Sponsored by: Administration A RESOLUTION OF ... - The City of Kenai
Sponsored by: Administration
CITY OF KENAI RESOLUTION NO. 2017-54
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI , ALASKA, AUTHORIZING A BUDGET TRANSFER IN THE GENERAL FUND FOR THE PURCHASE OF NEOGOV APPLICANT TRACKING SOFTWARE LICENSING AND A ONE-TIME SETUP AND USER TRAINING FEE. WHEREAS, the City of Kenai does not currently offer a way for job applicants to apply online, requiring applicants to complete a City of Kenai Application form and submit it to the Peninsula Job Center; and, WHEREAS, recruitment software allows for job postings to reach a greater audience, provides a better experience for applicants, allows for a more automated and standardized recruitment process, and will reduce the demand on staff resources for recruitment; and, WHEREAS, NeoGov is the best overall recruitment solution to meet the City's needs; and, WHEREAS , recruitment software was not included in the FY18 budget and requires a transfer within the General Fund from Non-Departmental General Contingency to Computer Software. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA: Section 1.
That the following budget transfer is authorized:
General Fund From: Non-Departmental General Contingency
$10,973
To: Non-Departmental Computer Software
Section 2. enactment.
$ 10,973
That pursuant to KMC 1.15.0BO(b) this Resolution shall take effect upon
PASSED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this
15th
day of August, 2017.
BRIAN GABRIEL SR. , MAYOR
Resolution No. 2 01 7 -54 Page 2 of 2 ATTEST:
Jamie Heinz, Acting City Clerk Approved by Finance
1~
"Vt1/~e with a Past City with aFuture" 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 I Fax: 907-283-3014 www.kenai.city
MEMORANDUM TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Paul Ostrander, City
FROM:
Christine Cunningham, Assistant to City Manager/ HRj!t4/
DATE:
August 8, 2017
SUBJECT:
Resolution 2017-54 - Purchase of NeoGov Recruitment Software
Manage~O ยท
The purpose of this memo is to provide support for Resolution No. 2017-54, authorizing a budget transfer for the purchase of recruitment software and training from NeoGov. The City currently employs 114 permanent full and part time employees as well as an annual average of 30 temporary employees for seasonal work. Over the past three years in which metrics are available, there is a decreasing number of applicants for each vacancy advertised. At this time, the City does not offer a way for applicants to apply online, and requires applicants to complete an application form and submit it to the Peninsula Job Center. This process makes it difficult to apply for City jobs as compared to employers that allow applicants to easily apply on line from job boards or using a mobile device. Departments submit internal memos for approval to recruit, schedule interviews over the phone, and mail individual letters to applicants, which creates a lengthy hiring process and increased cost per hire. Recruitment software allows for job postings to reach a greater audience, provides a better experience for applicants, and allows for a more automated and standardized recruitment process, including less data entry, automated responses, and standardized forms and letters. A number of hiring and applicant tracking systems were reviewed, and demonstrations and proposals were obtained for software options including NeoGov, Applicant Pro, and Jobvite. Additionally, recruitment options through Caselle, the City's Accounting software, and Laserfiche, the City's document management system, were explored. The State of Alaska and the Kenai Peninsula Borough both utilize NeoGov and recommend it. Additionally, Kenai applicants are more likely to be fam iliar with NeoGov, and it appears to be the best overall solution as it is designed specifically for the public sector. An analysis of all potential solutions was not completed in advance of the deadline to submit for inclusion in the FY18 Budget, and recruitment software was not included as a budgeted expense.
CITY OF KENAI RESOLUTION NO. 2017-54
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI , ALASKA, AUTHORIZING A BUDGET TRANSFER IN THE GENERAL FUND FOR THE PURCHASE OF NEOGOV APPLICANT TRACKING SOFTWARE LICENSING AND A ONE-TIME SETUP AND USER TRAINING FEE. WHEREAS, the City of Kenai does not currently offer a way for job applicants to apply online, requiring applicants to complete a City of Kenai Application form and submit it to the Peninsula Job Center; and, WHEREAS, recruitment software allows for job postings to reach a greater audience, provides a better experience for applicants, allows for a more automated and standardized recruitment process, and will reduce the demand on staff resources for recruitment; and, WHEREAS, NeoGov is the best overall recruitment solution to meet the City's needs; and, WHEREAS , recruitment software was not included in the FY18 budget and requires a transfer within the General Fund from Non-Departmental General Contingency to Computer Software. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA: Section 1.
That the following budget transfer is authorized:
General Fund From: Non-Departmental General Contingency
$10,973
To: Non-Departmental Computer Software
Section 2. enactment.
$ 10,973
That pursuant to KMC 1.15.0BO(b) this Resolution shall take effect upon
PASSED BY THE COUNCIL OF THE CITY OF KENAI , ALASKA, this
15th
day of August, 2017.
BRIAN GABRIEL SR. , MAYOR
Resolution No. 2 01 7 -54 Page 2 of 2 ATTEST:
Jamie Heinz, Acting City Clerk Approved by Finance
1~
"Vt1/~e with a Past City with aFuture" 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 I Fax: 907-283-3014 www.kenai.city
MEMORANDUM TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Paul Ostrander, City
FROM:
Christine Cunningham, Assistant to City Manager/ HRj!t4/
DATE:
August 8, 2017
SUBJECT:
Resolution 2017-54 - Purchase of NeoGov Recruitment Software
Manage~O ยท
The purpose of this memo is to provide support for Resolution No. 2017-54, authorizing a budget transfer for the purchase of recruitment software and training from NeoGov. The City currently employs 114 permanent full and part time employees as well as an annual average of 30 temporary employees for seasonal work. Over the past three years in which metrics are available, there is a decreasing number of applicants for each vacancy advertised. At this time, the City does not offer a way for applicants to apply online, and requires applicants to complete an application form and submit it to the Peninsula Job Center. This process makes it difficult to apply for City jobs as compared to employers that allow applicants to easily apply on line from job boards or using a mobile device. Departments submit internal memos for approval to recruit, schedule interviews over the phone, and mail individual letters to applicants, which creates a lengthy hiring process and increased cost per hire. Recruitment software allows for job postings to reach a greater audience, provides a better experience for applicants, and allows for a more automated and standardized recruitment process, including less data entry, automated responses, and standardized forms and letters. A number of hiring and applicant tracking systems were reviewed, and demonstrations and proposals were obtained for software options including NeoGov, Applicant Pro, and Jobvite. Additionally, recruitment options through Caselle, the City's Accounting software, and Laserfiche, the City's document management system, were explored. The State of Alaska and the Kenai Peninsula Borough both utilize NeoGov and recommend it. Additionally, Kenai applicants are more likely to be fam iliar with NeoGov, and it appears to be the best overall solution as it is designed specifically for the public sector. An analysis of all potential solutions was not completed in advance of the deadline to submit for inclusion in the FY18 Budget, and recruitment software was not included as a budgeted expense.
