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City Manager 334 Front Street Ketchikan, AK. 99901 Phone (907) 228-5603 Fax (907) 225-5075
TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM :
Karl R. Amylon , City Manager
DATE:
November 27, 201 7
RE:
Authorizing Budget Transfers - Fire Department Overtime Report for the Quarter Ended September 30, 2017
By report dated November 10, 201 7, my office submitted to the City Council the quarterly overtime report for General Government and KPU for the period ending September 30, 2017. As the Fire Department had incurred overtime costs of 84% of its original appropriation, I instructed the Fire Chief to prepare the requisite plan rega rding how additional overtime costs would be addressed through the end of the year. A copy of Chief Hoage's report, which also details the reasons for the overtime, is attached for City Council review. Since the Fire Chief has proposed a budget tra nsfer of $26,000 from the Temporary Wages Account, authorization from the City Council is required. Chief Hoage will be attending the City Council meeting of December 7, 201 7, in order to address any questions and/or concerns that Councilmembers may have. A motion has been prepared for City Council consideration. RECOMMENDATION It is recommended that the City Council adopt the motion authorizing a budget transfer of $26,000 from the Fire Department's Temporary Wages Account (Account No. 502-01) to the Overtime Account (Account No. 501-01 ) for the purpose of funding unanticipated overtime costs through the end of 2017. Recommended Motion: I move the City Council authorize a budget transfer of $26,000 from the Fire Department's Temporary Wages Account (Account No. 502-01) to the Overtime Account (Account No. 501-01 ) for the purpose of funding unanticipated overtime costs through the end of 2017.
AGENDA -12/07/1 7- GGNB3
KETCHIKAN FIRE DEPARTMENT Integrity, Professionalism, Respect, Compassion, Teamwork, and Innovation 70 Bawden Street Ketchikan, Alaska 99901 Phone (907) 225-9616 - Fax (907) 225-9613 Fire Chief Abner Hoage e-mail: [email protected]
Memorandum TO:
Karl Amylon, City Manager Robert Newell, Finance Dire~
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FROM:
Abner Hoage, Fire Chief
DATE:
November 27, 20 17
SUBJECT:
2017 Fire Department Overtime Budget Update
As you are aware the Fire Department was at or above the 85% budget threshold at the end of the third quarter of 20 17. Overtime use by category is not significantly different than past years. Based on overtime paid since the end of the third quarter and historical overtime use for November and December I estimate that account 101-1210-110-501 .0 I will be over budget by $26,000 at the end of the year, bringing our total overtime budget for 2017 up to $252,000 a $20,000 increase from last year. The increase in overtime for 20 I 7 can be accounted for in two primary areas: I. During 20 17 we had an overall increase call volume especially during the 201 7 tourist season. 2. During 2017 KFD conducted both a Firefighter 1 class and a Recruit Academy resulting in $ 12,073 in overtime expenses for instructors or to backfill for instructors. Tllis amount will be reimbursed by the Volunteer Workforce Solutions grant when we file our next report. I have attached a Budget Transfer Request to cover the forecast overtime expenditures for 2017 from existing funds and will not require any new funding.
Page 1 of 1
CITY of KETCHIKAN Budget Transfer Request TO :
11 /27/2017
Date :
General Accounting Finance Department
FROM: Fire Department
To Account Number
From Account Number
Amount (Omit Cents)
enter a project# if applicable
A
101-1210-110-502.01
101-1210-1 10-501.01
26,000
project# _ _ _ _ _ _ _ _ _ _ _ project#_ _ _ _ _ _ _ _ _ __
B project# _ _ _ _ _ _ _ __ __
project# _ _ _ _ _ _ _ _ _ __
c project# _ _ _ _ _ _ _ _ _ _ _ project# _ _ _ _ _ _ _ _ _ __
Reason for Budget Transfer:
A
To cover OT expeditures for the end of the year
B
c
Requested by,_:_ _ _ _A_b_n_er_H_o_a_,g
City Manager 334 Front Street Ketchikan, AK. 99901 Phone (907) 228-5603 Fax (907) 225-5075
TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM :
Karl R. Amylon , City Manager
DATE:
November 27, 201 7
RE:
Authorizing Budget Transfers - Fire Department Overtime Report for the Quarter Ended September 30, 2017
By report dated November 10, 201 7, my office submitted to the City Council the quarterly overtime report for General Government and KPU for the period ending September 30, 2017. As the Fire Department had incurred overtime costs of 84% of its original appropriation, I instructed the Fire Chief to prepare the requisite plan rega rding how additional overtime costs would be addressed through the end of the year. A copy of Chief Hoage's report, which also details the reasons for the overtime, is attached for City Council review. Since the Fire Chief has proposed a budget tra nsfer of $26,000 from the Temporary Wages Account, authorization from the City Council is required. Chief Hoage will be attending the City Council meeting of December 7, 201 7, in order to address any questions and/or concerns that Councilmembers may have. A motion has been prepared for City Council consideration. RECOMMENDATION It is recommended that the City Council adopt the motion authorizing a budget transfer of $26,000 from the Fire Department's Temporary Wages Account (Account No. 502-01) to the Overtime Account (Account No. 501-01 ) for the purpose of funding unanticipated overtime costs through the end of 2017. Recommended Motion: I move the City Council authorize a budget transfer of $26,000 from the Fire Department's Temporary Wages Account (Account No. 502-01) to the Overtime Account (Account No. 501-01 ) for the purpose of funding unanticipated overtime costs through the end of 2017.
AGENDA -12/07/1 7- GGNB3
KETCHIKAN FIRE DEPARTMENT Integrity, Professionalism, Respect, Compassion, Teamwork, and Innovation 70 Bawden Street Ketchikan, Alaska 99901 Phone (907) 225-9616 - Fax (907) 225-9613 Fire Chief Abner Hoage e-mail: [email protected]
Memorandum TO:
Karl Amylon, City Manager Robert Newell, Finance Dire~
jj
/if!/~
FROM:
Abner Hoage, Fire Chief
DATE:
November 27, 20 17
SUBJECT:
2017 Fire Department Overtime Budget Update
As you are aware the Fire Department was at or above the 85% budget threshold at the end of the third quarter of 20 17. Overtime use by category is not significantly different than past years. Based on overtime paid since the end of the third quarter and historical overtime use for November and December I estimate that account 101-1210-110-501 .0 I will be over budget by $26,000 at the end of the year, bringing our total overtime budget for 2017 up to $252,000 a $20,000 increase from last year. The increase in overtime for 20 I 7 can be accounted for in two primary areas: I. During 20 17 we had an overall increase call volume especially during the 201 7 tourist season. 2. During 2017 KFD conducted both a Firefighter 1 class and a Recruit Academy resulting in $ 12,073 in overtime expenses for instructors or to backfill for instructors. Tllis amount will be reimbursed by the Volunteer Workforce Solutions grant when we file our next report. I have attached a Budget Transfer Request to cover the forecast overtime expenditures for 2017 from existing funds and will not require any new funding.
Page 1 of 1
CITY of KETCHIKAN Budget Transfer Request TO :
11 /27/2017
Date :
General Accounting Finance Department
FROM: Fire Department
To Account Number
From Account Number
Amount (Omit Cents)
enter a project# if applicable
A
101-1210-110-502.01
101-1210-1 10-501.01
26,000
project# _ _ _ _ _ _ _ _ _ _ _ project#_ _ _ _ _ _ _ _ _ __
B project# _ _ _ _ _ _ _ __ __
project# _ _ _ _ _ _ _ _ _ __
c project# _ _ _ _ _ _ _ _ _ _ _ project# _ _ _ _ _ _ _ _ _ __
Reason for Budget Transfer:
A
To cover OT expeditures for the end of the year
B
c
Requested by,_:_ _ _ _A_b_n_er_H_o_a_,g
