Richard Allen Preparatory Charter School 2601 S. 58th Street
The Richard Allen Preparatory Charter School Board of Trustees Agenda May 09th, 2017 Members in Attendance Joel Trotter (President) Olawale Mabogunje (Secretary) Isaiah Jenkins (Member) Archima Major (Member) Anika Warren (Member) Jerald Johns (Member) Uche Anusionwu (Member)
Others in Attendance Lawrence Jones, Jr (CEO) Jennifer Donohue (Curriculum Coordinator) Rene Brooks (Special Education Coordinator) Brittney Pless (Asst. Secretary) Denise Sampson (Parent) Attendance Via Conference Call Janeya Hisle (Business Manager)
I.
Call To Order: 6:45
II.
Community Comment:
Denise Simpson explained, her son received the incorrect mark on his report card in Mr. O’Doherty class. She also explained, that she engaged in several correspondents with the administrative staff over the last five months. However, did not receive a suitable outcome. Jennifer Donohue clarified, the School’s Administrators and Teacher must Change The Grade Concurrently. She also explained, Teacher had been absent from work due to a bereavement. Ms. Donohue ensured she Would See that the Grade to Be Changed in The school’s grading System By The End Of The Week. III.
Acceptance of Minutes from Previous Meetings (March and April 2017)
IV.
Financial Operations
· Balance Sheet Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
o As of Apr 30, Cash Was At $831,890 And the Current Ratio, A Measure of The School’s Ability to Meet Current Payment Obligations, Was At 1.3. The Target or Benchmark Figure for Current Ratio Is 2.0. · Budget to Actual – Year to Year Comparison o As of Apr 30 (Approximately 83% Of the Way Through the Fiscal Year) Total Revenues Were At 77% Of the Approved Budget and Total Expenses Were At 88% Of the Approved Budget, Resulting in A Net Loss Of -$492,170. · Annual Projection o We Are Currently Projecting a Net Loss Of -$226,210 For the Fiscal Year 2016-2017. This Projection Is Slightly Lower Than Last Month’s Projection Of $300k, Due in Part to The Addition of Expected Legal Fee Reimbursements. o It Is Important to Note That the Projections Are Not in Any Way Predictive. They Are Simply an Extrapolation of Current Year Activity. V.
Presentation and Acceptance/ Ratification of Contracts · Vanessa Aswota (Consultant) For the Graphic Designer Services
VI. CEO’s Report · PSSA Update – Call on Jennifer Donohue o RAPCS has concluded the PSSA exams for the 2016 -2017 school year and currently in the process of conducting makeup tests. Approximately 60% (a conservative estimate) more students than last year completed open-ended questions for the literacy section. Sections 6-4 and 6-5 completed two pages in the open-ended sections. In addition to the results from the 2015-2016 school year, approximately 10% less student’s books were marked as “Do Not Score”. o The proctors noticed the fifth-grade students using the Unravel technique. There was a small concern regarding the eighth- grade students were going to protest by not taking the math portion. · Special Education – Call on Renee Brooks a. Summer School: Starting on July 11th (concluding on August 3rd) the RAPCS team will lead the Establish School Year Program (ESY) for IEP students, 3-Days from 9am to 1pm (teachers from 8:30am to 1:30pm). Throughout the school year the executive team, here at RAPCS, monitors the progress of each student and benchmarks for special education students. The ESY program allows IEP students to reach said benchmark and help enhanced their skill set for the upcoming year. VII.
New Business Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
a. Renewal Update: While RAPCS has not received any additional information from the SDP, there have been major renewal occurrences that will have and will continue to impact RAPCS. First, the SDP announced that twenty-one charter schools would be recommended for five (5) year renewals, two charters (Memphis Academy and Laboratory) being recommended for nonrenewal and three (including RAPCS) are pending. The pending status gave the appearance that RAPCs was in danger of being non-renewed. As this information was highly publicized, I felt it prudent to provide the staff with as much information as possible. Since there have been no new updates for SDP, I explained to the staff what the worse possible scenario (nonrenewal) would be for the school. Timeframes and what to expect in that event were discussed. I did this to ensure that the any staff member submitting an intent to return had all facts and the ability to change their decision to leave, if they felt it wise to do so. IX.
Executive Sessions
X.
Adjournment: 10pm
Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
Resolutions 05-09-2017-01 Be It Resolved That the Board of Trustees of The Richard Allen Preparatory Charter School Approve the Minutes of The March and April 2017 Meeting. Motioned By: A. Major Vote: Approve: Unanimous Disapprove: Abstain:
Second By: A. Warren
Name:
05-09-2017-02 Be It Resolved That the Board of Trustees of The Richard Allen Preparatory Charter School Approve The March And April Financials Reports And Bill Lists Motioned By: Uche Anusionwu Vote: Approve: Unanimous Disapprove: Abstain:
Second By: Jerald Johns
Name:
05-09-2017-03 Be It Resolved That the Board of Trustees Of The Richard Allen Preparatory Charter School Approve The 2017-2018 School Calendar With 181 Student Instructional Days As Presented L. Jones Motioned By: Olawale Mabogunje Vote: Unanimous Approve: Disapprove: Abstain:
Second By: Archima Major
Name:
05-09-2017- 04 Be It Resolved That the Board of Trustees of The Richard Allen Preparatory Charter School Ratify the CEO To Engage with Vanessa Aswota (Consultant) For The Graphic Designer Services At A Rate Of $35.00/Hour Not To Exceed An Initial Engagement Of Twenty-Five (25) Hours. Motioned By: Olawale Mabogunje Vote: Unanimous
Second By: Uche Anusionwu
Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
Approve: Disapprove: Abstain:
Name:
Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
Others in Attendance Lawrence Jones, Jr (CEO) Jennifer Donohue (Curriculum Coordinator) Rene Brooks (Special Education Coordinator) Brittney Pless (Asst. Secretary) Denise Sampson (Parent) Attendance Via Conference Call Janeya Hisle (Business Manager)
I.
Call To Order: 6:45
II.
Community Comment:
Denise Simpson explained, her son received the incorrect mark on his report card in Mr. O’Doherty class. She also explained, that she engaged in several correspondents with the administrative staff over the last five months. However, did not receive a suitable outcome. Jennifer Donohue clarified, the School’s Administrators and Teacher must Change The Grade Concurrently. She also explained, Teacher had been absent from work due to a bereavement. Ms. Donohue ensured she Would See that the Grade to Be Changed in The school’s grading System By The End Of The Week. III.
Acceptance of Minutes from Previous Meetings (March and April 2017)
IV.
Financial Operations
· Balance Sheet Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
o As of Apr 30, Cash Was At $831,890 And the Current Ratio, A Measure of The School’s Ability to Meet Current Payment Obligations, Was At 1.3. The Target or Benchmark Figure for Current Ratio Is 2.0. · Budget to Actual – Year to Year Comparison o As of Apr 30 (Approximately 83% Of the Way Through the Fiscal Year) Total Revenues Were At 77% Of the Approved Budget and Total Expenses Were At 88% Of the Approved Budget, Resulting in A Net Loss Of -$492,170. · Annual Projection o We Are Currently Projecting a Net Loss Of -$226,210 For the Fiscal Year 2016-2017. This Projection Is Slightly Lower Than Last Month’s Projection Of $300k, Due in Part to The Addition of Expected Legal Fee Reimbursements. o It Is Important to Note That the Projections Are Not in Any Way Predictive. They Are Simply an Extrapolation of Current Year Activity. V.
Presentation and Acceptance/ Ratification of Contracts · Vanessa Aswota (Consultant) For the Graphic Designer Services
VI. CEO’s Report · PSSA Update – Call on Jennifer Donohue o RAPCS has concluded the PSSA exams for the 2016 -2017 school year and currently in the process of conducting makeup tests. Approximately 60% (a conservative estimate) more students than last year completed open-ended questions for the literacy section. Sections 6-4 and 6-5 completed two pages in the open-ended sections. In addition to the results from the 2015-2016 school year, approximately 10% less student’s books were marked as “Do Not Score”. o The proctors noticed the fifth-grade students using the Unravel technique. There was a small concern regarding the eighth- grade students were going to protest by not taking the math portion. · Special Education – Call on Renee Brooks a. Summer School: Starting on July 11th (concluding on August 3rd) the RAPCS team will lead the Establish School Year Program (ESY) for IEP students, 3-Days from 9am to 1pm (teachers from 8:30am to 1:30pm). Throughout the school year the executive team, here at RAPCS, monitors the progress of each student and benchmarks for special education students. The ESY program allows IEP students to reach said benchmark and help enhanced their skill set for the upcoming year. VII.
New Business Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
a. Renewal Update: While RAPCS has not received any additional information from the SDP, there have been major renewal occurrences that will have and will continue to impact RAPCS. First, the SDP announced that twenty-one charter schools would be recommended for five (5) year renewals, two charters (Memphis Academy and Laboratory) being recommended for nonrenewal and three (including RAPCS) are pending. The pending status gave the appearance that RAPCs was in danger of being non-renewed. As this information was highly publicized, I felt it prudent to provide the staff with as much information as possible. Since there have been no new updates for SDP, I explained to the staff what the worse possible scenario (nonrenewal) would be for the school. Timeframes and what to expect in that event were discussed. I did this to ensure that the any staff member submitting an intent to return had all facts and the ability to change their decision to leave, if they felt it wise to do so. IX.
Executive Sessions
X.
Adjournment: 10pm
Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
Resolutions 05-09-2017-01 Be It Resolved That the Board of Trustees of The Richard Allen Preparatory Charter School Approve the Minutes of The March and April 2017 Meeting. Motioned By: A. Major Vote: Approve: Unanimous Disapprove: Abstain:
Second By: A. Warren
Name:
05-09-2017-02 Be It Resolved That the Board of Trustees of The Richard Allen Preparatory Charter School Approve The March And April Financials Reports And Bill Lists Motioned By: Uche Anusionwu Vote: Approve: Unanimous Disapprove: Abstain:
Second By: Jerald Johns
Name:
05-09-2017-03 Be It Resolved That the Board of Trustees Of The Richard Allen Preparatory Charter School Approve The 2017-2018 School Calendar With 181 Student Instructional Days As Presented L. Jones Motioned By: Olawale Mabogunje Vote: Unanimous Approve: Disapprove: Abstain:
Second By: Archima Major
Name:
05-09-2017- 04 Be It Resolved That the Board of Trustees of The Richard Allen Preparatory Charter School Ratify the CEO To Engage with Vanessa Aswota (Consultant) For The Graphic Designer Services At A Rate Of $35.00/Hour Not To Exceed An Initial Engagement Of Twenty-Five (25) Hours. Motioned By: Olawale Mabogunje Vote: Unanimous
Second By: Uche Anusionwu
Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
Approve: Disapprove: Abstain:
Name:
Location: Richard Allen Preparatory Charter School 2601 S. 58th Street Philadelphia, PA 19143
