strata council meeting minutes strata plan bcs 2196 â one madison ...
STRATA COUNCIL MEETING MINUTES STRATA PLAN BCS 2196 – ONE MADISON AVENUE DATE HELD: LOCATION: CALL TO ORDER:
WEDNESDAY, OCTOBER 27, 2010 LOUNGE – ONE MADISON AVENUE 2355 MADISON AVENUE, BURNABY, B.C. 6:30 P.M.
Council in Attendance:
Walter Chan Kara Putnam Ken Chui Steven Kuo Tyler Strong
#1003 #1505 #906 #2205 #903 -
2355 2355 2355 2345 2355
PRESIDENT TREASURER BUILDING/SECURITY RECREATION LANDSCAPE
Regrets:
Cam Rathwell
#602 - 2355
Also in Attendance:
Stephen Stewart, Resident Manager (Arrived at 7:30 pm; left at 8:00 p.m.)
Also in Attendance:
Adam Lord, Stratawest Management Ltd.
VICE-PRESIDENT
(1)
CALL TO ORDER The meeting was called to order by Strata Council President, Walter Chan, at 6:30 p.m.
(2)
PREVIOUS MINUTES There being no errors or omissions, it was
MOVED AND SECONDED (Kuo/Strong) That the Minutes of the Strata Council Meeting held Wednesday, September 29, 2010 be adopted as circulated. CARRIED UNANIMOUSLY (3)
UNFINISHED BUSINESS a) Lobby Refinishing The refinishing of the main entrance lobbies in towers A and B have been completed with the exception of the installation of artwork. The Strata Council is currently looking into purchasing additional potted plants for each respective lobby. b)
Carpet Replacement at P1 & P2 Elevator Lobbies Further to the previous minutes of September 29, 2010 under agenda item (4) b), the Strata Council reviewed three quotations for the supply and installation of vinyl (rubber) tiles with samples, and were also provided with a sample of carpet tile. It was then
MOVED AND SECONDED (Kuo/Strong) That the Strata Corporation retain MG Flooring Ltd. to remove and dispose of existing carpet and rubber base, to supply and install commercial vinyl slate and shale tiles and to supply and install transition material at a cost of $9,650.00 plus HST. CARRIED UNANIMOUSLY c)
(4)
Protective Covering for Lobby Walls Further to the previous minutes of September 29, 2010 under agenda item (8) a), the Strata Council reviewed samples and selected a quilted wall cover pattern/colour and material. Metro Drapery Co. Ltd. will be advised of the Strata Council’s selection.
FINANCIAL REPORT a) Financial Statements The review of the Financial Statements for the month of September 2010 was deferred until the next regularly scheduled Strata Council meeting.
BCS 2196 – MINUTES October 27, 2010 Page Two ____________________________________________________________________________________ b)
BCS 2196 Fiscal Year Ended June 30, 2010 Financial Statement Review The Property Manager provided the Strata Council President and Strata Council Treasurer with a copy of the draft financial statements for the year ended June 30, 2010 prepared by Sidhu Straker & Associates for the review and acceptance of the Strata Council.
c)
Contingency Reserve Fund Expenditure – Section 98 (3) of the Strata Property Act The Property Manager reported that the expenditure of $8,568.00 for the replacement of 40HP Armstrong booster pump in the water entry room performed by DMS Mechanical Ltd. would be funded from the Contingency Reserve Fund of the Strata Corporation under the authority of section 98 (3) of the Strata Property Act. This expenditure will be ratified at the Annual General Meeting of the Strata Corporation.
(5)
CORRESPONDENCE Strata Council reviewed a letter from an owner with questions and concerns with respect to the building following their review of several previous Strata Council Meeting Minutes. The Strata Council reviewed and discussed the owner’s questions and concerns and instructed the Property Manager on a response.
(6)
COMMITTEE REPORTS a) Building Security (i) Building Manager Reports The Strata Council reviewed and accepted weekly Resident Manager reports submitted by Stephen Stewart on events from September 17, 2010 to October 22, 2010. b)
Landscape Upgrade Proposal The Strata Council reviewed a detailed landscape upgrade proposal from Meridian Landscaping Ltd. following a review of the property at One Madison Avenue. Strata Council agreed to proceed with the replacement of dead/missing hedging material in front of two townhouses at a cost of $175.00 plus G.S.T. but have deferred the approval of several other landscape upgrade proposals until a couple of members of Strata Council have an opportunity to review the grounds with Meridian Landscaping Ltd.
c)
Recreation/Facility Management i) Jacuzzi Heat Exchanger D.M.S. Mechanical has replaced the heat exchanger servicing the Jacuzzi in the amenities pavilion as the original heat exchanger developed a crack.
(7)
NEW BUSINESS a) In-suite Sink Back up - September 1, 2010 – Insurance Claim An in-suite sink back up on October 20, 2010 causing resultant damage to a suite in tower A required emergency restoration services. An insurance claim through the Strata Corporation’s insurer has been filed and is subject to the $10,000.00 deductible. The insurance deductible will be funded from the Contingency Reserve Fund of the Strata Corporation under authority of Section 98 (3) of the Strata Property Act.
(8)
ADJOURNMENT There being no further business, the Meeting concluded at 8:10 p.m. The next Strata Council meeting is scheduled for November 27, 2010 in the Lounge at 2355 Madison Avenue commencing at 6:30 p.m. STRATAWEST MANAGEMENT LTD. #202 – 224 West Esplanade, North Vancouver, BC Tel: (604) 904-9595 / Fax: (604) 904 2323 Executive Assistant: Judith Gatdula, email: [email protected] Accountant: Peggy Sung, email: [email protected]
WEDNESDAY, OCTOBER 27, 2010 LOUNGE – ONE MADISON AVENUE 2355 MADISON AVENUE, BURNABY, B.C. 6:30 P.M.
Council in Attendance:
Walter Chan Kara Putnam Ken Chui Steven Kuo Tyler Strong
#1003 #1505 #906 #2205 #903 -
2355 2355 2355 2345 2355
PRESIDENT TREASURER BUILDING/SECURITY RECREATION LANDSCAPE
Regrets:
Cam Rathwell
#602 - 2355
Also in Attendance:
Stephen Stewart, Resident Manager (Arrived at 7:30 pm; left at 8:00 p.m.)
Also in Attendance:
Adam Lord, Stratawest Management Ltd.
VICE-PRESIDENT
(1)
CALL TO ORDER The meeting was called to order by Strata Council President, Walter Chan, at 6:30 p.m.
(2)
PREVIOUS MINUTES There being no errors or omissions, it was
MOVED AND SECONDED (Kuo/Strong) That the Minutes of the Strata Council Meeting held Wednesday, September 29, 2010 be adopted as circulated. CARRIED UNANIMOUSLY (3)
UNFINISHED BUSINESS a) Lobby Refinishing The refinishing of the main entrance lobbies in towers A and B have been completed with the exception of the installation of artwork. The Strata Council is currently looking into purchasing additional potted plants for each respective lobby. b)
Carpet Replacement at P1 & P2 Elevator Lobbies Further to the previous minutes of September 29, 2010 under agenda item (4) b), the Strata Council reviewed three quotations for the supply and installation of vinyl (rubber) tiles with samples, and were also provided with a sample of carpet tile. It was then
MOVED AND SECONDED (Kuo/Strong) That the Strata Corporation retain MG Flooring Ltd. to remove and dispose of existing carpet and rubber base, to supply and install commercial vinyl slate and shale tiles and to supply and install transition material at a cost of $9,650.00 plus HST. CARRIED UNANIMOUSLY c)
(4)
Protective Covering for Lobby Walls Further to the previous minutes of September 29, 2010 under agenda item (8) a), the Strata Council reviewed samples and selected a quilted wall cover pattern/colour and material. Metro Drapery Co. Ltd. will be advised of the Strata Council’s selection.
FINANCIAL REPORT a) Financial Statements The review of the Financial Statements for the month of September 2010 was deferred until the next regularly scheduled Strata Council meeting.
BCS 2196 – MINUTES October 27, 2010 Page Two ____________________________________________________________________________________ b)
BCS 2196 Fiscal Year Ended June 30, 2010 Financial Statement Review The Property Manager provided the Strata Council President and Strata Council Treasurer with a copy of the draft financial statements for the year ended June 30, 2010 prepared by Sidhu Straker & Associates for the review and acceptance of the Strata Council.
c)
Contingency Reserve Fund Expenditure – Section 98 (3) of the Strata Property Act The Property Manager reported that the expenditure of $8,568.00 for the replacement of 40HP Armstrong booster pump in the water entry room performed by DMS Mechanical Ltd. would be funded from the Contingency Reserve Fund of the Strata Corporation under the authority of section 98 (3) of the Strata Property Act. This expenditure will be ratified at the Annual General Meeting of the Strata Corporation.
(5)
CORRESPONDENCE Strata Council reviewed a letter from an owner with questions and concerns with respect to the building following their review of several previous Strata Council Meeting Minutes. The Strata Council reviewed and discussed the owner’s questions and concerns and instructed the Property Manager on a response.
(6)
COMMITTEE REPORTS a) Building Security (i) Building Manager Reports The Strata Council reviewed and accepted weekly Resident Manager reports submitted by Stephen Stewart on events from September 17, 2010 to October 22, 2010. b)
Landscape Upgrade Proposal The Strata Council reviewed a detailed landscape upgrade proposal from Meridian Landscaping Ltd. following a review of the property at One Madison Avenue. Strata Council agreed to proceed with the replacement of dead/missing hedging material in front of two townhouses at a cost of $175.00 plus G.S.T. but have deferred the approval of several other landscape upgrade proposals until a couple of members of Strata Council have an opportunity to review the grounds with Meridian Landscaping Ltd.
c)
Recreation/Facility Management i) Jacuzzi Heat Exchanger D.M.S. Mechanical has replaced the heat exchanger servicing the Jacuzzi in the amenities pavilion as the original heat exchanger developed a crack.
(7)
NEW BUSINESS a) In-suite Sink Back up - September 1, 2010 – Insurance Claim An in-suite sink back up on October 20, 2010 causing resultant damage to a suite in tower A required emergency restoration services. An insurance claim through the Strata Corporation’s insurer has been filed and is subject to the $10,000.00 deductible. The insurance deductible will be funded from the Contingency Reserve Fund of the Strata Corporation under authority of Section 98 (3) of the Strata Property Act.
(8)
ADJOURNMENT There being no further business, the Meeting concluded at 8:10 p.m. The next Strata Council meeting is scheduled for November 27, 2010 in the Lounge at 2355 Madison Avenue commencing at 6:30 p.m. STRATAWEST MANAGEMENT LTD. #202 – 224 West Esplanade, North Vancouver, BC Tel: (604) 904-9595 / Fax: (604) 904 2323 Executive Assistant: Judith Gatdula, email: [email protected] Accountant: Peggy Sung, email: [email protected]
