Trip Request Form
Trip Request Form Must be received in Transportation Office 14 days prior to event FACILITATOR PROCEDURES (Check box when item completed)
Complete the Trip Request Form information below. Attach list of participating students and/or adults and submit to Principal/Supervisor for approval. Notified with attached student list:
Principal/Supervisor
Principal/Supervisor will forward approved request to:
Transportation Supervisor
If you haven’t received calendar confirmation prior to your trip, CONTACT the TRANSPORTATION SUPERVISOR!
Date of Application: _________________________
Date(s) of Trip: _____________________________
Objective of trip: _________________________________________________________________________ Destination: _______________________________________________ Grade(s): ______________________ Code To (mark with x): Athletics Building Field Trip Hi Cap FBLA FFA SPED ASB Band/Choir GEARUP OTHER (Workshop, training, etc…) _____________________________________________________
Facilitator name & phone number______________________________________________________________ Name(s) of participating staff members: _______________________________________________________ Staff member designated to carry medications: ___________________________________________________ Estimated # of STUDENTS: ___________________ Estimated # of ADULTS: _______________________ Number of buses requested: ___________________ or Suburban Requested: _________________________ Equipment to be transported: ________________________________________________________________ Lunch arrangements No
Yes _________________________________________________________
Field Trip loading and unloading will take place in designated bus loading and unloading zones. Departure time from School: _________________________________________________________________ Departure time from Destination: ____________________ Return time to School: ______________________
Approved by: Principal/Supervisor____________________________________________ Date: ________________ Transportation Supervisor________________________________________ Date: ________________ If applicable, Superintendent: _____________________________________ Date: ________________ Transportation Office Use ONLY
Approximate Mileage: _______________ Driver Name: _____________________________________
Phone Number____________________
Revised 3/1/2017
PROCEDURES AFTER ADMINISTRATOR APPROVAL TRANSPORTATION REQUIRED: 1. School Bus/Suburban: Forward the original of the Trip Request Form to Transportation Supervisor [email protected] . a. Annual Driver Abstract must be on file for individuals to drive the Suburban. Submit copy of current driver license to Jessika Gonzalez, [email protected] for processing. a. Trip reservation information will be entered on the Transportation calendar in Outlook. b. Trip confirmation will be via Calendar Invite to the Facilitator and the applicable Field Trip groups, i.e. building Administrator, Transportation Supervisor, School Secretary, School Nurse, Activities Coordinator and Assistant and Kitchen Manager.
2.
Other forms of student travel: (such as air travel, public transit, etc...) require approval from both the building Administrator and Superintendent. a. Administrator will forward the original request, with attached student list, to the Superintendent’s office for approval. b. After Superintendent’s approval the trip may be scheduled through the building Administrator. c. Notify School Secretary, School Nurse, Activities Coordinator, and Kitchen Manager, when applicable.
NO TRANSPORTATION REQUIRED (walking): 1. After approvals, scan or forward through interoffice mail the signed Request form and student list to the School Nurse. 2. After approvals and if lunches are needed, scan or forward through interoffice mail signed Request form and student list to your Kitchen Manager. 3. Send original Request to your building Administrator for calendar scheduling.
Complete the Trip Request Form information below. Attach list of participating students and/or adults and submit to Principal/Supervisor for approval. Notified with attached student list:
Principal/Supervisor
Principal/Supervisor will forward approved request to:
Transportation Supervisor
If you haven’t received calendar confirmation prior to your trip, CONTACT the TRANSPORTATION SUPERVISOR!
Date of Application: _________________________
Date(s) of Trip: _____________________________
Objective of trip: _________________________________________________________________________ Destination: _______________________________________________ Grade(s): ______________________ Code To (mark with x): Athletics Building Field Trip Hi Cap FBLA FFA SPED ASB Band/Choir GEARUP OTHER (Workshop, training, etc…) _____________________________________________________
Facilitator name & phone number______________________________________________________________ Name(s) of participating staff members: _______________________________________________________ Staff member designated to carry medications: ___________________________________________________ Estimated # of STUDENTS: ___________________ Estimated # of ADULTS: _______________________ Number of buses requested: ___________________ or Suburban Requested: _________________________ Equipment to be transported: ________________________________________________________________ Lunch arrangements No
Yes _________________________________________________________
Field Trip loading and unloading will take place in designated bus loading and unloading zones. Departure time from School: _________________________________________________________________ Departure time from Destination: ____________________ Return time to School: ______________________
Approved by: Principal/Supervisor____________________________________________ Date: ________________ Transportation Supervisor________________________________________ Date: ________________ If applicable, Superintendent: _____________________________________ Date: ________________ Transportation Office Use ONLY
Approximate Mileage: _______________ Driver Name: _____________________________________
Phone Number____________________
Revised 3/1/2017
PROCEDURES AFTER ADMINISTRATOR APPROVAL TRANSPORTATION REQUIRED: 1. School Bus/Suburban: Forward the original of the Trip Request Form to Transportation Supervisor [email protected] . a. Annual Driver Abstract must be on file for individuals to drive the Suburban. Submit copy of current driver license to Jessika Gonzalez, [email protected] for processing. a. Trip reservation information will be entered on the Transportation calendar in Outlook. b. Trip confirmation will be via Calendar Invite to the Facilitator and the applicable Field Trip groups, i.e. building Administrator, Transportation Supervisor, School Secretary, School Nurse, Activities Coordinator and Assistant and Kitchen Manager.
2.
Other forms of student travel: (such as air travel, public transit, etc...) require approval from both the building Administrator and Superintendent. a. Administrator will forward the original request, with attached student list, to the Superintendent’s office for approval. b. After Superintendent’s approval the trip may be scheduled through the building Administrator. c. Notify School Secretary, School Nurse, Activities Coordinator, and Kitchen Manager, when applicable.
NO TRANSPORTATION REQUIRED (walking): 1. After approvals, scan or forward through interoffice mail the signed Request form and student list to the School Nurse. 2. After approvals and if lunches are needed, scan or forward through interoffice mail signed Request form and student list to your Kitchen Manager. 3. Send original Request to your building Administrator for calendar scheduling.
