Reverse Transfer
Reverse Transfer
Franklin University •
Located in Columbus, OH
•
Private, nonprofit Institution
•
Provider of online full degree programs for 12 years
•
270+ community college articulation agreements
Reverse Transfer in the News • • • •
OBR Subcommittee on Reverse Transfer Many states set goals for degree completion Several institutions partnering to offer National initiatives and grants to support reverse transfer models • Governor’s proposed funding model for degree completion
Basic Steps to Reverse Transfer 1. Identify potential students from Bachelor Institution 2. Transfer data to Associate Awarding Institution 3. Associate Awarding Institution notifies students of potential eligibility 4. Students request transcripts to be sent to Awarding Institution 5. Degree Audit conducted by Awarding Institution 6. Associate Degree Awarded to student
Accomplishments • Franklin developed data reporting to meet defined parameters – CSCC hours to meet residency requirements (31+) – Total hours to meet associate-level requirements (60+) – Attended Franklin at least one term during past year (11-12)
• Compiled first run of potential reverse-transfer • Students can request transcripts from Franklin • Franklin can send official transcripts electronically to any institution
Reverse-Transfer Pilot
~55 RTs
Franklin University and Columbus State Community College 04/01/2013
Thank you! Frank Yanchak Registrar [email protected]
Jack Miner Director of Operations
• Located in Columbus, Ohio • Public, Land Grant • Top 20 National Public University (US News) • 63,058 Students • 500,000 Living Alumni • 175 Undergraduate Majors • 14 Colleges • 12,000 courses
10
Ohio’s Credit When It’s Due Initiative •
• • •
Increase completion of associate degrees through reverse transfer awards Goal: 1300 associate degree awards between 2012 - 2014 National initiative led by Lumina Foundation, Kresge Foundation, and other funders. 23 Ohio community colleges, 13 public universities
11
Round 1 of the Ohio Pilot Pool of eligible students: 8718
Degree audits: 1408 Graduates: 594
• Enrolled in a participating university; 45 college level credits in USO ; 20 college level credits at a participating 2 yr. college • No bachelor’s or associate on record • Pursuing a bachelor’s with a min. university GPA of 2.0 • Pool size reduced after screens for recent degrees, financial holds and receipt of FERPA waivers. • No more than a 20 credit residency requirement • Institutional choice for which degrees to evaluate • Waive traditional petition to graduate process
• Associate Degrees including Arts, Science, Technical Studies, Applied Business, etc. • No graduation fee for award only. • 597 total degrees, 594 unique individuals; 3 additional certificate awards
Source: Institution Self Reports, September 2013. Calculations revised 10/18/13
12
Degree Audit Results 1% 2%
1%
Degree Evaluation/ Audit Results
42% Awarded Degree Completed Degree Audit but did not Award Credit Evaluation/ Degree Audit in Progress Credit Evaluation/ Degree Audit On Hold
54%
Other- Describe in Comments
Source: Institution Self Reports, September 2013
13
Degree Audits: 63% of audits that did not result in degree were short 0-15 applicable credits Completed Degree Audit but Did Not Award 15%
0%
3%
Missing between 0-15 credits applicable to a degree Missing course(s) Missing more than 15 credits applicable to a degree Other- Describe in Comments
16% Unspecified Not in good academic standing
3% 63% Source: Institution Self Reports, September 2013
14
Awards: 64.6% AA; 28% AS degrees Certificate 0.5% Associate of Science 0.5%
Associate (unspecified) 1.8%
Associate of Associate of Technical Applied Business 1.2% Studies 1.2%
Associate of Applied Science 2.2%
Types of Awards Associate of Science 27.5%
Associate of Arts/Associate of Science 0.5%
Associate of Arts 64.6%
Source: Institution Self Reports, September 2013
15
Ohio Infrastructure • Strong transfer credit and applicability system among all public institutions (4 year and 2 year). • All schools are required to send transcripts to other Ohio public institutions using XML format. • Articulation and Transfer Clearinghouse is an electronic hub within the Ohio Board of Regents where all electronic transcripts flow through (provides data control). • Schools can choose to pull the data in XML format, pdf format, or both. • Most institutions can import XML data into their SIS or degree audit system.
Ohio State University Model • Query SIS for students who have transferred from specific 2 year institutions who might meet eligibility requirements. • Communicate with students and receive FERPA release. • Run degree audits for students who affirm data release. • Submit a batch of transcripts to 2 year institution (note this cycle repeats once per semester or year). • 2 year institution reviews and awards a degree when appropriate. • 2 year institution submits a revised transcript to Ohio State in order to allow us to update prior degree information (also prevents asking again)
Ohio State University Model
Keys to Success •
• • • • •
Strong Institutional Relationships & Partnerships • Communication between schools • Follow up on student status (who is eligible, who was not, who received degrees) Incentives for both partners Seamless to students Strong advising for students Clean data Smooth process • Ohio’s model is triggered by schools rather than student • Ohio State’s model is to work with each 2 year school individually
Vulnerabilities • • • • • •
Current model only looks at single two year school to single four year school transfers (does not directly address multiple transfers). Getting students to understand the value. Getting buy in from each school. Confusing data or processes. Lack of follow up by 2 year schools. Territory issues.
Questions •
• • • • •
Whose decision is it to award a degree (student or institutions)? Could a 2 year school award multiple associate degrees? Could a student earn the same associate degree from multiple 2 year institutions? Should regional campuses of 4 year schools (who can award associate degrees) award degrees before students move to the main campus? Could a 4 year school decide to award an associate degree to every student in year two or three of their instruction? Should students pay transcript fee? Should the answer be the same for transfer as for reverse transfer.
American Association of Universities – Registrars • •
•
Partnership with National Student Clearinghouse. Build infrastructure within NSC to allow data transmission between institutions that supports reverse transfer. Current status.
Jack Miner Director of Operations Enrollment Services – University Registrar [email protected]
Franklin University •
Located in Columbus, OH
•
Private, nonprofit Institution
•
Provider of online full degree programs for 12 years
•
270+ community college articulation agreements
Reverse Transfer in the News • • • •
OBR Subcommittee on Reverse Transfer Many states set goals for degree completion Several institutions partnering to offer National initiatives and grants to support reverse transfer models • Governor’s proposed funding model for degree completion
Basic Steps to Reverse Transfer 1. Identify potential students from Bachelor Institution 2. Transfer data to Associate Awarding Institution 3. Associate Awarding Institution notifies students of potential eligibility 4. Students request transcripts to be sent to Awarding Institution 5. Degree Audit conducted by Awarding Institution 6. Associate Degree Awarded to student
Accomplishments • Franklin developed data reporting to meet defined parameters – CSCC hours to meet residency requirements (31+) – Total hours to meet associate-level requirements (60+) – Attended Franklin at least one term during past year (11-12)
• Compiled first run of potential reverse-transfer • Students can request transcripts from Franklin • Franklin can send official transcripts electronically to any institution
Reverse-Transfer Pilot
~55 RTs
Franklin University and Columbus State Community College 04/01/2013
Thank you! Frank Yanchak Registrar [email protected]
Jack Miner Director of Operations
• Located in Columbus, Ohio • Public, Land Grant • Top 20 National Public University (US News) • 63,058 Students • 500,000 Living Alumni • 175 Undergraduate Majors • 14 Colleges • 12,000 courses
10
Ohio’s Credit When It’s Due Initiative •
• • •
Increase completion of associate degrees through reverse transfer awards Goal: 1300 associate degree awards between 2012 - 2014 National initiative led by Lumina Foundation, Kresge Foundation, and other funders. 23 Ohio community colleges, 13 public universities
11
Round 1 of the Ohio Pilot Pool of eligible students: 8718
Degree audits: 1408 Graduates: 594
• Enrolled in a participating university; 45 college level credits in USO ; 20 college level credits at a participating 2 yr. college • No bachelor’s or associate on record • Pursuing a bachelor’s with a min. university GPA of 2.0 • Pool size reduced after screens for recent degrees, financial holds and receipt of FERPA waivers. • No more than a 20 credit residency requirement • Institutional choice for which degrees to evaluate • Waive traditional petition to graduate process
• Associate Degrees including Arts, Science, Technical Studies, Applied Business, etc. • No graduation fee for award only. • 597 total degrees, 594 unique individuals; 3 additional certificate awards
Source: Institution Self Reports, September 2013. Calculations revised 10/18/13
12
Degree Audit Results 1% 2%
1%
Degree Evaluation/ Audit Results
42% Awarded Degree Completed Degree Audit but did not Award Credit Evaluation/ Degree Audit in Progress Credit Evaluation/ Degree Audit On Hold
54%
Other- Describe in Comments
Source: Institution Self Reports, September 2013
13
Degree Audits: 63% of audits that did not result in degree were short 0-15 applicable credits Completed Degree Audit but Did Not Award 15%
0%
3%
Missing between 0-15 credits applicable to a degree Missing course(s) Missing more than 15 credits applicable to a degree Other- Describe in Comments
16% Unspecified Not in good academic standing
3% 63% Source: Institution Self Reports, September 2013
14
Awards: 64.6% AA; 28% AS degrees Certificate 0.5% Associate of Science 0.5%
Associate (unspecified) 1.8%
Associate of Associate of Technical Applied Business 1.2% Studies 1.2%
Associate of Applied Science 2.2%
Types of Awards Associate of Science 27.5%
Associate of Arts/Associate of Science 0.5%
Associate of Arts 64.6%
Source: Institution Self Reports, September 2013
15
Ohio Infrastructure • Strong transfer credit and applicability system among all public institutions (4 year and 2 year). • All schools are required to send transcripts to other Ohio public institutions using XML format. • Articulation and Transfer Clearinghouse is an electronic hub within the Ohio Board of Regents where all electronic transcripts flow through (provides data control). • Schools can choose to pull the data in XML format, pdf format, or both. • Most institutions can import XML data into their SIS or degree audit system.
Ohio State University Model • Query SIS for students who have transferred from specific 2 year institutions who might meet eligibility requirements. • Communicate with students and receive FERPA release. • Run degree audits for students who affirm data release. • Submit a batch of transcripts to 2 year institution (note this cycle repeats once per semester or year). • 2 year institution reviews and awards a degree when appropriate. • 2 year institution submits a revised transcript to Ohio State in order to allow us to update prior degree information (also prevents asking again)
Ohio State University Model
Keys to Success •
• • • • •
Strong Institutional Relationships & Partnerships • Communication between schools • Follow up on student status (who is eligible, who was not, who received degrees) Incentives for both partners Seamless to students Strong advising for students Clean data Smooth process • Ohio’s model is triggered by schools rather than student • Ohio State’s model is to work with each 2 year school individually
Vulnerabilities • • • • • •
Current model only looks at single two year school to single four year school transfers (does not directly address multiple transfers). Getting students to understand the value. Getting buy in from each school. Confusing data or processes. Lack of follow up by 2 year schools. Territory issues.
Questions •
• • • • •
Whose decision is it to award a degree (student or institutions)? Could a 2 year school award multiple associate degrees? Could a student earn the same associate degree from multiple 2 year institutions? Should regional campuses of 4 year schools (who can award associate degrees) award degrees before students move to the main campus? Could a 4 year school decide to award an associate degree to every student in year two or three of their instruction? Should students pay transcript fee? Should the answer be the same for transfer as for reverse transfer.
American Association of Universities – Registrars • •
•
Partnership with National Student Clearinghouse. Build infrastructure within NSC to allow data transmission between institutions that supports reverse transfer. Current status.
Jack Miner Director of Operations Enrollment Services – University Registrar [email protected]
