PROJECT APPLICATION FORM
Canada Caribbean Disaster Risk Management Fund PROJECT APPLICATION FORM Thank you for your interest in the Canadian Government's Canada Caribbean Disaster Risk Management (CCDRM) Fund.
Mailing address for applications: Coordinator, CCDRM Fund, Canadian High Commission, Bishop’s Court Hill, St. Michael, P.O. Box 404, Bridgetown, BB11000, BARBADOS. Tel: (246) 425-0386 or (246) 629-3550. Email: [email protected].
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CANADA CARIBBEAN DISASTER RISK MANAGEMENT FUND SECTION A: Contact and Project Information Project Title: Location of project (country, name of community): Name of implementing organization and address: Main contact person: (name, title, address, telephone, fax, email) Alternate contact person: (name, title, address, telephone, fax, email) Project Partners: (name, title, address, telephone, fax, email) Proposed End date: (Month/Year):
Proposed Start Date (Month/Year):
Budget:
A Brief Description of the Project:
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Funds requested from CIDA: (CAN: Canadian Dollars ) Matching Funds and in-kind contributions: from applicants, the community and other sources - partners, donors, government: (CAN: Canadian Dollars ) Total Budget: (CAN: Canadian Dollars )
SECTION B. Project Description
Project Description
Project Risks
Group Men:
Affect
Women: Local Context
Boys: Girls: Disabled: Elderly:
Group Men: Women: Beneficiaries
Boys: Girls: Disabled: Elderly:
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Number
How will they benefit from the project?
Project Sustainability: How will you sustain the benefits of the project after it has been implemented?
Complete the table in Annex III before filling out this section Environmental Impact
Previous Experience
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Project Budget:
Please note that the budget that you present as part of the project proposal must follow the format provided below. If this format is not used there is a risk that your proposal will not be considered. Budget Headings: a) “CIDA” – in the column headed “CIDA” indicate that costs that are to be covered by the CCDRM Fund. b) c) “Applicant”: The amount of money or the value of the in-kind contributions that the applying organization and/or the beneficiary community will provide to support the proposed project. d) “Others”: Indicate the costs that partner organizations, other donors, and/or the government will provide to support of the proposed project. SECTION C: In-kind Contributions from Applicant the Community, and Project Partners?
Item
Cost/In-kind contribution
(Use this information in column (c) of the budget below)
Total
SECTION D: The Project Budget
Type of activity (specify details)
Fees/ salaries / labour costs Training activities Equipment / Materials Administration expenses Other (specify) Totals
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(a) CIDA’s Contribution (Local Currency)
(b) Applicants Contribution (Local Currency)
(c) Partner Pledges or Contributions (Local Currency)
(c) Totals (Local Currency)
SECTION E: Matching Funds : Guidance Notes:
If the total cost of the project is more than the amount you are requesting from the CCDRM Fund indicate how your organization or other organization(s) (donors, partners) will fund the difference. The organizations will be required to provide written confirmation of this support.
SECTION F: Project Summary
Brief Summary of Expected Results:
Activity: What are the main project activities that will allow you to get the results that you described above? (Add more lines as needed).
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How will this activity contribute to the reduction of disaster risk by the end of the project?
SECTION G. About The Applicant Organisation How many people are involved in your organisation/group? Please put numbers in the boxes below. Executive committee (Number) Members (Number) Paid staff (Number) Is your organisation registered with the □ Yes □ No If yes, please indicate If no, does your group have a Department of Cooperatives and Friendly Societies or the Companies Office or with any which agency?(please set of rules or a constitution? other government agency? attach (please attach) rules/constitution)
When did your organisation/group start?
What type of organization is applying to the CCDRM Fund? What are the organizations objectives? In what types of communitybased activity has the applying organisation been involved? How long has the applying organization been working in/with the community that will benefit from this project? When was this disaster risk reduction need identified, and through what process (e.g. meetings). Who was involved (group or individual)?
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How many men and women in the beneficiary community were consulted in the design of the project? List the names and positions of the persons that were involved in preparing the development of the project proposal.
List the names and roles of the persons that were involved in implementation of the proposed project.
Does your group have a bank account?
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Men: Women:
Applying Organization
Partner Organization (if any)
Community
Applying Organization
Partner Organization (if any)
Community
□ Yes
□ No
If “No” how would you manage the fund received?
SECTION H. Declaration Declaration By submitting this application, you are confirming the following: • The information in this application is correct. • This application has been prepared with the knowledge and consent of the organisation’s/group’s Executive Committee. • This application has the support of the organisation’s/group’s membership. • This application has been prepared in consultation with the beneficiary community and has the express support of the community. Signature of person submitting the application
Print Name
Date
Position within the organisation: The following should be completed by the Chairperson of your organisation/group. If the Chairperson is submitting this application, it should be completed by another member of the Executive Committee Signature Print Name Date
Position within the organisation:
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Annex 1: Who will your project help? Different groups of people in a community experience different levels of vulnerability and risk when facing the same natural disaster threat. This is because different groups have different roles, responsibilities, jobs, strengths and weaknesses. Different groups in the community have different levels of awareness and knowledge about natural hazards, different levels of access to resources and information to cope with natural disasters. These differences result from differences in age, education, wealth, health, employment, power and authority. In every community you will find men, women, boys, girls, elderly and disabled persons. Each of these groups will have different disaster risk reduction needs if the community is threatened by a flood, hurricane, landslide, tsunami or other natural hazard. The CCDRM Fund supports disaster risk reduction projects that address needs that have been identified by communities. It is important to take into account the different needs of each group in a community when filling out the application form. This means that representatives from each group in the community must be consulted on the projects aims, objectives and priorities, and must participate in the design and implementation of the project. Ensuring the meaningful participation of all groups in the community ensures that traditional knowledge and knowledge of special needs is available to help in the design and management of the project and to ensure: • That the disaster risk is accurately assessed and dealt with by the project • The project makes people in the community less vulnerable and better able to cope with natural disasters • That the project continues to benefit all members of the community for a long time after it is completed. Here are a few examples of why it is important to include all groups in the community when designing a disaster risk reduction project: Disaster and Emergency Shelters Upgrading a community hurricane shelter to include ramps for the disabled persons at the entrance to a building may appear to address the needs for this group. But if the doors, toilet facilities and internal access ways have not been properly modified so that they can be used by disabled persons the shelter may be more of a problem than a help for disabled users. The privacy and security needs of women and girls in a disaster shelter are different to those of men and boys. Statistics indicate that the privacy and security issues increase in importance as the length of time that women and girls spend in a disaster shelter increases. The attention paid to the appropriate design and location of bathrooms and toilet facilities and of sleeping arrangements become critical to the health, safety, and life of women and girls when a community is threatened by hurricanes, floods, tsunamis, earthquakes or other natural disasters. 10 | P a g e
Water Supply Projects The people involved in the design of a water supply project for a rural community may look at the spacing and location of stand-pipes. Intentionally locating community standpipes near the homes of elderly persons may mean that some elderly persons are able to take care of their own water needs without having to depend on others. The proper location of stand-pipes and water supply points can reduce the distance, and the amount of time that children have to spend carrying water. This can have positive affects on their education. Women tend to be the users, providers, and managers of water and tend to be the persons who monitor and maintain household hygiene. Women are highly affected by events that negatively affect water availability and sanitation. Similarly, women are highly affected by projects that improve water availability and sanitation. Because of their high level daily of involvement with water and sanitation matters, women play an important role in their sustainability and effectiveness of water supply projects. Disable persons, pregnant women, and babies may have high water consumption needs because of special medical or hygiene requirements. If sufficient consideration is given to the vulnerabilities and needs of the different groups that make up the community, the project can be designed to address the true disaster risks experienced in the community and a more accurate picture of the projects benefits can be developed and described. When designing a project, think about the different groups that make up the community all have the same needs, skills, strengths and weaknesses. These questions may not apply to your project, but they will help you to think about the special needs of the different groups that make up your community. • Who will have difficulties moving around to prepare for a hurricane of flood? Who would not be able to help themselves • Are different groups affected differently by floods, landslides, hurricanes, storm surges, or other natural disasters? • Which groups would have difficulty finding and collecting water after a disaster? • Who in the community would not be able to get to a hurricane shelter without help? • If emergency warning message were being broadest over the radio who might not heat the messages and why? Who would be the first to hear the messages? • Which people in the community would be in the most dangerous locations if a flood, hurricane, storm surge, earthquake, landslide were to happen in the middle of the morning? • What roles do men, women and children have after a natural disaster? Who cooks, collects water, looks after children and elderly people, clears fallen trees, looks for missing persons, fixes roofs, provides security, etc. • If food, water, or blankets were given out after a hurricane or flood, which groups would be the last to get supplies? Which would be the first? What could be done to make sure that the neediest persons in the community get supplies? • Safety and security before, during and after a disaster. 11 | P a g e
Annex II: How will your project affect the environment? Project activities will change the environment around the project site in some way. Some effects may be positive and some may be negative. The reason why it is important to think about the possible environmental impacts of your project is that the unintentional negative impacts may be greater than the benefits of the project. Environmental activities that increase soil erosion degrade the quality of water used for drinking and domestic purposes can affect the livelihoods of substance farmers or increase the work load of women responsible for collecting and/or using water and educe their ability their families’ health and wellbeing. If the negative environmental impacts are identified when the project is being design, ways can be identified to reduce or illuminate these negative impacts. A good way to start thinking about the affect that your project is to identify the major activities in the project, and think about how each activity may affect the environment. As you think about each activity fill out the blank table on the following page. An example of a completed table is shown on this page.
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When you have completed the table below discuss your findings with your group and members of the community and then fill in Environmental Impacts box in Section B.
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Mailing address for applications: Coordinator, CCDRM Fund, Canadian High Commission, Bishop’s Court Hill, St. Michael, P.O. Box 404, Bridgetown, BB11000, BARBADOS. Tel: (246) 425-0386 or (246) 629-3550. Email: [email protected].
1|Page
CANADA CARIBBEAN DISASTER RISK MANAGEMENT FUND SECTION A: Contact and Project Information Project Title: Location of project (country, name of community): Name of implementing organization and address: Main contact person: (name, title, address, telephone, fax, email) Alternate contact person: (name, title, address, telephone, fax, email) Project Partners: (name, title, address, telephone, fax, email) Proposed End date: (Month/Year):
Proposed Start Date (Month/Year):
Budget:
A Brief Description of the Project:
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Funds requested from CIDA: (CAN: Canadian Dollars ) Matching Funds and in-kind contributions: from applicants, the community and other sources - partners, donors, government: (CAN: Canadian Dollars ) Total Budget: (CAN: Canadian Dollars )
SECTION B. Project Description
Project Description
Project Risks
Group Men:
Affect
Women: Local Context
Boys: Girls: Disabled: Elderly:
Group Men: Women: Beneficiaries
Boys: Girls: Disabled: Elderly:
3|Page
Number
How will they benefit from the project?
Project Sustainability: How will you sustain the benefits of the project after it has been implemented?
Complete the table in Annex III before filling out this section Environmental Impact
Previous Experience
4|Page
Project Budget:
Please note that the budget that you present as part of the project proposal must follow the format provided below. If this format is not used there is a risk that your proposal will not be considered. Budget Headings: a) “CIDA” – in the column headed “CIDA” indicate that costs that are to be covered by the CCDRM Fund. b) c) “Applicant”: The amount of money or the value of the in-kind contributions that the applying organization and/or the beneficiary community will provide to support the proposed project. d) “Others”: Indicate the costs that partner organizations, other donors, and/or the government will provide to support of the proposed project. SECTION C: In-kind Contributions from Applicant the Community, and Project Partners?
Item
Cost/In-kind contribution
(Use this information in column (c) of the budget below)
Total
SECTION D: The Project Budget
Type of activity (specify details)
Fees/ salaries / labour costs Training activities Equipment / Materials Administration expenses Other (specify) Totals
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(a) CIDA’s Contribution (Local Currency)
(b) Applicants Contribution (Local Currency)
(c) Partner Pledges or Contributions (Local Currency)
(c) Totals (Local Currency)
SECTION E: Matching Funds : Guidance Notes:
If the total cost of the project is more than the amount you are requesting from the CCDRM Fund indicate how your organization or other organization(s) (donors, partners) will fund the difference. The organizations will be required to provide written confirmation of this support.
SECTION F: Project Summary
Brief Summary of Expected Results:
Activity: What are the main project activities that will allow you to get the results that you described above? (Add more lines as needed).
6|Page
How will this activity contribute to the reduction of disaster risk by the end of the project?
SECTION G. About The Applicant Organisation How many people are involved in your organisation/group? Please put numbers in the boxes below. Executive committee (Number) Members (Number) Paid staff (Number) Is your organisation registered with the □ Yes □ No If yes, please indicate If no, does your group have a Department of Cooperatives and Friendly Societies or the Companies Office or with any which agency?(please set of rules or a constitution? other government agency? attach (please attach) rules/constitution)
When did your organisation/group start?
What type of organization is applying to the CCDRM Fund? What are the organizations objectives? In what types of communitybased activity has the applying organisation been involved? How long has the applying organization been working in/with the community that will benefit from this project? When was this disaster risk reduction need identified, and through what process (e.g. meetings). Who was involved (group or individual)?
7|Page
How many men and women in the beneficiary community were consulted in the design of the project? List the names and positions of the persons that were involved in preparing the development of the project proposal.
List the names and roles of the persons that were involved in implementation of the proposed project.
Does your group have a bank account?
8|Page
Men: Women:
Applying Organization
Partner Organization (if any)
Community
Applying Organization
Partner Organization (if any)
Community
□ Yes
□ No
If “No” how would you manage the fund received?
SECTION H. Declaration Declaration By submitting this application, you are confirming the following: • The information in this application is correct. • This application has been prepared with the knowledge and consent of the organisation’s/group’s Executive Committee. • This application has the support of the organisation’s/group’s membership. • This application has been prepared in consultation with the beneficiary community and has the express support of the community. Signature of person submitting the application
Print Name
Date
Position within the organisation: The following should be completed by the Chairperson of your organisation/group. If the Chairperson is submitting this application, it should be completed by another member of the Executive Committee Signature Print Name Date
Position within the organisation:
9|Page
Annex 1: Who will your project help? Different groups of people in a community experience different levels of vulnerability and risk when facing the same natural disaster threat. This is because different groups have different roles, responsibilities, jobs, strengths and weaknesses. Different groups in the community have different levels of awareness and knowledge about natural hazards, different levels of access to resources and information to cope with natural disasters. These differences result from differences in age, education, wealth, health, employment, power and authority. In every community you will find men, women, boys, girls, elderly and disabled persons. Each of these groups will have different disaster risk reduction needs if the community is threatened by a flood, hurricane, landslide, tsunami or other natural hazard. The CCDRM Fund supports disaster risk reduction projects that address needs that have been identified by communities. It is important to take into account the different needs of each group in a community when filling out the application form. This means that representatives from each group in the community must be consulted on the projects aims, objectives and priorities, and must participate in the design and implementation of the project. Ensuring the meaningful participation of all groups in the community ensures that traditional knowledge and knowledge of special needs is available to help in the design and management of the project and to ensure: • That the disaster risk is accurately assessed and dealt with by the project • The project makes people in the community less vulnerable and better able to cope with natural disasters • That the project continues to benefit all members of the community for a long time after it is completed. Here are a few examples of why it is important to include all groups in the community when designing a disaster risk reduction project: Disaster and Emergency Shelters Upgrading a community hurricane shelter to include ramps for the disabled persons at the entrance to a building may appear to address the needs for this group. But if the doors, toilet facilities and internal access ways have not been properly modified so that they can be used by disabled persons the shelter may be more of a problem than a help for disabled users. The privacy and security needs of women and girls in a disaster shelter are different to those of men and boys. Statistics indicate that the privacy and security issues increase in importance as the length of time that women and girls spend in a disaster shelter increases. The attention paid to the appropriate design and location of bathrooms and toilet facilities and of sleeping arrangements become critical to the health, safety, and life of women and girls when a community is threatened by hurricanes, floods, tsunamis, earthquakes or other natural disasters. 10 | P a g e
Water Supply Projects The people involved in the design of a water supply project for a rural community may look at the spacing and location of stand-pipes. Intentionally locating community standpipes near the homes of elderly persons may mean that some elderly persons are able to take care of their own water needs without having to depend on others. The proper location of stand-pipes and water supply points can reduce the distance, and the amount of time that children have to spend carrying water. This can have positive affects on their education. Women tend to be the users, providers, and managers of water and tend to be the persons who monitor and maintain household hygiene. Women are highly affected by events that negatively affect water availability and sanitation. Similarly, women are highly affected by projects that improve water availability and sanitation. Because of their high level daily of involvement with water and sanitation matters, women play an important role in their sustainability and effectiveness of water supply projects. Disable persons, pregnant women, and babies may have high water consumption needs because of special medical or hygiene requirements. If sufficient consideration is given to the vulnerabilities and needs of the different groups that make up the community, the project can be designed to address the true disaster risks experienced in the community and a more accurate picture of the projects benefits can be developed and described. When designing a project, think about the different groups that make up the community all have the same needs, skills, strengths and weaknesses. These questions may not apply to your project, but they will help you to think about the special needs of the different groups that make up your community. • Who will have difficulties moving around to prepare for a hurricane of flood? Who would not be able to help themselves • Are different groups affected differently by floods, landslides, hurricanes, storm surges, or other natural disasters? • Which groups would have difficulty finding and collecting water after a disaster? • Who in the community would not be able to get to a hurricane shelter without help? • If emergency warning message were being broadest over the radio who might not heat the messages and why? Who would be the first to hear the messages? • Which people in the community would be in the most dangerous locations if a flood, hurricane, storm surge, earthquake, landslide were to happen in the middle of the morning? • What roles do men, women and children have after a natural disaster? Who cooks, collects water, looks after children and elderly people, clears fallen trees, looks for missing persons, fixes roofs, provides security, etc. • If food, water, or blankets were given out after a hurricane or flood, which groups would be the last to get supplies? Which would be the first? What could be done to make sure that the neediest persons in the community get supplies? • Safety and security before, during and after a disaster. 11 | P a g e
Annex II: How will your project affect the environment? Project activities will change the environment around the project site in some way. Some effects may be positive and some may be negative. The reason why it is important to think about the possible environmental impacts of your project is that the unintentional negative impacts may be greater than the benefits of the project. Environmental activities that increase soil erosion degrade the quality of water used for drinking and domestic purposes can affect the livelihoods of substance farmers or increase the work load of women responsible for collecting and/or using water and educe their ability their families’ health and wellbeing. If the negative environmental impacts are identified when the project is being design, ways can be identified to reduce or illuminate these negative impacts. A good way to start thinking about the affect that your project is to identify the major activities in the project, and think about how each activity may affect the environment. As you think about each activity fill out the blank table on the following page. An example of a completed table is shown on this page.
12 | P a g e
When you have completed the table below discuss your findings with your group and members of the community and then fill in Environmental Impacts box in Section B.
13 | P a g e
