SCYHA Board of Directors Minutes Date: Wednesday, May 8th, 2013 ...
SCYHA Board of Directors Minutes Date: Wednesday, May 8th, 2013 Time: 8:00 pm Location: Pesty’s Call to Order: Roll Call: Voting Members Present: : Mike Petroske, Jeff Hess, Scott Amundson, Joel Athmann, Amy O’Neal, Craig Hendricks, Ira Hopper, Jaime O’Hara, Kayla Johnson, Mande Musielewicz, Nicole Verant, Gregg Stanley, Todd Imdieke, Rick Staudinger Non-Voting Board Members Present: Voting Members Absent: : Connie Kremers, Jeremy Van Halbeck, Jared Dahnke, Erin Woodman, Stacy Bastien, Tim Amundson, Andy Martin Guests:
Acknowledgements and Appreciations: Secretary Report: Additions/Corrections to the agenda: Motion to approve Minutes: March 13th, 2013 Meeting:
1st: Ira H.
2nd: Gregg S.
Executive Board Meeting Summary: (May 1st, 2013) o o o o o o o o o o o o o
Exit Letter Ice Scheduling: Look at Squirt C level for next season High School Scholarships: Approved Travel Expenses per Player Apparel: Hockey Zone shared their proposal Gambling: Raises for employees Sponsorships for next season: Rethink how we go about this Skills Session Fall League Spring League Pizza Fundraiser/Chip Shoppe Mite D Program Bantam A’s
Treasurers Report: Annual Audits moved to Annual Reviews with our gambling locations.
Gambling Report: April Gambling Report to Members: Howie's Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income
$7,420 $5,735 $630 $1,188
Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income
$20,018 $1,307 $1,275 $3,584
Net Pull Tab Revenues Bar Bingo Receipts Meat Raffle Receipts Net Income
$2,330 $876 $450
($4,017)
MT's
($1,287)
Blue Line
Total Net Income for April
($3,064)
($8,368)
The profits for the month before taxes were approximately $10,600. I also mentioned the fact that there is a lot of unpaid taxes on the electronic gaming due to the way the State of MN was taxing it. The State is now changing its taxing method to a pay as you go system, not when a game is closed, beginning May. I estimate the unpaid taxes for April and the cumulative unpaid electronic gaming to be approximately $28,000. Additionally, the rent due for the month of April is approximately $3,800. Even after all these unpaid amounts. The profits from gambling for our past fiscal year (May 2012 – April 2013) are approximately $100,000 (this includes the 50/50 raffle profits of $17,000). Our Gambling taxes will consistently be high over the next several months since we have reached the maximum MN Gambling rate of 36% on our pull-tab games, both paper & electronic. This rate will not reset until July. Age Level Coordinator Reports: o
Jr. Mites: Plans are underway for the float in the Granite City parade and for a gathering for the girls to get together once a month.
o
Mites:
o
Squirts:
o
Peewees:
o
Bantams: 51 returning players and 5 goalies. After we voted to have equipment all black there has been some discussion about gloves. We will change the wording with, “association colors” instead.
o
Girls
Goalie Coordinator report:
Coach in Charge Report: Please apply on line.
Old Business: BOD Open Positions: Board of Director Positions/Appointments: Jr. Mite Coordinator Mite Coordinator Squirt Coordinator Peewee Coordinator Bantam Coordinator Registrar Pizza Coordinator E2 Coordinator Co-Tournament Coordinator Volunteer Coordinator
TBD once registration starts Kurt Meemken/Nicole Verant Craig Hendricks/Jay Loch Connie Kremers Rick Staudinger Amy O’Neal Michelle Gohman Mande Musielewicz Age Level Coordinators Laurie Hayward
New Business:
Pizza Fundraiser: Feedback was to sell pizzas again, not Chip Shoppe.
Skill Sessions: Idea is to have Sunday night sessions beginning in mid August-Oct. and run for about 10 weeks. Mike Hiltner will work with our coaches. Skills will focus on shooting and stick handling. Funds will be covered by the gambling funds.
Mite D’s: Doug Kephart is not really keen on Mite D’s. We would like to go back to D10. If we cannot do this, we would do it “in house” instead. Would be easy to schedule. Idea would be to have 30 kids instead of 15, teams could scrimmage each other and pair up talent.
Team Declarations: Coaches had a meeting prior to this one, Initial declarations would be: Squirts- 2A’s (A1 and A2), 2 equal B’s, 1C Peewee’s- 1A, B1, B and C Bantams- 1A, B1 and B Would host a junior gold team if needed.
Shot Club: Emailed SCSU for dates. Will be ready and organized by the end of May. Mike Hiltner suggested adding 10,000 passes to this club as well. Need a new t-shirt vendor-any ideas?
Open Forum: Still looking for a Co-coordinator for tournaments. Age level coordinators will help with their age level tournaments, helping get volunteer spots filled and other various jobs. Let Mike Petroske know if you are interested.
Announcements: o o o o o
Next BOD Meeting is scheduled for June 12th, 2013 at 8pm at Pesty’s. Coach Appreciation Golf Outing: May 22nd, 2013 5:30pm Shot-gun start nd Tanner Fuls 5K: June 22 , 2013 Granite City Days Parade: June 29th, 2013 2013-2014 Season Tournament Dates: Center Ice Classic Tournament: Squirt C Tournament: *D5 District Playoffs *D5 District Playoffs th nd February 28 -March 2 March 14-16 st
Adjournment: 1 :
Mande M
nd
2 : Gregg S.
th
January 18-20 , 2014 st January 31 – February 2nd, 2014 February 15-16 February 21-23 Regional Tournament State Tournament
Acknowledgements and Appreciations: Secretary Report: Additions/Corrections to the agenda: Motion to approve Minutes: March 13th, 2013 Meeting:
1st: Ira H.
2nd: Gregg S.
Executive Board Meeting Summary: (May 1st, 2013) o o o o o o o o o o o o o
Exit Letter Ice Scheduling: Look at Squirt C level for next season High School Scholarships: Approved Travel Expenses per Player Apparel: Hockey Zone shared their proposal Gambling: Raises for employees Sponsorships for next season: Rethink how we go about this Skills Session Fall League Spring League Pizza Fundraiser/Chip Shoppe Mite D Program Bantam A’s
Treasurers Report: Annual Audits moved to Annual Reviews with our gambling locations.
Gambling Report: April Gambling Report to Members: Howie's Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income
$7,420 $5,735 $630 $1,188
Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income
$20,018 $1,307 $1,275 $3,584
Net Pull Tab Revenues Bar Bingo Receipts Meat Raffle Receipts Net Income
$2,330 $876 $450
($4,017)
MT's
($1,287)
Blue Line
Total Net Income for April
($3,064)
($8,368)
The profits for the month before taxes were approximately $10,600. I also mentioned the fact that there is a lot of unpaid taxes on the electronic gaming due to the way the State of MN was taxing it. The State is now changing its taxing method to a pay as you go system, not when a game is closed, beginning May. I estimate the unpaid taxes for April and the cumulative unpaid electronic gaming to be approximately $28,000. Additionally, the rent due for the month of April is approximately $3,800. Even after all these unpaid amounts. The profits from gambling for our past fiscal year (May 2012 – April 2013) are approximately $100,000 (this includes the 50/50 raffle profits of $17,000). Our Gambling taxes will consistently be high over the next several months since we have reached the maximum MN Gambling rate of 36% on our pull-tab games, both paper & electronic. This rate will not reset until July. Age Level Coordinator Reports: o
Jr. Mites: Plans are underway for the float in the Granite City parade and for a gathering for the girls to get together once a month.
o
Mites:
o
Squirts:
o
Peewees:
o
Bantams: 51 returning players and 5 goalies. After we voted to have equipment all black there has been some discussion about gloves. We will change the wording with, “association colors” instead.
o
Girls
Goalie Coordinator report:
Coach in Charge Report: Please apply on line.
Old Business: BOD Open Positions: Board of Director Positions/Appointments: Jr. Mite Coordinator Mite Coordinator Squirt Coordinator Peewee Coordinator Bantam Coordinator Registrar Pizza Coordinator E2 Coordinator Co-Tournament Coordinator Volunteer Coordinator
TBD once registration starts Kurt Meemken/Nicole Verant Craig Hendricks/Jay Loch Connie Kremers Rick Staudinger Amy O’Neal Michelle Gohman Mande Musielewicz Age Level Coordinators Laurie Hayward
New Business:
Pizza Fundraiser: Feedback was to sell pizzas again, not Chip Shoppe.
Skill Sessions: Idea is to have Sunday night sessions beginning in mid August-Oct. and run for about 10 weeks. Mike Hiltner will work with our coaches. Skills will focus on shooting and stick handling. Funds will be covered by the gambling funds.
Mite D’s: Doug Kephart is not really keen on Mite D’s. We would like to go back to D10. If we cannot do this, we would do it “in house” instead. Would be easy to schedule. Idea would be to have 30 kids instead of 15, teams could scrimmage each other and pair up talent.
Team Declarations: Coaches had a meeting prior to this one, Initial declarations would be: Squirts- 2A’s (A1 and A2), 2 equal B’s, 1C Peewee’s- 1A, B1, B and C Bantams- 1A, B1 and B Would host a junior gold team if needed.
Shot Club: Emailed SCSU for dates. Will be ready and organized by the end of May. Mike Hiltner suggested adding 10,000 passes to this club as well. Need a new t-shirt vendor-any ideas?
Open Forum: Still looking for a Co-coordinator for tournaments. Age level coordinators will help with their age level tournaments, helping get volunteer spots filled and other various jobs. Let Mike Petroske know if you are interested.
Announcements: o o o o o
Next BOD Meeting is scheduled for June 12th, 2013 at 8pm at Pesty’s. Coach Appreciation Golf Outing: May 22nd, 2013 5:30pm Shot-gun start nd Tanner Fuls 5K: June 22 , 2013 Granite City Days Parade: June 29th, 2013 2013-2014 Season Tournament Dates: Center Ice Classic Tournament: Squirt C Tournament: *D5 District Playoffs *D5 District Playoffs th nd February 28 -March 2 March 14-16 st
Adjournment: 1 :
Mande M
nd
2 : Gregg S.
th
January 18-20 , 2014 st January 31 – February 2nd, 2014 February 15-16 February 21-23 Regional Tournament State Tournament
