Tidewater Times
2 0 1 2 ± 2 0 1 3 T E R M I S S U E
08
MONTHLY JOURNAL OF IAAP TIDEWATER CHAPTER
F E B R U A R Y 2 0 1 3
Tidewater Times this issue
Board of Directors
3UHVLGHQW¶V0HVVDJHP.1 Are You Sold Yet? P.2
President Nancy Moore [email protected]
9DOHQWLQH¶V'D\#WKH2IILFHP.3 Eye on Membership P.4
President Elect Vacant Vice President Vacant Secretary Carleen Muncy, BA, CAP [email protected] Treasurer Lisa Carter [email protected] Assistant Treasurer Delicia Barber [email protected] Parliamentary Advisor Debbi Haddaway [email protected] Chapter meetings are held the 3rd Tuesday of every month from 5:30-8:30 pm at Hampton Roads Transit in Norfolk, VA. (unless scheduled otherwise) Stay connected: International website www.iaap-hq.org VA-WV Division website www.iaap-va-wv.org Tidewater Chapter website www.iaap-tidewater.org
3UHVLGHQW¶V0HVVDJH by Nancy Moore, President IAAP-Tidewater Chapter
This month I am highlighting a portion of ARTICLE III-‐-‐OFFICERS, QUALIFICATIONS, NOMINATION AND ELECTION, TERM AND DU-‐ TIES. Additional information may be found in the Chapter bylaws. I hope that everyone will review the bylaws and consider running for the 2013-‐2014 Board of Directors. Section 1. Officers. The chapter officers shall be: president, presi-‐ dent-‐elect, vice president, secretary, treasurer, and assistant treasurer. Section 2. Qualifications. A. A candidate for office shall have been a professional or profes-‐ sional-‐merited member of this chapter for at least one year prior to the time of nomination, and shall have served as a chapter committee chair. B. A candidate for the office of president shall have served as an officer of this chapter at least one full year, preferably one of these years as president-‐elect, prior to the time of election.
C. A candidate for the office of president-‐elect shall have prefera-‐ bly served as an officer of this chapter at least one full year prior to nomination. D. No member shall hold more than one chapter office at a time. No member shall hold a division office, serve as a division committee chair, or serve on an international department or committee, while serving as a chapter officer, except to allow for a normal overlap in difference of installation time. I want members to know how important it is to have a full func-‐ tioning Board of Directors. As some of you know, we have been two positions short for the 2012-‐2013 term. While the current Board members have done a great job, it has been a challenge for us to take up the slack since everyone has busy schedules. I hope members will consider running for one of the positions. This month I will review the duties of the Assistant Treasurer, Treasurer and Secretary. Assistant Treasurer assists the Treasurer and assumes the duties of that office in the absence of the Treasurer. The Assistant Treasurer is the person that collects the dinner fees and maintains atten-‐ dance at each meeting. They are responsible for notifying the Board of Directors of members that miss meetings, collect money from those that make reservations, and other duties that might be assigned by the Board of Directors. They are essentially the greeter at the meetings. I found when I served in this capacity it was a wonderful way to get to know members and guests. Treasurer is the keeper of all chapter funds, makes disbursements as authorized by the chapter. The Treasurer pays all chapter ap-‐ proved bills, keeps the books current, prepares monthly reports for the chapter and helps prepare two yearly audits for the Financial Review Committee. The Treasurer also ensures that all insurance premiums are paid and IRS forms are filed. When the Chapter receives new member applications and membership dues, the information is forwarded to International Headquarters and to the Virginia-‐West Virginia Division treasurer. The Treasurer prepares and presents the annual proposed budget to the Board and Chap-‐ ter at the July Chapter meeting and any other duties that might be assigned by the Board of Directors. Secretary records the minutes of all monthly Chapter and Board meetings. The Secretary has custody of the Chapter Charter and other official documents, and also ensures that all Chapter corre-‐ spondence is maintained. The Secretary is also a crucial part of promoting the certification program. They encourage participation and provide assistance with review courses, orders name badges for chapter members who attain the CAP or CAP-‐OM designation, and any other duties that might be assigned by the Board of Direc-‐ tors. Continued on page 4
Our Members MEMBERSHIP Members as of January 1 = 77 Members as of February 1 = 84
BIRTHDAYS 02/01 ± Lisa Carter 02/03 ± Carleen Muncy, CAP 02/06 ± Judith Feld 02/08 ± Teresa Peebles 02/15 ± Tonya Manning, CAP 02/15 ± Sandra Simpson 02/19 ± Effi Vakalou 03/03 ± Linda Wier 03/13 ± Regina Harris, CAP 03/27 ± Meghan Higgins 03/29 ± Judy Hines, CAP-OM
Sold on Member of Excellence-Part 7 Are You Sold Yet? by Debbi Haddaway
>Ğƚ͛ƐƌĞǀŝĞǁƚŚĞDĞŵďĞƌŽĨ džĐĞůͲ lence qualifications. A Member of Excellence will receive a certificate the first four years of achieving this goal and on the fifth year they will also receive a Member of Excellence pin. This is in addition to chapter, division, and International recogni-‐ tion at our annual meetings. A Mem-‐ ber of Excellence will attain a mini-‐ mum of 8 of the 11 criteria. This term we have reviewed several (6) of them in our newsletter articles. So
you should be well on your way to becoming one!
submitted their commitment forms, that is 2 criteria out of the way.
This month the focus is on criteria number 1: Hold a current IAAP Certifi-‐ cation.
So take a few minutes and sign your ĐŽŵŵŝƚŵĞŶƚĨŽƌŵŝĨLJŽƵŚĂǀĞŶ͛ƚ already and be on your way to be-‐ coming a Member of Excellence for the 2012-‐2013. You can email ([email protected]), fax (757-‐257-‐6307), mail (2133 Carriage Lane, Norfolk, VA 23518) or bring your form to the meetings.
So if you are a CAP or CAP-‐OM and LJŽƵƌĐĞƌƚŝĨŝĐĂƚŝŽŶŝƐĐƵƌƌĞŶƚ͕ƚŚĂƚ͛Ɛ it! You have met criteria #1 for every year you remain current. The Tidewa-‐ ter Chapter currently has 19 members who have attained IAAP certifica-‐ tion. If those 19 have signed and
New Member Biography
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PMOY Insights
ANNIVERSARIES
by Neil Morgan, CAP 2012-2013 PMOY Chair
Teresa Inge, CAP ± 15 years Debra Brown ± 7 years Charlotte Reese ± 5 years Kay Crockett ± 2 years Cynthia McEachin ± 2 years Nancy Moore ± 2 years Tina Gray ± 1 year Shawnte Harvey ± 1 year Cheryl Powell ± 1 year LaShonda Salter ± 1 year Caitlyn Worner ± 1 year
PMOY Deadlines:The PMOY Application Form and supporting documentation for each member is to be forwarded to the PMOY chair, Neil Morgan, CAP, via e-‐mail or postal service no later than April 1, 2013. Applications will include anticipated activities for the months after the deadline date through June 30, 2013. The honor system is used for these time periods; accompanying documentation for these anticipated activities would consist of copies of registration forms, etc. This will give the division chair enough time to tally the applications and designate a winner. The 2012-‐2013 chapter PMOY chair, Neil Morgan, CAP, will review these applications and an-‐ nounce the winner of the 2012-‐2013 Tidewater Chapter PMOY at the April Chapter Meeting on Tuesday, April 16, 2013.
RENEWALS Charlotte Reese LaShonda Salter
NEW MEMBER WELCOME Jeri Baskerville Sarah Gay Jennifer Harris Karen Lester Bobbi Pominville Renalda Watkins ~~~~~~~~~~~~~~~~~~~~~~~~~~~~
To update the chapter roster please send your information to Nancy Moore: Email: [email protected] Telephone: 757-576-3405 S-mail: Nancy Moore 1003 Colonial Meadows Way Virginia Beach, VA 23454 Please note that changes sent to Nancy will update the chapter roster only. To make changes with IAAP Headquarters please log on to www.iaap-hq.org and update your membership profile.
Karen Lester Karen has been employed at ValueOptions for 10 years and is currently the Executive Assistant to the Presi-‐ dent & CEO. She has lived in Hampton Roads her en-‐ tire life which is very uncommon in this military area. In August, she will be celebrating 30 years of marriage to her husband, Allen. She has 2 grandchildren from her stepdaughter & son-‐in-‐law. In her spare time, Karen loves cooking, reading, scrapbooking, gardening and camping.
Jennifer Harris Jennifer works as the Executive Assistant to the Chief Financial Officer for ValueOptions. She also supports 2 SVP's that report to the CFO. She has been with Val-‐ ueOptions for almost 2 years. Jennifer is originally from Pennsylvania and moved to the Tidewater area in 2004 when she was transferred from Pittsburgh while working as the Executive Assistant for the Mid-‐Atlantic Division General Manger of HSBC, Consumer Lending. She is married to Tim Harris and has 2 children, Ryan and Emily. Tim is the General Manager for HH Gregg in Virginia Beach, Ryan is a freshman at Longwood University and Emily is a freshman at Grassfield High School. She enjoys reading and walking on a regular basis and she likes being outside sitting by the pool spending time with her family and friends.
Welcome to the Tidewater Chapter Karen & Jennifer!
Keep working on your applications. zKhKh>͙ Please visit the VA-‐WV Division website for the complete PMOY supporting documentation list.
7LSVIRU+DQGOLQJ9DOHQWLQH¶V'D\DWWKH2IILFH by Heather Dugan, Salary.com contributing writer
IAAP Acronyms APD
Administrative Professionals Day
APW
Administrative Professionals Week
B&SR
Bylaws and Standing Rules
CAP
Certified Administrative Professional
CEU
Continuing Education Unit
The bottom line is Cupid would never make it past security for a reason. Love may be the motto for February in the card aisle, but in the office the key word is "discretion."
CPS
Certified Professional Secretary (now called CAP )
Here's a list of helpful tips to keep in mind if you're thinking about merging your love life with your professional life this Feb. 14.
EFAM
Education Forum and Annual Meeting
EOTY
Executive of the Year
IAAP
International Association of Administrative Professionals
IC
Institute for Certification
IDPC
,QFRPLQJ'LYLVLRQ3UHVLGHQW¶V Conference
OM
Organizational Management (must have CAP designation before taking this exam (CAP-OM)
PA
Parliamentary Advisor
PDS
Professional Development Seminar
PEC
Professional Education Conference
Valentine's Day is a Double-‐Edged Sword Valentine's Day. Perhaps no other holiday evokes stronger feelings from both the lovesick and those entirely sick of love. Sure the celebration of holidays at the office can be fun. After all, you're still sporting that certificate for "Best Costume" at Halloween. But if management wanted you to make a big deal about Valentine's Day, they'd have handed out a list of names and asked you to decorate a card box for your desk just like in the fourth grade.
Tone Down the Flower Power Oh my gosh! He sent you flowers! After reception calls you down to pick up your two dozen roses and you've dashed through the office to fill that enor-‐ mous vase with water, you'll walk back to your desk via an-‐ other route to brighten the day of even more officemates with your burgeoning bouquet. You chuckle while straining to see where you are going around those big blooms, and be-‐ nevolently toss tissues toward the sniffles you hear in your wake.
Yes, we know you never would. This is for that prankster over in marketing who defines "inappropriate" with a question mark. Sure, it might seem fitting to leave GET REAL on the sales manager's mouse pad. Or SO FINE on the desktop of your secret crush. But don't. If secret messages are that appealing, spend some time deci-‐ phering the raised eyebrows you'd get if you actually did something so foolish.
Psssst. Being officially dubbed "Valentine Worthy" is nice, but has no bearing on your performance review. Be sensitive to Don't Ruin Valentine's Day For Everyone Else Just Because others who may not be similarly blessed, and don't needlessly You're Bitter showboat while others are drowning in romantic turmoil. No one likes the wet blanket. Smiling is fine, but please refrain from cartwheels. So even if you're single, try not to be the one repeatedly say-‐ Today is Not the Day to Profess Your Love for a Coworker ing Valentine's Day is just a commercial holiday. Or the one A quick peek at the box office charts or TV shows proves who sighs heavily every time a Valentine's Day dinner date is nothing pulls in the crowds like a good drama. mentioned. Yes, this is the one day it definitely stinks to be But for every Jim and Pam in The Office, just remember there single. But it's one day, and your favorite program is on to-‐ are 10 Michael & Jan fiascos that leave a trail of destruction in night anyway. Don't get saddled with a bitter reputation over one day. Pretend it doesn't matter, because it doesn't. their wake. So, even if you're convinced the redhead in ac-‐ counting is your soulmate, don't go all Hollywood in the of-‐ fice. You don't have complete control of this script and plot twists happen. Wisdom dictates not creating that sort of memorable moment at the job that's your home away from home. Don't be the drama. Let your co-‐workers pay full price at the multiplex. Don't End Up Humiliating Your Valentine Let's talk about Valentine's Day gifts from the sending party's side. You may want to impress your significant other, but please be aware of your beloved's office environment. Yes, the two of you share a unique love of barbershop quartets, but sending a serenade into a "silence is golden" atmosphere isn't going to win you points. Similarly, that six-‐foot floating heart might not fit the steady image your executive-‐in-‐training is working to cultivate. Send it to the home address instead. Don't have that? Um...dating one of your imaginary friends again? No Candy Hearts. We Mean It! hƐĞLJŽƵƌǁŽƌĚƐ͘ŽŶ͛ƚĐŽŵŵƵŶŝĐĂƚĞǁŝƚŚĐĂŶĚLJŚĞĂƌƚƐ͘
You're cool, have a great job and tomorrow all that great chocolate will be half price.
PMOY Professional Member of the Year
Plan Ahead. Not at Work
R&E
Research and Educational Foundation
^ƉĞĞĚĚŝĂůŝŶŐŝƐŶŽƚŐŽŝŶŐƚŽƐĂǀĞLJŽƵŝĨLJŽƵĚŝĚŶ͛ƚŵĂŬĞƚŚŽƐĞ Valentine's Day dinner reservations last week. So let it go. The same goes for the the last minute ordering of bouquets, chocolates or spa moments. Breathe in. Breathe out.
RTF
Retirement Trust Foundation
Panic is unprofessional and could lead to questions regarding your preparedness for work responsibilities which...ahem...this is company time now anyway, is it not?
RTFC Retirement Trust Foundation Committee SED
Southeast District
Save the Day Hint: grab a blanket, spread it out on the floor with a bottle of wine and some take-‐out anything and call it a picnic. She'll think you're creative and romantic. You're wel-‐ come.
TA
Technology Administration
Cut the Cute
IAAP Mission Statement
Resist the urge to revisit childhood with a mass delivery of cute valentines or red lollipops. Some in your office are count-‐ ing down the minutes until February 15th and won't appreci-‐ ate the reminder. The rest have dinner reservations continued on page 4
Enhancing the success of career-minded Administrative Professionals by providing opportunities for growth through education, community building, and leadership devel- opment.
Eye on Membership Community Service Deborah E. Mapp, CAP-‐OM OPERATION CARED 4 Please bring your Operation Cared 4 donations to the February meeting. Click HERE for a complete list of needed, most requested, and prohibited items.
Target These Dates 2013 Feb 19th - Chapter Community Night Meeting, Virginia Beach Convention Center, hosting member, Brande Rhumpf
Sunshine Fund Carleen Muncy, BA, CAP The Sunshine Fund has a balance of $46.05. An encouragement note was sent to Amy Braziel ĚƵĞƚŽĨĂƚŚĞƌ͛ƐŚŽƐƉŝƚĂůŝnjĂƚŝŽŶ͘WůĞĂƐĞŬĞĞƉŚĞƌ and her family in your thoughts and prayers. We have enough cards to finish out the year. Thank you to all that have donated to keep the Sunshine Fund functioning.
Mar 15-16th - )XWXUH¶V&RQIHU ence
Certification
Mar 17-20th - TEC 13
The deadline for application submissions to take the May 4th CAP/OM exams is February 15th. Good luck and happy studying.
Mar 19th - Chapter Meeting Apr 6th - IAAP Leaders Actively Networking (LAN) Conference, Charleston, WV Apr 16th - Chapter Meeting, PMOY announced Apr 21-27th - Admin Profession- als Week May TBD - Spring Fling May 21st - Chapter Meeting Jun 18th - Chapter Meeting Jun 28-30th - VA-WV Annual 'LYLVLRQ0HHWLQJ³%HWKH2QHWR 5HDFKWKH6WDUV´KRVWHGE\ Colonial Chapter @ Crowne Plaza Fort Magruder. Jul 28-31 - EFAM, Anaheim, CA
3UHVLGHQW¶V0HVVDJH
continued from page 1 This is a brief description of the duties of these three offices. Remember we all work together to make the Chapter a great one. The Nominating Committee will be formed in March and I encourage members to consider running for the Board of Directors when contacted by this committee. We need a full board to make the Chapter run ƐŵŽŽƚŚůLJĂŶĚƚŽĨƵůĨŝůůŽƵƌŵĞŵďĞƌƐ͛ĞdžƉĞĐͲ tation of a professional association. Please contact me if you have any ques-‐ tions. Next month I will highlight the Presi-‐ dent, President-‐Elect, and Vice President ʹ stay tuned.
XW +DQGOLQJ9DOHQWLQH¶V'D\DWWKH2IILFH
continued from page 3 Keep Private Details Private
Carleen Muncy, BA, CAP
The Board is dedicated to providing program-‐ ming to assist those needing recertification points. If you have any ideas for technical training and can lead the chapter in acquiring that type of knowledge, please let us know.
Ways & Means Sandee Huff &ĞďƌƵĂƌLJ͛ƐŵĞĞƚŝŶŐŝƐŽƵƌĂŶŶƵĂůŽŵŵƵŶŝƚLJ Night. This year we are hosted by Brande Rhumpf at the Virginia Beach Convention Center. W&M will not feature a vendor at this meeting. In March, Amy Braziel, our very own Mary Kay independent beauty consultant will be our spotlight vendor. We still have a few ŵŽŶƚŚ͛ƐůĞĨƚŝĨLJŽƵ͛ĚůŝŬĞƚŽ;ŽƌŬŶŽǁŽĨƐŽŵĞͲ one that would) be a vendor at one our meet-‐ ings. For more information contact me @ [email protected]. We are still seeking an affordable venue for the Spring Fling. The 3rd or 4th Saturday in April are the targeted dates. Please contact Susan (757-‐377-‐8727) or Lisa (757-‐620-‐4227) Turner with any location suggestions.
Have a special night planned? Well, bully for you. Er...sorry. Well isn't that nice! Here's a tip worth its weight in 14 carat heart -‐shaped gold: keep those Valentine's Day details to yourself and your very best office buddies. Your hopes, your dreams? Keep them tethered to financial targets, sales goals and marketing strategies when in the office. No one needs to know you're hoping for a proposal or ready to drop to one knee. In-‐ stead, smile discreetly and say that you "have plans." That's enough.
Don't Enable the Despondent It's inevitable. Holidays are prime break-‐ up times. If it didn't happen over New Year's, it's bound to sideswipe somebody pre-‐Valentine's Day. There are stages. First comes sobbing in a bathroom stall. Hand over tissues and light condolences before heading back to your desk. Stage 2 could include anger and/or regret. At this point, be thankful Cupid is not in the building with a ready stash of arrows. Deflect, encourage and, again, head back to your desk. Do not enable drama. Present the bigger picture. Show your co-‐worker his or her place within it. Stage 3, acceptance, will surely follow. We've Told You What Not to Do, Here Are the Simple Dos It's simple really. Less is more. Consider Valentine's Day at the office to be of the same significance as the outside weather is to your climate controlled comfort. General goodwill is fine. Specific warm feelings are not. DO send professional compliments (Nice job on leading the meeting! Your brain-‐ power was invaluable). DO compliment the bounties of others (Um...nice stuffed bear). DO keep in mind there are 364 other days in this year. This is really one of the easier holidays to navigate professionally. Best advice? Ignore it until 5 p.m.
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Who is this cartoon character and when did he first appear in print? The first respondent with the correct answer wins a prize. *Prize winner will be announced/ awarded at the February chapter meeting. Submit your answer to:
[email protected] *Must be present to win.
Tidewater Times February 2013
Tidewater Times [email protected]
Edito r Sandee Huff Chesapeake, VA 757.222.6041 ph
IAAP is an organization dedicated to the education and professional development of office professionals
MEMBERSHIP OFFERS THESE OPPORTUNITIES Continuing Education - CAP Designation (with OM and TA specialties) - Personal and Professional Development Networking Opportunities - Technology Updates - Leadership Training For more information, visit the Tidewater Chapter website at http://www.iaap-tidewater.org or the International website at http://www.iaap-hq.org
08
MONTHLY JOURNAL OF IAAP TIDEWATER CHAPTER
F E B R U A R Y 2 0 1 3
Tidewater Times this issue
Board of Directors
3UHVLGHQW¶V0HVVDJHP.1 Are You Sold Yet? P.2
President Nancy Moore [email protected]
9DOHQWLQH¶V'D\#WKH2IILFHP.3 Eye on Membership P.4
President Elect Vacant Vice President Vacant Secretary Carleen Muncy, BA, CAP [email protected] Treasurer Lisa Carter [email protected] Assistant Treasurer Delicia Barber [email protected] Parliamentary Advisor Debbi Haddaway [email protected] Chapter meetings are held the 3rd Tuesday of every month from 5:30-8:30 pm at Hampton Roads Transit in Norfolk, VA. (unless scheduled otherwise) Stay connected: International website www.iaap-hq.org VA-WV Division website www.iaap-va-wv.org Tidewater Chapter website www.iaap-tidewater.org
3UHVLGHQW¶V0HVVDJH by Nancy Moore, President IAAP-Tidewater Chapter
This month I am highlighting a portion of ARTICLE III-‐-‐OFFICERS, QUALIFICATIONS, NOMINATION AND ELECTION, TERM AND DU-‐ TIES. Additional information may be found in the Chapter bylaws. I hope that everyone will review the bylaws and consider running for the 2013-‐2014 Board of Directors. Section 1. Officers. The chapter officers shall be: president, presi-‐ dent-‐elect, vice president, secretary, treasurer, and assistant treasurer. Section 2. Qualifications. A. A candidate for office shall have been a professional or profes-‐ sional-‐merited member of this chapter for at least one year prior to the time of nomination, and shall have served as a chapter committee chair. B. A candidate for the office of president shall have served as an officer of this chapter at least one full year, preferably one of these years as president-‐elect, prior to the time of election.
C. A candidate for the office of president-‐elect shall have prefera-‐ bly served as an officer of this chapter at least one full year prior to nomination. D. No member shall hold more than one chapter office at a time. No member shall hold a division office, serve as a division committee chair, or serve on an international department or committee, while serving as a chapter officer, except to allow for a normal overlap in difference of installation time. I want members to know how important it is to have a full func-‐ tioning Board of Directors. As some of you know, we have been two positions short for the 2012-‐2013 term. While the current Board members have done a great job, it has been a challenge for us to take up the slack since everyone has busy schedules. I hope members will consider running for one of the positions. This month I will review the duties of the Assistant Treasurer, Treasurer and Secretary. Assistant Treasurer assists the Treasurer and assumes the duties of that office in the absence of the Treasurer. The Assistant Treasurer is the person that collects the dinner fees and maintains atten-‐ dance at each meeting. They are responsible for notifying the Board of Directors of members that miss meetings, collect money from those that make reservations, and other duties that might be assigned by the Board of Directors. They are essentially the greeter at the meetings. I found when I served in this capacity it was a wonderful way to get to know members and guests. Treasurer is the keeper of all chapter funds, makes disbursements as authorized by the chapter. The Treasurer pays all chapter ap-‐ proved bills, keeps the books current, prepares monthly reports for the chapter and helps prepare two yearly audits for the Financial Review Committee. The Treasurer also ensures that all insurance premiums are paid and IRS forms are filed. When the Chapter receives new member applications and membership dues, the information is forwarded to International Headquarters and to the Virginia-‐West Virginia Division treasurer. The Treasurer prepares and presents the annual proposed budget to the Board and Chap-‐ ter at the July Chapter meeting and any other duties that might be assigned by the Board of Directors. Secretary records the minutes of all monthly Chapter and Board meetings. The Secretary has custody of the Chapter Charter and other official documents, and also ensures that all Chapter corre-‐ spondence is maintained. The Secretary is also a crucial part of promoting the certification program. They encourage participation and provide assistance with review courses, orders name badges for chapter members who attain the CAP or CAP-‐OM designation, and any other duties that might be assigned by the Board of Direc-‐ tors. Continued on page 4
Our Members MEMBERSHIP Members as of January 1 = 77 Members as of February 1 = 84
BIRTHDAYS 02/01 ± Lisa Carter 02/03 ± Carleen Muncy, CAP 02/06 ± Judith Feld 02/08 ± Teresa Peebles 02/15 ± Tonya Manning, CAP 02/15 ± Sandra Simpson 02/19 ± Effi Vakalou 03/03 ± Linda Wier 03/13 ± Regina Harris, CAP 03/27 ± Meghan Higgins 03/29 ± Judy Hines, CAP-OM
Sold on Member of Excellence-Part 7 Are You Sold Yet? by Debbi Haddaway
>Ğƚ͛ƐƌĞǀŝĞǁƚŚĞDĞŵďĞƌŽĨ džĐĞůͲ lence qualifications. A Member of Excellence will receive a certificate the first four years of achieving this goal and on the fifth year they will also receive a Member of Excellence pin. This is in addition to chapter, division, and International recogni-‐ tion at our annual meetings. A Mem-‐ ber of Excellence will attain a mini-‐ mum of 8 of the 11 criteria. This term we have reviewed several (6) of them in our newsletter articles. So
you should be well on your way to becoming one!
submitted their commitment forms, that is 2 criteria out of the way.
This month the focus is on criteria number 1: Hold a current IAAP Certifi-‐ cation.
So take a few minutes and sign your ĐŽŵŵŝƚŵĞŶƚĨŽƌŵŝĨLJŽƵŚĂǀĞŶ͛ƚ already and be on your way to be-‐ coming a Member of Excellence for the 2012-‐2013. You can email ([email protected]), fax (757-‐257-‐6307), mail (2133 Carriage Lane, Norfolk, VA 23518) or bring your form to the meetings.
So if you are a CAP or CAP-‐OM and LJŽƵƌĐĞƌƚŝĨŝĐĂƚŝŽŶŝƐĐƵƌƌĞŶƚ͕ƚŚĂƚ͛Ɛ it! You have met criteria #1 for every year you remain current. The Tidewa-‐ ter Chapter currently has 19 members who have attained IAAP certifica-‐ tion. If those 19 have signed and
New Member Biography
XW
PMOY Insights
ANNIVERSARIES
by Neil Morgan, CAP 2012-2013 PMOY Chair
Teresa Inge, CAP ± 15 years Debra Brown ± 7 years Charlotte Reese ± 5 years Kay Crockett ± 2 years Cynthia McEachin ± 2 years Nancy Moore ± 2 years Tina Gray ± 1 year Shawnte Harvey ± 1 year Cheryl Powell ± 1 year LaShonda Salter ± 1 year Caitlyn Worner ± 1 year
PMOY Deadlines:The PMOY Application Form and supporting documentation for each member is to be forwarded to the PMOY chair, Neil Morgan, CAP, via e-‐mail or postal service no later than April 1, 2013. Applications will include anticipated activities for the months after the deadline date through June 30, 2013. The honor system is used for these time periods; accompanying documentation for these anticipated activities would consist of copies of registration forms, etc. This will give the division chair enough time to tally the applications and designate a winner. The 2012-‐2013 chapter PMOY chair, Neil Morgan, CAP, will review these applications and an-‐ nounce the winner of the 2012-‐2013 Tidewater Chapter PMOY at the April Chapter Meeting on Tuesday, April 16, 2013.
RENEWALS Charlotte Reese LaShonda Salter
NEW MEMBER WELCOME Jeri Baskerville Sarah Gay Jennifer Harris Karen Lester Bobbi Pominville Renalda Watkins ~~~~~~~~~~~~~~~~~~~~~~~~~~~~
To update the chapter roster please send your information to Nancy Moore: Email: [email protected] Telephone: 757-576-3405 S-mail: Nancy Moore 1003 Colonial Meadows Way Virginia Beach, VA 23454 Please note that changes sent to Nancy will update the chapter roster only. To make changes with IAAP Headquarters please log on to www.iaap-hq.org and update your membership profile.
Karen Lester Karen has been employed at ValueOptions for 10 years and is currently the Executive Assistant to the Presi-‐ dent & CEO. She has lived in Hampton Roads her en-‐ tire life which is very uncommon in this military area. In August, she will be celebrating 30 years of marriage to her husband, Allen. She has 2 grandchildren from her stepdaughter & son-‐in-‐law. In her spare time, Karen loves cooking, reading, scrapbooking, gardening and camping.
Jennifer Harris Jennifer works as the Executive Assistant to the Chief Financial Officer for ValueOptions. She also supports 2 SVP's that report to the CFO. She has been with Val-‐ ueOptions for almost 2 years. Jennifer is originally from Pennsylvania and moved to the Tidewater area in 2004 when she was transferred from Pittsburgh while working as the Executive Assistant for the Mid-‐Atlantic Division General Manger of HSBC, Consumer Lending. She is married to Tim Harris and has 2 children, Ryan and Emily. Tim is the General Manager for HH Gregg in Virginia Beach, Ryan is a freshman at Longwood University and Emily is a freshman at Grassfield High School. She enjoys reading and walking on a regular basis and she likes being outside sitting by the pool spending time with her family and friends.
Welcome to the Tidewater Chapter Karen & Jennifer!
Keep working on your applications. zKhKh>͙ Please visit the VA-‐WV Division website for the complete PMOY supporting documentation list.
7LSVIRU+DQGOLQJ9DOHQWLQH¶V'D\DWWKH2IILFH by Heather Dugan, Salary.com contributing writer
IAAP Acronyms APD
Administrative Professionals Day
APW
Administrative Professionals Week
B&SR
Bylaws and Standing Rules
CAP
Certified Administrative Professional
CEU
Continuing Education Unit
The bottom line is Cupid would never make it past security for a reason. Love may be the motto for February in the card aisle, but in the office the key word is "discretion."
CPS
Certified Professional Secretary (now called CAP )
Here's a list of helpful tips to keep in mind if you're thinking about merging your love life with your professional life this Feb. 14.
EFAM
Education Forum and Annual Meeting
EOTY
Executive of the Year
IAAP
International Association of Administrative Professionals
IC
Institute for Certification
IDPC
,QFRPLQJ'LYLVLRQ3UHVLGHQW¶V Conference
OM
Organizational Management (must have CAP designation before taking this exam (CAP-OM)
PA
Parliamentary Advisor
PDS
Professional Development Seminar
PEC
Professional Education Conference
Valentine's Day is a Double-‐Edged Sword Valentine's Day. Perhaps no other holiday evokes stronger feelings from both the lovesick and those entirely sick of love. Sure the celebration of holidays at the office can be fun. After all, you're still sporting that certificate for "Best Costume" at Halloween. But if management wanted you to make a big deal about Valentine's Day, they'd have handed out a list of names and asked you to decorate a card box for your desk just like in the fourth grade.
Tone Down the Flower Power Oh my gosh! He sent you flowers! After reception calls you down to pick up your two dozen roses and you've dashed through the office to fill that enor-‐ mous vase with water, you'll walk back to your desk via an-‐ other route to brighten the day of even more officemates with your burgeoning bouquet. You chuckle while straining to see where you are going around those big blooms, and be-‐ nevolently toss tissues toward the sniffles you hear in your wake.
Yes, we know you never would. This is for that prankster over in marketing who defines "inappropriate" with a question mark. Sure, it might seem fitting to leave GET REAL on the sales manager's mouse pad. Or SO FINE on the desktop of your secret crush. But don't. If secret messages are that appealing, spend some time deci-‐ phering the raised eyebrows you'd get if you actually did something so foolish.
Psssst. Being officially dubbed "Valentine Worthy" is nice, but has no bearing on your performance review. Be sensitive to Don't Ruin Valentine's Day For Everyone Else Just Because others who may not be similarly blessed, and don't needlessly You're Bitter showboat while others are drowning in romantic turmoil. No one likes the wet blanket. Smiling is fine, but please refrain from cartwheels. So even if you're single, try not to be the one repeatedly say-‐ Today is Not the Day to Profess Your Love for a Coworker ing Valentine's Day is just a commercial holiday. Or the one A quick peek at the box office charts or TV shows proves who sighs heavily every time a Valentine's Day dinner date is nothing pulls in the crowds like a good drama. mentioned. Yes, this is the one day it definitely stinks to be But for every Jim and Pam in The Office, just remember there single. But it's one day, and your favorite program is on to-‐ are 10 Michael & Jan fiascos that leave a trail of destruction in night anyway. Don't get saddled with a bitter reputation over one day. Pretend it doesn't matter, because it doesn't. their wake. So, even if you're convinced the redhead in ac-‐ counting is your soulmate, don't go all Hollywood in the of-‐ fice. You don't have complete control of this script and plot twists happen. Wisdom dictates not creating that sort of memorable moment at the job that's your home away from home. Don't be the drama. Let your co-‐workers pay full price at the multiplex. Don't End Up Humiliating Your Valentine Let's talk about Valentine's Day gifts from the sending party's side. You may want to impress your significant other, but please be aware of your beloved's office environment. Yes, the two of you share a unique love of barbershop quartets, but sending a serenade into a "silence is golden" atmosphere isn't going to win you points. Similarly, that six-‐foot floating heart might not fit the steady image your executive-‐in-‐training is working to cultivate. Send it to the home address instead. Don't have that? Um...dating one of your imaginary friends again? No Candy Hearts. We Mean It! hƐĞLJŽƵƌǁŽƌĚƐ͘ŽŶ͛ƚĐŽŵŵƵŶŝĐĂƚĞǁŝƚŚĐĂŶĚLJŚĞĂƌƚƐ͘
You're cool, have a great job and tomorrow all that great chocolate will be half price.
PMOY Professional Member of the Year
Plan Ahead. Not at Work
R&E
Research and Educational Foundation
^ƉĞĞĚĚŝĂůŝŶŐŝƐŶŽƚŐŽŝŶŐƚŽƐĂǀĞLJŽƵŝĨLJŽƵĚŝĚŶ͛ƚŵĂŬĞƚŚŽƐĞ Valentine's Day dinner reservations last week. So let it go. The same goes for the the last minute ordering of bouquets, chocolates or spa moments. Breathe in. Breathe out.
RTF
Retirement Trust Foundation
Panic is unprofessional and could lead to questions regarding your preparedness for work responsibilities which...ahem...this is company time now anyway, is it not?
RTFC Retirement Trust Foundation Committee SED
Southeast District
Save the Day Hint: grab a blanket, spread it out on the floor with a bottle of wine and some take-‐out anything and call it a picnic. She'll think you're creative and romantic. You're wel-‐ come.
TA
Technology Administration
Cut the Cute
IAAP Mission Statement
Resist the urge to revisit childhood with a mass delivery of cute valentines or red lollipops. Some in your office are count-‐ ing down the minutes until February 15th and won't appreci-‐ ate the reminder. The rest have dinner reservations continued on page 4
Enhancing the success of career-minded Administrative Professionals by providing opportunities for growth through education, community building, and leadership devel- opment.
Eye on Membership Community Service Deborah E. Mapp, CAP-‐OM OPERATION CARED 4 Please bring your Operation Cared 4 donations to the February meeting. Click HERE for a complete list of needed, most requested, and prohibited items.
Target These Dates 2013 Feb 19th - Chapter Community Night Meeting, Virginia Beach Convention Center, hosting member, Brande Rhumpf
Sunshine Fund Carleen Muncy, BA, CAP The Sunshine Fund has a balance of $46.05. An encouragement note was sent to Amy Braziel ĚƵĞƚŽĨĂƚŚĞƌ͛ƐŚŽƐƉŝƚĂůŝnjĂƚŝŽŶ͘WůĞĂƐĞŬĞĞƉŚĞƌ and her family in your thoughts and prayers. We have enough cards to finish out the year. Thank you to all that have donated to keep the Sunshine Fund functioning.
Mar 15-16th - )XWXUH¶V&RQIHU ence
Certification
Mar 17-20th - TEC 13
The deadline for application submissions to take the May 4th CAP/OM exams is February 15th. Good luck and happy studying.
Mar 19th - Chapter Meeting Apr 6th - IAAP Leaders Actively Networking (LAN) Conference, Charleston, WV Apr 16th - Chapter Meeting, PMOY announced Apr 21-27th - Admin Profession- als Week May TBD - Spring Fling May 21st - Chapter Meeting Jun 18th - Chapter Meeting Jun 28-30th - VA-WV Annual 'LYLVLRQ0HHWLQJ³%HWKH2QHWR 5HDFKWKH6WDUV´KRVWHGE\ Colonial Chapter @ Crowne Plaza Fort Magruder. Jul 28-31 - EFAM, Anaheim, CA
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continued from page 1 This is a brief description of the duties of these three offices. Remember we all work together to make the Chapter a great one. The Nominating Committee will be formed in March and I encourage members to consider running for the Board of Directors when contacted by this committee. We need a full board to make the Chapter run ƐŵŽŽƚŚůLJĂŶĚƚŽĨƵůĨŝůůŽƵƌŵĞŵďĞƌƐ͛ĞdžƉĞĐͲ tation of a professional association. Please contact me if you have any ques-‐ tions. Next month I will highlight the Presi-‐ dent, President-‐Elect, and Vice President ʹ stay tuned.
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continued from page 3 Keep Private Details Private
Carleen Muncy, BA, CAP
The Board is dedicated to providing program-‐ ming to assist those needing recertification points. If you have any ideas for technical training and can lead the chapter in acquiring that type of knowledge, please let us know.
Ways & Means Sandee Huff &ĞďƌƵĂƌLJ͛ƐŵĞĞƚŝŶŐŝƐŽƵƌĂŶŶƵĂůŽŵŵƵŶŝƚLJ Night. This year we are hosted by Brande Rhumpf at the Virginia Beach Convention Center. W&M will not feature a vendor at this meeting. In March, Amy Braziel, our very own Mary Kay independent beauty consultant will be our spotlight vendor. We still have a few ŵŽŶƚŚ͛ƐůĞĨƚŝĨLJŽƵ͛ĚůŝŬĞƚŽ;ŽƌŬŶŽǁŽĨƐŽŵĞͲ one that would) be a vendor at one our meet-‐ ings. For more information contact me @ [email protected]. We are still seeking an affordable venue for the Spring Fling. The 3rd or 4th Saturday in April are the targeted dates. Please contact Susan (757-‐377-‐8727) or Lisa (757-‐620-‐4227) Turner with any location suggestions.
Have a special night planned? Well, bully for you. Er...sorry. Well isn't that nice! Here's a tip worth its weight in 14 carat heart -‐shaped gold: keep those Valentine's Day details to yourself and your very best office buddies. Your hopes, your dreams? Keep them tethered to financial targets, sales goals and marketing strategies when in the office. No one needs to know you're hoping for a proposal or ready to drop to one knee. In-‐ stead, smile discreetly and say that you "have plans." That's enough.
Don't Enable the Despondent It's inevitable. Holidays are prime break-‐ up times. If it didn't happen over New Year's, it's bound to sideswipe somebody pre-‐Valentine's Day. There are stages. First comes sobbing in a bathroom stall. Hand over tissues and light condolences before heading back to your desk. Stage 2 could include anger and/or regret. At this point, be thankful Cupid is not in the building with a ready stash of arrows. Deflect, encourage and, again, head back to your desk. Do not enable drama. Present the bigger picture. Show your co-‐worker his or her place within it. Stage 3, acceptance, will surely follow. We've Told You What Not to Do, Here Are the Simple Dos It's simple really. Less is more. Consider Valentine's Day at the office to be of the same significance as the outside weather is to your climate controlled comfort. General goodwill is fine. Specific warm feelings are not. DO send professional compliments (Nice job on leading the meeting! Your brain-‐ power was invaluable). DO compliment the bounties of others (Um...nice stuffed bear). DO keep in mind there are 364 other days in this year. This is really one of the easier holidays to navigate professionally. Best advice? Ignore it until 5 p.m.
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Who is this cartoon character and when did he first appear in print? The first respondent with the correct answer wins a prize. *Prize winner will be announced/ awarded at the February chapter meeting. Submit your answer to:
[email protected] *Must be present to win.
Tidewater Times February 2013
Tidewater Times [email protected]
Edito r Sandee Huff Chesapeake, VA 757.222.6041 ph
IAAP is an organization dedicated to the education and professional development of office professionals
MEMBERSHIP OFFERS THESE OPPORTUNITIES Continuing Education - CAP Designation (with OM and TA specialties) - Personal and Professional Development Networking Opportunities - Technology Updates - Leadership Training For more information, visit the Tidewater Chapter website at http://www.iaap-tidewater.org or the International website at http://www.iaap-hq.org
