SEQUOYAH LACROSSE BOOSTER CLUB BOARD
SHS LAX BOOSTER CLUB BOARD ELECTIONS BOARD ELECTIONS TAKE PLACE EVERY YEAR, FOR THE FOLLOWING YEAR, AND CAN INCLUDE ANY OPEN BOARD POSITION: PRESIDENT, VP BOYS, VP
GIRLS, TREASURER, SECRETARY, & FUNDRAISING CHAIRPERSON
• ANY INTERESTED BOOSTER CLUB MEMBER (YOU!), WANTING TO HELP GROW THE SHS LACROSSE PROGRAM, SHOULD LET US KNOW OF THEIR INTEREST.
• THE ANNUAL TERM BEGINS AT THE END OF THE SCHOOL YEAR, AND ELECTED EXECUTIVE BOARD MEMBERS WILL HAVE THE OPTION TO SERVE FOR UP TO THREE YEARS IN THAT POSITION
• TO BE NOMINATED FOR ONE OF THE EXECUTIVE BOARD POSITIONS, PLEASE
SEND YOUR NOMINATION REQUEST AND/OR REQUEST FOR MORE INFORMATION TO: [email protected](WE ARE ACCEPTING NOMINATIONS BEGINNING IN JANUARY)
BOARD POSITION DETAILS • THE ELECTIONS ARE FOR EXECUTIVE POSITIONS ONLY, (LISTED ABOVE) FOR WHICH THE CANDIDATES MUST BE VOTED IN. OTHER OPEN POSITIONS TO BE FILLED WILL BE APPOINTED BY THE EXECUTIVE BOARD, AND SENT OUT SEPARATELY.
• QUALIFIED NOMINEES MUST HAVE A STUDENT ENROLLED AT SEQUOYAH HIGH SCHOOL IN THE UPCOMING YEAR TO BE A VOTING MEMBER.
• NOMINEES WILL BE VOTED ON BY THE FOLLOWING BOOSTER CLUB MEMBERS • PARENTS OF CURRENT YEAR PLAYERS IN GOOD STANDING (DUES PAID) • HIGH SCHOOL COACHES
• PLEASE SEND YOUR NOMINATION REQUEST AND/OR REQUEST FOR MORE INFORMATION TO: [email protected]
EXECUTIVE BOARD POSITION DESCRIPTIONS
• PRESIDENT DUTIES:
• PRESIDE OVER ALL BUSINESS MEETINGS OF THE ORGANIZATION AND THE EXECUTIVE BOARD.
• •
• •
HAVE THE AUTHORITY TO FILL ANY COMMITTEE VACANCIES. ANY COMMITTEE MEMBERS ADDED BY THE PRESIDENT MUST BE APPROVED BY A MAJORITY VOTE OF THE EXECUTIVE COMMITTEE AT ITS NEXT MEETING FOLLOWING ANY SUCH ADDITION. HAVE MONTHLY MEETINGS WITH THE TEAM COACHES AS WELL AS REGULAR MEETINGS WITH THE BOOSTER CLUB MEMBERS. THE PRESIDENT SHALL APPROVE, OR COMPOSE, ALL CORRESPONDENCE THAT IS PUBLISHED OR SENT OUT ON BEHALF OF THE CLUB. RESPONSIBLE FOR SUBMITTING ALL FORMS TO THE DISTRICT FOR APPROVAL OR FUNDRAISING ACTIVITIES AND OTHER ADMINISTRATIVE REQUEST ITEMS. PROVIDE AGENDA FOR REGULAR MEETINGS TO THE SECRETARY. THE AGENDA WILL BE EMAILED OR PUBLISHED ON THE WEBSITE ONE WEEK PRIOR TO THE MEETING.
EXECUTIVE BOARD POSITION DESCRIPTIONS • VICE PRESIDENT BOYS/GIRLS PROGRAM DUTIES:
• THE VICE PRESIDENT BOYS' PROGRAM AND VICE PRESIDENT GIRLS' PROGRAM WILL ACT TOGETHER AS PRESIDENT FOR ANY SHORT TERM ABSENCE OF THE PRESIDENT. IN ADDITION, THE VICE PRESIDENTS ARE THERE TO SUPPORT THE PRESIDENT AND ASSIST WITH THOSE DUTIES AS NECESSARY.
• PROVIDE OVERSIGHT AND SUPPORT FOR THE RESPECTIVE TEAMS AND ACT AS TEAM MANAGERS TO THE EXTENT REQUESTED BY THE COACHES.
• WORK WITH THEIR RESPECTIVE COACHES TO DEVELOP BUDGET(S) FOR EACH UPCOMING SEASON.
EXECUTIVE BOARD POSITION DESCRIPTIONS • TREASURER DUTIES:
• RECEIVE ALL MONIES DUE TO THE CHIEFS LACROSSE BOOSTER CLUB • KEEP AN ACCURATE ACCOUNT OF ALL RECEIPTS AND DISBURSEMENTS, AND DEPOSIT MONIES RECEIVED.
• DISBURSE THE FUNDS OF THE CHIEFS LACROSSE BOOSTER CLUB ONLY FOR PURPOSES APPROVED BY THE BOOSTER CLUB.
• PRESENT A WRITTEN STATEMENT OF ACCOUNTS AT ALL REGULAR MEETINGS AND AT OTHER TIMES WHEN REQUESTED TO DO SO BY THE PRESIDENT AND SHALL MAKE A FULL REPORT AT THE END OF THE SCHOOL YEAR MEETING
EXECUTIVE BOARD POSITION DESCRIPTIONS • SECRETARY DUTIES:
• KEEP A RECORD OF ALL REGULAR AND SPECIAL MEETINGS AND ALL BOARD MEETINGS AND DISTRIBUTE THE MINUTES.
• MAINTAIN A CHIEFS LACROSSE BOOSTER CLUB LIST OF ALL CURRENT BOARD MEMBERS INCLUDING ALL CONTACT INFORMATION.
• COLLECT MEMBERSHIP DUES AND MAINTAIN A CURRENT LIST OF ALL CHIEFS LACROSSE BOOSTER CLUB MEMBERS AND THEIR MEMBERSHIP STATUS.
• BE THE KEY COMMUNICATIONS CONDUIT BETWEEN THE BOARD AND THE BOOSTERS.
EXECUTIVE BOARD POSITION DESCRIPTIONS • FUNDRAISING CHAIRPERSON DUTIES:
• ASSIST IN DEVELOPING THE FUNDRAISING BUDGET AND CONCEIVE AND IMPLEMENT PROGRAMS FOR RAISING FUNDS FOR THE CHIEFS LACROSSE BOOSTER CLUB
• OVERSEE THE COMMITTEE CHAIR FOR SPECIFIC FUNDRAISING ACTIVITIES SUCH AS, BUT NOT LIMITED TO, LOCAL BUSINESS PARTNERSHIPS/DONATIONS, SPIRIT WEAR, RAFFLES, CONCESSION STAND SALES, CAR WASHES, ETC.
• AFTER EACH FUNDRAISER, THE FUNDRAISING CHAIRPERSON SHALL SUBMIT A PROFITABILITY REPORT TO THE EXECUTIVE BOARD OF DIRECTORS AND MAKE SAME AVAILABLE TO THE GENERAL MEMBERSHIP.
GIRLS, TREASURER, SECRETARY, & FUNDRAISING CHAIRPERSON
• ANY INTERESTED BOOSTER CLUB MEMBER (YOU!), WANTING TO HELP GROW THE SHS LACROSSE PROGRAM, SHOULD LET US KNOW OF THEIR INTEREST.
• THE ANNUAL TERM BEGINS AT THE END OF THE SCHOOL YEAR, AND ELECTED EXECUTIVE BOARD MEMBERS WILL HAVE THE OPTION TO SERVE FOR UP TO THREE YEARS IN THAT POSITION
• TO BE NOMINATED FOR ONE OF THE EXECUTIVE BOARD POSITIONS, PLEASE
SEND YOUR NOMINATION REQUEST AND/OR REQUEST FOR MORE INFORMATION TO: [email protected](WE ARE ACCEPTING NOMINATIONS BEGINNING IN JANUARY)
BOARD POSITION DETAILS • THE ELECTIONS ARE FOR EXECUTIVE POSITIONS ONLY, (LISTED ABOVE) FOR WHICH THE CANDIDATES MUST BE VOTED IN. OTHER OPEN POSITIONS TO BE FILLED WILL BE APPOINTED BY THE EXECUTIVE BOARD, AND SENT OUT SEPARATELY.
• QUALIFIED NOMINEES MUST HAVE A STUDENT ENROLLED AT SEQUOYAH HIGH SCHOOL IN THE UPCOMING YEAR TO BE A VOTING MEMBER.
• NOMINEES WILL BE VOTED ON BY THE FOLLOWING BOOSTER CLUB MEMBERS • PARENTS OF CURRENT YEAR PLAYERS IN GOOD STANDING (DUES PAID) • HIGH SCHOOL COACHES
• PLEASE SEND YOUR NOMINATION REQUEST AND/OR REQUEST FOR MORE INFORMATION TO: [email protected]
EXECUTIVE BOARD POSITION DESCRIPTIONS
• PRESIDENT DUTIES:
• PRESIDE OVER ALL BUSINESS MEETINGS OF THE ORGANIZATION AND THE EXECUTIVE BOARD.
• •
• •
HAVE THE AUTHORITY TO FILL ANY COMMITTEE VACANCIES. ANY COMMITTEE MEMBERS ADDED BY THE PRESIDENT MUST BE APPROVED BY A MAJORITY VOTE OF THE EXECUTIVE COMMITTEE AT ITS NEXT MEETING FOLLOWING ANY SUCH ADDITION. HAVE MONTHLY MEETINGS WITH THE TEAM COACHES AS WELL AS REGULAR MEETINGS WITH THE BOOSTER CLUB MEMBERS. THE PRESIDENT SHALL APPROVE, OR COMPOSE, ALL CORRESPONDENCE THAT IS PUBLISHED OR SENT OUT ON BEHALF OF THE CLUB. RESPONSIBLE FOR SUBMITTING ALL FORMS TO THE DISTRICT FOR APPROVAL OR FUNDRAISING ACTIVITIES AND OTHER ADMINISTRATIVE REQUEST ITEMS. PROVIDE AGENDA FOR REGULAR MEETINGS TO THE SECRETARY. THE AGENDA WILL BE EMAILED OR PUBLISHED ON THE WEBSITE ONE WEEK PRIOR TO THE MEETING.
EXECUTIVE BOARD POSITION DESCRIPTIONS • VICE PRESIDENT BOYS/GIRLS PROGRAM DUTIES:
• THE VICE PRESIDENT BOYS' PROGRAM AND VICE PRESIDENT GIRLS' PROGRAM WILL ACT TOGETHER AS PRESIDENT FOR ANY SHORT TERM ABSENCE OF THE PRESIDENT. IN ADDITION, THE VICE PRESIDENTS ARE THERE TO SUPPORT THE PRESIDENT AND ASSIST WITH THOSE DUTIES AS NECESSARY.
• PROVIDE OVERSIGHT AND SUPPORT FOR THE RESPECTIVE TEAMS AND ACT AS TEAM MANAGERS TO THE EXTENT REQUESTED BY THE COACHES.
• WORK WITH THEIR RESPECTIVE COACHES TO DEVELOP BUDGET(S) FOR EACH UPCOMING SEASON.
EXECUTIVE BOARD POSITION DESCRIPTIONS • TREASURER DUTIES:
• RECEIVE ALL MONIES DUE TO THE CHIEFS LACROSSE BOOSTER CLUB • KEEP AN ACCURATE ACCOUNT OF ALL RECEIPTS AND DISBURSEMENTS, AND DEPOSIT MONIES RECEIVED.
• DISBURSE THE FUNDS OF THE CHIEFS LACROSSE BOOSTER CLUB ONLY FOR PURPOSES APPROVED BY THE BOOSTER CLUB.
• PRESENT A WRITTEN STATEMENT OF ACCOUNTS AT ALL REGULAR MEETINGS AND AT OTHER TIMES WHEN REQUESTED TO DO SO BY THE PRESIDENT AND SHALL MAKE A FULL REPORT AT THE END OF THE SCHOOL YEAR MEETING
EXECUTIVE BOARD POSITION DESCRIPTIONS • SECRETARY DUTIES:
• KEEP A RECORD OF ALL REGULAR AND SPECIAL MEETINGS AND ALL BOARD MEETINGS AND DISTRIBUTE THE MINUTES.
• MAINTAIN A CHIEFS LACROSSE BOOSTER CLUB LIST OF ALL CURRENT BOARD MEMBERS INCLUDING ALL CONTACT INFORMATION.
• COLLECT MEMBERSHIP DUES AND MAINTAIN A CURRENT LIST OF ALL CHIEFS LACROSSE BOOSTER CLUB MEMBERS AND THEIR MEMBERSHIP STATUS.
• BE THE KEY COMMUNICATIONS CONDUIT BETWEEN THE BOARD AND THE BOOSTERS.
EXECUTIVE BOARD POSITION DESCRIPTIONS • FUNDRAISING CHAIRPERSON DUTIES:
• ASSIST IN DEVELOPING THE FUNDRAISING BUDGET AND CONCEIVE AND IMPLEMENT PROGRAMS FOR RAISING FUNDS FOR THE CHIEFS LACROSSE BOOSTER CLUB
• OVERSEE THE COMMITTEE CHAIR FOR SPECIFIC FUNDRAISING ACTIVITIES SUCH AS, BUT NOT LIMITED TO, LOCAL BUSINESS PARTNERSHIPS/DONATIONS, SPIRIT WEAR, RAFFLES, CONCESSION STAND SALES, CAR WASHES, ETC.
• AFTER EACH FUNDRAISER, THE FUNDRAISING CHAIRPERSON SHALL SUBMIT A PROFITABILITY REPORT TO THE EXECUTIVE BOARD OF DIRECTORS AND MAKE SAME AVAILABLE TO THE GENERAL MEMBERSHIP.
