Russiaville Girls Softball League Board Meeting Minutes
Russiaville Girls Softball League Board Meeting Minutes President:
Randy McGuire
P
VP Pixie:
Summer Harsh
P
VP Jr. Pixie:
Erica Dishner
P
Secretary:
Danny Graham
P
Treasurer:
Matt Harsh
P
Coley Bevington
P
Adrian Hart
P
Equipment Mgr. Grounds Mgr. P=Present
Date of Meeting: 4-11-2018 Time of Meeting: 6:00 PM Place of Meeting: Russiaville Lions Club Meeting Minutes Recorded By: Danny Graham
A=Absent
-------------------------------------------------------------------------------------------------------------------------------------Managers/Guests: Rachael McGuire, Marinna Graham Officer Reports: Secretary – Danny New insurance plan started 4/1/18 with Hobson Insurance. Jr. Pixie 8U – Erica Erica requested a snow fence on the new field – Board agreed to install snow fence along sides and to purchase backstop screen. Pixie 10U/12U – Summer Summer agreed to speak at Opening Day ceremonies. Grounds – Adrian Dugouts needs some touch up painting - Complete Benches have been started and cubbies are built. - Complete Backstop fence - Complete Need to measure for safety nets on both fields. – Complete, Summer and Matt are hanging nets now. Need to get Mule Mix.- Complete Need Playmaker seed from Adler. - Complete Need to Measure for door replacement of press box. - Complete Installed on field day Equipment – Coley Missing 2 equipment bags from the 2017 season. – No one knows where they went. Equipment exchange will be conducted on Field day April 7, 2018 – All coaches have correct equipment Need Game balls - There are 73 games for 8/10U and 10 games for 12U – Have about half of what’s needed Treasurer – Matt Current bank balance is $21,493.14 Chipotle Fundraiser – Earned $453.33 Page 1 of 2 RGSL Board Meeting Minutes
Concessions stand bank account paperwork is being completed by Matt Harsh. Motion made by Erica to accept officer reports, second by Danny - Motion Passed
Old Business: PA system is purchased – Installed on field day 2018 Parade theme: United we stand playing as a team in 2018 Danny reported that the leagues 501c3 Paperwork has been filed, Federal Form 990N is due by May 15, Indiana Business Entity report has been filed and is good for 2 years Background checks for Concession stand managers, Team managers and coaches need completed. – All checks completed through ISP Coley Bevington suggested we have a sponsor appreciation week possibly at the end of May or the beginning of June Current Business:
2018 fundraiser update: April 18 from 10:30 am - Midnight at BW3, and May 9 from 11 am – 10 pm at Hot Box pizza. The 2” lines need to be used for the fields. Coley inquired about filed marker and how much to buy. There were 33 bags available. Randy will finish repairs on the restrooms. Need to buy a quality home plate for the new field. Community day discussion – Randy will ask for 16 seniors to work at RGSL. Ideas for work: Yellow poles need painted, press box needs cleaned, restroom cleaning and move dirt around parking stops. Community Trail Discussion – Need to see if property taxes go up due to paving and insist that they pave the east side of the trail near our fields. Travel team will meet Sunday 4-15-18 at 6:00 pm at the Lions Club to discuss fundraising and fees.
Motion made by Danny to adjourn, second by Erica - Motion Passed
Adjourn 8:16 PM
Page 2 of 2 RGSL Board Meeting Minutes
Randy McGuire
P
VP Pixie:
Summer Harsh
P
VP Jr. Pixie:
Erica Dishner
P
Secretary:
Danny Graham
P
Treasurer:
Matt Harsh
P
Coley Bevington
P
Adrian Hart
P
Equipment Mgr. Grounds Mgr. P=Present
Date of Meeting: 4-11-2018 Time of Meeting: 6:00 PM Place of Meeting: Russiaville Lions Club Meeting Minutes Recorded By: Danny Graham
A=Absent
-------------------------------------------------------------------------------------------------------------------------------------Managers/Guests: Rachael McGuire, Marinna Graham Officer Reports: Secretary – Danny New insurance plan started 4/1/18 with Hobson Insurance. Jr. Pixie 8U – Erica Erica requested a snow fence on the new field – Board agreed to install snow fence along sides and to purchase backstop screen. Pixie 10U/12U – Summer Summer agreed to speak at Opening Day ceremonies. Grounds – Adrian Dugouts needs some touch up painting - Complete Benches have been started and cubbies are built. - Complete Backstop fence - Complete Need to measure for safety nets on both fields. – Complete, Summer and Matt are hanging nets now. Need to get Mule Mix.- Complete Need Playmaker seed from Adler. - Complete Need to Measure for door replacement of press box. - Complete Installed on field day Equipment – Coley Missing 2 equipment bags from the 2017 season. – No one knows where they went. Equipment exchange will be conducted on Field day April 7, 2018 – All coaches have correct equipment Need Game balls - There are 73 games for 8/10U and 10 games for 12U – Have about half of what’s needed Treasurer – Matt Current bank balance is $21,493.14 Chipotle Fundraiser – Earned $453.33 Page 1 of 2 RGSL Board Meeting Minutes
Concessions stand bank account paperwork is being completed by Matt Harsh. Motion made by Erica to accept officer reports, second by Danny - Motion Passed
Old Business: PA system is purchased – Installed on field day 2018 Parade theme: United we stand playing as a team in 2018 Danny reported that the leagues 501c3 Paperwork has been filed, Federal Form 990N is due by May 15, Indiana Business Entity report has been filed and is good for 2 years Background checks for Concession stand managers, Team managers and coaches need completed. – All checks completed through ISP Coley Bevington suggested we have a sponsor appreciation week possibly at the end of May or the beginning of June Current Business:
2018 fundraiser update: April 18 from 10:30 am - Midnight at BW3, and May 9 from 11 am – 10 pm at Hot Box pizza. The 2” lines need to be used for the fields. Coley inquired about filed marker and how much to buy. There were 33 bags available. Randy will finish repairs on the restrooms. Need to buy a quality home plate for the new field. Community day discussion – Randy will ask for 16 seniors to work at RGSL. Ideas for work: Yellow poles need painted, press box needs cleaned, restroom cleaning and move dirt around parking stops. Community Trail Discussion – Need to see if property taxes go up due to paving and insist that they pave the east side of the trail near our fields. Travel team will meet Sunday 4-15-18 at 6:00 pm at the Lions Club to discuss fundraising and fees.
Motion made by Danny to adjourn, second by Erica - Motion Passed
Adjourn 8:16 PM
Page 2 of 2 RGSL Board Meeting Minutes
