Tuesday, January 26, 2016, 5:30p
Manors at South Mountain Homeowners Association Board Meeting 12 Tillou Road West (Marge Abel) Tuesday, January 26, 2016, 5:30pm Open Meeting Board Members: Management:
Avinash Patel (AP), Michael Miller (MM), Marge Abel (MA) & Douglas Duncan (DD) Hal Mandel (HM) not at Meeting Mike Freda (Mike F), & Barrie Bauer (BB)
OPEN SESSION: 5:40PM 1. Approved minutes of 12/22/15 Board meeting MM made a motion, MA seconded, all approved 2. Action Items a. MA – architectural comm. i. Contact fire dept regarding re-painting hydrants ii. Also inform them that some hydrants do not have flags iii. MF to confirm All Wet includes pressure test and bill can be split paid b. MM will check reserve study to see if mail boxes included Reserve Study includes $10,450 and shows a 15-year life. i. Call MM or MA for PSEG account number c. Finance i. Mike F will check with Vickie re: $3,150 is total amount for special project, allocate $390 to proper line item, get clarification of line item special projects ii. HM to confirm that a check was sent with the water bill resolution (DG) d. Parking i. DD proposing limiting on street parking from 2-6 am (same as South Orange Requirements), any overnight parking will require approval by Cedarcrest Property Management. Board members were urged to think about this before accepting) 3. Committee Reports (if any) a. Architectural Committee/Landscape Committee ‐ MA i. AC met last night and the discussion focused on reducing the number of plantings within the center islands as a means to reduce the expense and upkeep. Board indicated it would look at the scheme when Landscape Chair was ready to detail. ii. Present Tree Contract has expired and will not be renewed. Bradford Pear may be needed by upper mailbox. iii. Discussed replacement of mailboxes and re-painting of lamp-posts & fire hydrants. Last time Barbara McNeil spoke to PSEG and she was told to contact them in the Spring b. Finance Committee Report i. Line 5200/5288 miss-classified, MF to follow up ii. CF positions reviewed, everything normal c. Rules & Regulations–DD i. Status update on Document Revisions – Special meeting with Owners to be scheduled after small meetings are held. Once Documents are approved than schedule road dedication meeting. ii. HM to find out about eligible mortgage holders provisions as to need to spell out in documents. In any event, need to provide Eligible Mortgage holders only to get 1 vote per home. Board should plan on scheduling a vote for April 2016. 4. Management Status Report (Open Items) a. Chimney Work Phase II – haven’t gotten anything from Morris Engineering, spoke to Pulte, they were doing one more final go round, and will have all billing sent to us directly in
order to save legal costs. b. Water Bill Issue – was again discussed. DG is to send a letter with a check marked in full payment to the Water Company. It appears only the letter was sent outlining once again our position without any payment. c. Irrigation Company – MF i. Board is comfortable w vendor - All Wet ii. MF confirmed references iii. Board leaning towards option B – which does not include systems check for mid season. iv. MF to confirm water meter reading and split bill? Meters are presently stored at Oasis (previous contractor). 5. Old Business a. Gutter Cleaning – Complete b. Repair Split Rail Fence 43 TRW – Complete c. Set Barrie up on the VPN for the next Manors meeting - Complete d. Send HM the current and previous monthly report moving forward so he can prepare a cash flow analysis for each meeting - Complete e. Set up CC with VD regarding $80,000 - Complete f. Find out Verizon account number for Mike Freda to submit a repair request for the boxes. MA gave MF her account number. 6. New Business a. February 23, 2016 Meeting Location - Avinash Patel 11 TRW b. Snow removal – Anthony and Sons sent email explaining what happened during snow storm – stressed completing side walks
Trudy Email blasts to the community – asked how to send email blasts to community – informed she should send them to Cedarcrest for distribution 7. Adjourn 6:50PM c.
Avinash Patel (AP), Michael Miller (MM), Marge Abel (MA) & Douglas Duncan (DD) Hal Mandel (HM) not at Meeting Mike Freda (Mike F), & Barrie Bauer (BB)
OPEN SESSION: 5:40PM 1. Approved minutes of 12/22/15 Board meeting MM made a motion, MA seconded, all approved 2. Action Items a. MA – architectural comm. i. Contact fire dept regarding re-painting hydrants ii. Also inform them that some hydrants do not have flags iii. MF to confirm All Wet includes pressure test and bill can be split paid b. MM will check reserve study to see if mail boxes included Reserve Study includes $10,450 and shows a 15-year life. i. Call MM or MA for PSEG account number c. Finance i. Mike F will check with Vickie re: $3,150 is total amount for special project, allocate $390 to proper line item, get clarification of line item special projects ii. HM to confirm that a check was sent with the water bill resolution (DG) d. Parking i. DD proposing limiting on street parking from 2-6 am (same as South Orange Requirements), any overnight parking will require approval by Cedarcrest Property Management. Board members were urged to think about this before accepting) 3. Committee Reports (if any) a. Architectural Committee/Landscape Committee ‐ MA i. AC met last night and the discussion focused on reducing the number of plantings within the center islands as a means to reduce the expense and upkeep. Board indicated it would look at the scheme when Landscape Chair was ready to detail. ii. Present Tree Contract has expired and will not be renewed. Bradford Pear may be needed by upper mailbox. iii. Discussed replacement of mailboxes and re-painting of lamp-posts & fire hydrants. Last time Barbara McNeil spoke to PSEG and she was told to contact them in the Spring b. Finance Committee Report i. Line 5200/5288 miss-classified, MF to follow up ii. CF positions reviewed, everything normal c. Rules & Regulations–DD i. Status update on Document Revisions – Special meeting with Owners to be scheduled after small meetings are held. Once Documents are approved than schedule road dedication meeting. ii. HM to find out about eligible mortgage holders provisions as to need to spell out in documents. In any event, need to provide Eligible Mortgage holders only to get 1 vote per home. Board should plan on scheduling a vote for April 2016. 4. Management Status Report (Open Items) a. Chimney Work Phase II – haven’t gotten anything from Morris Engineering, spoke to Pulte, they were doing one more final go round, and will have all billing sent to us directly in
order to save legal costs. b. Water Bill Issue – was again discussed. DG is to send a letter with a check marked in full payment to the Water Company. It appears only the letter was sent outlining once again our position without any payment. c. Irrigation Company – MF i. Board is comfortable w vendor - All Wet ii. MF confirmed references iii. Board leaning towards option B – which does not include systems check for mid season. iv. MF to confirm water meter reading and split bill? Meters are presently stored at Oasis (previous contractor). 5. Old Business a. Gutter Cleaning – Complete b. Repair Split Rail Fence 43 TRW – Complete c. Set Barrie up on the VPN for the next Manors meeting - Complete d. Send HM the current and previous monthly report moving forward so he can prepare a cash flow analysis for each meeting - Complete e. Set up CC with VD regarding $80,000 - Complete f. Find out Verizon account number for Mike Freda to submit a repair request for the boxes. MA gave MF her account number. 6. New Business a. February 23, 2016 Meeting Location - Avinash Patel 11 TRW b. Snow removal – Anthony and Sons sent email explaining what happened during snow storm – stressed completing side walks
Trudy Email blasts to the community – asked how to send email blasts to community – informed she should send them to Cedarcrest for distribution 7. Adjourn 6:50PM c.
