Trip Request Form AWS
Trip Request Form Must be received in Transportation Office 14 days prior to event FACILITATOR PROCEDURES (Check box when item completed)
Complete the Trip Request Form information below. Attach list of participating students and/or adults and submit to Principal/Supervisor for approval. Notified with attached student list:
Principal/Supervisor
Principal/Supervisor will forward approved request with student list to: Transportation Health Services Kitchen Manager (if necessary)
If you haven’t received an email confirmation at least five days prior to your trip, CONTACT TRANSPORTATION SUPERVISOR!
Date of Application: _________________________
Date(s) of Trip: _____________________________
Objective of Trip: _________________________________________________________________________ Destination: _______________________________________________ Grade(s): ______________________ Code To: Athletics Building Field Trip Hi Cap
FBLA FFA SPED
ASB Band/Choir GEARUP
OTHER (Workshop, training, etc…) _____________________________________________________________________
Name(s) of Participating Staff members: _______________________________________________________ Staff member designated to carry medications: ______________________________________________ Estimated # of STUDENTS: ___________________ Estimated # of ADULTS: _______________________ Number of Buses Requested: ___________________ or Suburban Requested: ________________________ Equipment to be transported: ________________________________________________________________ Lunch Arrangements No
Yes ________________________________________________________
Field Trip loading and unloading will take place in designated bus loading and unloading zones. Time of Departure from District/School: ___________
Contact Phone Number_______________________
Departure Time from Destination for Return Trip: __________ Time of Return to District/School: _________
Approved by: Principal/Supervisor_____________________________________________ Date: ________________ Transportation Supervisor________________________________________ Date: ________________ If applicable, Superintendent: _____________________________________ Date:________________
Transportation Office Use ONLY
Approximate Mileage: _______________ Driver Name: _____________________________________
Phone Number____________________
Revised 11/06/17
REQUESTORS’ PROCEDURES AFTER ADMINISTRATOR APPROVAL TRANSPORTATION REQUIRED: 1. School Bus/Suburban: Forward the original of the Trip Request Form to Transportation Supervisor [email protected] . a. Annual Driver Abstract must be on file for individuals to drive the Suburbans. Submit copy of current driver license to Jessika Gonzalez, [email protected] for processing. b. Trip reservation information will be entered on the Transportation calendar on Google Calendar. c. Trip confirmation will be via Calendar Invite to the Originator and the applicable Field Trip groups, i.e. building Administrator, School Secretary, School Nurse, Activities Coordinator and Assistant and Kitchen Manager.
2.
OTHER FORMS OF STUDENT TRAVEL: (such as air travel, public transit, etc...) require approval from both the building Administrator and Superintendent. a. Administrator will forward the original request, with attached student list, to the Superintendent’s office for approval. b. After Superintendent’s approval the trip may be scheduled through the building Administrator. c. Notify School Secretary, School Nurse, Activities Coordinator, and Kitchen Manager, when applicable.
NO TRANSPORTATION REQUIRED (walking): 1. After approvals, scan or forward through interoffice mail the signed Request form and student list to the School Nurse. 2. After approvals and if lunches are needed, scan or forward through interoffice mail signed Request form and student list to your Kitchen Manager. 3. Send original Request to your building Administrator for calendar scheduling.
Complete the Trip Request Form information below. Attach list of participating students and/or adults and submit to Principal/Supervisor for approval. Notified with attached student list:
Principal/Supervisor
Principal/Supervisor will forward approved request with student list to: Transportation Health Services Kitchen Manager (if necessary)
If you haven’t received an email confirmation at least five days prior to your trip, CONTACT TRANSPORTATION SUPERVISOR!
Date of Application: _________________________
Date(s) of Trip: _____________________________
Objective of Trip: _________________________________________________________________________ Destination: _______________________________________________ Grade(s): ______________________ Code To: Athletics Building Field Trip Hi Cap
FBLA FFA SPED
ASB Band/Choir GEARUP
OTHER (Workshop, training, etc…) _____________________________________________________________________
Name(s) of Participating Staff members: _______________________________________________________ Staff member designated to carry medications: ______________________________________________ Estimated # of STUDENTS: ___________________ Estimated # of ADULTS: _______________________ Number of Buses Requested: ___________________ or Suburban Requested: ________________________ Equipment to be transported: ________________________________________________________________ Lunch Arrangements No
Yes ________________________________________________________
Field Trip loading and unloading will take place in designated bus loading and unloading zones. Time of Departure from District/School: ___________
Contact Phone Number_______________________
Departure Time from Destination for Return Trip: __________ Time of Return to District/School: _________
Approved by: Principal/Supervisor_____________________________________________ Date: ________________ Transportation Supervisor________________________________________ Date: ________________ If applicable, Superintendent: _____________________________________ Date:________________
Transportation Office Use ONLY
Approximate Mileage: _______________ Driver Name: _____________________________________
Phone Number____________________
Revised 11/06/17
REQUESTORS’ PROCEDURES AFTER ADMINISTRATOR APPROVAL TRANSPORTATION REQUIRED: 1. School Bus/Suburban: Forward the original of the Trip Request Form to Transportation Supervisor [email protected] . a. Annual Driver Abstract must be on file for individuals to drive the Suburbans. Submit copy of current driver license to Jessika Gonzalez, [email protected] for processing. b. Trip reservation information will be entered on the Transportation calendar on Google Calendar. c. Trip confirmation will be via Calendar Invite to the Originator and the applicable Field Trip groups, i.e. building Administrator, School Secretary, School Nurse, Activities Coordinator and Assistant and Kitchen Manager.
2.
OTHER FORMS OF STUDENT TRAVEL: (such as air travel, public transit, etc...) require approval from both the building Administrator and Superintendent. a. Administrator will forward the original request, with attached student list, to the Superintendent’s office for approval. b. After Superintendent’s approval the trip may be scheduled through the building Administrator. c. Notify School Secretary, School Nurse, Activities Coordinator, and Kitchen Manager, when applicable.
NO TRANSPORTATION REQUIRED (walking): 1. After approvals, scan or forward through interoffice mail the signed Request form and student list to the School Nurse. 2. After approvals and if lunches are needed, scan or forward through interoffice mail signed Request form and student list to your Kitchen Manager. 3. Send original Request to your building Administrator for calendar scheduling.
