarship Manual
Last Updated 2-1-2012 By Bob Carter
1
INDEX Timeline…………………………………………………………………………..3
August Things To Do……………………………………………………………..4
January Things To Do……………………………………………………….........5
February Things To Do…………………………………………………………...6
March-April Things To Do……………………………………………………….7
May Things To Do…………………………………………………………..........8
Appendix………………………………………………………………………….9 Judging Instructions Form………………………………………………10 Guidelines for Scoring…………………………………………………..11 Port Townsend Scholarship Score Sheet………………………………..12 Chimacum Scholarship Score Sheet…………………………………….13 Quilcene Scholarship Score Sheet………………………………………14 Award Letter for Academic Scholarship (Zimmerman)…………….…..15 Award Letter for Presidential Freedom Scholarship (Hobson)……….…16 Award Letter for Dr. H Kennith Carter Scholarship (Bringgold)…….…17 Recipients Form……………………………………………………….…18 List of Prior Recipients…………………………………………………..19
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Timeline August
Ascertain from the Kiwanis Board of Directors how much scholarship Money is available for the coming year.
January
Initial meeting with Scholarship Committee
February
Call the High School Counselors for Port Townsend High School, Chimacum High School and Quilcene High School, if it is decided that each of those schools will get at least one scholarship.
March-April Get the scholarship applications from the participating schools. Arrange that every committee member gets the scholarship applications to read and score. Meet with the Scholarship Committee to award the scholarships to each school. May
Contact each school to let them know who the scholarship recipients are. Make arrangements to present the scholarships at each school’s awards ceremony. The Club President usually does the presentations. Mail each scholarship recipient a packet outlining what they need to do in order to receive their scholarship monies. Give a list of scholarship recipients and scholarship amounts to the Club Treasurer.
3
AUGUST Contact the Kiwanis Board when they are putting together the budget for the coming Kiwanis Year, which typically happens in August or September prior to the year starting, which is from October 1 thru September 30. The board has typically authorizes $5,000 for the coming year, but always push for extra funds to expand the number of scholarships. We usually award $1,000 scholarships. For 2012 we only have $4,000 to award. There has been a Presidential Freedom Scholarship (PFS). The PFS is usually applied for online, by the recipient that we choose. The PFS does a $500 matching scholarship. They award $500 and Kiwanis matches it with an additional $500. It helps us reach more students that way. Go to http://www.learnandserve.gov/about/programs/pfs.asp to get the latest updates to the scholarship. We usually give 2 PFS scholarships to a school. The Feds will match 2 scholarships to each high school we choose to work with. The only requirement the PFS has is 100 volunteer hours by the application during the school year. As of 2008 there is no scholarship money available. Continue to check It was last checked on 2-1-2012 and is still not awarding scholarships. There are several Port Townsend Kiwanis Scholarships awarded. A typical year would see the committee award $5,000 in scholarships. We might award two $1,000 scholarship based on academics to Port Townsend, one $1,000 academic scholarship to Chimacum, and 2 PFS scholarships each to Port Townsend and Chimacum. That would total $5,000. You can see what we have awarded in the past by looking at the “Kiwanis Scholarship Recipients” section of this manual. When the scholarship is for “academics”, that it what it is for. When the scholarship is for “volunteer”, that is for the PFS scholarship. The list of recipients goes back to 2001. Select your committee. Current committee members are: Bob Carter Kristin Manwaring Jack Westerman Carla VanderVen Melanie Bozak
385-9550 (W) 385-4400 (W) 385-9105 (W) 385-0133 (W) 385-4871 (H)
4
643-9550 (Cell) 379-9787 (H) 385-2809 (H) 301-5048 (H) 531-1329 (Cell)
JANUARY Have your initial committee meeting. At this meeting you will decide how the available funds will be awarded. Will you award a Bob Harper Scholarship, a Dr H. Kennith Carter Scholarship, academic scholarships, volunteer scholarships, or any other scholarship that you might find funds for. The Carter Family awards the Ken Carter Scholarship, through Kiwanis, and are responsible for the funds. Prior to this meeting make sure the Presidential Freedom Scholarship is still available, what the requirements are, how many are available for each school, etc. You can do this by accessing their website at http://www.learnandserve.gov/about/programs/pfs.asp. As of 2-1-2012 the Presidential Freedom Scholarship is not available. You will also decide among the committee members if there needs to be any changes to the criteria used to award each scholarship. For example, the Academic scholarship for Port Townsend and Chimacum have used a minimum grade point average and minimum SAT score to be eligible for the scholarship. You can see those requirements in the Appendix section of this manual. In the past we have used a minimum GPA of 3.30 and a minimum SAT score of 1275 to be eligible. We have also had a requirement of 4 years attendance at the school in order to qualify.
5
FEBRUARY Call the Port Townsend High School Councilor’s office at 379-4523 to find out when the Scholarship applications will be available for at least 2 consecutive weeks. In the past Marcus Sather and Jennifer Stankus have been our contact. Each Port Townsend scholarship applicant completes 2 sets of applications and they are passed around the community for ALL the service clubs to view. They will probably be available in March or April. Call the Chimacum High School Councilor’s office at 732-4481 ex. 1, ex. 5 and talk with The councilor to find out when the scholarship applications will be available. Chimacum handles their scholarship applications differently than Port Townsend. Chimacum requires each applicant to make a complete application for each scholarship they want to apply for, so we don’t have a time limit on how long we can keep the applications. They are ours to keep. Quilcene High School contact person is Shea Harrington at 765-3363 ex. 252.
6
MARCH-APRIL Update the “Kiwanis Scholarship Judging” Instructions form (see Appendix). You will need to change the date to the current year, change the body of the instructions to the correct year, update the judge’s names and their pertinent information, and make any changes to the judging instructions that might have been decided upon by prior meeting. Let the committee members know as soon as you do, when you will be able to get the scholarship applications from the schools. When you get the applications from each school, go through each application to weed out those applicants that do not qualify by our minimum standards. The minimum requirements are in the Appendix section of this manual. Update the Scholarship Score Sheet for each school, putting in the name of each student, input The scores for the GPA and SAT, and include the 5 points if the student is a Key Club member Or the child of a Kiwanian. Give the eligible applications to a committee member, along with the judging instructions, guidelines, and score sheet (see Appendix). When that committee member finishes with the applications for a particular school, they are to pass them on to another committee member, and so on, until all committee members have seen and graded the scholarships for all the schools. A committee member should not need more that one day to read and grade the applications of a particular school. When all the scholarships have been graded by each committee member, set your last full committee meeting. It should be shortly after completion of the scoring so the reasoning for the scores are still fresh in each committee members mind. This meeting may last 30 minutes if everyone is in agreement as to the winners, or it could take a couple of hours is there is strong disagreement.
7
MAY Contact the counseling department at each school to let them know who the scholarship recipients are. Also find out when the awards presentations are and make arrangements to present them. The club president usually does the presentation, but not always. Send a letter to each winner (see Appendix for sample letters, depending on which scholarship that person won) congratulating them on their selection. Include in the letter what they need to do in order to get their money. There is a form in the Appendix section of this manual that tells the student how to get their funds if it is an academic award. Before sending out the letters to the winners of the Presidential Freedom Scholarship, double check with PFS to make sure you give the winners the correct information, as the procedure for notifying PFS seems to change every year. Pay particular attention to the deadline for entry. It has been as late as August and as early as June. Most recently the deadline was June 30, and the student had to apply themselves. I would print out the application and enclose it in the letter to the winner and include the Kiwanis information the student will need to complete the application. Give a list of recipients to the club treasures with the amounts the club will be giving each student. Remember, some scholarships are split between the club and PFS. We ALWAYS send the money to the school. We seldom, if ever, make the check directly to the student. In one instance the check was made to the student’s parents because the student got another scholarship that was reduced by any amount he got from another scholarship, and we wanted to keep our scholarship quiet in that case. If a student is awarded a scholarship in June of this year and decides not to take the award Immediately, he/she must authorize payment to a school by the start of Fall Semester the Following year, or forfeit their scholarship.
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APPENDIX Kiwanis Scholarship Judging Instructions Port Townsend Kiwanis Scholarship Guidelines for Scoring Port Townsend Scholarship Score Sheet Chimacum Scholarship Score Sheet Quilcene Scholarship Score Sheet Award Letter for the Academic Award (to Reid Zimmerman) Award Letter for the Presidential Freedom Scholarship (to Ashley Hobson) Award letter for the Dr. H. Kennith Carter Family Scholarship (to Will Bringgold) Port Townsend Kiwanis Scholarship Recipient Form Past Kiwanis Scholarship Recipients
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Kiwanis Scholarship Judging 2012 Instructions Thank you for agreeing to help with judging of the Kiwanis Scholarships for 2010. You will be selecting scholarship recipients from both Port Townsend and Chimacum high schools, and possibly Quilcene. We will be giving Chimacum High School a merit based scholarship and 1 or 2 Presidents Scholarships, depending on if Quilcene ever responds to our request. Port Townsend High School students will receive a merit based scholarship, and 2 Presidents Scholarships based on volunteer hours worked during the student’s senior year. The first to be awarded will be the merit based scholarships. Enclosed in your packet are the score sheets for both Port Townsend and Chimacum. I culled the applications down to the students who qualified based on GPA and SAT requirements. Those students are listed along with the point totals they earned based on their GPA and SAT scores (the tables for both are included for your benefit). You will be scoring the students based on what is in their scholarship packet, and what you know about the student personally. If you look at the score sheet you will note that there are between 1 and 20 points available based on their work experience, community service, extra curricular experience, and overall impression. Please score all the students, total your score, and then pass along the scholarship booklets to the other judges. Please keep your score sheets until the final meeting. We have until April 20 to get the Port Townsend applications back to the high school, so we need to stay on task. The five judges this year are: Jack Westerman, 1452 Lincoln, Port Townsend, 385-2809 (H) 385-9105 (W) Carla VanderVen, 190 Spruce Dr, Port Townsend, 301-5048 (Cell) 385-0133 (W) Bob Carter, 206 S. Rhododendron Dr., Port T., 643-9550 (Cell) 385-9550 (W) Kritsin Manwaring, 1906 12th, Port Townsend, 379-9787 (H) 385-4400 (W) Melanie Bozak, 1307 25th, Port Townsend, 385-4871 (W) 531-1329 (Cell) You will be getting separate groups of scholarships for Chimacum, Port Townsend and Quilcene. We have about 2 weeks to complete our work. Keep your score sheets when you are finished so you do not unduly influence the other judges until the final meeting. When all the scholarships have been judged we will meet at Marilou’s house to do the final selection, so please try to finish your judging within a couple of days of getting the packets. I am shooting for May 1st for that meeting.
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Port Townsend Kiwanis Scholarship Guidelines for Scoring GPA Points 4.0 20 3.95-3.99 19 3.90-3.94 18 3.85-3.89 17 3.80-3.84 16 3.75-3.79 15 3.70-3.74 14 3.65-3.69 13 3.60-3.64 12 3.55-3.59 11 3.50-3.54 10 3.45-3.49 9 3.40-3.44 8 3.35-3.39 7 3.30.-3.34 6 under 3.30 not eligible
SAT Points 2325-2400 20 2250-2324 19 2175-2249 18 2100-2174 17 2025-2099 16 1950-2024 15 1875-1949 14 1800-1874 13 1725-1799 12 1650-1724 11 1575-1649 10 1500-1574 9 1425-1499 8 1350-1424 7 1275-1349 6 under 1275 not eligible
Community Service 0-20 Extra Curricular Activities 0-20 Work Experience 0-20 4 years at PTHS or not eligible 4 years at CHS or not eligible Credit for Key Club/ 5 Kiwanis Parent 5 Overall Impression 0-20
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Port Townsend Scholarship 2012 Scorer: ____________________ NAME
GPA 120
SAT 1-20
Kiwanis Child 0 or 5
WORK EXP. 1-20
12
COMM. SERV. 1-20
XTRA CIRR. 1-20
OVERALL IMPRESSION 1-20
TOTAL SCORE
Chimacum Scholarship 2012 Scorer: ____________________ NAME
GPA 120
SAT 1-20
Kiwanis Child 0 or 5
WORK EXP. 1-20
13
COMM. SERV. 1-20
XTRA CIRR. 1-20
OVERALL IMPRESSION 1-20
TOTAL SCORE
Quilcene Scholarship 2012 Scorer: ____________________ NAME
GPA 120
SAT 1-20
Kiwanis Child 0 or 5
WORK EXP. 1-20
14
COMM. SERV. 1-20
XTRA CIRR. 1-20
OVERALL IMPRESSION 1-20
TOTAL SCORE
Reid Zimmerman 253 Wansboro Road Nordland, WA 98358 Dear Reid, I am writing to congratulate you on being chosen to receive one of the $1,000 scholarships annually awarded by the Port Townsend Kiwanis Club to deserving seniors. Your scholarship will be mailed to the admissions office of the college you will be attending this fall, to be put into your school account. When you have the necessary information, please complete the enclosed Recipient Form and return to the Kiwanis Club at the address listed on the form. Assuming you return the form in a timely manner, the funds should be in you account before the start of the coming academic year. It has been a custom that the Kiwanis Scholarship recipients attend one of our meetings to here an update of your progress toward your degree, and your career later. We always like to see how our money is being spent. From your scholarship application I presume our money, and our country, will be in good hands. Congratulations again, and if you have any questions please contact me at 380-9550.
Sincerely,
Bob Carter Scholarship Chairman
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Ashley Hobson 141 Quimper Lane Port Hadlock, WA 98339 Dear Ashley; I am writing to congratulate you on being chosen to receive the Presidential Freedom Scholarship. The Presidential Freedom Scholarship is a matching scholarship awarded by the federal government. Their requirement is that the recipient has done at least 100 hours of community service during the past 12 months, and have a local organization cosponsor you by matching the federal government’s $500 donation. The Port Townsend Kiwanis Club is the co-sponsoring organization. You are required to apply online at www.learnandserve.gov/about/programs/pfs.asp. The government will take their time in responding to your online request and it may take several months in order to receive your funds. The Port Townsend Kiwanis Club will have their matching $500 to your college in time for fall quarter 2006 assuming you complete the enclosed Recipient Form in a timely manner. When you have all the necessary information the form asks for, mail it to the address on the form. The Kiwanis’ $500 will be deposited into your student account at the college of your choice. It has been a custom of Kiwanis Scholarship recipients to attend one of our meetings to here an update of your progress toward your degree, and your subsequent career. We always like to here how our money is being spent. From the looks of your scholarship application I presume our money, and our country, will be in good hands. Congratulations again, if you have any questions about completing the online application or the Kiwanis award please contact me at 385-9550. Sincerely,
Bob Carter Scholarship Chairman
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Will Bringgold 6220 Cape George Road Port Townsend, WA 98368 Dear Will, I am writing to congratulate you on being chosen to receive one of the $1,000 scholarships annually awarded by Dr. H. Kennith Carter Family, thru the Port Townsend Kiwanis Club, to deserving seniors. Dr. Carter was a longtime resident of Port Townsend and always valued our young adults. This scholarship is a way to keep his memory alive, and help deserving young adults achieve all they can. Your scholarship will be mailed to the admissions office of the college you will be attending this fall, to be put into your school account. When you have the necessary information, please complete the enclosed Recipient Form and return to the Kiwanis Club at the address listed on the form. Assuming you return the form in a timely manner, the funds should be in you account before the start of the coming academic year. It has been a custom that the Kiwanis Scholarship recipients attend one of our meetings to here an update of your progress toward your degree, and your career later. We always like to see how our money is being spent. From your scholarship application I presume our money, and our country, will be in good hands. Congratulations again, and if you have any questions please contact me at 380-9550.
Sincerely,
Bob Carter Scholarship Chairman
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Port Townsend Kiwanis Scholarship Recipient In order to receive your scholarship you need to provide the following information: Name of Student________________________________ Award Amount_________________________________ School attending________________________________
Address of office of admissions/financial aide/student accounts_______________________________________ _________________________________ _________________________________ Student I.D. number_____________________________ Social Security number___________________________
Please send this completed form to: Port Townsend Kiwanis Club Bob Carter – Scholarship Chairman PO Box 489 Port Townsend, WA 98368 18
Kiwanis Scholarship Recipients 2011 Port Townsend Emelina Berkshire Teresa Garrison-Fox Kylen Solvik
Academic 1001 E, PT Academic 1430 Quincy, PT Academic 637 H, PT
Chimacum Hailey Beres
Academic 50 Barque Ln, PL
2010 Port Townsend Mitchell Hubbard Khloe Frank Ryan Unbedacht Anne Young
Vocational 635 Reed, PT Academic PT Academic PT Academic PT
Chimacum Sarah Browning
Academic Chimacum
2009 Port Townsend Nora Burnfield Celest McDonald Fuxia Stankus Caitlin Sullivan
Academic 1129 Tremont, PT Academic 2306 Cleveland, PT Academic PO Box 340, PT Academic 611 Parkside Dr., PT
Chimcaum Ivy Rose Anderson
Academic PO Box 1136, PH 7474-0698
2008 Port Townsend April Powers Ryan Charrier Jessie Holbrook
Academic 812 Hendricks, PT 379-5390 Academic 280 Eaglemount Rd. PT 385-4288 HK Carter PO Box 946, PT 344-4067
Chimacum Valentine Goularte Lindsey Arey Chris Hanke
Academic 5795 Beaver Valley Rd, CH 732-0604 Academic 80 E Eugene, PH 385-5175 Academic 934 Larson Lake Rd, CH 732-6820
2007 Port Townsend Hanna Barrett
Academic PO Box 7304, PT 385-7304
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Maria Clow Hannah Burn Eva Weber Amy Atkinson Melissa Bretland 387-3687
Academic 610 14th, PT 344-3329 Volunteer 1575 Tyler, PT 385-4977 Volunteer 4554 Lopez, PT 385-5204 HK Carter 8221 SE 65th Mercer Isl 206-795-5465 HK Carter 2421 S Bretland Rd, Camamo Isl 360-
Chimacum Luke Clum Joshua Johnson
Academic 1840 Maple, PT 385-5083 Volunteer 8265 Flagler Rd, Nordland 379-8707
Quilcene Elizabeth Marie Hodgson
Volunteer 1317 Linger Longe Rd, Quil 795-3941
2006 Port Townsend Elye Bliss Kristine Jansenn Rose Lawrence-Pine Grant Wheeler Amy Atkinson Will Bringgold
Academic 636 J Street, PT 379-0830 Academic 232 Sand Rd, PT 385-2012 Volunteer 1723 Gise St, PT 379-9449 Volunteer 2317 Rosecrans, PT 379-9313 H. K. Carter 706 Taft St, PT 385-6311 H. K. Carter 6220 Cape George Rd, PT 379-1275
Chimacum Reid Zimmerman Ashley Hobson Bethany Freidrich
Academic 253 Wansboro Rd, Nordland 301-1050 Volunteer 141 Quimper Ln, Hadlock 379-2883 Volunteer 40 Upland Ct, Hadlock 385-7314
2005 Port Townsend Maia Johnson Carolyn Tweedy Duncan Scovil Nathan VanderVen
Academic Academic Volunteer Volunteer
Chimacum Paige Worley Amanda Porto Samantha Locke
Academic 10233 Rhody Dr, Chim 385-3076 Volunteer 134 Windridge St. Chim 732-4487 Volunteer 1166 Chimacum Rd, Hadl 732-4070
Quilcene Andrew Starnes
Academic 206 Wildwood Dr, Quil 765-4522
2004 Port Townsend
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1110 Willow, PT 385-2696 92 Dunsmuire, P Ludlow 437-4054 832 Rose, PT 385-5271 190 Spruce, PT 385-0746
Anna Stern William Walker Marcus Logue Jaimi Freitas
Academic 1607 Sheridan, PT Volunteer 2007 Cherry, PT Volunteer 410 Quincy, PT Vocational 116 Potlach Way, PT
Chimacum Alex Lemay Daniel Beary Ashley Whalen
Academic 256 W Egg & I, Chimacum Volunteer 10 Jefferson Pl, Hadlock Volunteer PO Box 494, Chimacum
2003 Port Townsend Janet Aubin Elsa Tretter Theresa Noble Kyle Niekamp
Academic Academic Volunteer Volunteer
Chimacum Jori Pearsall
Academic PO Box 632, Chimacum
2002 Port Townsend Kendra Gossell Lorna Porter Bret Sanford Craig Stahl
Academic Academic Volunteer Volunteer
Chimacum Tulasi Johnson
Academic
2001 Port Townsend Sarah Rawlins Krystal Morrison Linnea McCaffrey Maegan Raymond Aleah Lawrence-Pine Melissa Harper
Academic Academic Vocational Vocational Volunteer Volunteer
Chimacum Katie Allen
Academic
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525 U St, PT 1839 Washington St, PT 790 Beckett Point Rd, PT 627 Cosgrove, PT
Scholarship Manual
Last Updated 2-1-2012 By Bob Carter
1
INDEX Timeline…………………………………………………………………………..3
August Things To Do……………………………………………………………..4
January Things To Do……………………………………………………….........5
February Things To Do…………………………………………………………...6
March-April Things To Do……………………………………………………….7
May Things To Do…………………………………………………………..........8
Appendix………………………………………………………………………….9 Judging Instructions Form………………………………………………10 Guidelines for Scoring…………………………………………………..11 Port Townsend Scholarship Score Sheet………………………………..12 Chimacum Scholarship Score Sheet…………………………………….13 Quilcene Scholarship Score Sheet………………………………………14 Award Letter for Academic Scholarship (Zimmerman)…………….…..15 Award Letter for Presidential Freedom Scholarship (Hobson)……….…16 Award Letter for Dr. H Kennith Carter Scholarship (Bringgold)…….…17 Recipients Form……………………………………………………….…18 List of Prior Recipients…………………………………………………..19
2
Timeline August
Ascertain from the Kiwanis Board of Directors how much scholarship Money is available for the coming year.
January
Initial meeting with Scholarship Committee
February
Call the High School Counselors for Port Townsend High School, Chimacum High School and Quilcene High School, if it is decided that each of those schools will get at least one scholarship.
March-April Get the scholarship applications from the participating schools. Arrange that every committee member gets the scholarship applications to read and score. Meet with the Scholarship Committee to award the scholarships to each school. May
Contact each school to let them know who the scholarship recipients are. Make arrangements to present the scholarships at each school’s awards ceremony. The Club President usually does the presentations. Mail each scholarship recipient a packet outlining what they need to do in order to receive their scholarship monies. Give a list of scholarship recipients and scholarship amounts to the Club Treasurer.
3
AUGUST Contact the Kiwanis Board when they are putting together the budget for the coming Kiwanis Year, which typically happens in August or September prior to the year starting, which is from October 1 thru September 30. The board has typically authorizes $5,000 for the coming year, but always push for extra funds to expand the number of scholarships. We usually award $1,000 scholarships. For 2012 we only have $4,000 to award. There has been a Presidential Freedom Scholarship (PFS). The PFS is usually applied for online, by the recipient that we choose. The PFS does a $500 matching scholarship. They award $500 and Kiwanis matches it with an additional $500. It helps us reach more students that way. Go to http://www.learnandserve.gov/about/programs/pfs.asp to get the latest updates to the scholarship. We usually give 2 PFS scholarships to a school. The Feds will match 2 scholarships to each high school we choose to work with. The only requirement the PFS has is 100 volunteer hours by the application during the school year. As of 2008 there is no scholarship money available. Continue to check It was last checked on 2-1-2012 and is still not awarding scholarships. There are several Port Townsend Kiwanis Scholarships awarded. A typical year would see the committee award $5,000 in scholarships. We might award two $1,000 scholarship based on academics to Port Townsend, one $1,000 academic scholarship to Chimacum, and 2 PFS scholarships each to Port Townsend and Chimacum. That would total $5,000. You can see what we have awarded in the past by looking at the “Kiwanis Scholarship Recipients” section of this manual. When the scholarship is for “academics”, that it what it is for. When the scholarship is for “volunteer”, that is for the PFS scholarship. The list of recipients goes back to 2001. Select your committee. Current committee members are: Bob Carter Kristin Manwaring Jack Westerman Carla VanderVen Melanie Bozak
385-9550 (W) 385-4400 (W) 385-9105 (W) 385-0133 (W) 385-4871 (H)
4
643-9550 (Cell) 379-9787 (H) 385-2809 (H) 301-5048 (H) 531-1329 (Cell)
JANUARY Have your initial committee meeting. At this meeting you will decide how the available funds will be awarded. Will you award a Bob Harper Scholarship, a Dr H. Kennith Carter Scholarship, academic scholarships, volunteer scholarships, or any other scholarship that you might find funds for. The Carter Family awards the Ken Carter Scholarship, through Kiwanis, and are responsible for the funds. Prior to this meeting make sure the Presidential Freedom Scholarship is still available, what the requirements are, how many are available for each school, etc. You can do this by accessing their website at http://www.learnandserve.gov/about/programs/pfs.asp. As of 2-1-2012 the Presidential Freedom Scholarship is not available. You will also decide among the committee members if there needs to be any changes to the criteria used to award each scholarship. For example, the Academic scholarship for Port Townsend and Chimacum have used a minimum grade point average and minimum SAT score to be eligible for the scholarship. You can see those requirements in the Appendix section of this manual. In the past we have used a minimum GPA of 3.30 and a minimum SAT score of 1275 to be eligible. We have also had a requirement of 4 years attendance at the school in order to qualify.
5
FEBRUARY Call the Port Townsend High School Councilor’s office at 379-4523 to find out when the Scholarship applications will be available for at least 2 consecutive weeks. In the past Marcus Sather and Jennifer Stankus have been our contact. Each Port Townsend scholarship applicant completes 2 sets of applications and they are passed around the community for ALL the service clubs to view. They will probably be available in March or April. Call the Chimacum High School Councilor’s office at 732-4481 ex. 1, ex. 5 and talk with The councilor to find out when the scholarship applications will be available. Chimacum handles their scholarship applications differently than Port Townsend. Chimacum requires each applicant to make a complete application for each scholarship they want to apply for, so we don’t have a time limit on how long we can keep the applications. They are ours to keep. Quilcene High School contact person is Shea Harrington at 765-3363 ex. 252.
6
MARCH-APRIL Update the “Kiwanis Scholarship Judging” Instructions form (see Appendix). You will need to change the date to the current year, change the body of the instructions to the correct year, update the judge’s names and their pertinent information, and make any changes to the judging instructions that might have been decided upon by prior meeting. Let the committee members know as soon as you do, when you will be able to get the scholarship applications from the schools. When you get the applications from each school, go through each application to weed out those applicants that do not qualify by our minimum standards. The minimum requirements are in the Appendix section of this manual. Update the Scholarship Score Sheet for each school, putting in the name of each student, input The scores for the GPA and SAT, and include the 5 points if the student is a Key Club member Or the child of a Kiwanian. Give the eligible applications to a committee member, along with the judging instructions, guidelines, and score sheet (see Appendix). When that committee member finishes with the applications for a particular school, they are to pass them on to another committee member, and so on, until all committee members have seen and graded the scholarships for all the schools. A committee member should not need more that one day to read and grade the applications of a particular school. When all the scholarships have been graded by each committee member, set your last full committee meeting. It should be shortly after completion of the scoring so the reasoning for the scores are still fresh in each committee members mind. This meeting may last 30 minutes if everyone is in agreement as to the winners, or it could take a couple of hours is there is strong disagreement.
7
MAY Contact the counseling department at each school to let them know who the scholarship recipients are. Also find out when the awards presentations are and make arrangements to present them. The club president usually does the presentation, but not always. Send a letter to each winner (see Appendix for sample letters, depending on which scholarship that person won) congratulating them on their selection. Include in the letter what they need to do in order to get their money. There is a form in the Appendix section of this manual that tells the student how to get their funds if it is an academic award. Before sending out the letters to the winners of the Presidential Freedom Scholarship, double check with PFS to make sure you give the winners the correct information, as the procedure for notifying PFS seems to change every year. Pay particular attention to the deadline for entry. It has been as late as August and as early as June. Most recently the deadline was June 30, and the student had to apply themselves. I would print out the application and enclose it in the letter to the winner and include the Kiwanis information the student will need to complete the application. Give a list of recipients to the club treasures with the amounts the club will be giving each student. Remember, some scholarships are split between the club and PFS. We ALWAYS send the money to the school. We seldom, if ever, make the check directly to the student. In one instance the check was made to the student’s parents because the student got another scholarship that was reduced by any amount he got from another scholarship, and we wanted to keep our scholarship quiet in that case. If a student is awarded a scholarship in June of this year and decides not to take the award Immediately, he/she must authorize payment to a school by the start of Fall Semester the Following year, or forfeit their scholarship.
8
APPENDIX Kiwanis Scholarship Judging Instructions Port Townsend Kiwanis Scholarship Guidelines for Scoring Port Townsend Scholarship Score Sheet Chimacum Scholarship Score Sheet Quilcene Scholarship Score Sheet Award Letter for the Academic Award (to Reid Zimmerman) Award Letter for the Presidential Freedom Scholarship (to Ashley Hobson) Award letter for the Dr. H. Kennith Carter Family Scholarship (to Will Bringgold) Port Townsend Kiwanis Scholarship Recipient Form Past Kiwanis Scholarship Recipients
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Kiwanis Scholarship Judging 2012 Instructions Thank you for agreeing to help with judging of the Kiwanis Scholarships for 2010. You will be selecting scholarship recipients from both Port Townsend and Chimacum high schools, and possibly Quilcene. We will be giving Chimacum High School a merit based scholarship and 1 or 2 Presidents Scholarships, depending on if Quilcene ever responds to our request. Port Townsend High School students will receive a merit based scholarship, and 2 Presidents Scholarships based on volunteer hours worked during the student’s senior year. The first to be awarded will be the merit based scholarships. Enclosed in your packet are the score sheets for both Port Townsend and Chimacum. I culled the applications down to the students who qualified based on GPA and SAT requirements. Those students are listed along with the point totals they earned based on their GPA and SAT scores (the tables for both are included for your benefit). You will be scoring the students based on what is in their scholarship packet, and what you know about the student personally. If you look at the score sheet you will note that there are between 1 and 20 points available based on their work experience, community service, extra curricular experience, and overall impression. Please score all the students, total your score, and then pass along the scholarship booklets to the other judges. Please keep your score sheets until the final meeting. We have until April 20 to get the Port Townsend applications back to the high school, so we need to stay on task. The five judges this year are: Jack Westerman, 1452 Lincoln, Port Townsend, 385-2809 (H) 385-9105 (W) Carla VanderVen, 190 Spruce Dr, Port Townsend, 301-5048 (Cell) 385-0133 (W) Bob Carter, 206 S. Rhododendron Dr., Port T., 643-9550 (Cell) 385-9550 (W) Kritsin Manwaring, 1906 12th, Port Townsend, 379-9787 (H) 385-4400 (W) Melanie Bozak, 1307 25th, Port Townsend, 385-4871 (W) 531-1329 (Cell) You will be getting separate groups of scholarships for Chimacum, Port Townsend and Quilcene. We have about 2 weeks to complete our work. Keep your score sheets when you are finished so you do not unduly influence the other judges until the final meeting. When all the scholarships have been judged we will meet at Marilou’s house to do the final selection, so please try to finish your judging within a couple of days of getting the packets. I am shooting for May 1st for that meeting.
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Port Townsend Kiwanis Scholarship Guidelines for Scoring GPA Points 4.0 20 3.95-3.99 19 3.90-3.94 18 3.85-3.89 17 3.80-3.84 16 3.75-3.79 15 3.70-3.74 14 3.65-3.69 13 3.60-3.64 12 3.55-3.59 11 3.50-3.54 10 3.45-3.49 9 3.40-3.44 8 3.35-3.39 7 3.30.-3.34 6 under 3.30 not eligible
SAT Points 2325-2400 20 2250-2324 19 2175-2249 18 2100-2174 17 2025-2099 16 1950-2024 15 1875-1949 14 1800-1874 13 1725-1799 12 1650-1724 11 1575-1649 10 1500-1574 9 1425-1499 8 1350-1424 7 1275-1349 6 under 1275 not eligible
Community Service 0-20 Extra Curricular Activities 0-20 Work Experience 0-20 4 years at PTHS or not eligible 4 years at CHS or not eligible Credit for Key Club/ 5 Kiwanis Parent 5 Overall Impression 0-20
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Port Townsend Scholarship 2012 Scorer: ____________________ NAME
GPA 120
SAT 1-20
Kiwanis Child 0 or 5
WORK EXP. 1-20
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COMM. SERV. 1-20
XTRA CIRR. 1-20
OVERALL IMPRESSION 1-20
TOTAL SCORE
Chimacum Scholarship 2012 Scorer: ____________________ NAME
GPA 120
SAT 1-20
Kiwanis Child 0 or 5
WORK EXP. 1-20
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COMM. SERV. 1-20
XTRA CIRR. 1-20
OVERALL IMPRESSION 1-20
TOTAL SCORE
Quilcene Scholarship 2012 Scorer: ____________________ NAME
GPA 120
SAT 1-20
Kiwanis Child 0 or 5
WORK EXP. 1-20
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COMM. SERV. 1-20
XTRA CIRR. 1-20
OVERALL IMPRESSION 1-20
TOTAL SCORE
Reid Zimmerman 253 Wansboro Road Nordland, WA 98358 Dear Reid, I am writing to congratulate you on being chosen to receive one of the $1,000 scholarships annually awarded by the Port Townsend Kiwanis Club to deserving seniors. Your scholarship will be mailed to the admissions office of the college you will be attending this fall, to be put into your school account. When you have the necessary information, please complete the enclosed Recipient Form and return to the Kiwanis Club at the address listed on the form. Assuming you return the form in a timely manner, the funds should be in you account before the start of the coming academic year. It has been a custom that the Kiwanis Scholarship recipients attend one of our meetings to here an update of your progress toward your degree, and your career later. We always like to see how our money is being spent. From your scholarship application I presume our money, and our country, will be in good hands. Congratulations again, and if you have any questions please contact me at 380-9550.
Sincerely,
Bob Carter Scholarship Chairman
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Ashley Hobson 141 Quimper Lane Port Hadlock, WA 98339 Dear Ashley; I am writing to congratulate you on being chosen to receive the Presidential Freedom Scholarship. The Presidential Freedom Scholarship is a matching scholarship awarded by the federal government. Their requirement is that the recipient has done at least 100 hours of community service during the past 12 months, and have a local organization cosponsor you by matching the federal government’s $500 donation. The Port Townsend Kiwanis Club is the co-sponsoring organization. You are required to apply online at www.learnandserve.gov/about/programs/pfs.asp. The government will take their time in responding to your online request and it may take several months in order to receive your funds. The Port Townsend Kiwanis Club will have their matching $500 to your college in time for fall quarter 2006 assuming you complete the enclosed Recipient Form in a timely manner. When you have all the necessary information the form asks for, mail it to the address on the form. The Kiwanis’ $500 will be deposited into your student account at the college of your choice. It has been a custom of Kiwanis Scholarship recipients to attend one of our meetings to here an update of your progress toward your degree, and your subsequent career. We always like to here how our money is being spent. From the looks of your scholarship application I presume our money, and our country, will be in good hands. Congratulations again, if you have any questions about completing the online application or the Kiwanis award please contact me at 385-9550. Sincerely,
Bob Carter Scholarship Chairman
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Will Bringgold 6220 Cape George Road Port Townsend, WA 98368 Dear Will, I am writing to congratulate you on being chosen to receive one of the $1,000 scholarships annually awarded by Dr. H. Kennith Carter Family, thru the Port Townsend Kiwanis Club, to deserving seniors. Dr. Carter was a longtime resident of Port Townsend and always valued our young adults. This scholarship is a way to keep his memory alive, and help deserving young adults achieve all they can. Your scholarship will be mailed to the admissions office of the college you will be attending this fall, to be put into your school account. When you have the necessary information, please complete the enclosed Recipient Form and return to the Kiwanis Club at the address listed on the form. Assuming you return the form in a timely manner, the funds should be in you account before the start of the coming academic year. It has been a custom that the Kiwanis Scholarship recipients attend one of our meetings to here an update of your progress toward your degree, and your career later. We always like to see how our money is being spent. From your scholarship application I presume our money, and our country, will be in good hands. Congratulations again, and if you have any questions please contact me at 380-9550.
Sincerely,
Bob Carter Scholarship Chairman
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Port Townsend Kiwanis Scholarship Recipient In order to receive your scholarship you need to provide the following information: Name of Student________________________________ Award Amount_________________________________ School attending________________________________
Address of office of admissions/financial aide/student accounts_______________________________________ _________________________________ _________________________________ Student I.D. number_____________________________ Social Security number___________________________
Please send this completed form to: Port Townsend Kiwanis Club Bob Carter – Scholarship Chairman PO Box 489 Port Townsend, WA 98368 18
Kiwanis Scholarship Recipients 2011 Port Townsend Emelina Berkshire Teresa Garrison-Fox Kylen Solvik
Academic 1001 E, PT Academic 1430 Quincy, PT Academic 637 H, PT
Chimacum Hailey Beres
Academic 50 Barque Ln, PL
2010 Port Townsend Mitchell Hubbard Khloe Frank Ryan Unbedacht Anne Young
Vocational 635 Reed, PT Academic PT Academic PT Academic PT
Chimacum Sarah Browning
Academic Chimacum
2009 Port Townsend Nora Burnfield Celest McDonald Fuxia Stankus Caitlin Sullivan
Academic 1129 Tremont, PT Academic 2306 Cleveland, PT Academic PO Box 340, PT Academic 611 Parkside Dr., PT
Chimcaum Ivy Rose Anderson
Academic PO Box 1136, PH 7474-0698
2008 Port Townsend April Powers Ryan Charrier Jessie Holbrook
Academic 812 Hendricks, PT 379-5390 Academic 280 Eaglemount Rd. PT 385-4288 HK Carter PO Box 946, PT 344-4067
Chimacum Valentine Goularte Lindsey Arey Chris Hanke
Academic 5795 Beaver Valley Rd, CH 732-0604 Academic 80 E Eugene, PH 385-5175 Academic 934 Larson Lake Rd, CH 732-6820
2007 Port Townsend Hanna Barrett
Academic PO Box 7304, PT 385-7304
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Maria Clow Hannah Burn Eva Weber Amy Atkinson Melissa Bretland 387-3687
Academic 610 14th, PT 344-3329 Volunteer 1575 Tyler, PT 385-4977 Volunteer 4554 Lopez, PT 385-5204 HK Carter 8221 SE 65th Mercer Isl 206-795-5465 HK Carter 2421 S Bretland Rd, Camamo Isl 360-
Chimacum Luke Clum Joshua Johnson
Academic 1840 Maple, PT 385-5083 Volunteer 8265 Flagler Rd, Nordland 379-8707
Quilcene Elizabeth Marie Hodgson
Volunteer 1317 Linger Longe Rd, Quil 795-3941
2006 Port Townsend Elye Bliss Kristine Jansenn Rose Lawrence-Pine Grant Wheeler Amy Atkinson Will Bringgold
Academic 636 J Street, PT 379-0830 Academic 232 Sand Rd, PT 385-2012 Volunteer 1723 Gise St, PT 379-9449 Volunteer 2317 Rosecrans, PT 379-9313 H. K. Carter 706 Taft St, PT 385-6311 H. K. Carter 6220 Cape George Rd, PT 379-1275
Chimacum Reid Zimmerman Ashley Hobson Bethany Freidrich
Academic 253 Wansboro Rd, Nordland 301-1050 Volunteer 141 Quimper Ln, Hadlock 379-2883 Volunteer 40 Upland Ct, Hadlock 385-7314
2005 Port Townsend Maia Johnson Carolyn Tweedy Duncan Scovil Nathan VanderVen
Academic Academic Volunteer Volunteer
Chimacum Paige Worley Amanda Porto Samantha Locke
Academic 10233 Rhody Dr, Chim 385-3076 Volunteer 134 Windridge St. Chim 732-4487 Volunteer 1166 Chimacum Rd, Hadl 732-4070
Quilcene Andrew Starnes
Academic 206 Wildwood Dr, Quil 765-4522
2004 Port Townsend
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1110 Willow, PT 385-2696 92 Dunsmuire, P Ludlow 437-4054 832 Rose, PT 385-5271 190 Spruce, PT 385-0746
Anna Stern William Walker Marcus Logue Jaimi Freitas
Academic 1607 Sheridan, PT Volunteer 2007 Cherry, PT Volunteer 410 Quincy, PT Vocational 116 Potlach Way, PT
Chimacum Alex Lemay Daniel Beary Ashley Whalen
Academic 256 W Egg & I, Chimacum Volunteer 10 Jefferson Pl, Hadlock Volunteer PO Box 494, Chimacum
2003 Port Townsend Janet Aubin Elsa Tretter Theresa Noble Kyle Niekamp
Academic Academic Volunteer Volunteer
Chimacum Jori Pearsall
Academic PO Box 632, Chimacum
2002 Port Townsend Kendra Gossell Lorna Porter Bret Sanford Craig Stahl
Academic Academic Volunteer Volunteer
Chimacum Tulasi Johnson
Academic
2001 Port Townsend Sarah Rawlins Krystal Morrison Linnea McCaffrey Maegan Raymond Aleah Lawrence-Pine Melissa Harper
Academic Academic Vocational Vocational Volunteer Volunteer
Chimacum Katie Allen
Academic
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525 U St, PT 1839 Washington St, PT 790 Beckett Point Rd, PT 627 Cosgrove, PT
