Suggested by AWS
Sponsored by: Council Member Navarre
CITY OF KENAI RESOLUTION NO. 2017-63 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI COUNCIL TRAVEL POLICY. WHEREAS, Resolution 2016-24 approved a Council Travel Policy; and, WHEREAS, the Policy, which governs the Mayor’s and Council Members’ travel authority, does not have sufficient flexibility to authorize time restricted travel needs, or substitution of travelers if the Mayor or other Council Member becomes unavailable; and, WHEREAS, it is in the City’s best interest to streamline the travel policy to ensure the Mayor and other Council Members can represent the City and meet the City’s business need in a timely and responsible manner. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1.
That the attached Kenai Council Travel Policy as amended is approved
Section 2.
That this resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of October, 2017.
BRIAN GABRIEL SR., MAYOR ATTEST:
Jamie Heinz, City Clerk
_____________________________________________________________________________________
POLICY NO. 2014-02, KENAI COUNCIL TRAVEL POLICY (AMENDED 2017) Purpose The purpose of this Policy is to establish rules for authorization and reporting of Council Member travel on City business. Scope This policy applies to travel by the Mayor and other Council Members traveling on City business. Policy 1.
Any Council member who intends to travel outside the City, on behalf of the City, must apply for and obtain, in advance of such travel if such travel was not previously included in the adopted budget, approval as follows: (a) The Mayor approves his/her own and Council Member travel within the United States; (b) The Council, by motion, approves all travel outside the United States, except the Mayor may approve travel outside the United States if time does not allow for Council approval. In such cases where the Mayor approves travel outside the United States, the Mayor shall provide written justification for the travel authorization to the Council at the next regularly scheduled Council Meeting following the travel approval.
2.
Any Mayor or Council Member, who travels at the City’s expense, will be required to submit a report of their activities verbally or in writing, at the next meeting attended following said travel.
Effective Date: ___________
Approved by Resolution 2014-24 As Amended by Resolution 2017-63
____________________________ BRIAN GABRIEL, SR., MAYOR
ATTEST:
____________________________ Jamie Heinz, City Clerk
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210 FidalgoAve, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 I Fax: (907) 283-3014 www.kenai .city
MEMORANDUM TO:
Mayor Brian Gabriel and Kenai City Council
FROM:
Vice Mayor Tim Navarre " / -;-
DATE:
September 28, 2017
SUBJECT:
Resolution Amending Council Travel Policy
The City Council approved a Travel Policy in 2014. The Policy does not allow sufficient flexibility when travel needs arise on a time sensitive basis or when the Mayor or another Council Member becomes unavailable and a substitution is needed . Your support for the proposed changes to the Policy as provided below in legislative format is requested.
POLICY NO. 2014-02, KENAI COUNCIL TRAVEL POLICY (AMENDED 2017)
Purpose The purpose of this Policy is to establish rules for authorization and reporting of Council Member travel on City business.
Scope This policy applies to travel by the Mayor and other Council Members traveling on City business.
Policy 1.
Any Council member who intends to travel outside the City, on behalf of the City, must apply for and obtain, in advance of such travel if such travel was not previously included in the adopted budget, approval as follows: (a) The Mayor approves [THEIR] his/her own and Council Member travel within the United S[S]tate.§.;
Page 2 of 2 Subject
(b) The Council, by motion, approves all [OTHER] travel [,EXCEPT FOR TRAVEL] outside the United States, except the Mayor may approve travel outside the United States if time does not allow for Council approval.[; AND] In such cases where the Mayor approves travel outside the United States. the Mayor shall provide written justification for the travel authorization to the Council at the next regularly scheduled Council Meeting following the travel approval. (c) [THE COUNCIL BY RESOLUTION APPROVES ANY TRAVEL OUTSIDE THE UNITED STATES.] 2.
Any Mayor or Council Member, who travels at the City's expense, will be requi red to submit[, IN WRITING,] a report of their activities [AND REPORT,] verbally or in writing, at the next meeting attended following said travel.
Effective Date: - - - - -
xx
Approved by Resolution 2014-24 As Amended by Resolution 2017-
BRIAN GABRIEL, SR. , MAYOR
ATTEST:
Sandra Modigh, City Clerk
CITY OF KENAI RESOLUTION NO. 2017-63 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING THE KENAI COUNCIL TRAVEL POLICY. WHEREAS, Resolution 2016-24 approved a Council Travel Policy; and, WHEREAS, the Policy, which governs the Mayor’s and Council Members’ travel authority, does not have sufficient flexibility to authorize time restricted travel needs, or substitution of travelers if the Mayor or other Council Member becomes unavailable; and, WHEREAS, it is in the City’s best interest to streamline the travel policy to ensure the Mayor and other Council Members can represent the City and meet the City’s business need in a timely and responsible manner. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1.
That the attached Kenai Council Travel Policy as amended is approved
Section 2.
That this resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 4th day of October, 2017.
BRIAN GABRIEL SR., MAYOR ATTEST:
Jamie Heinz, City Clerk
_____________________________________________________________________________________
POLICY NO. 2014-02, KENAI COUNCIL TRAVEL POLICY (AMENDED 2017) Purpose The purpose of this Policy is to establish rules for authorization and reporting of Council Member travel on City business. Scope This policy applies to travel by the Mayor and other Council Members traveling on City business. Policy 1.
Any Council member who intends to travel outside the City, on behalf of the City, must apply for and obtain, in advance of such travel if such travel was not previously included in the adopted budget, approval as follows: (a) The Mayor approves his/her own and Council Member travel within the United States; (b) The Council, by motion, approves all travel outside the United States, except the Mayor may approve travel outside the United States if time does not allow for Council approval. In such cases where the Mayor approves travel outside the United States, the Mayor shall provide written justification for the travel authorization to the Council at the next regularly scheduled Council Meeting following the travel approval.
2.
Any Mayor or Council Member, who travels at the City’s expense, will be required to submit a report of their activities verbally or in writing, at the next meeting attended following said travel.
Effective Date: ___________
Approved by Resolution 2014-24 As Amended by Resolution 2017-63
____________________________ BRIAN GABRIEL, SR., MAYOR
ATTEST:
____________________________ Jamie Heinz, City Clerk
...
'VtffCl/e l!l/t/i a Paif~
tt'tj
l!l/t/i a h.tU?e "
210 FidalgoAve, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 I Fax: (907) 283-3014 www.kenai .city
MEMORANDUM TO:
Mayor Brian Gabriel and Kenai City Council
FROM:
Vice Mayor Tim Navarre " / -;-
DATE:
September 28, 2017
SUBJECT:
Resolution Amending Council Travel Policy
The City Council approved a Travel Policy in 2014. The Policy does not allow sufficient flexibility when travel needs arise on a time sensitive basis or when the Mayor or another Council Member becomes unavailable and a substitution is needed . Your support for the proposed changes to the Policy as provided below in legislative format is requested.
POLICY NO. 2014-02, KENAI COUNCIL TRAVEL POLICY (AMENDED 2017)
Purpose The purpose of this Policy is to establish rules for authorization and reporting of Council Member travel on City business.
Scope This policy applies to travel by the Mayor and other Council Members traveling on City business.
Policy 1.
Any Council member who intends to travel outside the City, on behalf of the City, must apply for and obtain, in advance of such travel if such travel was not previously included in the adopted budget, approval as follows: (a) The Mayor approves [THEIR] his/her own and Council Member travel within the United S[S]tate.§.;
Page 2 of 2 Subject
(b) The Council, by motion, approves all [OTHER] travel [,EXCEPT FOR TRAVEL] outside the United States, except the Mayor may approve travel outside the United States if time does not allow for Council approval.[; AND] In such cases where the Mayor approves travel outside the United States. the Mayor shall provide written justification for the travel authorization to the Council at the next regularly scheduled Council Meeting following the travel approval. (c) [THE COUNCIL BY RESOLUTION APPROVES ANY TRAVEL OUTSIDE THE UNITED STATES.] 2.
Any Mayor or Council Member, who travels at the City's expense, will be requi red to submit[, IN WRITING,] a report of their activities [AND REPORT,] verbally or in writing, at the next meeting attended following said travel.
Effective Date: - - - - -
xx
Approved by Resolution 2014-24 As Amended by Resolution 2017-
BRIAN GABRIEL, SR. , MAYOR
ATTEST:
Sandra Modigh, City Clerk
