Roll Call President: Len Parkin Vice President: Vin Nordhaus Treasurer
MYSA General Membership Meeting 5/4/16
Roll Call President: Len Parkin Vice President: Vin Nordhaus Treasurer: Jorge Buitron Secretary: Bonnie Wasielewski All Teams represented
Financial update o This season we are finally getting all of the registration money before the end of the season. There are $300 outstanding. 98% collected. Thanks to coaches for following up. Just a few stragglers. Last year was almost $2000 of unpaid registrations. o Last season we discussed helping teams with tournaments for $100 - this is just during the season. For the summer, MYSA can’t help over the summer. It’s just during the season. There are multiple types of tournaments over the summer. Our goal is to help you warm up for or finish the season. o Piscataway tournament, MYSA does always assist. We will assess financial situation at the end of the summer. And see how much we can assist. o If we do wind up with fewer training costs, we might be able to help out with more tournaments. o Registrations this year have pretty much equaled expenses. Last year we were short a few thousand. We are being more conservative because of this this year. We have used up our nest egg. o Need more fundraising efforts - the fundraising puts us over that level. Q: What are the Amazon affiliate earnings? A: Not great - can get details - *** need to get this amount. *** keep promoting. Fundraising Shake the can o Bags are here for coaches to pick up. o Location assignment in bags 5/21 - one got pushed to June 11. New places. Letter given to manager, with Len’s #. o One parent per hour 2-3 kids per hour, if away can’t make it $25 opt out fee, can be sent in. Coaches can collect day of. o Collection - day of 5/21 - ends at 2pm, Len will probably meet up with everyone 2pm. Len will meet up with joe. o If the team can’t do the can day and all want to opt out. No team opted out as a whole. o Don’t get in the way of the customers. Don’t open door. Stay to the side. Hoopsmania - $700 take - was a little down from previous years. Other Fundraising Suggestions? Wendy’s night? Field Update Every team has been lining the fields. Thanks to the coaches. Jorge has seen a lot of leftover garbage. **Please have teams clean up the garbage after the games and training. This reflects MYSA. Assign team captains to clean up at the end of the game - if they want to be captains, police the area. Q: pool field looks great. Anything with haverstick?
A: not yet. H low on totem pole. Not used by HS.
New Uniforms Whole club is changing uniforms to Nike uniforms instead of Joma. Working on fitting date, tentatively May 20. If parents can’t make. It. Go soccer will have uniforms available for players to try on Name and number on back of shirt Number on front of shorts The away shirt will be the practice shirt. Have the team come in black shirts for practices. Get some use out of them. 3 years ago cost was $85 This year $110-115. Under Armor should be blue sleeves Pants will have to be black - under armor FIFA made this change too. Q: spirit wear? A: Yes this will be available through Go Soccer. If you have a sponsor that is fine.
We did have one team got workout gear through a sponsor. - Nike brand and patch on front. No sponsor logos on front. Back or arm is ok. Workout gear is fine for logo anywhere. If sponsor wants to buy team warmup clothes from another location - ok. We prefer you use go soccer. Workout gear, spirit wear, go with the good deal for the team. Maybe other teams will be interested too.
Update on Mid-NJ and changes for fall
Teams will now be calendar-year age-based MYSA will probably not do U8 next year. Field sizes change in 2017. Might have to use Mauger fields. U8 play Saturday which is when Rec plays. Maybe we could have the fields in the afternoon? 4v4 is half of Mauger field with pop up goals. Coaches: Put your flights in, look at the teams you are flighted with. Pay attention - if you see something funny, let Vin know. He can bring up with Mid NJ. Tryouts - Have everyone register for tryouts. Everyone must register for May 16. May 16-19. Field 4 - the field behind the baseball field. o ** will do forms. But please register. We need the head count.
Upcoming Recreation Commission meeting May 9 at 7:30 Next meeting May 9 at 7:30 One thing that will help MYSA is the Recreation dept. meeting - raise your hands, speak up. ATSC Training Company: Information on Summer Camps and training Series of camps for us. 6-8 weeks in a row. To give you alternatives to do a week or two. 9-3 day camp. Open camps. Last week of June through the middle of August. Working on the permits and to finalize. Pick a week and go to ATSC. 5 days 9-3. Dedicated trainers. Class size will be small. More information will be coming. We will get a kick back as a fundraiser. Ideal is 20 kids per week.
o Waiting on the town for permits. August training camp more info will follow - teams only. Finalized after tryouts and teams for the fall. Last week of August/first week of September. Piscataway tournament 9/10-11
Work Bond Discussion and Vote Over the past few years. We have noticed that it’s the same people from each team who are the volunteers. How many kids on the teams? How many parents? We want parents to be involved. A number of towns in our area go to work bonds. In addition to the registration, you put up a work bond fee. If you don’t meet the requirements, we keep the money. If you do, then you get it back. This does give an incentive to parents. We are thinking of a $75 check for 2 hours of your time. Field lining. Field setup. Field cleanup. Field manager, equipment manager. Assistant coach/team manager - pay work bond, but you get it back. If you’re on the board or a head coach, no work bond; field manager, equipment manager. Online programs. - sign up for that week’s work of activities. Sign off by team rep, assigned get signatures. Turn in to us. Per family. One work bond. 2 hours. Field painting machines? How many? 5 machines. Jorge has extra machine. Passes - work bond next year. Credit card? We will look at how our system works. Vin to look into that.
Q: will paint stick in the wet field? A: Yes. It will stick. It will last 24 hours
Elections Len is stepping down as President and fundraising chair. Vin has league contact and VP responsibilities Jason Swain will volunteer for equipment manager. League contact deals with paperwork. Keeps copies. o Sheri Kainnard will volunteer for League contact President - Michele Correa Fundraising - Lori and Jen Field manager o Make sure fields are lined; at the end of Sunday, goals are put back; bathrooms locked. If issues with fields, let us know. When we do have lights in the fall, make sure there’s enough gas, let us know.
Other Items
May 20 - Friday after tryouts - possible uniform tryouts. Vin to confirm.
Jason will reserve lights. Before last week of September, through thanksgiving.
Meeting Adjourned
Roll Call President: Len Parkin Vice President: Vin Nordhaus Treasurer: Jorge Buitron Secretary: Bonnie Wasielewski All Teams represented
Financial update o This season we are finally getting all of the registration money before the end of the season. There are $300 outstanding. 98% collected. Thanks to coaches for following up. Just a few stragglers. Last year was almost $2000 of unpaid registrations. o Last season we discussed helping teams with tournaments for $100 - this is just during the season. For the summer, MYSA can’t help over the summer. It’s just during the season. There are multiple types of tournaments over the summer. Our goal is to help you warm up for or finish the season. o Piscataway tournament, MYSA does always assist. We will assess financial situation at the end of the summer. And see how much we can assist. o If we do wind up with fewer training costs, we might be able to help out with more tournaments. o Registrations this year have pretty much equaled expenses. Last year we were short a few thousand. We are being more conservative because of this this year. We have used up our nest egg. o Need more fundraising efforts - the fundraising puts us over that level. Q: What are the Amazon affiliate earnings? A: Not great - can get details - *** need to get this amount. *** keep promoting. Fundraising Shake the can o Bags are here for coaches to pick up. o Location assignment in bags 5/21 - one got pushed to June 11. New places. Letter given to manager, with Len’s #. o One parent per hour 2-3 kids per hour, if away can’t make it $25 opt out fee, can be sent in. Coaches can collect day of. o Collection - day of 5/21 - ends at 2pm, Len will probably meet up with everyone 2pm. Len will meet up with joe. o If the team can’t do the can day and all want to opt out. No team opted out as a whole. o Don’t get in the way of the customers. Don’t open door. Stay to the side. Hoopsmania - $700 take - was a little down from previous years. Other Fundraising Suggestions? Wendy’s night? Field Update Every team has been lining the fields. Thanks to the coaches. Jorge has seen a lot of leftover garbage. **Please have teams clean up the garbage after the games and training. This reflects MYSA. Assign team captains to clean up at the end of the game - if they want to be captains, police the area. Q: pool field looks great. Anything with haverstick?
A: not yet. H low on totem pole. Not used by HS.
New Uniforms Whole club is changing uniforms to Nike uniforms instead of Joma. Working on fitting date, tentatively May 20. If parents can’t make. It. Go soccer will have uniforms available for players to try on Name and number on back of shirt Number on front of shorts The away shirt will be the practice shirt. Have the team come in black shirts for practices. Get some use out of them. 3 years ago cost was $85 This year $110-115. Under Armor should be blue sleeves Pants will have to be black - under armor FIFA made this change too. Q: spirit wear? A: Yes this will be available through Go Soccer. If you have a sponsor that is fine.
We did have one team got workout gear through a sponsor. - Nike brand and patch on front. No sponsor logos on front. Back or arm is ok. Workout gear is fine for logo anywhere. If sponsor wants to buy team warmup clothes from another location - ok. We prefer you use go soccer. Workout gear, spirit wear, go with the good deal for the team. Maybe other teams will be interested too.
Update on Mid-NJ and changes for fall
Teams will now be calendar-year age-based MYSA will probably not do U8 next year. Field sizes change in 2017. Might have to use Mauger fields. U8 play Saturday which is when Rec plays. Maybe we could have the fields in the afternoon? 4v4 is half of Mauger field with pop up goals. Coaches: Put your flights in, look at the teams you are flighted with. Pay attention - if you see something funny, let Vin know. He can bring up with Mid NJ. Tryouts - Have everyone register for tryouts. Everyone must register for May 16. May 16-19. Field 4 - the field behind the baseball field. o ** will do forms. But please register. We need the head count.
Upcoming Recreation Commission meeting May 9 at 7:30 Next meeting May 9 at 7:30 One thing that will help MYSA is the Recreation dept. meeting - raise your hands, speak up. ATSC Training Company: Information on Summer Camps and training Series of camps for us. 6-8 weeks in a row. To give you alternatives to do a week or two. 9-3 day camp. Open camps. Last week of June through the middle of August. Working on the permits and to finalize. Pick a week and go to ATSC. 5 days 9-3. Dedicated trainers. Class size will be small. More information will be coming. We will get a kick back as a fundraiser. Ideal is 20 kids per week.
o Waiting on the town for permits. August training camp more info will follow - teams only. Finalized after tryouts and teams for the fall. Last week of August/first week of September. Piscataway tournament 9/10-11
Work Bond Discussion and Vote Over the past few years. We have noticed that it’s the same people from each team who are the volunteers. How many kids on the teams? How many parents? We want parents to be involved. A number of towns in our area go to work bonds. In addition to the registration, you put up a work bond fee. If you don’t meet the requirements, we keep the money. If you do, then you get it back. This does give an incentive to parents. We are thinking of a $75 check for 2 hours of your time. Field lining. Field setup. Field cleanup. Field manager, equipment manager. Assistant coach/team manager - pay work bond, but you get it back. If you’re on the board or a head coach, no work bond; field manager, equipment manager. Online programs. - sign up for that week’s work of activities. Sign off by team rep, assigned get signatures. Turn in to us. Per family. One work bond. 2 hours. Field painting machines? How many? 5 machines. Jorge has extra machine. Passes - work bond next year. Credit card? We will look at how our system works. Vin to look into that.
Q: will paint stick in the wet field? A: Yes. It will stick. It will last 24 hours
Elections Len is stepping down as President and fundraising chair. Vin has league contact and VP responsibilities Jason Swain will volunteer for equipment manager. League contact deals with paperwork. Keeps copies. o Sheri Kainnard will volunteer for League contact President - Michele Correa Fundraising - Lori and Jen Field manager o Make sure fields are lined; at the end of Sunday, goals are put back; bathrooms locked. If issues with fields, let us know. When we do have lights in the fall, make sure there’s enough gas, let us know.
Other Items
May 20 - Friday after tryouts - possible uniform tryouts. Vin to confirm.
Jason will reserve lights. Before last week of September, through thanksgiving.
Meeting Adjourned
