tidewater times
TIDEWATER TIMES November 2013 Message from Your President, Nancy Moore November is here already. Where has the year gone? This month we celebrate two special holidays. The first is Veterans Day. Please be sure to thank someone that has served or is serving in the military. We also celebrate Thanksgiving. A time to celebrate and be thankful. I know I am thankful for my family and friends. And for my IAAP family. I hope all members have a thankful holiday!!
News from VA-West VA Division The VA-West VA Division held their Professional Development Seminar (PDS) in Roanoke, VA. The PDS was hosted by the Roanoke Chapter who did a great job. Seven chapter members attended. Friday night was the Pajama Jam Picnic and Auction. The auction raised over $1,000 and benefited “Operation Holiday Spirit” at the Veterans Care Center, Salem, VA. My full report will be posted to the website. VA-West VA Division introduced their new Facebook page. You can find them on Facebook at “VA-WV Division IAAP” or https://www.facebook.com/groups/1467421343483886. They have also published a new brochure. All information will be posted on the Division website.
“Laughter is the shortest distance between two people.” Victor Borges
Education Program – Delicia Barber, President-Elect The Tidewater Chapter meeting will be held November 19, 2013. The program will be Records Management – More Than Just a Routine – given by Claudia E. Bolitho, Records Officer, Hampton Roads Transit. Please see attached flyer. If you have any questions, please contact Delicia Barber at [email protected].
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Membership News – Amy Braziel, CAP-OM, Vice President Total Membership The Tidewater Chapter has 69 members as of November 1, 2013. Headquarters is still working on the migration process and hopes to have additional information and access by the first of the year. Roster Updates If you have any changes to the chapter roster, please send your information to Amy Braziel, CAP-OM, via email – [email protected]. Please remember these changes are only for the chapter roster. If you want IAAP Headquarters to make changes, you need to log on to www.iaap-hq.org and update your profile. Happy Birthday to the following members!
11/08 – Donna Pell 11/13 – Dee Minor, CAP 11/26 – Pat Jones 11/29 – Sheila Thorpe, CAP-OM 12/17 – Christine Coakley 12/21 – Nicole Nelson 12/27 – Cheryl Watson 12/30 – Brande Rumpf
We hope to begin listing our member’s anniversaries and renewals next month.
The chapter is hosting a networking event and membership drive on Thursday, November 14, 2013, at Bean There Cafe. See the attached flyer and contact Amy Braziel at [email protected] with any questions or directions. New Member Orientation will be held November 23, 2013, at Jason’s Deli, Pembroke Mall, Virginia Beach, VA, 8:30 a.m. – 10:00 a.m. Please let Amy know if you can attend.
Certification Corner – Barbara Dunn, CAP, Secretary The CAP, CAP-OM exam was November 2nd. Six participants took the CAP exam and one also took the OM exam. The results will be sent to the participants in December 2013. Good Luck to all those that took the exam. The next exam will be in May. If you have any questions or need study help, please contact Barbara Dunn, CAP at [email protected].
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Community Service – Deborah Mapp, CAP-OM and Karen Lester, Co-Chairs October - Unfortunately, with October being Executive Night, we were unable to collect for the H. E. R. Shelter. So this project will be moved to March 2014. November – Please bring canned goods or grocery store gift cards to be given to a needed family, or elderly person(s) for Thanksgiving. The committee has the name of an elderly person so far. Salvation Army stockings will also be distributed. December – Salvation Army stockings will be collected. January – No project assigned for this month. February – No project due to Community Night. March – Donations to H. E. R. Women Shelter will be collected.
Ways and Means – Susan Turner and Carleen Muncy, CAP-OM, Co-Chairs Our Fall Flea Market was a success! For our first attempt at a fall flea market, it was great! After expenses the chapter netted approximately $400 profit. Thank you for all the hard work! We are also discussing a Spring Flea Market and many of our vendors are looking forward to coming back! Please be on the lookout for anyone you know that may want to come out and have fun while making some extra cash! We had direct sales as well as folks selling their “stuff”. More to follow in the coming months! November and December we will be selling pecans. For our newer members, we have had wonderful success with this project in the past! These pecans are FRESH! This year they will be harvested after the first full week of November. Please help your chapter by asking family, friends and co-workers if they would like to purchase a one-pound bag of jumbo halves of super fresh pecans for $12.95. They will be in holiday wrap and are perfect for gift giving, baking or just munching! And last but not least, don’t forget about our December auction!! The date is December 17, 2013. Location to be announced. If you know of a good location to host this event, please contact Susan Turner at [email protected]. Please bring in new or like new items to be auctioned off! This has historically been a significant fund-raiser and such fun. Invite everyone you know to join us! 3|Page
MEMBER VENDORS IN NOVEMBER!! Our November Vendor Spotlight will be our members that have their own businesses. Be it direct sales or crafts, we want you at our November meeting! Come ready to start or finish your holiday shopping!! Reduced vendor cost $10 or 10% of sales, whichever is higher. Remember this helps our chapter! If you are interested, please contact Susan Turner (377-8727 or email [email protected] [email protected]) for more information or to sign up!! (We already have Mary Kay, lia sophia and Sandee’s Handiwork) The Tidewater Chapter, IAAP meets the third Tuesday of each month at Hampton Roads Transit, 509 E. 18th Street, Norfolk, VA. Networking at 5:30 p.m. and dinner begins at 6:00 p.m. Program to follow dinner. Cost is $15 for dinner and meeting and $5 for meeting only. For a list of Chapter Officers and other items, please visit our website www.iaap-tidewater.org Interested in becoming the newsletter editor? Please contact Nancy Moore at [email protected]
5 secrets to better file organizing 1. If it works, don’t worry about how it looks. As long as your filing system works for you, it’s really a matter of your personal style. Some businesspeople are neat and orderly; others have cluttered desks and messy offices. Both types can be organized, despite their obvious differences. Some people with incredibly cluttered desks can retrieve files faster than others who are neatness freaks. 2. Organize your files around retrieval. Your goal is easy retrieval. After all, if you can’t find a file, you might as well not have it. 3. Assign toss-out dates to your files. If you never throw anything away, you’ll make the filing cabinet manufacturers very happy, but you’ll waste time trying to find anything. You simply don’t have to keep every scrap of paper forever. Caution: Some documents, for legal or financial reasons, must be kept a specified length of time (see page 12). 4. Move your paper—don’t let it pile up. To avoid huge piles of paper on your desk, make it a habit to go through the stack several times a week. Start at the top of the pile and do something—anything—with each piece. Give it to your boss, throw it away, file it or reply to it immediately. Or, if you can’t figure out what to do with it then, place it in a holding file, assign it a date and deal with it later. 5. Clear your desk before you leave for the day. Each night, stack files neatly, put away items you won’t need tomorrow and throw away trash. At the center of your desk, place all the “to do” projects you’ll need to handle tomorrow. Final tip: Review your files every three or four months. Try not to keep items for more than a year. As one time-management expert pointed out, 80% of what we file we never look at again.
report from www.BusinessManagementDaily.com & Officepal 4 | P Special age
News from VA-West VA Division The VA-West VA Division held their Professional Development Seminar (PDS) in Roanoke, VA. The PDS was hosted by the Roanoke Chapter who did a great job. Seven chapter members attended. Friday night was the Pajama Jam Picnic and Auction. The auction raised over $1,000 and benefited “Operation Holiday Spirit” at the Veterans Care Center, Salem, VA. My full report will be posted to the website. VA-West VA Division introduced their new Facebook page. You can find them on Facebook at “VA-WV Division IAAP” or https://www.facebook.com/groups/1467421343483886. They have also published a new brochure. All information will be posted on the Division website.
“Laughter is the shortest distance between two people.” Victor Borges
Education Program – Delicia Barber, President-Elect The Tidewater Chapter meeting will be held November 19, 2013. The program will be Records Management – More Than Just a Routine – given by Claudia E. Bolitho, Records Officer, Hampton Roads Transit. Please see attached flyer. If you have any questions, please contact Delicia Barber at [email protected].
1|Page
Membership News – Amy Braziel, CAP-OM, Vice President Total Membership The Tidewater Chapter has 69 members as of November 1, 2013. Headquarters is still working on the migration process and hopes to have additional information and access by the first of the year. Roster Updates If you have any changes to the chapter roster, please send your information to Amy Braziel, CAP-OM, via email – [email protected]. Please remember these changes are only for the chapter roster. If you want IAAP Headquarters to make changes, you need to log on to www.iaap-hq.org and update your profile. Happy Birthday to the following members!
11/08 – Donna Pell 11/13 – Dee Minor, CAP 11/26 – Pat Jones 11/29 – Sheila Thorpe, CAP-OM 12/17 – Christine Coakley 12/21 – Nicole Nelson 12/27 – Cheryl Watson 12/30 – Brande Rumpf
We hope to begin listing our member’s anniversaries and renewals next month.
The chapter is hosting a networking event and membership drive on Thursday, November 14, 2013, at Bean There Cafe. See the attached flyer and contact Amy Braziel at [email protected] with any questions or directions. New Member Orientation will be held November 23, 2013, at Jason’s Deli, Pembroke Mall, Virginia Beach, VA, 8:30 a.m. – 10:00 a.m. Please let Amy know if you can attend.
Certification Corner – Barbara Dunn, CAP, Secretary The CAP, CAP-OM exam was November 2nd. Six participants took the CAP exam and one also took the OM exam. The results will be sent to the participants in December 2013. Good Luck to all those that took the exam. The next exam will be in May. If you have any questions or need study help, please contact Barbara Dunn, CAP at [email protected].
2|Page
Community Service – Deborah Mapp, CAP-OM and Karen Lester, Co-Chairs October - Unfortunately, with October being Executive Night, we were unable to collect for the H. E. R. Shelter. So this project will be moved to March 2014. November – Please bring canned goods or grocery store gift cards to be given to a needed family, or elderly person(s) for Thanksgiving. The committee has the name of an elderly person so far. Salvation Army stockings will also be distributed. December – Salvation Army stockings will be collected. January – No project assigned for this month. February – No project due to Community Night. March – Donations to H. E. R. Women Shelter will be collected.
Ways and Means – Susan Turner and Carleen Muncy, CAP-OM, Co-Chairs Our Fall Flea Market was a success! For our first attempt at a fall flea market, it was great! After expenses the chapter netted approximately $400 profit. Thank you for all the hard work! We are also discussing a Spring Flea Market and many of our vendors are looking forward to coming back! Please be on the lookout for anyone you know that may want to come out and have fun while making some extra cash! We had direct sales as well as folks selling their “stuff”. More to follow in the coming months! November and December we will be selling pecans. For our newer members, we have had wonderful success with this project in the past! These pecans are FRESH! This year they will be harvested after the first full week of November. Please help your chapter by asking family, friends and co-workers if they would like to purchase a one-pound bag of jumbo halves of super fresh pecans for $12.95. They will be in holiday wrap and are perfect for gift giving, baking or just munching! And last but not least, don’t forget about our December auction!! The date is December 17, 2013. Location to be announced. If you know of a good location to host this event, please contact Susan Turner at [email protected]. Please bring in new or like new items to be auctioned off! This has historically been a significant fund-raiser and such fun. Invite everyone you know to join us! 3|Page
MEMBER VENDORS IN NOVEMBER!! Our November Vendor Spotlight will be our members that have their own businesses. Be it direct sales or crafts, we want you at our November meeting! Come ready to start or finish your holiday shopping!! Reduced vendor cost $10 or 10% of sales, whichever is higher. Remember this helps our chapter! If you are interested, please contact Susan Turner (377-8727 or email [email protected] [email protected]) for more information or to sign up!! (We already have Mary Kay, lia sophia and Sandee’s Handiwork) The Tidewater Chapter, IAAP meets the third Tuesday of each month at Hampton Roads Transit, 509 E. 18th Street, Norfolk, VA. Networking at 5:30 p.m. and dinner begins at 6:00 p.m. Program to follow dinner. Cost is $15 for dinner and meeting and $5 for meeting only. For a list of Chapter Officers and other items, please visit our website www.iaap-tidewater.org Interested in becoming the newsletter editor? Please contact Nancy Moore at [email protected]
5 secrets to better file organizing 1. If it works, don’t worry about how it looks. As long as your filing system works for you, it’s really a matter of your personal style. Some businesspeople are neat and orderly; others have cluttered desks and messy offices. Both types can be organized, despite their obvious differences. Some people with incredibly cluttered desks can retrieve files faster than others who are neatness freaks. 2. Organize your files around retrieval. Your goal is easy retrieval. After all, if you can’t find a file, you might as well not have it. 3. Assign toss-out dates to your files. If you never throw anything away, you’ll make the filing cabinet manufacturers very happy, but you’ll waste time trying to find anything. You simply don’t have to keep every scrap of paper forever. Caution: Some documents, for legal or financial reasons, must be kept a specified length of time (see page 12). 4. Move your paper—don’t let it pile up. To avoid huge piles of paper on your desk, make it a habit to go through the stack several times a week. Start at the top of the pile and do something—anything—with each piece. Give it to your boss, throw it away, file it or reply to it immediately. Or, if you can’t figure out what to do with it then, place it in a holding file, assign it a date and deal with it later. 5. Clear your desk before you leave for the day. Each night, stack files neatly, put away items you won’t need tomorrow and throw away trash. At the center of your desk, place all the “to do” projects you’ll need to handle tomorrow. Final tip: Review your files every three or four months. Try not to keep items for more than a year. As one time-management expert pointed out, 80% of what we file we never look at again.
report from www.BusinessManagementDaily.com & Officepal 4 | P Special age
