September 23, 2014 Meeting Minutes - Bonner County
Bonner County Board of Commissioners Gary Kelly 1907
Mike Nielsen
Glen Bailey
MINUTES FOR THE BONNER COUNTY BOARD OF COMMISSIONERS' MEETING
September 23, 2014 - 9:00 A.M. Bonner County Administration Building - First Floor Conference Room 1500 Hwy 2, Sandpoint, ID
On Tuesday, September 23,2014 the Bonner County Commissioners met for their regularly scheduled meeting with two Commissioners present. Commissioner Kelly and Commissioner Nielsen. Chairman Kelly called the meeting to order at 9:00 a.m. and noted that Commissioner Bailey is out on county business. The Invocation was presented by Curtis Harwood of the New Song Bible Church, and the Pledge of Allegiance followed. ADOPT ORDER OF THE AGENDA
Commissioner Nielsen made a motion to amend the agenda to add the following: Executive Session under Idaho Code §67-2345 (I) (F) Litigation; WestPriest Lake Fire District and add Executive Session under Idaho Code §67-2345 (I) (B) Personnel with EMS. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
Commissioner Nielsen moved to approve the Order of the Agenda, as amended. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. PUBLIC COMMENT - Christian Schwab commented that he is opposed to the county giving any militarized vehicles or anything else to other counties and stated we should let the government do this. CONSENT AGENDA
1) 2)
Bonner County Commissioners' Minutes for September 9, 2014 Public Hearing Minutes of August 20, 2014
Commissioner Nielsen made a motion to approve the Consent Agenda. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. SHERIFF - David Hale
I)
Discussion/Decision Regarding Law Enforcement and Prosecution Services Agreement Between Bonner County and the City of Dover
Due to lack of proper format Commissioner Nielsen moved to postpone this until the Sheriff's Office can make corrections and bring it back to us. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. PROSECUTOR - Louis Marshall
1)
Discussion/Decision Regarding Limited Engagement Agreement with Murphey Law Office, PLLC
Commissioner Nielsen move to approve the limited engagement agreement with Darrin L. Murphey and authorize the Chairman to sign. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
Chairman Kelly presented Louis Marshall with a plaque from the Idaho Association of Counties annual conference as Mr. Marshall was unable to attend the conference. Mr. Marshall was presented with the Mills Alder Award for Outstanding Elected Official. PUBLIC DEFENDER - Stacie Riffe
1)
Discussion/Decision Regarding Destruction of Closed Client Files - Resolution
1500 Highway 2, Ste. 308
Sandpoint, ID 83864
(208)265-1438
Fax:(208)265-1460
Commissioner Nielsen moved to approve Resolution #14-64 Destruction of Closed Client Files for the Public Defender's office. The attached Exhibit A which is a part ofthe resolution states the files to be destroyed. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. JUSTICE SERVICES - Debbie Stallcup 1) Discussion/Decision Regarding Juvenile Detention Agreement Between Boundaiy Co and Bonner Co Commissioner Nielsen moved to approve the Juvenile Detention Agreement between Boundary County, Idaho and Bonner County, Idaho. This agreement sets forth the conditions under which Bonner County will house juveniles under the jurisdiction of Boundaiy County for the fiscal year 2014-2015 and has been approved by our legal. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 2)
Discussion/Decision Regarding Justice Services Department Operating Agreement
Commissioner Nielsen moved to approve the Bonner County Justice Services Department Operating Agreement. This agreement sets forth the operating plan for Bonner County Justice Services for the fiscal year 2014-2015 as supported by legislative code and has been approved by legal.
3)
Discussion/Decision Regarding Pay Out of Comp Time for Detention Staff
Commissioner Nielsen moved to approve that Justice Services be allowed to pay out earned accrued comp time that is currently on the detention books in an amount not to exceed $10,000. The funds are in the Detention A Budget, line item 34-05-405-0, as confirmed by the Auditor's Department. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. FAIR - Rhonda Livingston
1)
Discussion/Decision Regarding Reappointing Monica Gunter to the Fair Board; Resolution
Commissioner Nielsen moved to approve Resolution #14-65 appointing Monica Gunter to the Bonner County Fair Board to fill a vacated position with a term ending January 2015. CommissionerKelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. TECHNOLOGY - Bill Harp
1)
Discussion/Decision RegardingComputer Arts Inc. Master Agreementfor Software& Support License
Commissioner Nielsen moved to approve the annual agreement of the Computer Arts Inc. contractfor licenses for critical software applications. Thiscontract is in the amount of $58,833.32 plustravel expenses. 1also authorize the Chairman to sign the contract. Commissioner Kelly stepped down from the Chairand seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding Technology Budget Transfer; $54,358.06; Resolution
It was noted that this resolution requires a unanimousvote and in the absence of CommissionerBailey Commissioner Nielsenmoved to postpone this item to tomorrow. Commissioner Kellystepped down from the Chair and seconded the motion. All in favor. The motion passed. EMS - Bob Bussey
1)
Discussion/Decision Regarding Proposalfor the Design/Drawings for a New EMS Building in Sandpoint, Idaho; $24,950
Commissioner Nielsen moved to approve and signthe proposal for designwith Jon R. SaylerArchitect AlA of a newbuilding for Bonner County EMS that willoccupy the site where the Calvaiy Chapel currently occupies. This preliminaiy designwill be on a "not to exceed"budgetof $24,950.00. Commissioner Kellystepped down from the Chair and seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding Contract Between Clark Fork Valley Ambulanceand Bonner County
Commissioner Nielsen movedto approveand sign the contractfor the provision of emergency and nonemergency medical transport services in BonnerCounty with Clark Fork Valley Ambulance commencing October 2014. The cost for this contract will be $25,000 for the fiscal year in monthly installments of $2,083.33. CommissionerKelly stepped down from the Chair and secondedthe motion. All in favor. The motion passed. BOCCMeeting
Minutes- September23,2014 Page 2.
3)
Discussion/Decision Regarding Contract Between Schweitzer Fire District and Bonner County
Commissioner Nielsen moved to approve and sign the contract for the provision of emergency and nonemergency medical transport services in Bonner County with the Schweitzer Fire District commencing October 2014. The cost for this contract will be $25,000 for the fiscal year in monthly installments of $2,083.33. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 4)
Discussion/Decision Regarding Contract Between Newport Ambulance Service and Bonner County
Commissioner Nielsen moved to approve and sign the contract for the provision of emergency and nonemergency medical transport services in Bonner County with Newport Ambulance Service commencing October 2014. The cost for this contract will be $25,000 for the fiscal year in monthly installments of $2,083.33. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 5)
Discussion/Decision Regarding Contract Between Sagle Fire District and Bonner County
Commissioner Nielsen moved to approve and sign the contract for the provision of emergency and nonemergency medical transport services in Bonner County with the Sagle Fire District commencing October 2014. The cost for this contract will be $85,000 for the fiscal year in monthly installments of $7,083.33. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
6)
Discussion/Decision Regarding Contract Between City of Sandpoint and Bonner County
CommissionerNielsen moved to approve and sign the contract for the provisionof emergency and nonemergency medical transport services in Bonner Countywith the City of Sandpointcommencing October 2014. The cost for this contract will be $25,000 for the fiscal year in monthly installments of $2,083.33. Commissioner Kelly stepped down from the Chair and secondedthe motion. All in favor. The motion passed. EMERGENCY MANAGEMENT - Bob Howard
1)
Discussion/Decision RegardingMemorandum of UnderstandingBetween Bonner County and Bonner General Health for the Use of a 100 kw Generator
CommissionerNielsen movedto approve the Memorandum of Understandingbetween Bonner General Health
and Bonner County for the use of the 100 kw generator. Commissioner Kelly stepped down from the Chairand seconded the motion. All in favor. The motion passed. ASSISTANCE - Kevin Rothenberger
1)
Discussion/Decision Regarding Appointment of a NewMember to the Bonner County Board of Community Guardian; Resolution
Commissioner Nielsen moved to approve Resolution #14-66for the appointment of Delilah McGhee to the Bonner County Board of Guardian. Commissioner Kellystepped down from the Chairand seconded the motion. All in favor. The motion passed. PUBLIC WORKS - Leslie Marshall
1)
Discussion/Decision Regarding EstablishingSolid Waste Fees for FY2014-2015; Resolution
Commissioner Nielsen moved to approve Resolution 14-67 to establish the 2014-2015 Solid Wasteresidence fee of $105.00 and the fees for disposal as per schedule A and schedule B. Commissioner Kellystepped down from the Chair and seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding A to B Transfer for Parks & Recreation; Resolution
Commissioner Nielsen movedto approve Resolution #14-68 authorizingthe Clerk to open the Parks and Recreation budget and increase line item 30-00405-00 Salaries by $1,500.00, and reduce line item30-00-689-22 Garfield Bayby $1,500.00 to coverthe overtime salaries dueto the recent storm damage clean up at Garfield Bay Campground and to cover the vacation accrual. Commissioner Kelly stepped down from the Chairand seconded the motion. All in favor. The motion passed.
3)
Discussion/Decision RegardingTransfer of Funds for Capital Improvements to Bonner County; $95,000; Resolution
BOCC Meeting
Minutes- September 23,2014 Page 3.
Commissioner Nielsen moved to postpone this item to tomorrow. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. ROAD AND BREDGE - Gordon Bates
1)
Discussion/Decision Regarding Avista Utility Service Extension Agreements
Commissioner Nielsen moved to approve the Avista Natural Gas and Electrical Service Extension Agreement and allow the Board Chairman to sign this administratively. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 2)
Discussion/Decision Regarding Driveway Variance #V 14-0819-1, Merritt's Town Hall (Matt Mulder)
Commissioner Nielsen moved to approve the variance application #V 14-0819-1 with the location of the driveway within 300 ft. of the intersection, since it was an improvement to an existing access. As a condition on the approval, the gate shall be required to be kept closed except for special circumstances. I also move to allow the Chairman to sign the variance application. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. PLANNING - Clare Marley
1)
Discussion/Decision Regarding Fee Waiver Request, Bottle Bay Recreational Water and Sewer District
Commissioner Nielsen moved to waive 50% of the $600.00 conditional use permit filing fee for Bottle Bay Recreational Water & Sewer District and 100% of the storm water/erosion control filing fee, but require the
district to pay all direct costs for third-party engineeringreview and legal advertising. CommissionerKelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. RISK MANAGEMENT/HUMAN RESOURCES - Cynthia Binkerd
1)
Discussion/Decision Regarding Employee Pay Sheets
CommissionerNielsen movedto approve the following pay sheets: Elections(1) one part-time employee, no benefits, job change; Justice Services (1) one full-time employee, job change; Solid Waste (1) one full-time employee, new hire; Emergency Management (1) one on-call employee, no benefits; Motor Vehicles(1) one full-time employee, new position; Marine Patrol (3) three part-timetemporary employees, promotions, no benefits; Sheriff's Office (1) one full-time employee,temporary reassignment; Human Resources/Risk Management (1) one full-time employee, replacing separated employee. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding Liability and Personal Property Insurance 2014-2015 Proposal by Travelers Insurance; $516,000
Commissioner Nielsenmoved to acceptthe proposal and bind coverage through Travelers Insurance for liability and personal property insurance for the 2014-2015 fiscal year.Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. MISCELLANEOUS
1)
Discussion/Decision Regarding Payment for Claims in Batch #25; $1,400,488.59
General Fund
$
Road & Bridge Airport
$ $ $ $ $ $
Elections
Drug Court District Court 911 Fund Court Interlock
Indigent & Charity Revaluation Solid Waste
BOCC Meeting
$ $ $ $
129,793.85 740,258.81 38,088.49 2,114.15 1,918.91 30,689.19 48,838.79 360.00
14,238.48 2,202.15 293,355.38 Mini
Page 4.
Torts
$
Weeds
$
Parks & Recreation
$
744.80
8,949.74 1,951.98 77,291.27
Justice Fund
$
Snow Groomers - Sandpoint Waterways Building and Construction
$ $
Grants
$
2,119.20 3,099.20 4,420.00
Total
$
1,400,488.59
$
54.20
Commissioner Nielsen moved to approve Claims in Batch #25 totaling $1,400,488.59. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding Payment for EMS Claims in Batch #25; $77,816.59
Ambulance District
$
77,816.59
Commissioner Nielsen moved to approve EMS Claims in Batch #25 totaling $77,816.59. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 3)
Discussion/Decision Regarding Formal Request for Coordination with National Forest Service Regarding the Idaho Panhandle National Forest Revised Land Management Plan
Commissioner Nielsen moved to postpone this item until tomorrow morning. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
At 9:58 a.m. Chairman Kelly recessed the meeting and noted that the Board would reconvene in 10 minutes for an Executive Session.
At 10:20 a.m. Commissioner Nielsen made a motion to enter into an Executive Session under Idaho Code §67-
2345 (1) (F) Litigation; West Priest LakeFire District. Commissioner Kelly stepped downfrom the Chair and seconded the motion. All in favor: Roll Call: Commissioner Nielsen, Yes; Commissioner Kelly, Yes. The motion passed.
At 10:31 a.m. Commissioner Nielsen moved to adjourn the Executive Session and return to regular session. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. Commissioner Nielsen noted that the Executive Session was regarding attorney fees for the West Priest Lake Fire Districtand they submitted a memorandum of fees totaling $17,204.03 and moved that the Commissioners
do not objectto the filing in this amount; this is regarding case# CV2014-378. Commissioner Kelly stepped down from the Chair and seconded the motion. It was noted that this is regarding case # CV2014-378. All in favor. The motion passed.
At 10:32 a.m. The Chairman recessed the meeting until Wednesday, September 24,2014 at 9:00 a.m. CONTINUATION OF THE BONNER COUNTY BOARD OF COMMISSIONERS' MEETING
OF TUESDAY, SEPTEMBER 23,2014
September 24,2014 —9:00 A.M. Bonner County Administration Bldg. 1500 Hwy 2, Suite 338, Sandpoint, ID
On Wednesday, September 24, 2014the Bonner County Commissioners metto reconvene the business meeting from Tuesday, September 23,2014. Chairman Kelly called the meeting to orderat 9:00a.m. and noted that all three Commissioners were present. TECHNOLOGY - Bill Harp
2)
Discussion/Decision RegardingTechnology Budget Transfer; $54,358.06; Resolution
BOCCMeeting
Minutes - September23, 2014 Page 5.
Commissioner Nielsen moved to approved Resolution #14-69 which is a General Fund Statutory Reserve Appropriation to the Technology Department in the amount of $60,000 and ask for a roll call vote. Commissioner Bailey seconded the motion. All in favor: Roll call vote: Commissioner Nielsen, Yes; Commissioner Kelly, Yes; Commissioner Bailey, Yes. The motion passed. PUBLIC WORKS
3)
Discussion/Decision Regarding Transfer of Funds for Capital Improvements to Bonner County; $91,684; Resolution
Commissioner Bailey moved to approve Resolution #14-70 to transfer $91,684 from budget line item 01-12-559 General Fund Contingency and increase the budget line item 01-18-800 General Fund Capital Improvement by $91,684. Commissioner Nielsen seconded the motion. All in favor: Roll call vote: Commissioner Nielsen, Yes;
Commissioner Kelly, Yes; Commissioner Bailey, Yes. The motion passed. MISCELLANEOUS
3)
Discussion/Decision Regarding Formal Request for Coordination with National Forest Service Regarding the Idaho Panhandle National Forest Revised Land Management Plan
Commissioner Bailey moved to approve Resolution #14-71 to hereby assert legal standing and formally request coordination status with the National Forest Service in regards to the Idaho Panhandle National Forest revised land management plan. Commissioner Nielsen seconded the motion. It was noted that we will forward this resolution with letters to Fay Kruger, Mary Famsworth and Eric Walker of the Forest Service. All in favor: Roll call vote: Commissioner Nielsen, Yes; Commissioner Kelly, Yes; Commissioner Bailey, Yes. The motion passed. At 9:18 a.m. Commissioner Nielsen made a motion to enter into an Executive Session under Idaho Code §67-
2345 (1) (B) Personnel contract with EMS. Present: Bob Bussey and Ross Crawford of EMS, and Commissioners Office, Julie Halliday. Commissioner Bailey seconded the motion. All in favor: Roll Call: Commissioner Nielsen, Yes; Commissioner Kelly, Yes; Commissioner Bailey, Yes. The motion passed. At 10:25 a.m. Chairman Kelly declared the meeting back into regular session and noted that the Executive Session for EMS was regarding a negotiation of a contract with a sub-agency; this item will be continued next week.
There being no further business to come before the meeting, at 10:26 a.m. Chairman Kelly adjourned the business meeting.
On Wednesday September 17,2014 a Special Meeting was held pursuant to Idaho Code §67-2343(2) regarding Planning Hearing.
On Thursday, September 18,2014 Assistance Director Kevin Rothenberger met with the Boardto discussthe following files: Approved: 2014-084A. Denied: 2014-084D; 2014-086.
On Thursday September 18, 2014 a Special Meeting was held pursuant to Idaho Code §67-2343(2) regarding a bid opening for District 1 Shop, Road & Bridge. Commissioner Bailey made a motion to turn the contracts over to Road and Bridge Director for analysis, verification, and determination and then to report backto the Board of County Commissioners in October, after change of fiscal year. Commissioner Nielsen stepped down from the Chair and seconded the motion. All in favor. The motion passed.
On Monday September 22,2014 a Special Meeting was held pursuant to Idaho Code §67-2343(2) regarding a Debriefing Meeting. ATTEST: R. Ann Dutson-Sater, County Clerk
Cary Kelly, Cjiairman
Debutv C erk
Date
BOCC Meeting
Minutes - September 23, 2014 Page 6.
Mike Nielsen
Glen Bailey
MINUTES FOR THE BONNER COUNTY BOARD OF COMMISSIONERS' MEETING
September 23, 2014 - 9:00 A.M. Bonner County Administration Building - First Floor Conference Room 1500 Hwy 2, Sandpoint, ID
On Tuesday, September 23,2014 the Bonner County Commissioners met for their regularly scheduled meeting with two Commissioners present. Commissioner Kelly and Commissioner Nielsen. Chairman Kelly called the meeting to order at 9:00 a.m. and noted that Commissioner Bailey is out on county business. The Invocation was presented by Curtis Harwood of the New Song Bible Church, and the Pledge of Allegiance followed. ADOPT ORDER OF THE AGENDA
Commissioner Nielsen made a motion to amend the agenda to add the following: Executive Session under Idaho Code §67-2345 (I) (F) Litigation; WestPriest Lake Fire District and add Executive Session under Idaho Code §67-2345 (I) (B) Personnel with EMS. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
Commissioner Nielsen moved to approve the Order of the Agenda, as amended. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. PUBLIC COMMENT - Christian Schwab commented that he is opposed to the county giving any militarized vehicles or anything else to other counties and stated we should let the government do this. CONSENT AGENDA
1) 2)
Bonner County Commissioners' Minutes for September 9, 2014 Public Hearing Minutes of August 20, 2014
Commissioner Nielsen made a motion to approve the Consent Agenda. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. SHERIFF - David Hale
I)
Discussion/Decision Regarding Law Enforcement and Prosecution Services Agreement Between Bonner County and the City of Dover
Due to lack of proper format Commissioner Nielsen moved to postpone this until the Sheriff's Office can make corrections and bring it back to us. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. PROSECUTOR - Louis Marshall
1)
Discussion/Decision Regarding Limited Engagement Agreement with Murphey Law Office, PLLC
Commissioner Nielsen move to approve the limited engagement agreement with Darrin L. Murphey and authorize the Chairman to sign. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
Chairman Kelly presented Louis Marshall with a plaque from the Idaho Association of Counties annual conference as Mr. Marshall was unable to attend the conference. Mr. Marshall was presented with the Mills Alder Award for Outstanding Elected Official. PUBLIC DEFENDER - Stacie Riffe
1)
Discussion/Decision Regarding Destruction of Closed Client Files - Resolution
1500 Highway 2, Ste. 308
Sandpoint, ID 83864
(208)265-1438
Fax:(208)265-1460
Commissioner Nielsen moved to approve Resolution #14-64 Destruction of Closed Client Files for the Public Defender's office. The attached Exhibit A which is a part ofthe resolution states the files to be destroyed. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. JUSTICE SERVICES - Debbie Stallcup 1) Discussion/Decision Regarding Juvenile Detention Agreement Between Boundaiy Co and Bonner Co Commissioner Nielsen moved to approve the Juvenile Detention Agreement between Boundary County, Idaho and Bonner County, Idaho. This agreement sets forth the conditions under which Bonner County will house juveniles under the jurisdiction of Boundaiy County for the fiscal year 2014-2015 and has been approved by our legal. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 2)
Discussion/Decision Regarding Justice Services Department Operating Agreement
Commissioner Nielsen moved to approve the Bonner County Justice Services Department Operating Agreement. This agreement sets forth the operating plan for Bonner County Justice Services for the fiscal year 2014-2015 as supported by legislative code and has been approved by legal.
3)
Discussion/Decision Regarding Pay Out of Comp Time for Detention Staff
Commissioner Nielsen moved to approve that Justice Services be allowed to pay out earned accrued comp time that is currently on the detention books in an amount not to exceed $10,000. The funds are in the Detention A Budget, line item 34-05-405-0, as confirmed by the Auditor's Department. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. FAIR - Rhonda Livingston
1)
Discussion/Decision Regarding Reappointing Monica Gunter to the Fair Board; Resolution
Commissioner Nielsen moved to approve Resolution #14-65 appointing Monica Gunter to the Bonner County Fair Board to fill a vacated position with a term ending January 2015. CommissionerKelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. TECHNOLOGY - Bill Harp
1)
Discussion/Decision RegardingComputer Arts Inc. Master Agreementfor Software& Support License
Commissioner Nielsen moved to approve the annual agreement of the Computer Arts Inc. contractfor licenses for critical software applications. Thiscontract is in the amount of $58,833.32 plustravel expenses. 1also authorize the Chairman to sign the contract. Commissioner Kelly stepped down from the Chairand seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding Technology Budget Transfer; $54,358.06; Resolution
It was noted that this resolution requires a unanimousvote and in the absence of CommissionerBailey Commissioner Nielsenmoved to postpone this item to tomorrow. Commissioner Kellystepped down from the Chair and seconded the motion. All in favor. The motion passed. EMS - Bob Bussey
1)
Discussion/Decision Regarding Proposalfor the Design/Drawings for a New EMS Building in Sandpoint, Idaho; $24,950
Commissioner Nielsen moved to approve and signthe proposal for designwith Jon R. SaylerArchitect AlA of a newbuilding for Bonner County EMS that willoccupy the site where the Calvaiy Chapel currently occupies. This preliminaiy designwill be on a "not to exceed"budgetof $24,950.00. Commissioner Kellystepped down from the Chair and seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding Contract Between Clark Fork Valley Ambulanceand Bonner County
Commissioner Nielsen movedto approveand sign the contractfor the provision of emergency and nonemergency medical transport services in BonnerCounty with Clark Fork Valley Ambulance commencing October 2014. The cost for this contract will be $25,000 for the fiscal year in monthly installments of $2,083.33. CommissionerKelly stepped down from the Chair and secondedthe motion. All in favor. The motion passed. BOCCMeeting
Minutes- September23,2014 Page 2.
3)
Discussion/Decision Regarding Contract Between Schweitzer Fire District and Bonner County
Commissioner Nielsen moved to approve and sign the contract for the provision of emergency and nonemergency medical transport services in Bonner County with the Schweitzer Fire District commencing October 2014. The cost for this contract will be $25,000 for the fiscal year in monthly installments of $2,083.33. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 4)
Discussion/Decision Regarding Contract Between Newport Ambulance Service and Bonner County
Commissioner Nielsen moved to approve and sign the contract for the provision of emergency and nonemergency medical transport services in Bonner County with Newport Ambulance Service commencing October 2014. The cost for this contract will be $25,000 for the fiscal year in monthly installments of $2,083.33. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 5)
Discussion/Decision Regarding Contract Between Sagle Fire District and Bonner County
Commissioner Nielsen moved to approve and sign the contract for the provision of emergency and nonemergency medical transport services in Bonner County with the Sagle Fire District commencing October 2014. The cost for this contract will be $85,000 for the fiscal year in monthly installments of $7,083.33. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
6)
Discussion/Decision Regarding Contract Between City of Sandpoint and Bonner County
CommissionerNielsen moved to approve and sign the contract for the provisionof emergency and nonemergency medical transport services in Bonner Countywith the City of Sandpointcommencing October 2014. The cost for this contract will be $25,000 for the fiscal year in monthly installments of $2,083.33. Commissioner Kelly stepped down from the Chair and secondedthe motion. All in favor. The motion passed. EMERGENCY MANAGEMENT - Bob Howard
1)
Discussion/Decision RegardingMemorandum of UnderstandingBetween Bonner County and Bonner General Health for the Use of a 100 kw Generator
CommissionerNielsen movedto approve the Memorandum of Understandingbetween Bonner General Health
and Bonner County for the use of the 100 kw generator. Commissioner Kelly stepped down from the Chairand seconded the motion. All in favor. The motion passed. ASSISTANCE - Kevin Rothenberger
1)
Discussion/Decision Regarding Appointment of a NewMember to the Bonner County Board of Community Guardian; Resolution
Commissioner Nielsen moved to approve Resolution #14-66for the appointment of Delilah McGhee to the Bonner County Board of Guardian. Commissioner Kellystepped down from the Chairand seconded the motion. All in favor. The motion passed. PUBLIC WORKS - Leslie Marshall
1)
Discussion/Decision Regarding EstablishingSolid Waste Fees for FY2014-2015; Resolution
Commissioner Nielsen moved to approve Resolution 14-67 to establish the 2014-2015 Solid Wasteresidence fee of $105.00 and the fees for disposal as per schedule A and schedule B. Commissioner Kellystepped down from the Chair and seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding A to B Transfer for Parks & Recreation; Resolution
Commissioner Nielsen movedto approve Resolution #14-68 authorizingthe Clerk to open the Parks and Recreation budget and increase line item 30-00405-00 Salaries by $1,500.00, and reduce line item30-00-689-22 Garfield Bayby $1,500.00 to coverthe overtime salaries dueto the recent storm damage clean up at Garfield Bay Campground and to cover the vacation accrual. Commissioner Kelly stepped down from the Chairand seconded the motion. All in favor. The motion passed.
3)
Discussion/Decision RegardingTransfer of Funds for Capital Improvements to Bonner County; $95,000; Resolution
BOCC Meeting
Minutes- September 23,2014 Page 3.
Commissioner Nielsen moved to postpone this item to tomorrow. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. ROAD AND BREDGE - Gordon Bates
1)
Discussion/Decision Regarding Avista Utility Service Extension Agreements
Commissioner Nielsen moved to approve the Avista Natural Gas and Electrical Service Extension Agreement and allow the Board Chairman to sign this administratively. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 2)
Discussion/Decision Regarding Driveway Variance #V 14-0819-1, Merritt's Town Hall (Matt Mulder)
Commissioner Nielsen moved to approve the variance application #V 14-0819-1 with the location of the driveway within 300 ft. of the intersection, since it was an improvement to an existing access. As a condition on the approval, the gate shall be required to be kept closed except for special circumstances. I also move to allow the Chairman to sign the variance application. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. PLANNING - Clare Marley
1)
Discussion/Decision Regarding Fee Waiver Request, Bottle Bay Recreational Water and Sewer District
Commissioner Nielsen moved to waive 50% of the $600.00 conditional use permit filing fee for Bottle Bay Recreational Water & Sewer District and 100% of the storm water/erosion control filing fee, but require the
district to pay all direct costs for third-party engineeringreview and legal advertising. CommissionerKelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. RISK MANAGEMENT/HUMAN RESOURCES - Cynthia Binkerd
1)
Discussion/Decision Regarding Employee Pay Sheets
CommissionerNielsen movedto approve the following pay sheets: Elections(1) one part-time employee, no benefits, job change; Justice Services (1) one full-time employee, job change; Solid Waste (1) one full-time employee, new hire; Emergency Management (1) one on-call employee, no benefits; Motor Vehicles(1) one full-time employee, new position; Marine Patrol (3) three part-timetemporary employees, promotions, no benefits; Sheriff's Office (1) one full-time employee,temporary reassignment; Human Resources/Risk Management (1) one full-time employee, replacing separated employee. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding Liability and Personal Property Insurance 2014-2015 Proposal by Travelers Insurance; $516,000
Commissioner Nielsenmoved to acceptthe proposal and bind coverage through Travelers Insurance for liability and personal property insurance for the 2014-2015 fiscal year.Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. MISCELLANEOUS
1)
Discussion/Decision Regarding Payment for Claims in Batch #25; $1,400,488.59
General Fund
$
Road & Bridge Airport
$ $ $ $ $ $
Elections
Drug Court District Court 911 Fund Court Interlock
Indigent & Charity Revaluation Solid Waste
BOCC Meeting
$ $ $ $
129,793.85 740,258.81 38,088.49 2,114.15 1,918.91 30,689.19 48,838.79 360.00
14,238.48 2,202.15 293,355.38 Mini
Page 4.
Torts
$
Weeds
$
Parks & Recreation
$
744.80
8,949.74 1,951.98 77,291.27
Justice Fund
$
Snow Groomers - Sandpoint Waterways Building and Construction
$ $
Grants
$
2,119.20 3,099.20 4,420.00
Total
$
1,400,488.59
$
54.20
Commissioner Nielsen moved to approve Claims in Batch #25 totaling $1,400,488.59. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
2)
Discussion/Decision Regarding Payment for EMS Claims in Batch #25; $77,816.59
Ambulance District
$
77,816.59
Commissioner Nielsen moved to approve EMS Claims in Batch #25 totaling $77,816.59. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. 3)
Discussion/Decision Regarding Formal Request for Coordination with National Forest Service Regarding the Idaho Panhandle National Forest Revised Land Management Plan
Commissioner Nielsen moved to postpone this item until tomorrow morning. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed.
At 9:58 a.m. Chairman Kelly recessed the meeting and noted that the Board would reconvene in 10 minutes for an Executive Session.
At 10:20 a.m. Commissioner Nielsen made a motion to enter into an Executive Session under Idaho Code §67-
2345 (1) (F) Litigation; West Priest LakeFire District. Commissioner Kelly stepped downfrom the Chair and seconded the motion. All in favor: Roll Call: Commissioner Nielsen, Yes; Commissioner Kelly, Yes. The motion passed.
At 10:31 a.m. Commissioner Nielsen moved to adjourn the Executive Session and return to regular session. Commissioner Kelly stepped down from the Chair and seconded the motion. All in favor. The motion passed. Commissioner Nielsen noted that the Executive Session was regarding attorney fees for the West Priest Lake Fire Districtand they submitted a memorandum of fees totaling $17,204.03 and moved that the Commissioners
do not objectto the filing in this amount; this is regarding case# CV2014-378. Commissioner Kelly stepped down from the Chair and seconded the motion. It was noted that this is regarding case # CV2014-378. All in favor. The motion passed.
At 10:32 a.m. The Chairman recessed the meeting until Wednesday, September 24,2014 at 9:00 a.m. CONTINUATION OF THE BONNER COUNTY BOARD OF COMMISSIONERS' MEETING
OF TUESDAY, SEPTEMBER 23,2014
September 24,2014 —9:00 A.M. Bonner County Administration Bldg. 1500 Hwy 2, Suite 338, Sandpoint, ID
On Wednesday, September 24, 2014the Bonner County Commissioners metto reconvene the business meeting from Tuesday, September 23,2014. Chairman Kelly called the meeting to orderat 9:00a.m. and noted that all three Commissioners were present. TECHNOLOGY - Bill Harp
2)
Discussion/Decision RegardingTechnology Budget Transfer; $54,358.06; Resolution
BOCCMeeting
Minutes - September23, 2014 Page 5.
Commissioner Nielsen moved to approved Resolution #14-69 which is a General Fund Statutory Reserve Appropriation to the Technology Department in the amount of $60,000 and ask for a roll call vote. Commissioner Bailey seconded the motion. All in favor: Roll call vote: Commissioner Nielsen, Yes; Commissioner Kelly, Yes; Commissioner Bailey, Yes. The motion passed. PUBLIC WORKS
3)
Discussion/Decision Regarding Transfer of Funds for Capital Improvements to Bonner County; $91,684; Resolution
Commissioner Bailey moved to approve Resolution #14-70 to transfer $91,684 from budget line item 01-12-559 General Fund Contingency and increase the budget line item 01-18-800 General Fund Capital Improvement by $91,684. Commissioner Nielsen seconded the motion. All in favor: Roll call vote: Commissioner Nielsen, Yes;
Commissioner Kelly, Yes; Commissioner Bailey, Yes. The motion passed. MISCELLANEOUS
3)
Discussion/Decision Regarding Formal Request for Coordination with National Forest Service Regarding the Idaho Panhandle National Forest Revised Land Management Plan
Commissioner Bailey moved to approve Resolution #14-71 to hereby assert legal standing and formally request coordination status with the National Forest Service in regards to the Idaho Panhandle National Forest revised land management plan. Commissioner Nielsen seconded the motion. It was noted that we will forward this resolution with letters to Fay Kruger, Mary Famsworth and Eric Walker of the Forest Service. All in favor: Roll call vote: Commissioner Nielsen, Yes; Commissioner Kelly, Yes; Commissioner Bailey, Yes. The motion passed. At 9:18 a.m. Commissioner Nielsen made a motion to enter into an Executive Session under Idaho Code §67-
2345 (1) (B) Personnel contract with EMS. Present: Bob Bussey and Ross Crawford of EMS, and Commissioners Office, Julie Halliday. Commissioner Bailey seconded the motion. All in favor: Roll Call: Commissioner Nielsen, Yes; Commissioner Kelly, Yes; Commissioner Bailey, Yes. The motion passed. At 10:25 a.m. Chairman Kelly declared the meeting back into regular session and noted that the Executive Session for EMS was regarding a negotiation of a contract with a sub-agency; this item will be continued next week.
There being no further business to come before the meeting, at 10:26 a.m. Chairman Kelly adjourned the business meeting.
On Wednesday September 17,2014 a Special Meeting was held pursuant to Idaho Code §67-2343(2) regarding Planning Hearing.
On Thursday, September 18,2014 Assistance Director Kevin Rothenberger met with the Boardto discussthe following files: Approved: 2014-084A. Denied: 2014-084D; 2014-086.
On Thursday September 18, 2014 a Special Meeting was held pursuant to Idaho Code §67-2343(2) regarding a bid opening for District 1 Shop, Road & Bridge. Commissioner Bailey made a motion to turn the contracts over to Road and Bridge Director for analysis, verification, and determination and then to report backto the Board of County Commissioners in October, after change of fiscal year. Commissioner Nielsen stepped down from the Chair and seconded the motion. All in favor. The motion passed.
On Monday September 22,2014 a Special Meeting was held pursuant to Idaho Code §67-2343(2) regarding a Debriefing Meeting. ATTEST: R. Ann Dutson-Sater, County Clerk
Cary Kelly, Cjiairman
Debutv C erk
Date
BOCC Meeting
Minutes - September 23, 2014 Page 6.
