Russiaville Girls Softball League Board Meeting Minutes
Russiaville Girls Softball League Board Meeting Minutes President:
Randy McGuire
P
VP Pixie:
Summer Harsh
P
VP Jr. Pixie:
Erica Dishner
P
Secretary:
Danny Graham
P
Treasurer:
Matt Harsh
P
Coley Bevington
P
Adrian Hart
P
Equipment Mgr. Grounds Mgr. P=Present
Date of Meeting: 3-13-2018 Time of Meeting: 6:00 PM Place of Meeting: Russiaville Lions Club Meeting Minutes Recorded By: Danny Graham
A=Absent
-------------------------------------------------------------------------------------------------------------------------------------Managers/Guests: • TJ Peters, Marinna Graham, Kristina Atyeo, Scott Sipes Officer Reports: Secretary – Danny • •
Hobson insurance quote $1,506. That was good for Liability coverage and $186,000 in property coverage. Motion by Danny to purchase from Hobson, Second by Matt – Motion Passed
Jr. Pixie 8U – Erica • Remove Greg Burthay as manager of Jarrell’s. Motion by Danny, Second by Erica – Motion Passed • Mike Roberts nominated for manager of Jarrell’s. Motion by Erica, Second by Danny – Motion Passed Pixie 10U/12U – Summer • Schedule has one conflict on April 30th. Working schedule to accommodate a high school game for our girls to attend. • Rules meeting is set for March 18, 2018 Grounds – Adrian • Dugouts needs some touch up painting. • Benches have been started and cubbies are built. • Backstop fence - Complete • Need to measure for safety nets on both fields. • Need to get Mule Mix. • Need Playmaker seed from Adler. • Need to Measure for door replacement of press box. • Field day is April 7 with April 14 as a backup day. Equipment – Coley • Missing 2 equipment bags from the 2017 season. • Equipment exchange will be conducted on Field day April 7, 2018 Page 1 of 2 RGSL Board Meeting Minutes
•
Need Game balls - There are 73 games for 8/10U and 10 games for 12U
Treasurer – Matt • Current bank balance is $37,651 • 2018 Budget - $16,000, breakdown as follows: $1,200 for uniforms, $4,500 for umpires, $4,000 for grounds, $2,000 for equipment, $1,000 in scholarships, $2,000 for insurance. That will leave about $14,000 for construction. • Hendershot fence – Paid In Full • Post office box fee – Paid in Full • First Farmers banking updated to reflect current officers. Still need to update concessions stand account. • Motion made by Danny to accept officer reports, second by Adrian - Motion Passed Old Business: • PA system is purchased • Matt Harsh has a layout and plans for parking lot improvements • Team Managers need to have their team gift baskets for the opening day ceremonies auction • 2018 Parade theme: United we stand playing as a team in 2018 • Danny reported that the leagues 501c3 Paperwork has been filed, Federal Form 990N is due by May 15, Indiana Business Entity report has been filed and is good for 2 years Current Business: •
• • •
Background checks for Concession stand managers, Team managers and coaches need completed. Randy had new manager’s complete forms and he will check on getting them completed. 2018 fundraiser update: April 3 from 4-8 pm at Chipotle, April 18 from 10:30 am - Midnight at BW3, and May 9 from 11 am – 10 pm at Hot Box pizza. Coley Bevington suggested we have a sponsor appreciation week possibly at the end of May or the beginning of June Team Mom meeting will be scheduled for April 4 at 7:30 pm at the Lions Club RGSL Travel/All-Star team for 8U and 10U. Players must be registered in the rec league. Parent pay program. Looking at “C” level tournaments. A committee needs to be established – 2 Board Members, 4 Non-board Members. Danny Graham volunteered to Coach the 10U team and Coley Bevington volunteered to coach the 8U team. Tryouts will be April 8, 2018. Associated costs will be determined at a later dare. Jamie Bledsoe and Amy Corne will be running the concession stand. Woodland church youth group is going to assist with concession stand duties. A $40 buyout will be offered this year or parents can work 1 shift per player they have in the league. Team Mom meeting will be at the lions club on 4/4 at 7:30 pm. Team Pictures will be on April 9-10 April board meeting is moved to Wednesday April 11 at 6:00 pm
•
Motion made by Danny to adjourn, second by Erica - Motion Passed
• • • •
•
Adjourn 8:10 PM
Page 2 of 2 RGSL Board Meeting Minutes
Randy McGuire
P
VP Pixie:
Summer Harsh
P
VP Jr. Pixie:
Erica Dishner
P
Secretary:
Danny Graham
P
Treasurer:
Matt Harsh
P
Coley Bevington
P
Adrian Hart
P
Equipment Mgr. Grounds Mgr. P=Present
Date of Meeting: 3-13-2018 Time of Meeting: 6:00 PM Place of Meeting: Russiaville Lions Club Meeting Minutes Recorded By: Danny Graham
A=Absent
-------------------------------------------------------------------------------------------------------------------------------------Managers/Guests: • TJ Peters, Marinna Graham, Kristina Atyeo, Scott Sipes Officer Reports: Secretary – Danny • •
Hobson insurance quote $1,506. That was good for Liability coverage and $186,000 in property coverage. Motion by Danny to purchase from Hobson, Second by Matt – Motion Passed
Jr. Pixie 8U – Erica • Remove Greg Burthay as manager of Jarrell’s. Motion by Danny, Second by Erica – Motion Passed • Mike Roberts nominated for manager of Jarrell’s. Motion by Erica, Second by Danny – Motion Passed Pixie 10U/12U – Summer • Schedule has one conflict on April 30th. Working schedule to accommodate a high school game for our girls to attend. • Rules meeting is set for March 18, 2018 Grounds – Adrian • Dugouts needs some touch up painting. • Benches have been started and cubbies are built. • Backstop fence - Complete • Need to measure for safety nets on both fields. • Need to get Mule Mix. • Need Playmaker seed from Adler. • Need to Measure for door replacement of press box. • Field day is April 7 with April 14 as a backup day. Equipment – Coley • Missing 2 equipment bags from the 2017 season. • Equipment exchange will be conducted on Field day April 7, 2018 Page 1 of 2 RGSL Board Meeting Minutes
•
Need Game balls - There are 73 games for 8/10U and 10 games for 12U
Treasurer – Matt • Current bank balance is $37,651 • 2018 Budget - $16,000, breakdown as follows: $1,200 for uniforms, $4,500 for umpires, $4,000 for grounds, $2,000 for equipment, $1,000 in scholarships, $2,000 for insurance. That will leave about $14,000 for construction. • Hendershot fence – Paid In Full • Post office box fee – Paid in Full • First Farmers banking updated to reflect current officers. Still need to update concessions stand account. • Motion made by Danny to accept officer reports, second by Adrian - Motion Passed Old Business: • PA system is purchased • Matt Harsh has a layout and plans for parking lot improvements • Team Managers need to have their team gift baskets for the opening day ceremonies auction • 2018 Parade theme: United we stand playing as a team in 2018 • Danny reported that the leagues 501c3 Paperwork has been filed, Federal Form 990N is due by May 15, Indiana Business Entity report has been filed and is good for 2 years Current Business: •
• • •
Background checks for Concession stand managers, Team managers and coaches need completed. Randy had new manager’s complete forms and he will check on getting them completed. 2018 fundraiser update: April 3 from 4-8 pm at Chipotle, April 18 from 10:30 am - Midnight at BW3, and May 9 from 11 am – 10 pm at Hot Box pizza. Coley Bevington suggested we have a sponsor appreciation week possibly at the end of May or the beginning of June Team Mom meeting will be scheduled for April 4 at 7:30 pm at the Lions Club RGSL Travel/All-Star team for 8U and 10U. Players must be registered in the rec league. Parent pay program. Looking at “C” level tournaments. A committee needs to be established – 2 Board Members, 4 Non-board Members. Danny Graham volunteered to Coach the 10U team and Coley Bevington volunteered to coach the 8U team. Tryouts will be April 8, 2018. Associated costs will be determined at a later dare. Jamie Bledsoe and Amy Corne will be running the concession stand. Woodland church youth group is going to assist with concession stand duties. A $40 buyout will be offered this year or parents can work 1 shift per player they have in the league. Team Mom meeting will be at the lions club on 4/4 at 7:30 pm. Team Pictures will be on April 9-10 April board meeting is moved to Wednesday April 11 at 6:00 pm
•
Motion made by Danny to adjourn, second by Erica - Motion Passed
• • • •
•
Adjourn 8:10 PM
Page 2 of 2 RGSL Board Meeting Minutes
