SCYHA Board of Directors Minutes Date: Wednesday, August 8th ...
SCYHA Board of Directors Minutes Date: Wednesday, August 8th, 2012 Time: 8:00 pm Location: HR Pesty’s Call to Order: Lisa Spethmann Roll Call: Voting Members Present: Lisa Spethmann, Mike Petroske, Scott Amundson, Joel Athmann, Amy O’Neal, Jeremy Van Halbeck, Laurie Hayward, Jeff Hess, Mollie Garden, Jaime O’Hara, Mande Musielewicz, Jamey Cumming, Kayla Johnson, Jared Dahnke, Ira Hopper, Erin Woodman, Tim Amundson, Dan Volker Non-Voting Board Members Present: Todd Imdieke Voting Members Absent: Gregg Stanley, Jeff Karnik, Eric Altena, Joslin Leitold, Ray Herrington, Mike Dehler, Stacy Bastien, Andy Martin Staff: Guests: Tim Hennagir, Rick Anderson, Justin Schultz Acknowledgements and Appreciations: Secretary Report: Additions/Corrections to the agenda: Make correction on Peewee #’s Motion to approve Minutes: July 11th, 2012 Meeting: 1st: Jeff Hess 2nd: Jamey Cumming Executive Board Meeting Summary: (July 30 th, 2012) o U14 Team o Skills and Drills Update o Sponsorship Committee will begin contacting sponsors on 8/1/12 o Manager/Treasurer/Coaches Meeting scheduled for October 15th o 50/50 Raffle-Distribution to teams early October o Recruitment Incentive o Fall League Numbers o High School/Bantam Update
D5 Report: (August 1, 2012) o Waiver Process: All waivers are optional except school waivers o WSOA: All associations will use WSOA referees this year; D5 will bill associations for league games o D5 Handbook: (some highlights/changes listed) Goalie Replacement Policy does NOT include Squirt/U10 levels USA Coverage August through July, only sanction team events are covered Team Limits: 18 players max with 2 goalies If an association has multiple teams at one level, they are encouraged, NOT required, to field a team at the highest level offered by D5. Any adding/dropping or changing classifications after 10/3 will be assessed a $300 fine. League play for travel teams can start on November 5th, 2012 and must be completed by the end of the day on February 9, 2013. Mite section is incomplete pending a D5 mite coordinator
o o o
As tournaments are scheduled, share this information with your Ice Scheduler Coaches Level 4 Clinic: September15/16 at the Minneapolis Marriott. NOTE: Coaches will NOT receive special waivers this year. Sign up now at USA Hockey for your coaches clinic. District Initial Team Declarations:
Association
10UB
10UA
12UB
12UA
Buffalo Becker/Big Lake Hutchinson LDC MAML
1
1
1
1
1 1
1
River Lakes Sartell Sauk Rapids St. Cloud
1 1
STMA Willmar
1 1
1
8
4
Total
1 1 1 1
1
14UB
14UA
SQC
SQB
SQA
PWC
PWB
PWA
BC
BB
BA
2
1
2
1
1
2
1
1
1
1
1
2 1
1
1 1 1 1
1 1 1
1 1 1
1 1 1
2 1 1 1
1 1 1 2
2 1 1 2
1 1 1 2
1
1
1
1
1 1
1
1
1 1
1
7
6
1 2 1
1
2
2 1
1
1
1 1
1
1
1
1 1
6
12
13
9
6
13
10
2
11
11
1
1 1 1 1
1
1 1 1 3
2
0
1 1
1 1 1
1 1
JRA
1
0
Age Level Coordinator Reports: o o
Girls: U14 update (Dan Volker) St. Cloud will not “host” a 14U team due to the lack in numbers at this level. Sartell/SR have sent us a proposal (hard copy in minutes) if there are girls who are interested in playing at the 14U level instead of opting to move to highschool. On another note: D5 will not host a “Girl’s Fun Day” as a whole association, but rather have each association “host” their own Fun Day. Last year was a success and D5 did receive a nice amount of $ that will be distributed to the individual associations for this event. Focus this year needs to be for girls to get out and “try hockey”.
Coach in Charge Report: We currently only have a handful of applications for coaches and I am worried people will push off till the last minute and we will run into problems getting our coaches certified for the year. Coaches, it only takes 5 minutes to fill out the application and forward to me so we have an idea of how we are standing for people to mentor our kids. Fall hockey starts this weekend which means tryouts and winter season are just around the bend. If you love the game and love working with and mentoring kids please consider being a coach for SCYHA. SCYHA want to put the best coaches we can on the ice because it really is "ALL ABOUT THE KIDS"
Unfinished Business: Skills and Drills: It has been a huge challenge to get dates lined up with Robby Glantz due to his schedule and our ice availability. Will not move forward with Scott Bjugstad at this time. New Business: Recruitment Incentive: Families will receive a maximum credit of $100 for every new family they bring in to the association. Recruited player must be U10/Squirt and below and new to hockey. $50 will be credited to the recruiting family in year 1 and an additional credit of $50 will be awarded if recruited player registers and plays for a second season. Motion to approve Minutes: Motion was passed by the Board.
1st: Jeff Hess
2nd: Mike Petroske
JRB
3
T-shirts are being made at the Jr. Mite/Mite level to be passed out at sign up to help recruit more players. Chip Shoppe (Scott A.) Rick Anderson from the Chip Shoppe presented the Board with the opportunity to use this company as our “food” fundraiser this year. Some of the notes from his presentation: They will pay for all prizes and incentives Provide a limo for the top selling team They will do the arranging for the “pick up” of items Will provide cookie dough to each player at the Jr. Mite level There is an online shopping site as well that is not “food” that can be shipped to the buyers Rick will come and present to the teams…he feels it is crucial that the kids are excited in the locker room Rick will personally help the coordinator get the fundraiser off and running Free item will be provided to all the golfers at the Golf tournament Motion to approve Minutes:
1st: Jamey Cumming
2nd: Kayla Johnson
Motion was passed by the Board.
Bantam Declarations: At this time 12 players are not returning for their Bantam season and it is anticipated that more will leave. This leaves about 16 players per team, not including goalies to form three teams. Board revisited the declarations. Mande Musielewicz made a motion to have 1A, 1B1 and 1B team at the bantam level. Ira Hopper seconded the motion. Motion was passed by the Board. A discussion was led to look at the Peewee level as well. Mike Petroske made a motion for 1A, 1B1, 1B and 1C team at the Peewee level. Jamey Cumming seconded the motion. Motion was passed by the Board. Announcements: Next BOD Meeting is scheduled for Wednesday, September 12th, 2012 at Pesty’s at 8 pm SCYHA Golf Tournament: Scheduled for Friday, September 14th at Wapicada Golf Course. In need of Silent Auction items. Coaches, Treasurers, Managers Meeting: Scheduled for Monday, October 15th at the Legion in St. Augusta at 7 pm. St. Cloud will host a LEVEL ONE Coaches Clinic at the MAC on December 2nd. Adjournment: 1st: Ira Hoper 2nd: Jeff Hess
D5 Report: (August 1, 2012) o Waiver Process: All waivers are optional except school waivers o WSOA: All associations will use WSOA referees this year; D5 will bill associations for league games o D5 Handbook: (some highlights/changes listed) Goalie Replacement Policy does NOT include Squirt/U10 levels USA Coverage August through July, only sanction team events are covered Team Limits: 18 players max with 2 goalies If an association has multiple teams at one level, they are encouraged, NOT required, to field a team at the highest level offered by D5. Any adding/dropping or changing classifications after 10/3 will be assessed a $300 fine. League play for travel teams can start on November 5th, 2012 and must be completed by the end of the day on February 9, 2013. Mite section is incomplete pending a D5 mite coordinator
o o o
As tournaments are scheduled, share this information with your Ice Scheduler Coaches Level 4 Clinic: September15/16 at the Minneapolis Marriott. NOTE: Coaches will NOT receive special waivers this year. Sign up now at USA Hockey for your coaches clinic. District Initial Team Declarations:
Association
10UB
10UA
12UB
12UA
Buffalo Becker/Big Lake Hutchinson LDC MAML
1
1
1
1
1 1
1
River Lakes Sartell Sauk Rapids St. Cloud
1 1
STMA Willmar
1 1
1
8
4
Total
1 1 1 1
1
14UB
14UA
SQC
SQB
SQA
PWC
PWB
PWA
BC
BB
BA
2
1
2
1
1
2
1
1
1
1
1
2 1
1
1 1 1 1
1 1 1
1 1 1
1 1 1
2 1 1 1
1 1 1 2
2 1 1 2
1 1 1 2
1
1
1
1
1 1
1
1
1 1
1
7
6
1 2 1
1
2
2 1
1
1
1 1
1
1
1
1 1
6
12
13
9
6
13
10
2
11
11
1
1 1 1 1
1
1 1 1 3
2
0
1 1
1 1 1
1 1
JRA
1
0
Age Level Coordinator Reports: o o
Girls: U14 update (Dan Volker) St. Cloud will not “host” a 14U team due to the lack in numbers at this level. Sartell/SR have sent us a proposal (hard copy in minutes) if there are girls who are interested in playing at the 14U level instead of opting to move to highschool. On another note: D5 will not host a “Girl’s Fun Day” as a whole association, but rather have each association “host” their own Fun Day. Last year was a success and D5 did receive a nice amount of $ that will be distributed to the individual associations for this event. Focus this year needs to be for girls to get out and “try hockey”.
Coach in Charge Report: We currently only have a handful of applications for coaches and I am worried people will push off till the last minute and we will run into problems getting our coaches certified for the year. Coaches, it only takes 5 minutes to fill out the application and forward to me so we have an idea of how we are standing for people to mentor our kids. Fall hockey starts this weekend which means tryouts and winter season are just around the bend. If you love the game and love working with and mentoring kids please consider being a coach for SCYHA. SCYHA want to put the best coaches we can on the ice because it really is "ALL ABOUT THE KIDS"
Unfinished Business: Skills and Drills: It has been a huge challenge to get dates lined up with Robby Glantz due to his schedule and our ice availability. Will not move forward with Scott Bjugstad at this time. New Business: Recruitment Incentive: Families will receive a maximum credit of $100 for every new family they bring in to the association. Recruited player must be U10/Squirt and below and new to hockey. $50 will be credited to the recruiting family in year 1 and an additional credit of $50 will be awarded if recruited player registers and plays for a second season. Motion to approve Minutes: Motion was passed by the Board.
1st: Jeff Hess
2nd: Mike Petroske
JRB
3
T-shirts are being made at the Jr. Mite/Mite level to be passed out at sign up to help recruit more players. Chip Shoppe (Scott A.) Rick Anderson from the Chip Shoppe presented the Board with the opportunity to use this company as our “food” fundraiser this year. Some of the notes from his presentation: They will pay for all prizes and incentives Provide a limo for the top selling team They will do the arranging for the “pick up” of items Will provide cookie dough to each player at the Jr. Mite level There is an online shopping site as well that is not “food” that can be shipped to the buyers Rick will come and present to the teams…he feels it is crucial that the kids are excited in the locker room Rick will personally help the coordinator get the fundraiser off and running Free item will be provided to all the golfers at the Golf tournament Motion to approve Minutes:
1st: Jamey Cumming
2nd: Kayla Johnson
Motion was passed by the Board.
Bantam Declarations: At this time 12 players are not returning for their Bantam season and it is anticipated that more will leave. This leaves about 16 players per team, not including goalies to form three teams. Board revisited the declarations. Mande Musielewicz made a motion to have 1A, 1B1 and 1B team at the bantam level. Ira Hopper seconded the motion. Motion was passed by the Board. A discussion was led to look at the Peewee level as well. Mike Petroske made a motion for 1A, 1B1, 1B and 1C team at the Peewee level. Jamey Cumming seconded the motion. Motion was passed by the Board. Announcements: Next BOD Meeting is scheduled for Wednesday, September 12th, 2012 at Pesty’s at 8 pm SCYHA Golf Tournament: Scheduled for Friday, September 14th at Wapicada Golf Course. In need of Silent Auction items. Coaches, Treasurers, Managers Meeting: Scheduled for Monday, October 15th at the Legion in St. Augusta at 7 pm. St. Cloud will host a LEVEL ONE Coaches Clinic at the MAC on December 2nd. Adjournment: 1st: Ira Hoper 2nd: Jeff Hess
